Agenda 01/26/2010 Item #16B7Agenda Item No. 16137
January 26, 2010
EXECUTIVE SUMMARY Page 1 of 10
Recommendation to approve Change Order No. 2 in the amount of $25,000.00 to Contract
No. 06 -3969 with TBE Group, Inc. d/b /a CARDNOTBE, for the Emergency Bridge
Management Program (Project No. 66066).
OBJECTIVE: To increase the scope of work under Purchase Order No. 45- 103810 with TBE
Group, Inc. d/b /a CARDNOTBE for Rock Scour Evaluation, Bid and Construction Services for
the Goodland Bridge (No. 030184), in accordance with Contract No. 06 -3969, Fixed Term
Professional Engineering Services.
CONSIDERATIONS: On September 26, 2006, Agenda Item 16136, the Board of County
Commissioners approved Contract No. 06 -3969 with TBE Group, Inc. d/b /a CARDNOTBE, for
Fixed Term Professional Engineering Services. The Consultant was awarded a work order under
that contract for Project No. 66066 (Emergency Bridge Management Program). The Consultant
is developing repair plans for the Goodland Bridge (No. 030184), based on recommendations of
the Conditional Assessment and Recommendation Report dated November 2007, and the current
FDOT provided Bridge Inspection Report dated February 28, 2007. The repairs only include the
area within the bridge limits and bridge approaches, scour countermeasures locations (Piers 6
through 9 and Piers 12 through 16), and permitting.
During the review of the existing scour, bridge and soils information, it was found that the bridge
piers are embedded in a limestone bedrock layer that may offer considerable resistance to scour.
The limestone embedment was evaluated in order to save significant construction costs to
implement scour countermeasures. Based on the findings of the "Rock Scour Evaluation," the
Consultants recommend that six (6) of the nine (9) piers will require scour countermeasures. In
order to complete the scour assessment, a structural analysis is needed to determine the bridge
piers' stability. This additional work was anticipated in the original contract and is listed as
Optional Structural Analysis under Section 3.1 of the Scope of Work (attached).
FISCAL IMPACT: The fiscal impact of Change Order No. 2 is $25,000.00 as stated under Task
V of the Work Order Contract Project No. 66066. Source of Funds are Gas Taxes.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action —SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners:
1. Approves Change Order No. 2 to Contract No. 06 -3969 TBE Group, Inc. d/b /a
CARDNOTBE, and
2. Authorizes the County Manager, or his designee, to execute the Change Order.
Prepared by: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering &
Construction Management
Attachments: (1) Change Order No. 2; (2) Change Order No. 2 MOD; (3) PSA Schedule A
Agenda Item No. 16B7
January 26, 2010
Page 2 of 10
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number. 1687
Item Summary: Recommendation to approve Change Order No. 2 in the amount of $25,000.00 to Contract
No.06 -3969 with TBE Group, Inc. d /b /a CARDNOTBE, for the Emergency Bridge
Management Program (Project No. 66066).
Meeting Date: 1/26/2010 9:00:00 AM
Prepared By
Marlene Messam
Project Manager, Senior
Date
Transportation Engineering &
Transportation Division
Construction Management
12130!2009 2:32:03 PM
Approved By
Gary Putaansuu
Project Manager, Principal
Date
Transportation Engineering &
Transportation Division
Construction Management
12/31/2009 8:27 AM
Approved By
Lisa Taylor
Management/Budget Analyst
Date
Transportation Division
Transportation Administration
1/412010 4:16 PM
Approved By
Norm E. Feder, AICP
Administrator - Transportation
Date
Transportation Division
Transportation Administration
118/2010 3:33 PM
Approved By
Najeh Ahmed
Director - Transportation Engineering
Date
Transportation Engineering &
Transportation Division
Construction Management
1!1112010 3:29 PM
Approved By
Rhonda Cummings
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
1/121201011:58 AM
Approved By
Steve Carnell
Director - Purchasing /General Services
Date
Administrative Services
Division
Purchasing & General Services
1/1212010 3:24 PM
Approved By
Therese Stanley
Manager - Operations Support - Trans
Date
Transportation Division
Transportation Administration
1/1212010 4:09 PM
Approved By
Agenda Item No. 16B7
January 26, 2010
Page 3 of 10
Scott R. Teach
Deputy County Attorney
Date
County Attorney
County Attorney
111212010 4:26 PM
Approved By
Jeff Klatzkow
County Attorney
Date
1/1312010 9:48 AM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Division
Transportation Administration
111312010 10:59 AM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
1/14/2010 9:03 AM
Approved By
Susan Usher
Management/Budget Analyst, Senior
Date
Office of Management &
Office of Management &Budget
1!1412010 2:33 PM
Budget
Approved By
Mark lsackson
Management/Budget Analyst, Senior
Date
Office of Management &
Office of Management &Budget
1/1612010 9:35 AM
Budget
Agenda Item No. 16137
January 26, 2010
Page 4 of 10
CHANGE ORDER TO WORKORDER
Comer County °'= r`=; f j
Transportation Services Division i i• '?
TO: Mr. Peter Nikolov, P.E. r Ao'
CardnoTBE Group, Inc.
380 Park PL. Blvd., STE 300
Clearwater, FL 33759
Project Name: Emergency Bridge Management Program
Contract No.: 06 -3969 Fixed Tenn Professional Engineering Project No.: 66066
Work Order No.: N/A
Purchase Order No.: 45- 104647 (45- 103810)
Change Order No.: 2 Date: December 21, 2009
Change OrderDeser4n*ionr For Task V: Additional Services as described
in task 3.0 of the Scope of Works.
Original agreement amount ........................................ ............................... $187,120.00
Sum of Previous Changes .................... ............................... $0.00
This Change Order No. 2 Amount (add or subtract) ... ............................... $25000_00
RevisedAgreement Amount ....................................... ............................... $212,120.00
Original contract time in calendar days ................. ............................150 days
Additional number of calendar days due to Tasks V ... ..............................0 days
This change order adjusted time is ..................... ............................... 0 days
Revised Contract Time in working days ................... ..............................0 days
Original Notice to Proceed date ............................ ............................... January 5. 2009
Completion date based on original contract time .. ............................... October 8, 2009
Revised completion date due to change orderJl l .. ............................... March 7, 2010
Your acceptance of this change order shall constitute a modification to our Agreement and will be
performed subject to all the same terms and conditions as contained in said Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, to this Agreement
shall constitute a fuft and final settlement of any and all claims arising out of, or related to, the change
set forth herein, including claims fgFimpact and delay costs.
i ! I ,
Prepared lir ��
Marlene Messam, Sr. Protect Manager
TE-CM
r'
Accepted by: � �— _Date: ! -�! = �`• "
Robert G. Brown
Senior Vice President
Approved by:
Approved by:
Date:!
Date: _ 3/ d 9
Change Order No. 2
Page 2
Approved by: Date:
Rhonda Cummings, Contract Specialist
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
Approved As To Form
and Legal Sufficiency:.�{t�, /,)• /
Print Name:
Asg"a"Coun . Attorney
two ,'&A
Agenda Item No. 16137
January 26, 2010
Page 5 of 10
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
1W
Fred W. Coyle, Chairman
Agenda Item No. 16137
January 26, 2010
Page 6 of 10
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Emergency Bridge Management Program PROJECT #: _66066_ PROJECT MANAGER _Marlene Messam,
P.E.
BID /RFP #: 06.3969 MOD #: 2 PO#: 45- 104647_ WORK ORDER M NIA
Original Contract Amount: $ _187,120.00
(Starting Point) -
Current BCC Approved Amount: $_187,120.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $_187,120.00
(Including All Changes Prior To This Modification)
Change Amount: $--___25,000.00
Revised Contract(Work Order Amount: $ 212,120.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order. $_212,120.00
Date of last BCC Approval September, 26, 2006 Agenda Item #_16.B.6
Percentage of the change over current contract amount 13.36 %
Formula: (Revised Amount / Last BCC approved amount )-1
CURRENT COMPLETION DATE (S): ORIGINAL: _ October 8. 2009 CURRENT: March 7. 2010
This change order will: ❑ Add a new Task for $ ❑ Increase Task Number by $
Describe the change(s):
Specify the reasons for the change(s) r 1. Planned or Elective r, 2. Unforeseen Conditions C 3. Quantity
Adjustments r' 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: The purpose of this action is
to save a possible $300.000.00 in construction cost.
This change was requested by: - Contras ctor /Consultant rl Owner n Using Department r CDES
EDesign Professional rlRegulatory Agency (Specify) I-Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No
This form is to
APPROVED BY
REVIEWED BY:
Revised 6 18 09
Date: / 2 - Z/ — D 9
Date: �'�
SCHEDULE A
Agreement for Fixed Term Professional Engineering Services, dated: September 26, 2006
This Work Order is for professional described services for work known as:
PROJECT NAME: Emergency Bridge Management Program - Rock Scour Evaluation, Bid and Construction
Services for the Goodland Bridge No. 030184.
COUNTY PROJECT NO.: 66066 COUNTY CONTRACT No.: 06 -3969 (Agreement).
The work is specified in the Scope of Work, dated December 18, 2008, which is attached hereto and made a
part of this Work Order. In accordance with the Terms and Conditions of the Agreement referenced above,
This Work Order is assigned to TBE Group, Inc.
SCOPE OF WORK: As detailed in the attached proposal and the following:
• Task I -
Contract Documents
• Task 11 -
Bid Services
• Task III -
Construction Services
• Task IV -
Reimbursables
• Task V -
Additional Services
SCHEDULE OF WORK: Complete "Task I work within 150 days from receipt of the Notice to Proceed, which
is accompanying this Work Order.
COMPENSATION: In accordance with Article Five of the Agreement, the County will compensate the Firm in
accordance with the following method: Negotiated Lump Stun for Tasks I & II and Time & Material for
Tasks III, IV & V as provided in the attached proposal.
Task I ................................... ............................... $68,190 (Labor- Lump Sum)
Task Il ..................................... ............................... $9,040 (Labor - Lump Sum)
Task 111 .................................. ............................... $92,090 (Labor - Time and Material)
Task IV ................................. ............................... $17,800 (Expenses -Time and Material)
TotalFee - ....... ............................... .......................$187,120
Task V
....... $25,000 (Labor - Time and Material) (Optional)
Any change made subsequent to final departmental approval or if authorized in writing by the County will be
considered an additional service and charged according to Article 2 of the original Contract Agreement.
COLLIERCOUNTY A
PREPARED BY:
Gary PGtaansuu, PE, Principal Project Manager
Authorized By: Marlen,,Q,Messam, PE, Senior Project Manager
AUTHORIZED BY:
1
dn'lll �` ,APPROVED BY: -
l 0� 7�_
n Feder, AICP Administrator, TECM
TBE GROUP, INC.
Acch,,pTED BY: � r" �- �..i'l.• '�/
E. Petcr Nikolov, PE, Contract Manager
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December 18. 2400
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Agenda Item No. 16137
January 26, 2010
Page 8 of 10
CONTRACTOR for compliance with the ConstructionDocurrents. This item
will include up to two reviews per shop drawing submittal.
2.314 The ENGINEER will maintain a shop drawing log showing submittal
number, date received, status and date of last action. The ENGINEER will
provide contract interpretation and assistance in addressing requests for
information and unforeseen conditions.
23.5 The ENGINEER will - review and a§sistinfield changes which include minor---
redesign, Complete maximum of two (2) site visits on an "as- needed" basis,
2.3.6 Make site visits to observe the work for a maximum construction duration
period of twenty (20) weeks total for 24 hours I weekwhich will be provided
in two separate time frames. Required observatlon beyond the maximum
construction duration would be considered additional services. The
ENGINEER will not be responsible for the construction means, methods,
techniques, sequences or procedures. The ENGINEER will notbe responsible
for safety precautions and program in connection with the work and will not
be responsible for the CONTRACTOR's failure to carry out the work in
accordance with the Contract Documents.
2.3.7 The ENGINEER will provide underwater observations of the placement of
Rubble Riprap by the contractor at the areas designated on the scour
remediation plans (Pier 6 tbru 9 and Piers 12 thru 16). Observations will be
made when the contractor has completed approximately 50 %complete and
prior to the 100% competed placement of the scour countermeasures. The
ENGINEER will provide a letter report of the findings and photos depicting
the Rubble Riprap placement.
3.0 ADDITIONAL SERVICES
3.1 The ENGINEERwill provide additional services, as listed, when requested in writing
by the COUNTY based on the hourly fees noted in the General Engineering Contract.
3.1.1 Optional Structural Analysis
3.1.1.1 Eased on the findings of the geotechneial data collection and the
scour depth determined by the Rock' Scour Evaluation it may be
appropriate to complete additional structural analysis in order to
farther reduce the scour counter measures or confirm bridge pier
stability. The ENGINEER will complete optional structural analysis
using the geotechnical parameters developed and rock scour
evaluation results;
3.1.1.1.1 ENGINEER will complete data gathering and
coordination with geoteclnrical engineer.
3.1.1.1.2 ENGINEER will analyze capacity of up to three (3)
foundation units for load and structural stability under the
scour conditions as determined in Geotechncial and Rock
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December 18. 2003
Agenda Item No. 16B7
January 26, 2010
Page 9 of 10
Scour Evaluation Services,
3.1.1.1.3 ENGINEER will document all work performed for this
project in a letter report. This report will include a
summary of the analysis and structural stability of the
foundation units.
3.1.2 Additional Geotechnical sampling and testing
3.13 Listed species permitting or�etailed species - specific monitoring plans
associated with construction activities.
3.1.4 Utility designation, locating and coordination.
3.1.5 Water quality monitoring.
3.1.6 Preparation of Record Drawings.
3.1.7 Construction Services beyond the contract construction duration.
4.0 COUNTY
4.1 The COUNTY will provide the following for the ENGINEER to use and rely on:
4.1.1 Copies of all plans, bridge inspection reports, maps, aerial photographs and
other available information and data pertinent to the project design that the
COUNTY may have in its possession.
4.1,2 Prepare thefront -end specifications and compilethe specifications document.
4.1.3 Provide any permit fees.
4.1.4 The COUNTY /CEI will be responsible for coordination with the
CONTRACTOR/CEI related to preparation of certified as -built drawings.
4.1:5 The COUNTY will prepare all inquired permit certifications upon project
completion and submit with the as -built drawings,
5.0 DELIVERABLES
5.1 The ENGINEER will submittwo (2) copies of the scour remediation plans atthe 100
percent and Final submittals. The final plans will be submitted both inhard copy and
in electronic CAD/PDF formats. The final plans will be signed and sealed by a
Professional Engineer. Along with the plans, the ENGINEER will submit two (2)
copies of the technical specifications, probable construction cost estimate and
geotechncial and rock scour remediation.
6.0 RE'IMBURSABLES
6.1 Reimbursable .expenses will include, but not be limited to, printing, binding,
reproduction, lodging and mileage.
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. 6 Decembm 19, 2009
Agenda Item No. 16B7
January 26, 2010
Page 10 of 10
Goodland Bridge Scour Countermeasures and Rock Scour Evaluation
12/10/09
Page 2
B, In cases involving local bridges, FDOT's only involvement is the initial inspection
following construction. At that time, FDOT will update the scour files. Otherwise, FOOT
has no plans review and comment responsibilities.
I thanked Pepe for clarifying FDOT's and his Department's role. I offered to keep him
informed concerning the project and its construction.
End of Minutes
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