Agenda 02/09/2010 Item #16B4
Agenda Item No. 16B4
February 9,2010
Page 1 of 10
EXECUTIVE SUMMARY
Recommendation to award Bid #10-5415, "Radio Road MSTU Phase III (Livingston Rd.
To Airport Pulling) Part A: Curbing to Bonness Inc. in the amount of $333,753.68 & Part
B: Landscape & Irrigation Installation to Hannula Landscape & Irrigation Inc. in the
amount of $203,062.02, and to approve the necessary budget amendment
OBJECTIVE: Recommend that the Board award Bid #10-5415, "Radio Road MSTU Phase III
(Livingston Rd. To Airport Pulling) Part A: Curbing to Bonness Inc. & Part B: Landscape &
Irrigation Installation to Hannula Landscape & Irrigation Inc., and to approve the necessary
budget amendment
CONSIDERATIONS:
. On December 14,2009, Purchasing Department sent out 1,359 notices for Bid #10-5415,
"Radio Road MSTV Phase III (Livingston Rd. To Airport Pulling) Part A: Curbing &
Part B: Landscape & Irrigation Installation"
. On January 15, 2010, bids were opened and six (6) bids were received, one bidder was
deemed non-responsive for Part A Curbing.
. On January 19, 2010, the Radio Road MSTU Committee reviewed bid tabulations and
made motion to "award Bids to Bonness $333,753.68 and Hannula $203,062.02" (motion
carried unanimously 4-0); Note: For Bid Part A Committee did not award altemate #1
"sodding"; and for Bid Part B Committee awarded Altemate #2 Irrigation Materials, but
did not approve alternate #1 "plant materials" and altemate #3 "site demolition,
preparation, and disposal."
Staff recommends award Part A: Curbing to Bonness Inc. in the amount of $333,753.68 & Part
B: Landscape & Irrigation Installation to Hannula Landscape & Irrigation Inc. in the amount of
$203,062.02
Bids Part A - Curbing
Contractor
Bonness Inc.
Coral Sands
Hannula
Stevens & Layton
Cougar Contracting
Base Amount
$333,753.68
$396,468.50
$399,912.24
$406,255.00
$473,880.00
Total Bid
$333,753.68
$396,468.50
$399,912.24
$406,255.00
$473,880.00
Bids Part B - Landscaping & Irrigation
Contractor
Hannula Landscaping, Inc.
Superior
Valley Crest
Stevens & Layton
Arrazoza
Coral Sands
Base Amount
$172,215.02
$197,656.00
$229,212.44
$259,780.08
$237,1]8.00
$295,291.75
Alternate
$30,847.00
$13,692.60
$19,302.92
$38,527.06
$99,650.00
$51,152.50
Total Dlus Alternate
$203,062.02
$211,348.60
$248,515.36
$298,307.14
$336,768.00
$346,444,25
Agenda Item No. 16B4
February 9,2010
Page 2 of 10
FISCAL IMPACT: It is not uncommon for a substantial positive variance to exist between
actual beginning fund balance within an MSTU fund and the budgeted number which is based
upon forecast estimates prior to a fiscal year ending. This difference is often due to the timing of
and payouts for ongoing contracted capital improvements within a MSTU area. Audited
beginning fund balance numbers are not known until the first quarter of any new fiscal year-
three months after the fiscal year begins. The amount of fund balance (carryforward variance)
which can be recognized and appropriated within the Radio Road MSTU (fund 158) totals
$344,000. This amount must be recognized by budget amendment and will be necessary to offset
expenses connected with Part B of the award recommendation. Part A of the contract can be
covered within the current available capital appropriation.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action-SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board award Bid #10-5415, Radio Road MSTU Phase III
(Livingston Rd. To Airport Pulling) Part A: Curbing to Bonness Inc. and Part B: Landscape &
Irrigation Installation to Hannula Landscape & Irrigation Inc., to approve the necessary budget
amendment, and authorize the Chairman to execute the standard contract after review by the
County Attorney's Office.
Prepared By: Darryl Richard, RLA, Project Manager, A TM Department
Attachments: (I) Bid #10-5415 Bid Tabulation Part A Curbing; (2) Bid #10-5415 Bid
Tabulation Part B Landscape & Irrigation; (3) Radio Road MSTU Summary January 19, 2010
meeting; (4) Budget Amendment Request
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 1684
February 9, 2010
Page 3 of 10
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16B4
Recommendation to award Bid #10-5415, Radio Road MSTU Phase III (Livingston Rd. to
Airport Pulling) Part A: Curbing to Bonness Inc. in the amount of $333,753.68 & Part B:
Landscape & Irrigation Installation to Hannula Landscape & Irrigation Inc. in the amount of
$203,062.02, and to approve the necessary budget amendment.
2/9/20109:00:00 AM
Date
Prepared By
Darryl Richard
Transportation Division
Project Manager
Alternative Transportation Modes
1/22/20102:56:33 PM
Date
Approved By
Darryl Richard
Transportation Division
Project Manager
Alternative Transportation Modes
1/22/20102:59 PM
Date
Approved By
Caroline Soto
Transportation Division
ManagemenUBudget Analyst
Transportation Administration
1/22/20103:36 PM
Date
Approved By
Pamela J. Lulich
Transportation Division
Manager - Landscape Operations
Alternative Transportation Modes
1/22/20105:11 PM
Date
Approved By
Scott R. Teach
County Attorney
Deputy County Attorney
County Attorney
1/25/20108:25 AM
Brenda Brilhart
Purchasing Agent
Date
Approved By
Administrative Services
Division
Purchasing & General Services
1/25/20108:40 AM
Date
Approved By
Michelle Edwards Arnold
Transportation Division
Director. Alt Transportation Modes
Alternative Transportation Modes
1/25/20108:45 AM
Date
Approved By
Steve Carnell
Administrative Services
Division
Director. Purchasing/General Services
Purchasing & General Services
1/26/20108:43 AM
Norm E. Feder, AICP
Date
Approved By
Administrator. Transportation
Transportation Division
Agenda Item No. 1684
February 9,2010
Page 4 of 10
Transportation Administration
1/26/20103:37 PM
Date
Approved By
Therese Stanley
Transportation Division
Manager w Operations Support - Trans
Transportation Administration
1/28/201010:24 AM
Pat lehnhard
Date
Approved By
Transportation Division
Executive Secretary
Transportation Administration
1/28/201010:40 AM
Approved By
OMB Coordinator
County Manager's Office
Date
Office of Management & Budget
1/28/2010 10:54 AM
Date
Approved By
Mark Isackson
Office of Management &
Budget
Management/Budget Analyst, Senior
Office of Management & Budget
1/29/20101:34 PM
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Agenda Item No. 1684
February 9,2010
Page 10 of 10
l'l~
Radio Road Beautification M.S.T.U.
Advisory Committee
2705 Horseshoe Drive South
Naples FL 34104
SUMMARY OF MOTIONS
January 19,2010
III. APPROVAL OF AGENDA
Dale Lewis moved to approve the agenda as ,~ubmitted. Second by Helen
Carella. Motion carried unanimously 4-0.
IV. APPROVAL OF MINUTES: December 15, 2009
Dale Lewis moved to approve the December 15, 2009 minutes as submitted.
Second by Helen Carella. Motion carried unanimously 4-0.
VI. LANDSCAPE MAINTENANCE REPORT - HANNULA
Dale Lewis moved to accept the Hannula Bid (Work Directive Change #1 in the
amount of $1,724.00.) Second by Betty Schudel. Motion carried unanimously
4-0.
Dale Lewis moved to award Bids to Bonness $333,753.68 and Hannula
$203,062.02, and to include 10% Contingency for the Total Project.
Additionally direct Staff to request a Budget Amendment in the amount of
$344,000.00 to recognize the Carry Forward. Second by Helen Carella.
Motion carried unanimously 4-0.
Dale Lewis moved to accept AG TRONIX Bid, in the amount of $6,645.00.
Second by Betty SchudeL Motion carried unanimou.~ly 4-0.
Dale Lewis moved to approve payment to McGee & Associates in the amount of
$2,142.00. Second by Helen Carella. Motion carried unanimously 4-0.