Agenda 01/12/2010 Item #16E10
Agenda Item No. 16E10
January 12, 2010
Page 1 of 6
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EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Assumption
Agreement from Naples Printing, Inc., to The PK Group, Inc., d/b/a Allegra, for an
annual contract for all Collier County printing and copying services.
OBJECTIVE: To complete the assignment of the agreement from the original party,
Naples Printing, Inc. ("Naples Printing"), to The PK Group, Inc., d/b/a Allegra ("Allegra").
CONSIDERATIONS: The original contract, #08-5100 "Annual Contract for All Collier
County Printing and Copying Services", was approved by the BCC as Agenda Item
16.E.5 on November 18, 2008. The Contract was by and between Collier County and
Naples Printing. All Collier County departments utilize the services provided under this
contract.
Subsequently, Allegra purchased the assets of Naples Printing on December 7, 2009.
County staff was notified on December 11, 2009, of the asset purchase. Following the
Procurement Administration Procedures, staff has acquired the necessary documents
from Allegra, which have been reviewed and approved by the County Attorney's staff.
The Purchasing Department is recommending approval of the assumption of this
Contract by the new firm, Allegra.
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FISCAL IMPACT: There is no fiscal impact.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact
associated with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney and
is legally sufficient for Board action. -JAK
RECOMMENDATION: That the Board of County Commissioners approves and
authorizes the Chairman to sign the Assumption Agreement Naples Printing to Allegra
for an annual contract for all Collier County printing and copying services.
PREPARED BY: Diana De Leon, Contracts Technician, Purchasing Department
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Agenda Item No. 16E10
January 12, 2010
Page 2 of6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E10
Recommendation for the Board of County Commissioners to approve and authorize the
Chairman to sign the Assumption Agreement from Naples Printing, Inc., to The PK Group,
Inc., d/b/a Allegra, for an annual contract for all Collier County printing and copying services,
1/12/20109:00:00 AM
Meeting Date:
Prepared By
Diana DeLeon Contracts Technician Date
Administrative Services
Division Purchasing & General Services 12/22/200912:49:47 PM
Approved By
Steve Carnell Director - Purchasing/General Services Date
Administrative Services
Division Purchasing & General Services 12/28/2009 11 :43 AM
Approved By
Jeff Klatzkow County Attorney Date
12/2B/2009 3: 11 PM
Approved By
Kelsey Ward Manager - Contracts Administration Date
Administrative Services
Division Purchasing & General Services 12/28/20094:24 PM
Approved By
Len Golden Price Administrator - Administrative Services Date
Administrative Services
Division Administrative Services Division 12/29/20094:20 PM
Approved By
OMS Coordinator Date
County Manager's Office Office of Management & Budget 12/30/200911:24 AM
Approved By
Laura Davisson Management & Budget Analyst Date
County Manager's Office Office of Management & Budget 12/30/20094:09 PM
Approved By
John A. Yonkosky Director - Management and Budget Date
Office of Management & Office of Management & Budget
Budget 12/30/20094:14 PM
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Agenda Item No, 16E 1 0
January 12, 2010
Page 3 of 6
ASSUMPTION AGREEMENT
This Asswnption Agreement is made and entered into as of
and between The PK Group, Inc, d/b/a Allegra ("Allegra") and Collier County,
subdivision of the State of Florida ("County").
,2010, by
a political
WHEREAS, on November 18, 2008, the Collier County Board of County Commissioners
entered into an Agreement with Naples Printing, Inc. ("Naples Printing"), for an annual contract
for all Collier County printing and copying services (attached hereto as Exhibit A, and
hereinafter referred to as the "Agreement"); and
WHEREAS, Allegra hereby represents to Collier County that by virtue of an asset
purchase agreement Allegra is the successor in interest to Naples Printing, in relation to the
Agreement; and
WHEREAS, the parties wish to formalize Allegra's assumption of rights and obligations
under the Agreement effective as of the date first above written
NOW THEREFORE, IN CONSIDERATION of the mutual promises in this Asswnption
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
I. Allegra accepts and assumes all rights, duties, benefits, and obligations of the
Contractor under the Agreement, including all existing and future obligations to pay and perform
under the Agreement.
2. Allegra will promptly deliver to County evidence of insurance consistent with
Section IX of the Agreement.
3. Except as expressly stated, no further supplements to, or modifications of, the
Agreement are contemplated by the parties.
4. Notice required under the Agreement to be sent to Contractor shall be directed to:
CONTRACTOR:
The PK Group, Inc. d/b/a Allegra
Attention: Paul J. Kessen
3930 Domestic Avenue
Naples, FL 34104
5. The County hereby consents to Allegra asswnption of the Agreement. No
waivers of performance or extensions of time to perform are granted or authorized. The County
will treat Allegra as the Contractor for all purposes under the Agreement.
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Agenda Item No, 16E10
January 12, 2010
Page 4 of 6
IN WITNESS WHEREOF, the undersigned have executed and delivered this Assumption
Agreement effective as of the date first above written,
COLLIER COUNTY:
ATTEST:
DWIGHT E, BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Deputy Clerk
, CHAIRMAN
The PK Group, Inc. d/b/a Allegra
By:
Paul J. Kessen
Attest:
Corporate Secretary
Date:
Date:
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Approved as to form and legal sufficiency:
By:
Jeffrey A. Klatzkow
County Attorney
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Agenda Item No, 16E10
January 12, 2010
Agenda ItemiNQ]e16EiJi 6
November 15, 2008
Page 66 of 67
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners award RFP # 08-5100,
Annual Contract for All Collier County Printing and Copying Services to various
printers in the estimated annual amount of $400,000. Also approve the Collier County
Graphics Standards manual.
OBJECTIVE: To effectively combine all the printing needs of Collier County into a specific
standard per the Collier County Graphics Standards Manual (Exhibit A).
CONSIDERATIONS: All Board departments utilize outside printers for numerous printing and
copying needs in their daily operations. RFP #08-5100 was publicly posted on August 11,
2008. Sixty three (63) notices were sent to vendors, of which thirty four (34) requested the
package, nine (9) vendors submitted proposals per the RFP and two (2) submitted non-
response forms. All of the work was consolidated into four categories. Three vendors were
selected under each category based on the evaluation criteria published in the RFP. Staff has
reviewed the proposals, toured plant sites and recommends awarding the following:
CateQorv A - Black and White and Color Copying Service:
Primary Award: Cecil's Copy Express
Secondary Award: Naples Print Source
Tertiary award: Naples Printing
CateQories Band C - Printing Flat Forms one color, Carbon less Forms, & Envelopes, &
Flat Forms - Two to Six colors, Business Cards:
Primary Award: Intech Printing
Secondary Award: Cecil's Copy Express.
Tertiary award: Naples Print Source.
CateQorv D - Special Color Printing, Rack Brochures,Booklets, Newsletters, Posters,
Catalogs, Calendar, Door Hangers, CAT schedules. tickets etc.:
Primary Award: Intech Printing
Secondary Award: Naples Print Source
Tertiary award: Prestige Printing
Rate pricing schedules for all categories and vendors is attached. Letters of
Understanding will be signed by the outside printers upon BCC approved award. All
projects that are different than the specifications in the agreed upon Rate Schedule will be
quoted individually.
Staff will be implementing and updating The Graphic Standards Manual ( Exhibit A) on a
regular basis. The manual is intended to be a professional guideline for staff and outside
printing companies to affirm Collier County's professionalism.
FISCAL IMPACT: These services will be used by all the Collier County Departments.
Individual orders are to be consistent with current budget requirements.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this action.
Agenda Item No. 16E10
Janua~~~o
Agenda Item 6
November ,
Page 67 of 67
LEGAL CONSIDERATIONS: This bid award has been reviewed by the County Attomey's
Office and is legally sufficient for Board action. Purchase Orders will be issued for all orders.
Letters of Understanding will be approved by the County Attorney's Office prior to being
executed. - CMG
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RECOMMENDATION: That the Board of County Commissioners award RFP 08-5100
Annual Contract for All Collier County Printing and Copying Services and approve the
Graphic Standards manual to the vendors recommended herein for each of the four identified
categories.
PREPARED BY: John P Curran, Purchasing Agent, Purchasing Department,
Lavah Hetzel, Graphic Specialist, Communication & Customer Relations
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