Agenda 01/26/2010 Item #10BAgenda Item No. 10B
January 26, 2010
Page 1 of 18
EXECUTIVE SUMMARY
Recommendation to approve the award of RFP #09 -5278 and authorize the Chairman to
execute an agreement with Stanley Consultants, Inc., for Design & Related Services for the
Intersection Capacity Improvements to the US 41 and CR 951 Intersection and
Resurfacing, Restoration and Rehabilitation (311) roadway improvements to CR 951 in the
amount of $1,700,000.00 for Project #60116.
OBJECTIVE: To provide interim at -grade capacity improvements to the intersection of US41
and CR 951 (Phase 1) and 3.219 miles of resurfacing, restoration and rehabilitation (3R) to CR
951 (Phase IA).
CONSIDERATIONS: On April 14, 2009, the BCC approved a Developer Contribution
Agreement (DCA) between the Consortium Developers and Collier County to provide funding
for improvements at the intersection of US 41 and SR/CR 951. A Conceptual Intersection
Improvement Study Report dated November 2008, was the basis for the interim at -grade
improvements within the footprint of the ultimate grade separated improvements. The
Consortium Developers have committed $8,265,058.75. The Florida Department of
Transportation (FDOT) is willing to commit $8,357,718 of resurfacing dollars that is allocated
for SR -951 south of US -41, in the year 2013, in order to fund the 3R Project (FDOT TIP 2009-
2014).
LOURFP #09 -5278 was posted on July 1, 2009, and six hundred and fifty RFP notices were sent
out for this phased Contract.
• Phase I will include the design and permitting of the US 41 and CR 951 ultimate at -grade
intersection capacity improvements.
• Phase IA will consist of resurfacing, restoration and rehabilitation (RRR) of CR 951
from the limits of Phase I to milepost marker 9.551.
• Phase IB (optional) will be negotiated if funding becomes available and consist of the
design and permitting of a grade separated overpass at the intersection of US 41 and CR
951.
A non - mandatory pre - proposal meeting was held on July 8, 2009, and ten vendors submitted
letters of interest (LOI) on July 15, 2009. On July 30, 2009, the selection committee chose four
consultants to submit technical proposals and presentations. On September 10, 2009, the
selection committee by consensus, ranked the following consultants 1 to 4; Stanley Consultants,
Inc., H.W. Lochner, Inc., P.B. Americas and the TBE Group, Inc. Staff completed negotiations
with Stanley Consultants, Inc. on December 2, 2009.
FISCAL IMPACT: Budget is available within Impact Fee District 4 (Fund 336) Project
#60116. This phase of the project is currently funded by a DCA in the amount of $8,265,059.
Collection of these funds began in FY09 and continues through FYI 3.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action —SRT.
Agenda Item No. 10B
January 26, 2010
Page 2 of 18
GROWTH MANAGEMENT IMPACT: The County will be required to amend the CIE
within the GMP to identify this project as financially feasible.
RECOMMENDATION: That the Board of County Commissioners:
1. Approves the award of Contract #09 -5278 to Stanley Consultants, Inc., and
2. Authorize. its Chairman to execute the standard County Attorney approved Agreement.
Prepared by: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering &
Construction Management Department.
Attachments: 1) PSA Agreement, Schedules B &C; 2) Conceptual Interim At -grade Improvement
Appendix B
Agenda Item No. 10B
January 26, 2010
Page 3 of 18
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 10B
Item Summary: Recommendation to approve the award of RFP #09 -5278 and authorize the Chairman to
execute an agreement with Stanley Consultants, Inc., for Design & Related Services for the
Intersection Capacity Improvements to the US 41 and CR 951 Intersection and Resurfacing,
Restoration and Rehabilitation (3R) roadway improvements to CR 951 in the amount of
$1,700,000.00 for project # 60116. (Norman Feder, Transportation Services Administrator)
Meeting Date: 1/26/2010 9:00:00 AM
Prepared By
Marlene Messam
Project Manager, Senior
Date
Transportation Engineering &
Transportation Division
Construction Management
1!712010 2:26:14 PM
Approved By
Gary Putaansuu
Project Manager, Principal
Date
Transportation Engineering &
Transportation Division
Construction Management
1!712010 3:32 PM
Approved By
Norm E. Feder, AICP
Administrator - Transportation
Date
Transportation Division
Transportation Administration
1/8/2010 4:30 PM
Approved By
Scott R.Teach
Deputy County Attorney
Date
County Attorney
County Attorney
1/1112010 8:33 AM
Approved By
Najeh Ahmed
Director - Transportation Engineering
Date -
Transportation Engineering &
Transportation Division
Construction Management
1/11/2010 3:23 PM
Approved By
Lisa Taylor
Management/Budget Analyst
Date
Transportation Division
Transportation Administration
1/1112010 3:34 PM
Approved By
Therese Stanley
Manager - Operations Support - Trans
Date
Transportation Division
Transportation Administration
1111/2010 4:48 PM
Approved By
Rhonda Cummings
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
1/131201010:66 AM
Agenda Item No. 1OB
January 26, 2010
Page 4 of 18
Approved By
Steve Carnell
Director - Purchasing /General Services
Date
Administrative Services
Division
Purchasing & General Services
111 31201 0 11:05 AM
Approved By
Pat t.ehnhard
Executive Secretary
Date
Transportation Division
Transportation Administration
111312010 11:29 AM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
1114/2010 9:22 AM
Approved By
Jeff Klatzkow
County Attorney
Date
111412010 4:31 PM
Approved By
Susan Usher
Management/Budget Analyst, Senior
Date
Office of Management &
Office of Management & Budget
1/15/2010 4:34 PM
Budget
Approved By
Mark isackson
Management /Budget Analyst, Senior
Date
Office of Management &
Office of Management 8 Budget
111612010 10:05 AM
Budget
Agenda Item No. 10B
January 26, 2010
Page 5 of 18
SCHEDULE B
BASIS OF COMPENSATION
LUMP SUM PLUS REIMBURSABLES
1. MONTHLY STATUS REPORTS
B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice a progress report reflecting the Project design and
construction status, in terms of the total work effort estimated to be required for the
completion of the Basic Services and any then - authorized Additional Services, as of the
last day of the subject monthly billing cycle. Among other things, the report shall show
all Service items and the percentage complete of each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the
attention of Marlene Messam, P.E., Project Manager, Collier County
Government, Transportation Division, 2885 South Horseshoe Drive,
Naples, Florida 34104.
2. COMPENSATION TO CONSULTANT
B.2.1 For the Basic Services provided for in this Agreement, OWNER agrees to
make the lump sum payments for Items 1 — 4, and Item 5 shall be paid on
a Time and Materials basis to CONSULTANT in accordance with the
terms stated below. Payments will be made in accordance with the
following Schedule; however, the payment of any particular line item noted
below shall not be due until all services associated with any such line item
have been completed to OWNER'S reasonable satisfaction.
Phase I
Payment
Phase IA
Payment
Schedule
Schedule
NOT TO
NOT TO
ITEM
PHASE
EXCEED
EXCEED
AMOUNT
AMOUNT
1
Task I — 30%
Monthly based
Monthly based
Submittal — Phase I
upon
upon
3R Report — Phase
percentage
percentage
IA
$ 560,973
complete
$ 111,600
complete
2
Task 11 — 60%
Monthly based
Monthly based
Submittal
upon
upon
percentage
percentage
$ 343,660
complete
$ 111,600
complete
3
Task III — 90%
Monthly based
Monthly based
Submittal
upon
upon
percentage
percentage
$ 295,025
complete
$ 111,600
complete
4
Task IV —100%
Monthly based
Monthly based
Submittal
upon
upon
percentage
percentage
$ 98,342
complete
$ 37,200
complete
Agenda Item No. 10B
January 26, 2010
Page 6 of 18
5
Task V — Post
Monthly bast
Design Services
upon time anu
0
30 000
materials
Total Fee
$ 1,298,000
$ 402,000
B.2.2 The fees noted in Section 2, Items 1 — 4 shall constitute the lump sum
amount of One Million Two Hundred Ninety Eiaht Thousand Dollars
($1,298,000) for PHASE I and Three Hundred Seventy Two Dollars
($372,000) for PHASE IA to be paid to CONSULTANT for the
performance of the Tasks 1 - 4, and Task 5 shall constitute the Time and
Materials amount of Thirty Thousand Dollars ($30,000.00) to be paid to
CONSULTANT for the performance of the Post Design Services
B.2.3. For Additional Services provided pursuant to Article 2 of the Agreement, if any,
OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable
Expenses based on the services to be provided and as set forth in the
Amendment authorizing such Additional Services. The negotiated fee shall be
based upon the rates specified in Attachment 1 to this Schedule B and all
Reimbursable Expenses shall comply with the provision of Section 3.4.1 below.
There shall be no overtime pay on Additional Services without OWNER'S prior
written approval.
B.2.4. The compensation provided for under Sections 2.1 of this Schedule B, shall be
the total and complete amount payable to CONSULTANT for the Basic Services
to be performed under the provisions of this Agreement, and shall include the
cost of all materials, equipment, supplies and out -of- pocket expenses incurred in
the performance of all such services.
B.2.5 Notwithstanding anything in the Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to
perform the Services required of it under this Agreement, as directed by
OWNER, pending resolution of the dispute provided that OWNER continues to
pay to CONSULTANT all amounts that OWNER does not dispute are due and
payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the
performance of Basic Services and Additional Services during the subject billing
month. Notwithstanding anything herein to the contrary, the CONSULTANT shall
submit no more than one invoice per month for all fees earned that month for
both Basic Services and Additional Services. Invoices shall be reasonably
substantiated, identify the services rendered and must be submitted in triplicate
in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
Agenda Item No. 10B
January 26, 2010
Page 7 of 18
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual
work done, no signature, etc.) shall be returned to CONSULTANT for correction.
Invoices shall be submitted on CONSULTANT'S letterhead and must include the
Purchase Order Number and Project name and shall not be submitted more than
one time monthly.
B.3.3 Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon
presentation of a detailed invoice with supporting documentation.
B.3.4 Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
B.3.4.1 Reimbursable Expenses associated with Additional Services must
comply with section 112.061, Fla. Stat., or as set forth in the Agreement,
be charged without mark -up by the CONSULTANT, and shall consist
only of the following items:
B.3.4.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and
handling of Drawings and Specifications.
B.3.4.1.2. Travel expenses reasonably and necessarily incurred with
respect to Project related trips, to the extent such trips are
approved by OWNER. Such expenses, if approved by
OWNER, may include coach airfare, standard accommodations
and meals, all in accordance with section 112.061, F.S. Further,
such expenses, if approved by OWNER, may include mileage
for trips that are from /to destinations outside of Collier or Lee
Counties. Such trips within Collier and Lee Counties are
expressly excluded.
8.3.4.1.3. Permit Fees required by the Project.
8.3.4.1.4 Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
8.3.4.1.5 Expense of models for the County's use.
B.3.4.1.6 Other items on request and approved in writing by the OWNER.
Agenda Item No. 10B
January 26, 2010
Page 8 of 18
8.3.4.2 Should a conflict exist between the dollar amounts set forth in Section
112.061, F.S., and the Agreement, the terms of the Agreement shall
prevail.
Agenda Item No. 10B
January 26, 2010
Page 9 of 18
SCHEDULE B
ATTACHMENT A
BASIS OF COMPENSATION
1. TASK 1— 30% SUBMITTAL
Project General Tasks:
Public Involvement, Contract Maintenance, Project
Management, Coordination
Roadway Analysis
Roadway Plans — Phase I only
Drainage Analysis
Utility Data Collection and Coordination
Utility Relocation Plans — Phase I only
Permits
Structures — Miscellaneous Tasks,
Structures — Bridge Development Report — Phase I only
Survey and Photogrammetry
Right -of -way Appraisal — Phase I only
Geotechnical
Noise Analysis
3R Report — Phase IA
Quality Assurance /Quality Control (QA/QC)
Phase I — Lump Sum $ 560,973.00
Phase IA — Lump Sum $ 111,600.00
2. TASK II — 60% SUBMITTAL
Project General Tasks
Public Involvement, Contract Maintenance, Project
Management, Coordination
Roadway Analysis
Roadway Plans
Drainage Analysis
Utility Coordination & Adjustment Plans
Utility Relocation Plans
Permits
Miscellaneous Structures
Signing & Marking Analysis
Signing & Marking Plans
Signalization Analysis
Signalization Plans
Lighting Analysis
Lighting Plans
Traffic Control Plans
Landscape — Architecture Analysis
Survey and Mapping
Geotechnical
Right -of -way Appraisal — Phase I only
Pond Siting Report
PD &E Revaluation Report
Noise Analysis
Agenda Item No. 10B
January 26, 2010
Page 10 of 18
Phase I — Lump Sum $ 343.660.00
Phase IA — Lump Sum $ 111,600.00
3. TASK III — 90% SUBMITTAL
Project General Tasks
Public Involvement, Contract Maintenance, Project
Management, Coordination
Roadway Analysis
Roadway Plans
Drainage Analysis
Utility Coordination & Adjustment Plans
Utility Relocation Plans
Permits
Miscellaneous Structures —
Signing & Marking Analysis
Signing & Marking Plans
Signalization Analysis
Signalization Plans
Lighting Analysis
Lighting Plans — Phase I only
Traffic Control Plans
Landscape — Hardscape
Survey and Mapping
Specifications
Agenda Item No. 10B
January 26, 2010
Page 11 of 18
Phase I — Lump Sum $ 295.025.00
Phase IA — Lump Sum $ 111,600.00
4. TASK IV-100% SUBMITTAL
Project General Tasks
Public Involvement, Contract Maintenance, Project
Management, Coordination
Roadway Analysis
Roadway Plans
Drainage Analysis
Utility Coordination & Adjustment Plans
Utility Relocation Plans
Permits
Miscellaneous Structures
Signing & Marking Analysis
Signing & Marking Plans
Signalization Analysis
Signalization Plans
Lighting Analysis
Lighting Plans — Phase I only
Traffic Control Plans
Landscape — Hardscape
Specifications
Phase I — Lump Sum
Phase IA — Lump Sum
5. TASK V — POST DESIGN SERVICES
A. Bidding Services
Participate in Two (2) Pre -Bid Meeting
Respond to Bidder Inquiries
Provide Necessary Plan Revisions
Phase I -Time and Materials — Not to Exceed
Phase IA -Time and Materials — Not to Exceed
Construction Services
Participate in Construction Meetings
Participate in Field Reviews
Respond to Requests for Information (RFI)
Evaluate proposed revisions
Review Shop Drawings
Coordinate with adjacent Development
Revise plan drawings
SFWMD Certification
Phase I - Time and Materials — Not to Exceed
Phase IA - Time and Materials — Not to Exceed
B. Expenses
Copies
Mailing, shipping and delivery
Mileage @ $0.29 /mile
Telephone and Facsimile
Agenda Item No. 10B
January 26, 2010
Page 12 of 18
$ 98,342.00
$ 37.200.00
$ 0.00
$ 5.000.00
$ 0.00
$ 20.000.00
Phase I -Time and Materials — Not to Exceed $ 0.00
Phase IA - Time and Materials — Not to Exceed $ 5,000.00
Agenda Item No. 10B
January 26, 2010
Page 13 of 18
TOTAL COST - NOT TO EXCEED $ 1.298,000.00 PHASE I
$ 402.000.00 PHASE IA
Agenda Item No. 106
January 26, 2010
Page 14 of 18
SCHEDULE B
ATTACHMENT B
EMPLOYEE HOURLY RATE SCHEDULE
END OF SCHEDULE B
Rate
Engineering
Post Design
Position
Stanley Class
Analysis, Design
Services
Plans, Bid
(Time &
Package
Materials)
Lump Sum)
Project Principal
SC -20
$228
$248.50
Chief Engineer
Principal Engineer
SC -18
$198
$215.80
Design Manager
SC -17
$184
$200.60
Discipline Approver
SC -16
$171
$186.40
Construction Engineer
Project Manager
SC -14
$148
$161.30
Senior Engineer
Principal Designer
SC -12
$129
$140.60
Senior Scientist
Engineer
Planner
SC -11
$119
$129.70
Senior Designer
Designer
Construction Specifier
SC -9
$103
$112.30
Technician
Engineer Intern
SC -8
$95
$103.50
Cost Estimator
Scientist
SC -7
$87
$94.80
Project Coordinator
SC -4
$62
I
$67.60
END OF SCHEDULE B
Agenda Item No. 10B
January 26, 2010
Page 15 of 18
SCHEDULE C
PROJECT MILESTONE SCHEDULE
Schedule is based on the number of calendar days from issuance of Notice to Proceed.
4. TASK IV - 100% SUBMITTAL: 730 Days 546 Days
5 TASK V - POST DESIGN 1460 Days 973 Days
SERVICES:
PHASEI
PHASEIA
TASK I - 30% SUBMITTAL:
1. PHASE I
181 Days
181 Days
3R REPORT — PHASE !A
2. TASK 11 - 60% SUBMITTAL:
424 Days
334 Days
3. TASK III - 90% SUBMITTAL:
608 Days
455 Days
4. TASK IV - 100% SUBMITTAL: 730 Days 546 Days
5 TASK V - POST DESIGN 1460 Days 973 Days
SERVICES:
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