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Agenda 01/26/2010 Item #16J3Agenda Item No. 16,13 January 26, 2010 Page 1 of 7 EXECUTIVE SUMMARY Request that the Board of County Commissioners accepts and approves capital asset disposition records for time period October 1, 2009 through December 31, 2009. OBJECTIVE: For the Board of County Commissioners (Board) to accept into the Minutes the capital asset disposition record of items no longer deemed to serve a useful function or to have commercial value in compliance with the requirements set forth under Florida law regarding the disposition of County assets. CONSIDERATIONS: CMA# 5809 establishes a property and supply management system authorized by the County Manager. Each operating department is responsible for the proper and prudent acquisition, safeguarding, utilization, maintenance and transfer of capital assets (tangible personal property of a non - consumable nature that has a normal useful life of one year or more and an acquisition value of $1,000 or more). The Clerk of the Circuit Court's Finance and Accounting Department is responsible for recording, inventorying, and tracking these assets. The Board's Purchasing Department is responsible for managing the disposition of these assets. Resolution 2006 -268 authorizes the County's Director of Purchasing to determine whether capital assets, which are no longer useful to the agency, have commercial value. If not, the Director is authorized to dispose of those items in an appropriate manner with or without offering the items for sale, trade or donation to other entities. Additionally, the Clerk of Court's Finance and Accounting Department is authorized to submit quarterly reports to the Board that identify the assets disposed under this provision. Enclosed is a capital asset report that includes items disposed during the first quarter of Fiscal Year 2010 (October 2009 through December 2009). FISCAL IMPACT: There is no fiscal impact associated with this action. However, these transactions will be recorded as accounting gains or losses in the appropriate sections of the Comprehensive Annual Financial Report. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. RECOMMENDATION: The Board of County Commissioners accepts and approves into the Minutes the disposed assets listed in the enclosed report. PREPARED BY: Karen Oberrath, Capital Assets Accountant, Clerk of Court's Finance and Accounting Department Agenda Item No. 16J3 January 26, 2010 Page 2 of 7 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number. 16J3 Item Summary: Recommendation to accept and approve capital asset disposition records for time period Director - Purchasing /General Services October 1, 2009 through December 31, 2009. Meeting Date: 1126/2010 9:00:00 AM Prepared By Division Derek Johnssen General Account Manager Date Clerk of Courts Finance 111612010 1:55:15 PM Approved By Steve Carrell Director - Purchasing /General Services Date Administrative Services Division Purchasing & General Services 1/15/2010 3:22 PM Approved By Crystal Kinzel Director of Finance Date Clerk of Courts Finance 1119/2010 11:44 AM Approved By Mark lsackson Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 1119/2010 11:59 AM mores CO O O N m ON N Z N CA E Z'a1D aMe @ C C N Q t m v p 9 t O O N i d � 0 m 0!E O 0 o E .+ o N k c d «_ Y• N 4 iLL p Z W m m N m O O O O O O m m N O 0 0 N 0 0 N O O Sr (!f m 0 S m (I� m z A m O m m n O T O p U W r 0 0\i .z M ti O O O O N H N O O V O O ti O O ti N ti ti Q\i O ti O O ei o\0 O O O ti ti ti O\i O O W j a\i m M \i m o m oom m m m \O�mm m m m m o 0 o n m \a�� m m b\i m 5-" m m mmm m m m m m m\i m ry r m \oeu m m m \u��� m N ry m \O�� m mm m \mo m m o\+;Z M ry m M m mm m M \Cm m gm N p .a •+ 0 O 0 0 0 0 u\in 0 0 0 a 0 0 0 0 N O O O O O O O O O ti 0 0 0 0 O 0 0 0 0 0 a\oe 0 0 0 0 C 0 C 6 O O O O O O O OI V 1 M 0 0 0 0 0 0 0 (N 1� n 0 0 0 m N 0 0 0 0 0 0 A .ii 0 0 0 0 0 p W O O O O O O O O O m A m 0 0 0 0 0 0 0< v n N O ni N 0 O 0 O O 0 np O O o O O O ut 0 0 0 0 0 0 of m 0 0 0 O 00 m Fm a N b A M O Off N b .Ni p tD N N n N ADD �D N Z 0000000000000000000ogi 0'$'o °o1 00'0$'000 o 000000000 •1 H N 'I 'I 'I '1 N e1 e1 '1 'I '1 'I rl 'I e1 'i e1 e1 'I 'I '1 e1 '1 ki '1 '1 'I 'I 'I 'I 'I r1 'I 'i e1 v� p N O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 O O O O O O O O O O O O O 0 O O p . . . . . . . . . eel . . . . . . eel . e9 ei H '1 H '4 '1 e4 M e4 N '4 e1 e1 N e1 e1 ei W m S O U z o 00 co O O G R Q Q z Z Z Z M u m O O O 0 W m W re W m W m om » > 33 3 3 DM > > p O O p p O p p p O O p O p 0 0 0 p O 0 O p p p p O O p p p O O p p O 0 0 0 0 p O O p p p❑ O W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W 6 C Qd K a6a K an m Qn K Q6 K Qn K n C Qd C ad C Q6 C d 2 Qd C Qd C d 6 Q6 C 6 6 d 2 6 Qd ada ad n a6a QnQ ana an Qn Q6 Qn Qd n d Q6 Qd n Qd ¢d¢ QdQ d Q6Q dQQ Qd dQQ Qd U U U U U U U U U U U U V U V U V V U V U U U U U U U U U U u U U U U U V V U V U U V V U ¢ p \ p O \ \ p \ p \ p \ p \ p \ O \ p \ O \ O \ p \ p \ O \ w \ p \ W \ O \ O' \ \ p'' \ \ \ 0 \ 0 \ 0 \ o \ a \ 0 \ O \ O \ 0 \ 0 \ p \ p \ O \ p \ O \ 0 \ 0 \ p \ p \ p \ O \ p 0 O W r W N W W W N W W W N W Yl W W W W N W N W N N W N W N W N W N W N W W N W W W W W W W W W W W N W N W N W N W N W N W N W N N N d¢ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000000000000000000 N= � O 6 V1 n VI 6 V1 n V1 n VI 6 V1 6 N d N d N d IA 6 N 6 N d N d N 6 N d VI 6 VI n VI 6 V1 n VI n VI n VI n VI 6 VI n VI 6 V1 n N d VI d N d N 6 N d N d N d N d N d N d N d N d VI 6 VI d N d VI 6 VI d N n N p o S S S S S 5 o S S S o 0 0 0 0 0 0 5 5 0 0 0 0 0 0 0 0 0 o S o H o S o 0 5 0 0 0 5 6 0 0 r r r m0 r r Z Z Z Z Z Z Z 00 f 0 0 06 0m0m 0 c m zCW o r r r r m _ _ Z r r r 6 U r U U U r U Y m a Y Q Y Q Q a Q N N W Q z Y m a U W a V W Y C r Q � i i � r �n m 2 z U oc p Q d X X a m m mz w m m z m m z d d l7 0 0 0 O r r O Q Q Q m > O O O O O O O O O m m m w w LL O O O= m w w Q W° n d O O O O O J C < cc G cc G cc C w m a a a u W r W r W r W x p p p p a Q Q Q Q r a¢ r r a N z N z VI z O J O O w d. 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