Agenda 11/08/2011 Item #16G1November 8, 2011
BCC Agenda Changes
Page 3
Continue Item 16G1 to the December 13. 2011 BCC
Meeting: Recommendation to approve and
ratify Staffs authorization of Change Order #1 for
a time extension to Q. Grady Minor and Associates,
PA Work Order #4500116917 in order to process
invoices for Phase 2 permitting work at the
Immokalee Regional Airport. (Staff's request)
Continue Item 16G2 to the December 13.2011 BCC Meeting: Recommendation to
approve and ratify Staffs authorization of Change Order #2 to Passarella and Associates, Inc.
Work Order #4500116918 for a time extension in order to process invoices for Phase II
environmental permitting work at the Immokalee Regional Airport. (Staffs request)
Move Item 16K2 to Item 11A: Recommendation to appoint Commissioner Coyle to
serve on the Collier County Canvassing Board. (Commissioner Hiller's request)
Time Certain Items:
Item 13132 to be heard at 11:00 a.m.
Item 9E to be heard at 11:30 a.m.
Note:
Item 16D19: Address referenced in first paragraph of the Extension Agreement should
read: 2500 Tamiami Trail North, Suite 212, Naples FL 34103.
W
ka
11/8/2011 item 16.G.1.
EIi;ECUTWE SUMMARY
Recommendation to approve and ratify Staffs authorization of Change Order #1 for a time
extension to Q. Grady Minor and Associates, PA Work Order #4500116917 in order to process
invoices for Phase 2 permitting work at the Immokalee Regional Airport.
OBJECTIVE: For the Board to approve and ratify Staff s authorization of an extension to an
expired work order.
CONSIDERATIONS: Collier County entered into Contract #06 -3969 with Q. Grady Minor and
Associates, PA on September 26, 2006 for Professional Engineering Services. This Contract expired
on September 25, 2010. A work order was issued on February 8, 2010 in the amount of $86,820
while the master agreement was still in effect. The work order authorized Q. Grady Minor and
Associates, PA to perform and complete engineering services necessary to modify the Environmental
Resource Permit (ERP) as required for phase 2 development at the Immokalee Regional Airport. All
the work on these invoices was done after the original Work Order expired on 4/1/11. This change
order is for a time extension only, through August 26, 2011, which will allow the rem_ aining three
invoices to be processed. A breakdown ofthe invoice information is as follows:
Invoice Received
Sept. 12, 2011
July 13, 2011
June 13, 2011
Work Performed
7/30/11- 8/26/11
5/28/11- 6/24/11
4/30/11- 5/27/11
Amount
$ 405.00
$ 781.25
983.00
$2,169.25
The scope of this work order is to modify the ERP for the Immokalee Regional Airport to allow
development at the airport beyond the already permitted area. Modification of the ERP requires
review and approval by the South Florida Water Management District (SFWMD), US Army Corps of
Engineer (COE), US Fish and Wildlife Service's ( USFWS), and the County. The project has been
delayed in the USFWS review process. The biological assessment was submitted to the USFWS in
December 2010. To date, USFWS has not yet reviewed the information. This has caused a delay in
the COE permitting schedule, since coordination with USFWS is an essential component in the
process. Staff recommends that the Board approve this Change Order to the Work Order for a time
extension only to enable Finance to process invoices.
FISCAL MPACT: The fiscal impact of this Executive Summary is $2,169.25 which represents
the balance of invoices for work completed through August 26, 2011.
GROWTH MANAGEMENT PdPACT: There is no growth management impact associated with
this Executive Summary.
LEGAL CONSWERATIONS: The County Attorney is providing an "after the fact" review of
staff's unauthorized extension of the Work Order through Change Order. If the Board wishes to
approve payment to the vendor, the Board may ratify staffs unauthorized action of request for
services and then make a finding of quantum meruit based on the value of the benefit received.
n This item requires majority vote and is legally sufficient for Board action. — CMG
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11/8/2011 Item 16.G.1.
� RECOMMENDATION: The Board approves and ratifies Staff's authorization of Change Order #1
to extend Work Order #4500116917 to Q. Grady Minor and Associates, PA until August 26, 2011 in
order for Finance to process and pay the Consultant's invoices.
Prepared by: Chris Curry, Executive Director, Airport Authority
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.G.1.
11/8/2011 Item 16.G.1.
Item Summary: Recommendation to approve and ratify Staff's authorization of Change
Order #1 for a time extension to Q. Grady Minor and Associates, PA Work Order #4500116917
in order to process invoices for Phase 2 permitting work at the Immokalee Regional Airport.
Meeting Date: 11/8/2011
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator, Airport Authority
10/14/2011 10:45:26 AM
Submitted by
Title: Executive Director - Airport Authority,Airport Authority
Name: CurryChris
10/14/2011 10:45:28 AM
Approved By
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 10/21/2011 1:19:41 PM
Name: CurryChris
Title: Executive Director - Airport Authority,Airport Authority
Date: 10/21/20113:49:40 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 10/27/20112:18:14 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 10/27/20113:17:52 PM
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Name: KlatzkowJeff
Title: County Attorney,
Date: 10/28/2011 1:40:32 PM
11/8/2011 Item 16.G.1.
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 10/28/20114:15:51 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 10/31/2011 3:38:10 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 10/31/2011 3:52:13 PM
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11/8/2011 Item 16.G.1.
CHANGE ORDER #1 TO WORKORD,ER # 4500116917
TO: FROM:
Q. Grady Minor & Associates, P.A. Collier County Airport Authority
3800 Via Del Rey 2005 Mainsail Drive, Suite 1
Bonita Springs, FL 34134 Naples, FL 34114
Project Name: Phase 2 Proiect Number: 50073
Immokalee Regional Airport
Work Order Dates: February 8, 2010 Work Order No: 4500116917
Change Order No: 1 Date: ,
CCAA Tracking No: QGM -FT- 3969 -10 -05 NOL-o- 1O&C
Change Order Purpose: This Change Order is to amend the schedule follows.
Original contract time in calendar days ................ ............................360 days
This change order adjusted time is ......................... ............................148 days
RevisedTime in Working Days ............................ ............................508 days
Original Notice to Proceed date .............................. ...........................April 1, 2010
Completion date based on original contract time .... ..........................April 1, 2011
Revised completion date due to change order(s) ...... .........................August 26, 2011
Your acceptance of this change order shall constitute a modification to our Agreement and will be n
performed subject to all the same terms and conditions as contained in said Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, to this Agreement
shat I constitute a full and final settlement of any and all claims . ing out of, or related to, the
change set forth herein, including claims for impact and delay, s
CONSULT T:
ATTEST: GRADY OR ASSOCIATES, P.A.
daA..;-•
t
Signature' Mark Minot, President
COLLIER COUNTY ORT AUTHORITY:
nom as Vergo, Airport Man ger Chris Curry, Executive DJ r
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10 Dt 71
Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134
239 - 947 -1144
Collier County Airport Authority
Chris Curry
2005 Mainsail Drive, Suite 1
Naples, FL 34114 -8955
Billing Period 4/30 to 5/27/2011
PO #4500116917; NTP 4/01/10; Project No. 50073; End Date 05/26/12
Respond to SFWMD for ERP comments.
Invoice number
Date
11/8/2011 Item 16.G.1.
SUN 14 � 1
�J-
06/09/0�
Project CCAAIERP2 Immokalse Regional
Airport ERP Phase 2
Description
Contract
Amount
Prior
Billed
Total
Billed
Current
Billed
�Irl Task 1 Plan Preparation
27,000.00 '
26,997.50
26,997.50
0.00
Task 2 County Permitting
20,420.00,/
19,527.50,/
19,527.50
0.00
Task 3 ERP Modification Thru SFWMD
Amount
21,100.00✓
18,502.50/
19,467.50
965.00
Task 4 ISWD 8 FDEP Permitting
Task 5 Boundary
Project Manager
8,000.00 ✓
7,998.75/
7,998.751
0.00
& Topographic Survey
Task '
./G 4r
y �.=
7,800.00 V
7,800.00/
7,800.00
0.00 /
6 Reimbursables
6.00
2,500.00 `/
1,329.53,
1,347.53
18.00
_
86,820.00
82,155.78/
83,138.78
983.00 /
Professional Services
yeti
Billed
Hours
Rate /
Amount
Administrative Assistant
1.00
50.00
50.00
Project Manager
3.00
135.00
405.00
Designer
6.00
85.00
510.00
Reimbursables
_
Billed
nits Rate Amount /
Deliveries .00 9.00 18.00 J
G j�o q/ 2 y
� tq
total 983.00
MM
4W
Collier County Airport Authority Invoice number 54833 Invoice date 06109/2011
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11/8/2011 Item 16.G.1.
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11/8/2011 Item 16.G.1.
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Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134
239 - 947 -1144
Collier County Airport Authority
Chris Curry
2005 Mainsail Drive, Suite 1
Naples, FL 34114 -8955
Billing Period 5/28 to 6/24/2011
PO #4500116917; NTP 4/01 /10; Project No. 50073; End Date 05/26/12
Finalize ERP permit.
Description
Invoice number
Date
11/8/2011 Item 16.G.1.
JUL 13 2011
54948
07/08/2011
Project CCAAIERP2 Immokalee Regional
Airport ERP Phase 2
Contract Prior Total Current
Amount Billed Billed Billed
Task 1 Plan Preparation
27,000.00
26,997.50
26,997.50
0.00
Task 2 County Permitting
20,420.00
19,527.50
19,527.50
0.00
Task 3 ERP Modification Thru SFWMD
21,100.00
19,467.50
20,248.75
781.25
Task 4 ISWD & FDEP Permitting
8,000.00
7,998.75
7,998.75
0.00
Task 5 Boundary & Topographic Survey
7,800.00
7,800.00
7,800.00
0.00
Task 6 Reimbursables
2,500.00
1,347.53
1,347.53
0.00
Total 86,820.00
83,138.78
83,920.03
781.ZY\
Professional Services
A
Project Manager RECEIVED
Designer JUL 15 2011
FINANCE
G/Z ,5000 -714(7 32
Qga"Q
Z_
Billed
H ur Rate Amount
5.0 135.00 675.00
1.2 85.00 106.25
Invoice total 781.25
Collier County Airport Authority inwr.6-p nt imher F%AQAA Invoice date 07108/2011
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11/8/2011 Item 16.G.1.
Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134 1P
239 - 947 -1144
w�
Collier County Airport Authority Invoice number 55241 s 20"
Chris Curry SEP 2 p 2011 Date 09/08/2011
2005 Mainsail Drive, Suite 1
Naples, FL 34114 -8955 Project CCAAIERP2 Immokalee Regional
Airport ERP Phase 2
Billing Period 7/30 to 8/26/2011
PO #4500116917; NTP 4/01110; Project No. 50073; End Date 05/26/12
Coordinate with ACOE and USFWS.
Professional Services
Project Manager
5ocO -7.2 S' 9qa
�- 'e'O 0"L7'�"
Billed
Hours Rate Amount
,.3.00 135.00 405.00
Invoice total 405.00
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Collier County Airport Authority invoice number 55241 invoice date 09MB2011
Page 1
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Contract
Prior
Total
Current
Description
Amount
Billed
Billed
Billed
Task 1 Plan Preparation
27,000.00
26,997.50
26,997.50
0.00
Task 2 County Permitting
20,420.00
19,527.50
19,527.50
0.00
Task 3 ERP Modification Thru SFWMD
21,100.00
20,248.75
20,653.75
405.00
Task 41SWD & FDEP Permitting
8,000.00
7,998.75
7,998.75
0.00
Task 5 Boundary & Topographic Survey
7,800.00
7,800.00
7,800.00
0.00
Task 6 Reimbursables
2,500.00
1,347.53
1,347.53
0.00
Total 86,820.00
83,920.03
84,325.03
405.00
Professional Services
Project Manager
5ocO -7.2 S' 9qa
�- 'e'O 0"L7'�"
Billed
Hours Rate Amount
,.3.00 135.00 405.00
Invoice total 405.00
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Collier County Airport Authority invoice number 55241 invoice date 09MB2011
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