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Agenda 02/09/2010 Item #16F1 Agenda Item No, 16F1 February 9,2010 Page 1 of 8 EXECUTIVE SUMMARY Recommendation to approve the submittal and authorize the chairman to sign a Volunteer Fire Assistance grant application in the amount of $9,410 for the purpose of purchasing eight VHF Mobile Radios, five pagers, twenty Chest Harnesses, and Foam for the Ochopee Fire Control District. OBJECTIVE: To obtain Board of County Commissioners approval to submit and authorize the Chainnan to sign an application for a Volunteer Fire Assistance matching (50/50) grant in the amount of $9,410.00 for the purpose of purchasing eight VHF Radios, five pagers, twenty Chest Harnesses and Foam. CONSIDERATIONS: Ochopee Fire Control District ("Ochopee") has received this type of grant from the Florida Division of Forestry for the past 31 years. The grant has been used to purchase equipment to improve firefighter safety and firefighting capabilities. We have since acquired two 1978 6X6 five ton vehicles from the Division of Forestry that Ochopee Fire Control District is refurbishing through grant funding readying the vehicles to use this brush fire season. However, these vehicles have to be outfitted with Communications and Firefighting equipment as well. The 50/50 grant will allow Ochopee Fire Control District to complete the task of readying these vehicles for the upcoming season in a manner that will benefit the Department plus keep within the current and future budget constraints. The radios will be installed in all the District's vehicles extending this type of coverage, therefore, increasing communications with State and Federal Agencies. The brush fire season is quickly approaching these vehicles will be crucial in the upcoming months; therefore, equipping them will boost Ochopee's resources increasing fire protection of life and property during future events. FISCAL IMPACT: The total cost of the VHF Radios, Pagers, Chest Harnesses & Foam is $9,410,00 as this is a 50/50 matching grant; the Division of Forestry will pay $4,705.00 leaving the Ochopee Fire Control District to provide $4,705.00 from the Ochopee fire Control Fund (146) Reserves. If awarded, a subsequent item will be brought before the board to accept the grant and approve the necessary budget amendments. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office and is legally sufficient for Board action. - CMG Agenda Item No, 16F1 February 9, 2010 Page 2 of 8 RECOMMENDATION: That the Board of County Commissioners approve and authorize the Chairman to sign the submittal of a Volunteer Fire Assistance Grant application in the amount of $9,410.00 for the purpose of purchasing VHF Radios, Pagers, Chest Harnesses and Foam. ,Prenared Bv: Alan McLaul!hlin. Fire Chief :::- LEGAL NM1E CoIl ier County Board of Commissioners ADDRESS PO Box 70 CITY Everglades City STATE Florida COUNTY Collier FORM OF ORGANIZATION: (Municipal Fire District Non-Profit, County) Ochopee Fire Control Dj strict GllAALta H.8AOII$O'~ COn~I$$lOr;!Jl Florida Department of Agriculture and Consumer Services Division of Forestry VOLUNTEER FIRE ASSISTANCE GRANT APPLICATION IF COUNTY, LIST VFD'S BENEFITING FROM GRANT: IS FIRE DEPARTMENT LOCATED IN AN INCORPORATED TOWN? YES m NO D IF YES, NAME OF TOWN: rEvei~~ade-s-Cn:y~ WHAT IS THE FIRE OEPARTMENT ISO RATING? I 6 IS FIRE DEPARTMENT NIMS COMPLIANT? YES 18] NOD POPULATION OF TOWN: 15~ CURRENT COOPERAlIVE AGREEMENT WITH OOf? YES 19 NOD PROTECTED AREA EST, POPU1ATlON:p\,ruo- SIZE: (SQ, M/1ES)flioo' DISTANCE OF CLOSEST MUTUAL AID FIRE DEPARTMENTf-3i~ NAME OF FIRE DEPARTMENT: ~'~-tN~pies Fi re Dist PAID: f14 VOLUNTEERS: 13 ,-, NUMBER OF FIREFIGHTERS: HAS APPLICANT RECEIVED GRANT fUNDS FROM ANY SOURCE IN THE PAST 12I.tONTHS? YES rn NOD NO. OF INCIDENTS PAST YEAR: WILDLAND FJR.E:r~ OTHER: 150'4-' IF YES, INHERE? I Dept-;'."-ol-t~:fntel-ior & OOF NO. Of FIREFIGHTERS CERTIFIED AS: WILDLAND FIREFIGHTER 11 r-. AMOUNT: S I i6~"'r6-5-:39--- WfLDLAND FIREFIGHTER I rr7- liST TOTAL FUNDS RECEIVED FROM OTHER TAXING AUTHORITIES SUCH AS CITY, COUNTY, TAXING DISTRICTS (Past 12 Months) AMOUNT: S I.cr.'-~--"~~ LIST OF FIREFIGHTING VEHICLES. TYPE MAKENR.MODEL PUMP CAPACITY (GPM) WATER CAPACITY (GAL) Engine (3) Emergency One Comm 1000 1000 Tanker Walker 500 3000 Brush (2) 6x6 Mili tary (DOF) 300 750 ESTIMATED GRANT FUNDING REQUEST: LIST OF EOUIPMENT OR SUPPLIES TO PURCHASE WITH GRANT FUNDS. FEDERAL S 4705 NUMBER DESCRIPTION AMOUNT APPLICANT S 4705 8 VHF I-labile Radios $4600 COUNTY S 5 Pagers $2175 TOTAL $ 9410 25 5 Gal Paile of Class A Foam $1875 -- $ -76()' (Federal nol more than 50% of totci!. Applicant a.t leas! 50% of 20 Chest Harnesses tolal In matching funds.) We understand that lhis Is a 50 percent maxlmulIl cost-share program (Cooper alive Foreslry Assistance Act of 1978, Pl 05.313), and that funds on deposit up 10 50 percent of the aclual purchase price of the lIems approved will be committed 10 our project. TO THE BEST OF MY KNOVv'LEDGE AND BELIEF, All OATA IN THIS APPLICATION ARE HlUE ANO CORRECT, THE GOVERNING BODY OF THE APPLICANT HAS OULY AUTHORIZED THIS DOCUMENT, Type Ni'me of Aulhorized Represenlalive litle Fred toT. Coyle Signature of Authorized Representative Chairman Teleph9neNumber: (239 ) 695-,:]114 FAX' (239 ) 695-3473 Emai1: Dale S;gned and Submllted DWIGHT E. BROCK, Clerk By: Colleen Greene. Assistant County Attorney DACS-11484 REV, 3/06 FormAD,lo.J7(1I911 US DEPARTMENT OF AGRICULTURE Certification Regarding Debal7l1ent, Suspension. and Other Responsibility Matters - PrimalY COl'ered Transactions This certific<\tioll is I'cquired by the regulations implementing Executive Order 12549, Debarment mHl Suspension, 7 CFR Part 3017, Section 3017.510, Pilrlicipanls' responsibilities. The regulations were published as PaTtlV oflhe January 3D, 1989. Federal Rf'p.lster(pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agricuhure agency oOering the proposed covered transaction. (Before completing certification, read instmct!oJJs Oll rew'fse.) (1) The prospective primmy pnrlicipant cerlifies to the besl of ils knowledge rllld belief, thot it and its principals: (a) lire not prcscnlly dcbnrrcd, susJlended, proposed for debarment, declared incligible, or voluut~rily excluded from covered tnlllsilcliollS by nny Federal department or agellCY; (b) have nol within :l three-year Jleriod preceding this proposal been convictcd of or had II civil judgmcnt rendercd llgninsl thcm for commission offmud or:l criminal oflcnsc in connection wilh obtnining, allcmpting to obtain, or performing" public (Fcderal, Stntc or Local) trnnsacti011 or contract under n public transnelion; violalion ofFcdcrlll or Slale rmlitlllsl stntutcs or commission ofembczzlclllent, theftJ forger)', briber)'. falsificntioll or dCSlnlClioll ofrccmds,lllnking false ~tatcments, or receiving stolen propcrly; (e) Me 1101 presently indicted for or otherwise criminally or civilly ehnrgcd b)' a governmental entity (Federal, State or Loml) with commission ofrmy orthe offenses enumerated in paragraph (1 )(b) of this ccrtifkntion; nnd (d) have nol within n three-year period preceding this npplicalion/proposal had olle or more public transactions (Federal, Slate or Local) lerminaled for cause or defillllt. (2) Where the prospective primary pmticipant i~ unable to certify 10 UIl)' of the sll.ltcmcllls in this ccrtificl.Ition, such prospective participant shall attach flll exphuHltioll to Ihis propusll!. ORGANIZATION NA\1E -_..~---~---_.__. I PRIAlI\4/W NU.\flWR OR PROJlTl NAME Collier County Boal:d of Commissioners Ochopee Fire Control District NAMc~LVD 1/TLI:' OF AUTlJORlLED REPR1:5fN1A11I'E Fred l'l, Coyle SIGNATURE IOATE roved as 10 form & legal sufficiency ATTEST: DWIGHT E. BROCK, Clerk By: Colleen Greene, Assistant County Attorney FomIAD,/047 pI91j(REI1'8SEj INSTRUCTIONS FOR CERTIFICATION 1. By signing alld submilling this form, the prospective primary participant is providing the certification set out on the reverse side in accordance with these instructions. 2. The inability orn persoll to provide the certification required below will not necessarily result in dcninl of participation in this em'ceed transaction. The prospective participant shall sublllit (111 cxplllllalion of why it cannol provide the cCrlificlltion set out on this form. The certification or explanation will be considered in connectioll with the department or agcncj/s dctcrmillillion whether to enter into this lmnsaclion. However, failure of the prospective primary participant to furnish a cerlificntion or an explanation shall disqualify sueh person from parlicipation in this transaction. 3. The certification in this clause is <l material representation of fact upon which reliance was placed when the department or agency dctermincd to cnter into this transaction. lfit is later determined thnt the prospective primary participant knowingly rendered an erroneous ccrtification, in addition to other remedics available to the Federal Government, the department or agenc)' nUlY terminate Ihis transaction for causc or delimIt. 4. The prospective primary participanl shall provide immediate written notice to the department or agency to whol11 this proposal is submitted ifat l\ny time the prospective prinmry participant learns that its certification was crrom:ous when submitted or lms become erroneotls by reason of changed circumstances. 5. The terlllS "covered tnlllsactioll," udebarred," "suspended," "ineligible:' "Io\\'er tier covered transaction," upnrlicipnnt,ll "persoll," "pri1l1nry covered transaction," "principal:' "proposal,t' nnd "volulltarily cxcludcd,l! us llScd in this clause, have the mcanillgs set out in the Definitions and Coverage sections of tile rules implementing Executive Order 12549. YOIIIlll\)' cOlltaclthe department or agenc)' 10 which this proposal is being submillcd for assistance in obtniuinga copy of Ihose regulations, 6. The prospective primar)' pal'ticipanl agrees by submitting this Corm thilt, should the proposed covered tnmsaelioll be entered into, it shall not knowingly enter into nllY lower tier covered transaction wilh a person. who is dcbcuTcd, suspended, declared ineligible, or voluntarily excluded fi.om participation in this covered transaction. unless authorized by the department or agency entering into this lrnusactiolh 7. The prospective primary participant further agrees by submitting this form that it will include this clfluse titled "Certification Regm-ding Debarmenl, Suspension, Ineligibility and Vohmtnry Exclusion - Lower Tier em'cret! Transacliolls,t' provided by the depllrtl11cnt or agency entering into this cO\'cred transnction, without modificntiol11 in nil lower lier covered transactions !Iud in nil solicitations for lower tier covered tra1lsactions. 8. A pilrlicipanl in [t covered transaction Illay rely upon it certification ora prospective IJilrticipnnt ill a lower tier covered lmnsaclioll that it is not debarred, suspendedl ineligible, or volulltarily excluded from Ihe covered transuction, I1nless it knows thatlhe certification is erroneollS. A participant may decide the method and frequency by which it determines Ihe eligibility ofils prillcipals. Eat'll pal'lieip.mt may, but is not required to, check the NonproC\lrClllCnl List. 9. Nothing cOl1tnincd ill the foregoing shall be construcd to require establishment ofa system ofrecor<ls in order 10 render in good faith the certi1ication required by this clause. The knowledge and information ofa particip.ml is not required 10 exceed Ihnt which is normally possessed by a prucl('ul person in lhe ordinary course ofbusilless dealings. 10. Except for tnll1snetions uuthorized under pnmgmph (j of these instructions, Ira pnrlicipant ill a covered lransaction knowingly enters into n lower lieI' covered transaction with a person who is suspended, debarred. ineligible, or voluulnrily excluded from participation in this transaction, inadditioll to olher remedies uvnilllblc to the Fedeml Government, the department or agency IHay terminate this trnnsacliol1 for cause or default. 2 (HID AllprO\'AI Nu. 03~8-0040 ASSI:RAI'CES u I'O;o;.CO;o;STRlICTIOI' I'ROGRA~IS Note: Certain oflhcse assurances may Jlot be ilPplitable to your project or program. 11'lou have CJuestiol1s, Jllt'os~ contact lhe nwardins ogency. Further, ccnain Federal nwmding ngencies IlInr require i1llplicilnls to n:rliry to additional nss\lr;lI\ccs. If such is the case, )'011 will be nntified. As the dilly nulhorized rel'reselllntivc or lhe l10111iennt I certify Ihal the nUl)lieant: I. lias lhe legal authoril)' 10 "pply ror Fetlerol u$sislancc, olld the instilutiOl13I, managerilll llntl filluflcial cnpnhilit)' (including fUllds SlImCielll 10 pa)' Ihe lion. Federal share of projt.'CI costs) In enslIre proper plonning, llulIlngclllent nnd completion of Ihe l\roject described ill this npplicnlioll. 2. Will give lhe owmJing agency, the Complrollcr GClleml of Ihe United States, [Iud if npproprinte, Ihe Slate, tlnDugh ml)' authori"ed rcpn:sentnti\'c, access 10 Ilmlthc right 10 examine all rccords, hooks, llilp::rs, or documents relnted to the nward: and will establish II proper llI:nlllllling S)'stCIll illllccordancc \\ilb gencral!)' Rcceptc-d i1ccollnlitlg stondards or IIgenc)' direClives. 3. Will cstnblish snfegllilHls to IHOhibil emplu,yees from \Ising their positions for n purpose IIml l'ollslilutes or presenls the lIppt"anllll'c of personal or orgnniz:llional conflict of inlerest, or personal BOlin. 4. Will iniliale fUlll complete the wOlk within Iltc :Ipplil'nhle time rmllle after receipl ofnpprovnl of the nWnlding ngene)'. 5. \Viii comply with the IntcrgmeClllllclltal Pcrsollllel Act of 1970 (42 tJ.S.c. *~ 4728.4763) rclaling to prescrilll:d slamlan1.. for mcrit systcms for progrmlls fillHled limier olle of the ninelecn stnllltcs or rl,'gulatiolls spccilied in Appendix ^ ofOI'1\rs Slundnrds ror II t-,.lerit System ofJ>ersonncl Adminislrntioll (5 c.r,R. 900, Subpnr1 Fl. 6. Will (OIupl)' with all fedeH11 stalutes lclnting to Ilondiserirnination. "ihest' include hut me 1I0t lillllte,llo: (n)Tillc VI of lhe Civil Rights Act of 196~ (P.L. 88-352) whirh }lwhibits disl'firninalion OIl the h3sis of race, color or national origin: (b) lith: IX of the Edut':llion Alllt'lI<lmenls of 1971,:l" amrtHkd (2n U.S,c. ~* 1681-1683. mul 1685.1 (86), \\'hit'h pfCIhihils diserimiflfllioll 011 lllc basis of scx; (e) Seclion 50~ of the Rchabilit:'tlioll Ad or 1973. as nmelHlcd (29 U.S.c. * 794), \\'hkh flwhibils disrrimination rm Ill(' hasis of hundieaps; (d) the Age Di$crllllination Act or 1975, as amended (42 U,S.c. ** 6101.(107), which prohibits discrilllillation on lhe basis of uge; (c) the Drug Abuse' OOke lint! Tlt'lltment Ad of 1972 (P,L. 92- 255), ;IS amended, relating to nondiseriminatiorl on thi: h:lsis ufdrug ahuse; (I) the Comprehensivc Alcohol Almse anti Akoholism P,cn:ntion, Tlelltlllenl (lnd RchnhililatioJl Act of 1970 (P.L. 91-(16), ns mllelllled, relating 10 nondiserirninntioll on th~ basis of alcohol abllse or akoholism; (g) *~ 523 and 527 of lhe Public 1 Icallh Scn.ke Acl of 1912 (.12 lJ.S.c. 290.dd.3 :md 290 ee-3), as amended, relnting to C'onfiMnli:llily of .lkohol ulld drug nbusc p"tient records: (h) Tille VIII of Ihe Ciyil Rights AC'! of 1968 (42 U.S.c. ~ 3601 c[ ~eq.), as amended, rdating to nondiscrilllillatioll in the sale, r~ntal or financing of housing: (I) :my otber nondiscrimination provisions in lhe spt'dfic stlltute(s) under which nrplicnliun for Federal nssblilncc is bdLlg made; nnd (j) lhe rcqllircllll'IlIS of !Ill)' other lIolHlisniminntion slatllle(s) whkh mny npp')' 10 the [lppliealion. 7. Will compl)', or has nlrendy complied. willi Ihe requirements of Titles " and III of the Uniform Relocation Assistance [lnl! Renl Property AC'qllisilioll Policies Act of 1970 (P.L. 961-(46) whkh provide lor lhir and cquilablc lrcntll\cnl of persons displaced or whose property is llequired ll'!i a result of Federal or redcmlly nssisted programs, These reqnirt'll1ents apply 10 all inlercsls ill real propert)' acquired for projecl purposes legardless of Federnl participation ill purchnsC's. 8. Will ~'lllnpl)' willr the provisions ofthe Ilenlth Aet (5 U.S.C. ~* 1501.1508 mill 7324-7328) which limit Ihc politiC'nl nctidties of employees whose prilll'ipnl cmplllYIlll'lIt lldivilies [Ire Iilllrlcd in whole or ill pari wilh Federn' funds. 9. Will t'Omply, il" npplicnb!C', with the provisions of the D.wis- BrH'O/l Act (40 lJ,S.c. ** 276a 10 276n.7), the CopC'innd Act (,10 U.S.c. * 276c (lml 1 R U,S.c. ~* 874). nnd the ConlmC't Work Homs nnd Safely Slnnd:mls Act (010 U.S,c. *~ 327-3B), regarding labor slandarlls for fcdelally assisted cOllslnrClioJl subngrccll1cnts. 10. Will ~'olllplr. if uJ1plienhll', with l10nd inswnnce purchase /equirt'lllcnb of Scdiol1 102 (n) of the Fllmd Disustl:'r ProtC'C'lion Aet of In3 (I'.L. 93-214) whkh reql/ires lecipicl1!s in II spedal l1f1od halnrd arc a to Jl:lr1icipntc in lhe pmgrmn ulHlto purchnse flood insurnrlCC if the tolal cosl ofinsmuble COllslluetioll (Iud UC'lUi"llioll of S I (1,000 or more. 11. Will l'OlllPI)' with ellvironmental standards which Jll[l)' be prescrihed pmi>lIantlo Ihe following: (a) institution of en\'iwlll1lt'lll,ll qunlit)' control measures WIder the N:nional Environmellwl llolky Ad or 1%9 (P.I.. 91.190) llllt! EWC'llti\'e Order (EO) 11514; (b) Iloliticntion of violatiug fal'ilitit"s plIrsll;llll 10 EO 117.1R: (c) protection nfwetlallds p\ll:malltlo EO 11990; (d) e\'lIhralioll of Hood hillmds in tloodplnins ill [lccordnllC'c wilh EO 11988; (e) :lSS!lrilllCt' of pro.kCI consistellcy with lhe appfO\'ccl Stntc IIImmgclIIcnl pWglUlIl dcn:lopcd \lllt!tr the Cml"tnl Zone i\lmmgemcnl Ael of 1972 (16 1l.S.C. ** 1-151 t'l seq.); (1) confNmit)' of Fellcrnl actions to SWle (Clenr Air) lrnp!C'tncntnlioll Plalls under Sedioll I 76(e) of the C\car Air Act of 1955, as ill\1t'/\(led (.12 LJ.S.c. * 7401 cl scq.); (g) plOtcetioll of underground sources of drinking wnter u/llk'r tilt.' S:lfc Drinkil1g Water Act or 197.t, as ll/llended, (p.L. 93.523); ond (II) prl)lcctioll of cnd:lllgcrcd spedcs tlllder Ihe Endil.llgcll:,d Specit'~ Act of 1973, (I:> ,ll11cllllcll. (P.L. 93.205). 12. Will comply \\ilh the Wild nnt! St'cnk Rivers Act of 19(ig (16 U,S.C ** 1271 et sell.) rebtcd to I'rotecling components or potential compollC'nts of the nalional wild and scenic rivers system. V, 8.5 (02/05) Aulhorizod for Local Reproductfon StnmJard FOflll 42019 (9-03)PI6~'rih~J by 0;-.10 Ciro.'lIlar A-101 13. Will lI:isist lhe awarding ngt'llC)' ill nssurill!( l'omplimJl:c wilh Section 106 of the Naliolllll Historic IlreSC"f\'alioll Act of 1966, IlS amended (16 U.S.C. 410), EO 11593 (idcntirkllioll nnd proteclioll of hislorie properties), flIlCllhc Archeological and Historic Pr~ser\'l1tion Act of 1974 (161J,S,C, ,1690-1 .1 "'I,), rest'llrch, lcnching, or olher uCli\'itie-s supported b)' this uwnrd of aSSiSl:1I1Cc. 16. Will comply with the Lcad~Dosed Paint Poisoning Prevention Act (012 V.S,C. ** 4801 ct seq.) ,\-hich prohibils Ihe use of lead based paint in cOllslmclion or rehabilitation ofrcsidellcc structures. 14. Will comply wilh P.L. 93.348 regarding lhe protection of hUI1l1111 subjects in\'oh'ed in re-senrch, dc\'dnIHllent, and related activilics sllllported by this nwnrd of ass istll lice. J1. Will cause 10 be pcrfonned the required financial tllld COllll,liollce :lIIdits ill accordance with lhe Single Audit ActQr 1984. IS. Will compl)' willi the lnhoralol)' Animal Welfare Act of 1966 (P.L. 89"544, us amended, 7 u.s.e. 2131 et scq.) pcrlllining 10 Ihe Cllre, handling, and Ir(!Dlmcnl OfWUl111 blooded 8nimnls held for 18. Will t'ompl)' wilh nil nl'lllil..'able requirements of nIl other Fedcml laws, cSt'culh'e orders, .egulations and policies go\'Cmil1g lhis program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Chairmanj Board of County Commi sSiOne1"S APPLICANT ORGANIZATION I DATE Collier County Board of Commissioners SUBMITTED 1', U,6 (02105) Authorized for Local Roproductlon) Stilndard Fonn.J2.JH (9-03 Prescri~d by o}.m Cin:ular A.102 ATTEST: DWIGHT E. BROCK, Clerk By: roved as 10 form & legal sufficiency Colleen Greene. Assistant County Attorney Item Number: Ilem Summary: Meeling Dale: Agenda Item No, 16F1 February 9,2010 Page 8 of 8 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16F1 Recommendation to approve the submittal and authorize the chairman to sign a Volunteer Fire Assistance grant application in the amount of $9,410 for the purpose of purchasing eight VHF Mobile Radios, five pagers, twenty Chest Harnesses, and Foam for the Ochopee Fire Control District. 2/9/20109:00:00 AM Date Approved By Colleen Greene County Attorney Assistant County Attorney County Attorney 1122120109:36 AM Date Approved By Marlene J. Foard Administrative Services Division Grant Development & Mgmt Coordinator Administrative Services Division 1/221201010:00 AM Dan E. Summers Date Approved By Bureau of Emergency Services and Emergency Management Director of Emergency Services Bureau of Emergency Services and Emergency Management 1/22120102:31 PM Date Approved By OMS Coordinator County Manager's Office Office of Management & Budget 1/281201010:48 AM Date Approved By Jeff Klatzkow County Attorney 1129/20104:07 PM Laura Davisson Date Approved By County Manager's Office Management & Budget Analyst Office of Management & Budget 1/29/20104:08 PM Approved By Mark Isackson Office of Management & Budget Management/Budget Analyst, Senior Date Office of Management & Budget 1131/20108:52 AM