Agenda 01/12/2010 Item #16E 2
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Agenda Item No. 16E2
January 12, 2010
Page 1 of 2
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Recommendation to approve payments in the amount of $85,954.26 to United
Mechanical, Inc. for services tendered .during the transition between two contract
periods.
OBJECTIVE: To obtain approval from the Board of County Commissioners to approve payment to
United Mechanical, Inc. for services rendered from June 2009 through August 2009.
CONSIDERATION: The Department of Facilities Management is responsible for the maintenance,
repair, and replacement of all County building HVAC equipment and utilizes contractors to perform
the majority of these services.
. On December 12, 2006, the Board approved Contract No.07 -4078 for HV AC service to
United Mechanical, Inc. to perform preventive maintenance and repairs.
. February 6, 2009, United Mechanical, Inc.'s contract was extended until June 1, 2009 by the
Purchasing staff pending the approval of the new Contract No.09-5187 for HVAC services.
. June 1,2009, Contract NO.07-4078 expired with United Mechanical, Inc.
. June 9, 2009, the Board approved Contract No.09-5187 for these services to a new vendor.
. July 23, 2009, the new contract was entered into SAP for departments to use the awarded
contractor.
. July 27, 2009, Facilities Management awarded a Purchase Order to the new contractor.
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During the gap of the old Contract NO.07 -4078 extension and the new Contract NO.09-5187 being
entered into SAP for use; Facilities Management continued to use United Mechanical, Inc. after
their contract expired. Purchasing approved a purchase order citing the old contract as quotes
while waiting for the new contract to be awarded by the Board and the contract information to be
entered in SAP. Facilities Management was later informed that they were not to use the issued
purchase order or United Mechanical, Inc. because the contract expired and were given gUidance
to use the new vendor with the new contract. The purchase order was closed however; United
Mechanical, Inc. had already performed services for the County, based on the issued PO, totaling
$85,954.26 while waiting for the new contract to be entered into SAP awarding services to the new
vendor.
FISCAL IMPACT: Funds are available in FY 2009-10 Facilities Management's operating budget
001-122240.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAl CONSIDERATIONS: This item has been reviewed by the County Attorney's Office and is
legally sufficient for Board action. Failure to pay this invoice may result in a claim for damages
based on quantum meruit as the work has been performed and accepted by Collier County. - CMG
RECOMMENDATION: That the Board of Collier County Commissioners approves the payment to
United Mechanical, Inc. for services rendered from June 2009 through August 2009 during the
transition between two contract periods.
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PREPARED BY:
Damon Gonzales, Facilities Manager, Facilities Management Department
Scott Johnson, Purchasing Agent, Purchasing Oepartment
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Agenda Item No. 16E2
January 12, 2010
Page 2 of 2
COLLmr. r0TTNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E2
Recommendation to approve payments in the amount of $85,954.26 to United Mechanical. Inc. for
services rendered during the transition between two contract periods.
Meeting Date:
1/12/20109:0000 AM
Prepared By
Damon Gonzales
Manager - Facilities
Date
Administrative Services
Division
Facilities Management
12/2/20099:04:01 AM
Approved By
Damon Gonzales
Manager - Facilities
Date
Administrative Services
Division
Facilities Management
1212/2009 9:35 AM
Approved By
Skip Camp, C.F.M.
Director ~ Facilities Management
Date
Administrative Services
Division
Facilities Management
12/2/200910:35 AM
Approved By
Scott R. Teach
Deputy County Attorney
Date
County Attorney
County Attorney
12/2/20094:12 PM
Approved By
Len Golden Price
Administrator" AdmInistrative Services
Date
Administrative Services
Division
Administrative Services Division
12/312009 8:48 AM
Approved By
Steve Carnell
DIrector - PurchasingfGeneral Services
Date
Administrative Services
Division
Purchasing & General Services
12117/20094:40 "PM
Approved By
Scott Johnson
PurchasIng Agent
Date
Administrative Services
Division
Purchasing & General Services
12/18/20098:16 AM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
12/22/20091:51 PM
Approved By
John A. Yonkosky
Director ~ Management and Budget
Date
Office of Management &
Budget
Office of Management & Budget
12128/20099:45 AM
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