Agenda 01/26/2010 Item #10EAgenda Item No. 10E
January 26, 2010
Page 1 of 6
EXECUTIVE SUMMARY
Recommendation to award Bid No. 10 -5396, for the interior build -out of the former Elks
Lodge (Plan B) for the relocation of the Collier County Property Appraiser, Capital
Project 52013, to Boran Craig Barber Engle Construction Co., in the amount of
$1,407,055; and to approve the necessary Budget Amendments.
OBJECTIVE: To obtain approval for the award of a $1,407,055 construction contract to Boran Craig,
Barber Engle Construction Company for the interior build -out and modification of the former Elks Lodge
located at 3950 Radio Road, Project 52013, to accommodate the relocation of the Collier County
Property Appraiser's Office from its present location in leased space to the remodeled, County -owned
building.
CONSIDERATION: The Collier County Property Appraiser is presently located in leased space across
Airport Pulling Road from the Government Center. The annual lease cost is $626,193, including
Common Area Maintenance. For years, the County Manager has attempted to negotiate a fair
purchase price with the owner of the property with no success.
On March 10, 2009 (Item 10B), the Board approved the financing and expenditure of funds for the
purchase and renovation of the Elks Lodge property at a cost of $4,618,891. The purchase and
associated costs for the property were $3,490,000, leaving $1,128,891 for the design, permitting, and
construction costs to convert the building from banquet and assembly use to office space.
The Purchase Agreement also provided an escrow account for needed corrections of structural
deficiencies that were discovered during due diligence prior to the purchase. This escrow account is
sufficient to cover all known costs for the required repairs, but any residual must be returned to the
Seller.
Due to funding issues, two plans for reconfiguring the interior were developed. Plan A provides a
primarily open space office concept with only minimal renovations to the facility. Plan B provides an
office facility conforming to the County Standards. During the design development of the
reconfiguration plans, the Property Appraiser rejected the proposed Plan A on the grounds that it did
not provide his operation with the same level and type of facilities that he has at his current location, nor
did it provide him with a facility meeting the County's Space Standards. Plan A is an Open Space
arrangement with only three closed offices and would require the purchase of a significant quantity of
furniture partitions at a cost of approximately $160,000 for arrangement of the Appraiser's existing
furniture. At issue is the number of closed offices for his staff and the layout and amount of area
provided for his systems and equipment.
The second layout, Plan B, was developed addressing the Appraiser's concerns. This plan provides
built -in partitions to create the same number and type of closed offices as exist at his present, leased
location, as well as comparable systems and equipment areas. Plan B does not require the purchase
of any furniture, but does require purchase of minimal parts for assembly of the Appraiser's existing
systems furniture and partitions. Plan B also has additional requirements for the HVAC, fire protection,
electrical, and security systems within the building due to the number of built -in walls.
VALUE ENGINEERING: Staff and the design professionals "value engineered" the Plan B scope
before going out to bid and also structured the bid form to allow "value engineering" after bidding, both
before and after award of the Contract. The recommended contract award amount and the proposed
Project Cost Budget below reflect the rejection of three bid alternates (B -1, B-6, & B -8) that reduced
costs by $306,424; and additional reductions of $78,445 from rejection of three more bid alternates
Agenda Item No. 10E
January 26, 2010
Page 2 of 6
(B -3, B -7, & B -10) and accomplishing the same tasks by utilizing County Annual Contract
Subcontractors at lower costs.
With these reductions, the cost to remodel the building to meet the County's Space Standards and
requirements of the Property Appraiser for Plan B is as follows:
Proiect Cost Budget (Expenditure /Uses
Land Acquisition
$ 3,490,000
Professional Services - Includes Due
Diligence Studies
$ 280,000
Permitting
$ 30,000
Construction/Remodeling Contract
$ 1,407,055
All Other Remodeling Costs
$ 152,945*
Commissioning /Moving /Misc.
$ 250,000 **
Contingency
$ 260.000 * **
TOTAL Project Estimated Costs
$ 5,870,000 $217.55/sq. ft.
$ 650
for 26,982 sq. ft.
* Carpeting, Security Cameras, Site Drainage, & Landscaping.
** IT System Connectivity, Mods to Exist Furniture & Equipment,
Moving Costs, Signage, Voice & Data Equipment, & Builder Risk Premiums.
** *14,7% Contingency on New Expenditures for Remodeling an
approximately 10 year old building;
4.4% on Overall Project - .
Fundina Sources
Present Project Budget
$ 4,618,891
Capital Impact Fee Funds (390)
Residual unspent money from other Projects
completed under budget
(by Budget Amendments):
52160 Emergency Services Center
$ 895,774
52009 Fleet Facility
$ 284,000
52534 North Gov't Center
$ 32,789
52010 Annex Parking Deck
$ 37,896
52525 General Maint. & Repair
$ 650
TOTAL Available Funding
$ 5,870,000
FISCAL IMPACT: On March 10, 2009 (Item 10B), the BCC approved a loan in the amount of
$4,618,891 from Solid Waste Fund (471) to the General Governmental Facilities Impact Fee Fund (390)
for the purchase and improvement of the Elks Lodge property. Of that amount, $786,773 remain after
the purchase and associated expenditures, the space planning, interior layout, and preparation of the
permitting and bid documents for the remodeling of the building. The resultant shortfall to complete the
project, $ 1,251,109.00, will be transferred by Budget Amendments from the unencumbered, residual
funds in other, now completed projects in the General Governmental Facilities Impact Fee Fund (390).
Currently the Facilities Management General Fund operating budget contains a $630,000 annual
appropriation for lease payments connected with the current Property Appraiser facility. The additional
dollars required to complete renovation of the Elks Club facility represents approximately two years of
lease payments.
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient for Board action. —SRT
Agenda Item No. 10E
January 26, 2010
Page 3 of 6
RECOMMENDATION: That the Board of County Commissioners approves the award of ITB 10 -5396
to Boran Craig Barber Engle Construction Company in the amount of $1,407,055 for the "Plan B"
interior build -out and modification of the former Elks Lodge located at 3950 Radio Road, Project 52013,
authorizes the Chairman to sign the contract, and authorizes the necessary Budget Amendments.
Prepared by: Hank Jones, Principal Project Engineer, Facilities Management Department
Agenda Item No. 10E
January 26, 2010
Page 4 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number.
10E
Item Summary:
Recommendation to award Bid No. 10 -5396, for the interior build-out of the former Elks
Lodge (Plan B) for the relocation of the Collier County Property Appraiser, Capital Project
52013, to Boran Craig Barber Engle Construction Co., in the amount of $1,407,055; and to
approve the necessary Budget Amendments. (Skip Camp, Director, Facilities Management)
Meeting Date:
1/26/2010 9:00:00 AM
Prepared By
Hank Jones
Project Manager, Principal
Date
Administrative Services
Division
Facilities Management
11111201012:31:50 PM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
111512010 10:14 AM
Approved By
Skip Camp, C.F.M.
Director - Facilities Management
Date
Administrative Services
Division
Facilities Management
111512D1012:51 PM
Approved By
Jeff Klatzkow
County Attorney
Date
111512010 1:22 PM
Approved By
Len Golden Price
Administrator - Administrative Services
Date
Administrative Services
Division
Administrative Services Division
111512010 2:31 PM
Approved By
Steve Camels
Director - Purchasing /General Services
Date
Administrative Services
Division
Purchasing & General Services
1115/2010 2:39 PM
Approved By
Susan Usher
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
1115/2010 5:10 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
1119/2010 4:59 PM
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