Agenda 03/23/2010 Item #16E 3Agenda Item No. 16E3
March 23, 2010
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award ITB 10-5437 for Temporary Clerical Services to Academy
Design and Technical Services, Inc., Compass Medical Staffing, and Juristaff, Inc., in
no particular order. Estimated annual expenses are $110,000.
OBJECTIVE: To obtain approval from the Board of County Commissioners to award ITB
10-5437 to provide temporary clerical assistance and transcriptionist services to
departments and committees.
CONSIDERATION: Various County departments have need for temporary staffing and
require transcriptional services associated with recurring and special public meetings. On
December 31, 2009, the Purchasing Department was notified that one of the County's two
temporary clerical services providers (Mancan) would no longer be providing service in the
state of Florida. Subsequently, the second firm (Kelly Services) was able to assume the
work; however, they indicated that increases to federal unemployment insurance payments
forced them to raise hourly rates to the County.
On January 26, 2010 (Agenda Item 16E3), the Board approved the termination of the
Mancan agreement, and allowed Kelly Services to increase hourly rates and assume the
County's temporary services business until a new solicitation could transpire given
economic changes over the past few years.
The Purchasing Staff developed the scope of services for temporary clerical work, including
transcriptionist services, and posted an ITB on January 20,2010. Email notifications were
sent to 123 addresses; more than 64 addresses requested the entire specification. Twelve
(12) companies submitted quotes; one company was deemed non-responsive.
The award formula was based on adding the hourly rate of the seven (7) most requested
temporary service classifications I titles. The Purchasing staff ranked the companies based
on the lowest to highest dollar total, and recommends the following companies be awarded
(in no particular order):
. Academy Design and Technical Services, Inc. (Margate, FI),
. Compass Medical Staffing (Miami, FI), and
. JuriStaff, Inc.(Philadelphia, PAl,
Each of the firms' references were contacted to determine how quickly recruitment could
occur for Collier County temporary positions. In each of the three cases, the firms
generated resumes to fill position inquiries from their company data bases which ranged in
size from 20,000 - 100,000 candidates, and supplemented the candidate pool using three
to four national Internet search data bases. Companies reported sending candidate
resume data within 6 to 48 business hours from point of customer contact. References
contacted indicated that the three companies above had honored service commitments for
recruitment and placement of temporary service personnel efficiently and responsively.
Purchase orders will be issued as the contracting mechanism by using departments.
FISCAL IMPACT: Funds are available in various department budgets that use these
agreements. Estimated annual expenses are $110,000.
Agenda Item No. 16E3
March 23, 2010
Page 2 of 4
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office
and is legally sufficient for Board action. - CMG
RECOMMENDATION: That the Board of Collier County Commissioners awards ITB 10-
5437 for Temporary Clerical Services to Academy Design and Technical Services, Inc.,
Compass Medical Staffing, and Juristaff, Inc. in no particular order.
PREPARED BY: Joanne Markiewicz, Acquisitions Manager, Purchasing Department
2
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16E3
March 23, 2010
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16E3
Recommendation to award ITB 10-5437 for Temporary Clerical Services to Academy Design
and Technical Services. Inc., Compass Medical Staffing, and Jurlstafl, Inc.. in no particular
order. Estimated annual expenses are $110,000.
3/23/20109:00:00 AM
Date
Prepared By
Joanne Markiewicz
Administrative Services
Division
Manager ~ Purchasing Acquisition
Purchasing & General Services
21241201010:31 :41 AM
Date
Approved By
Colleen Greene
County Attorney
Assistant County Attorney
County Attorney
3191201012:36 PM
Date
Approved By
Jeff Klatzkow
County Attorney
3/11/201010:05 AM
Date
Approved By
Steve Carnell
Administrative Services
Division
Director - Purchasing/General Services
Purchasing & General Services
31111201010:17 AM
Date
Approved By
Steve Carnell
Administrative Services
Division
Director - Purchasing/General Services
Purchasing & General Services
3/11/201010:17 AM
Date
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
3111/20104:14 PM
Date
Approved By
Therese Stanley
Office of Management &
Budget
Manager. Operations Support - Trans
Office of Management & Budget
311212010 5:40 PM
Mark Isackson
Date
Approved By
Office of Management &
Budget
Management/Budget Analyst, Senior
Office of Management & Budget
3113120109:46 AM
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