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Agenda 03/23/2010 Item #16D 9 Agenda Item No. 1609 March 23, 2010 Page 1 of 10 EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to sign a sub-recipient agreement between Collier County and The City of Naples for Community Development Block Grant- Recovery (CDBG-R) funding providing American Recovery and Reinvestment Act (ARRA) funds for a landscaping improvements project to assist low and moderate income citizens in the Anthony Park Community located within the City of Naples in the amount of $30,365.00 OBJECTIVE: To approve and authorize the Chairman to sign a sub-recipient agreement between Collier County and The City of Naples for Community Development Block Grant-Recovery (CDBG-R) funding providing American Recovery and Reinvestment Act (ARRA) funds for a landscaping improvements project to assist low and moderate income citizens in the Anthony Park Community located within the City of Nllples. CONSIDERATIONS: On April 22, 2008 the Board of County Commissioners (BCC) adopted Resolution No. 2008-121 approving the submission of the One-Year Action Plan for FY 2008- 2009 to HUD. This Action Plan provided a summary of the projects to be funded between July 1, 2008 and June 30, 2009. On February 17, 2009, Congress passed the American Recovery and Reinvestment Act of 2009 (ARRA) and appropriated one billion dollars in CDBG funds to carry out eligible activities under the CDBG program to assist in the nation's economic recovery. On May 5, 2009, HUD announced the availability of CDBG-R funding. In order to receive these funds Collier County had to make a substantial amendment to the One Year Action Plan for FY2008-2009, and submit the amendment to the Department of Housing and Urban Development no later than June 5, 2009. On June 23, 2009, the BCC provided after the fact approval (Item 16D7) for the Collier County CDBG-R submission. On August 19, 2009, the Collier County Housing and Human Services Department received notice of HUD's CDBG-R funding in the amount of$631,283 and the BCC approved the receipt of the CDBG-R funding on September IS, 2009 (Item 16DI3). On March 9, 2010 (Item 16D6) the BCC approved the template used for the subrecipient agreements with participating agencies along with 5 ( five) projects presented. Due to approval from the Naples City Council, which will occur on March 17, 2010 this project was delayed and was not presented with the other projects on March 9, 2010. The following was approved on March 9,2010 and will receive CDBG-R funding: Subrecipients Proiect Funded Amounts City of Marco lslandlEntitlement Streetscape Landscaping $19,618.00 Greater Immokalee Soutbside Front Porch lmmokalee ApartmeaWAir CQnditioning $448,170.00 Housing Development Corp of SW Fla Credit Counseling $40,500.00 Empowerment Alliance ofSW FLa Credit Counseling $34,500.00 Collier County HHS/Administration ofCDBG-R CDBG-R Administration $58,130.00 Total for projects reflected above $600,918.00 The following is a chart which reflects the City of Naples CDBG-R funding to be approved with this action: Pro' ect Landsca ing Funded Amounts $30,365.00 $631,283.00 Agenda Item No. 1609 March 23, 2010 Page 2 of 10 The Project scope describing the individual funding amount, program description, and the project milestones is included as an attachment to this executive summary. SPECIAL CONSIDERATIONS RELATED TO THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009: Grantees are required to ensure that public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The grant program guidelines and subsequent grant agreement template make reference to identifY and ensure all additional compliance requirements related to the ARRA terms and conditions will be met, however the attached document highlights the major requirements and how Collier County will maintain compliance. FISCAL IMPACT: No general funds are associated with these CDBG-R subrecipient agreements. ARRA Grant Fund (125) for FY09, received $631,283.00 of which $30,365.00 will be passed through to the City of Naples. No match funds are required. GROWTH MANAGEMENT IMPACT: The CDBG-R project associated with this subrecipient agreement will help meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This agreement has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Recommendation to approve and authorize the Chairman to sign a sub- recipient agreement between Collier County and The City of Naples for Community Development Block Grant-Recovery (CDBG-R) funding providing American Recovery and Reinvestment Act (ARRA) funds for a landscaping improvements project to assist low and moderate income citizens in the Anthony Park Community located within the City of Naples. Prepared by: Sandra Marrero, Grants Coordinator Housing and Human Services Department Item Number: Item Summary: Meeting Date: Agenda Item No. 1609 March 23, 2010 Page 3 of 10 COLLIER COUNTY BOA.RD OF COUNTY COMMISSIONERS 16D9 Recommendation to approve and authorize the Chairman to sign a sub-recipient agreement between Collier County and The City of Naples for Community Development Block Grant- Recovery (CDBG-R) funding providing American Recovery and Reinvestment Act (ARRA) funds for a landscaping improvements project to assist low and moderate income citizens in the Anthony Park Community located within the City of Naples in the amount of $30.365. 3/23/20109:00:00 AM Date Prepared By Sandra Marrero Public Services Division Grants Coordinator Human Services 3/4/201010:23:01 AM Date Approved By Marcy Krumblne Public Services Division Director ~ Housing & Human Services Human Services 3/5/2010 1 :09 PM Date Approved By Colleen Greene County Attorney Assistant County Attorney County Attorney 3/8/20108:58 AM Date Approved By Marlene J. Foard Administrative Services Division Grant Development & Mgmt Coordinator Administrative Services Division 3/8/201011 :04 AM Kathy Carpenter Date Approved By Public Services Executive Secretary Public Services Admin. 3/10/20109:34 AM Approved By Marla Ramsey Public Services Division Administrator - Public Services Date Public Services Division 3/11/20108:37 AM Date Approved By OMS Coordinator County Manager's Office Office of Management & Budget 3/11/20109:29 AM Date Approved By Jeff Klatzkow County Attorney 3/11/201010:22 AM Date Approved By Sherry Pryor Managementl Budget Analyst, Senior Office of Management & Budget Agenda Item No. 1609 March 23, 2010 Page 4 of 10 Office of Management & Budget 3/11/20103:57 PM Mark Isackson Date Approved By Office of Management & Budget ManagemenUBudget Analyst, Senior Office of Management & Budget 3/12/20102:04 PM Agenda Item No. 1609 March 23, 2010 Page 5 of 10 IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this March 23, 2010. ATTEST: DWIGHT E. BROCK, CLERK BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: FRED W. COYLE, CHAIRMAN Dated: (SEAL) First Witness CITY OF NAPLES By: Subrecipient Signature Type/print witness name Second Witness Type/print Subrecipient name and title Type/print witness name as to fonn and legal sufficiency: 2009.2010 CDBO-R City of Naples Landscapins Improvcments--Anthony Park Page l7of30 (""\~,..dIJu L~ 11 .~.....~ March 23, 2010 Page 6 of 10 EXHIBIT "A" SCOPE OF SERVICES CITY OF NAPLES ANTHONY PARK IMPROVEMENTS THE SUBRECIPIENT AGREES TO: A. PROJECT SCOPE: The City of Naples proposes to provide irrigation to support community landscaping improvements to a City owned vacant parcel located adjacent and contiguous to Anthony Community Park within the River Park Community. Anthony Community Park serves the River Park community as well as the George Washington Carver Section 8 Apartment complex. The parcel is located at 15 5th Avenue, North, Naples, FL (Folio # 181635200008), on the south side of Anthony Park and on the west side of 5th Avenue North. This project will expand the use of the existing developed park. It is estimated this project will retain .28 of full-time equivalent employees (FTE's) which was determined by OMB formula. This project will only support the retention ofFTE's, by using the CDBG-R funds award to the City of Naples for payment. Collier County Department of Housing and Human Services is funding THIRTY THOUSAND TIIREE HUNDRED SIXTY-FIVE DOLLARS ($30,365) with CDBG-R funds to provide irrigation to support community landscaping improvements to a City owned vacant parcel. In addition to documents requested pursuant to the agreement, the Subrecipient will be responsible for submitting the following to HHS: a. Monthly submission of completed person hours to for the FTE's with the monthly report which is due by the lOth of each month. The documentation submitted must indicate the amount oftime the retained employee's have spent on the CDBG-Rjob- site. B. BUDGET - Anthony Park Improvements Line Item: CDBG-R Funds $30,365 DESIGN Coverage Water capacity determination Piping diameter determination $ 0.00 $ 0.00 $ 0.00 2009-2010 CDBG-R City of Naples Lands<:aping Improvements-Anthony Park Page 18 000 I AgenOi::i 1lt::IlII'\lu. 1':"13: March 23, 2010 Page 7 of 10 LABOR Trenching/and filling Pipe lying and connections Main water supply connections Sprinkler head insertion Water coverage testing and adjustment Misc Labor $ 2,374 $ 2,367 $ 840 $ 1,243 $ 524 ~ $ 8,198 MATERIALS Equipment Staging Piping/Connections TimerslWires/Electrical Various connection fittings Sprinkler Heads Misc Materials $ 440 $13,050 $ 2,431 $ 2,159 $ 850 ~ $19,130 Contingency for the above mentioned items $ 3,037 Total Estimated Project Cost $30,365 Further clarifications to the quantity and types of work to be conducted under Exhibit A will be processed by a Change by Letter, Exhibit A-I, and made an integral component of this Agreement, if necessary. c. PROJECT MILESTONE SCHEDULE The time frame for completion of the outlined activities shall be: MILESTONErrASK END DATE Com lete Closeout 2009-2010 CDBG-R City of Naples Landscaping Improvements-Anthony Park Page 19 of30 Agellui::I. 1lt:IIII'iU. I............... March 23, 2010 Page 8 of 10 NOTE: Performance milestones are in effect for program monitoring reqlliremLnts only, and as such, are used by HUD and other grantor agencies as general target goals rather than strict performance requirements. This agreemLnt shall allow reimbursement of expenses for all eligible costs associated with the agreement and does not require the completion of all agreement milestones for reimbursement to be paid. Please note that if any of these activities exceed the timelines by two months a revised work schedule must be submitted to HHS. E. OUTCOME PERFORMANCE MEASUREMENTS: OBJECTIVE OUTCOMES ACTIVITY INDICATORS Enhance the The enhanced open space This is a Public Anticipated vendor neighborhood and adjacent park will Facilities project to job retention of character and serve approximately 420 assist a suitable living 0.28 FTE's high quality of single-family and multi- environment and residential life. family housing units in a increase neighborhood RECOVERY: LMI neighborhood facilities quality for Objective is low-income families'. vendor anticipated FTE retention of 0.28 2009-2010 CDBG-R City of Naples Landscaping Improvements-Anthony Park Page 20 of30 ~ Agenda Item No. 1609 March 23. 2010 Page 9 of 10 Special Considerations Related to the American Recovery and Reinvestment Act (ARRA) of 2009 Community Development Block Grant- Recovery Program CFDA 14.253 Since the source of funds for this program is the American Recovery and Reinvestment Act (ARRA), additional considerations are necessary to ensure the use of funds properly implements the purpose of the Act. Generally, grantees are required to ensure that public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The following table identifies the general requirements, including reporting requirements and an indication of how each requirement will be met. General ARRA Considerations Consideration Compliance Requirement Collier County Preparations and Ability to Maintain Comnliance Timely Use of Funds CDBG-R must be used in accordauce Collier County Housing aud Humau Services with regular CDBG regulatious. Department (HHS) will assign a graut CDBG-R funds will not count towards coordinator to each funded activity. It will be timeliness. the coordinator's responsibility to monitor fund usage aud advise management in a timely manner if funds need to be reallocated. Reporting (above HUD CDBG-R funding reporting is the HHS will coordinate with the Grants Office to aud beyond regular same as regular CnBG requirements; ensure appropriate central reporting processes grant reporting) however, Collier County as a whole are followed, which will at a minimum entail must report the total amount of ARRA reporting of progress and any concerns, delays funds received from the federal or other compliance issues to maintain a high government. level of transparency and accountability. Transparency aud To encourage trausparency, HUD will The graut coordinators assigned to CDBG-R Prevention of Fraud require grantees receiving assistance activities will be responsible for coordination under CDBG-R to provide reports that with the Grant Office to ensure all CDBG-R will be used for postings on the funding is reported in a timely manner. Recovery.gov website. This portal is designed to provide one centralized location for the public to find aud analyze information, and report potential fraud, waste, and abuse pertaining to the Recovery Act. Agenda Item No. 1609 March 23, 2010 Page 10 of 10 Furthermore, programs funded with ARRA funding may develop grant specific compliance requirements that are above and beyond those of nonna! grant program requirements (for programs already in existence) or above and beyond nomla! operations of the grantee (including new grant programs as well). Grant specific compl;ance requirements are listed below: Consideration Cuurdination \vith Recovery Act Res~~urces Timely use of recovery funds. ARRA CDBG-R Grant Pro ram S Compliance Requirement Maximize all resources that may be available with Recovery Act funds other than HPRP; eligible activities ~Jndcr other Re"':L;\'t'r y Act programs art aligned with CDI3G-R funds to create a comprehensive package and service options available 1(1 program participants All CDBG-R funds must be expended no lJtcr than September 30,20] 2. ecific Considerations Collier Connty Preparations and Ability to Maintain Com Hance HHS will coordinate with the Collier County Grants Office to ensure the use of all recovery funds are coordinated with local non-profits, (Ither federal1y fund~d agencies and service organizations 10 ensure the most efficient use of Recover)' Act and CDBG-R funding. Collier County Housing and Human Services has created tirnelines and set in motion all nccc:ssary provisions to ensure the timely expenditure of funding prior to September 30, ~()12.