Agenda 11/08/2011 Item #16D18Triangle CRA Site Improvement Grant program and approve the amended form of the CRA
Grant Agreement (Fiscal Impact - None) (Commissioner Hiller's request)
November 8, 2011
BCC Agenda Changes
Page 2
Move Item 16D9 to Item 1OH: Recommendation to award RFP #11 -5666 Barefoot
Beach Concession and authorize the Chairman to sign a contract with Day -Star Unlimited,
Inc. d /b /a Cabana Dan's and to approve termination at vendor request of Contract #00 -3168
"Barefoot Beach Concession Agreement." (Commissioner Hiller's request)
Move Item 16D11 to Item 10I: Recommendation to adopt the Parks and Recreation
Department Standard Operating Policy "AT0012 Reserving Ballfields." (Commissioner
Hiller's request)
Move Item 16D17 to Item 1013: Recommendation to accept an update on assessment of
and improvements to Domestic Animal Services enforcement operations. (Commissioner
Hiller's request)
Move Item 16D18 to Item 10F: Recommendation
to approve and authorize the Chairman to sign an
updated U.S. Department of Housing and Urban
Development (HUD) Standard Form (SF) 424 for
the HUD Collier County Entitlement grants for
Action Plan (AP) Year 2011 -2012 and to authorize
the Chairman to sign the HUD grant agreements
upon their arrival. (Commissioner Hiller's
request)
Move Item 16D19 to Item 10J: Recommendation for the Board of County
Commissioners to approve and authorize the Chairman to sign an agreement between
Collier County Board of County Commissioners and the Physician Led Access Network -
(PLAN) in the amount of $50,000 to provide medical referral services for low- income
residents in Collier County. (Commissioner Hiller's request)
Move Item 16132 to Item 10G: Recommendation to approve a one -year renewal of the
Lease Agreement with Lake Trafford Ranch, LLLP, for cattle ranching at Pepper Ranch
Preserve for an annual revenue of $2,113. (Commissioner Hiller's request)
11/8/2011 Item 16.D.18.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign an updated U.S. Department of
Housing and Urban Development (HUD) Standard Form (SF) 424 for the HUD Collier County
Entitlement grants for Action Plan (AP) Year 2011 -2012 and to authorize the Chairman to sign the
HUD grant agreements upon their arrival.
OBJECTIVE: To approve and authorize the Chairman to sign an updated U.S. Department of Housing
and Urban Development ( HUD) Standard Form (SF) 424 for the HUD Collier County Entitlements
grants for Action Plan (AP) Year 2011 -2012 and to authorize the Chairman to sign the HUD grant
agreements upon their arrival.
CONSIDERATIONS: On October 25, 2011, the BCC approved revenue recognition (Item 1OH) and
several sub recipient agreements for CDBG, HOME and ESG entitlement grants (Item IOJ), but requested
no expenditures be made until the HUD grant agreements are executed. Upon staff request, HUD has
agreed to expedite the agreements to Collier County ahead of their normal cycle and also informed staff
of a new requirement for an updated SF 424 (Application for Federal Assistance) prior to release of the
agreements to reflect the fact that HUD awarded Collier County more than was requested in the action
plan approved by the BCC on July 26, 2011 (Item 10H). The SF 424 is the Collier County's funding
request and is forwarded to HUD as part of the Action Plan.
The update of the SF 424 and the signature on the grant agreements are the last two stages of a 6 month
long process that begins in the April preceding the beginning of the AP year. As an entitlement
community, Collier County advertises for projects for the upcoming year, fairly selects them and submits
them for board approval via an action plan. Approval informs HUD that Collier County will _accept the
funds allocated to the county.
This is a 12 month program with a compliance requirement to timely spend funds.
Unfortunately, while the program year starts October 1, HUD traditionally does not forward the
grant documents for several weeks after the effective start date. Past practice has been to date
sub - recipient agreements in accordance with the grant start date rather than the date upon which
they were approved by the BCC. This practice is no longer considered acceptable.
To ensure the County has .adequate time to expend the funds and to cover the cost of
administration associated with the grant, staff is requesting that the BCC authorize the chairman
to sign the grant documents upon receipt rather than to wait until the BCC meeting following
receipt, which could jeopardize the timeliness requirements.
HUD has awarded Collier County funds effective October 1, 2011 and those funds are eligible to
pay for the projects and for administration as of that date.
In consideration of these factors, staff recommends the following actions:
1) Approve update of the SF 424 to reflect the increased award amount (from a total of $2,649,863
to $2,871,200 for all programs) and authorize the chair to sign it (this will allow HUD to expedite
the grant agreements to Collier County)
2) Authorize the chair to sign the grant agreements upon their arrival (rather than delaying to the
December 13 2011 board meeting)
Packet Page -1135-
11/8/2011 Item 16.D.18.
3) Upon agreement execution, allow expenditures as of the October 1, 2011 award start date (this
allows for administration costs to be covered for the entire period, but sub recipients would not be
able to incur eligible expenses until the date the board approves the sub recipient agreement)
FISCAL IMPACT: The submission of this SF424 to HUD will allow Collier County to receive a total
of $2,871,200 in HUD grant funding. No general funds are associated with these projects.
GROWTH MANAGEMENT IMPACT: Approval of this amendment will help facilitate efforts to
meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. By authorizing
the Chairman to sign the agreements on their arrival, the Board is implicitly approving the standard -form
HUD agreements in advance.. With that proviso, this item is legally sufficient and requires majority
support for approval. -JAK
RECOMMENDATION: To approve and authorize the chairman to sign the updated SF 424 to reflect
the increased HUD award amount, to sign the HUD agreements upon their arrival and, upon agreement
execution, allow expenditures as of the October 1, 2011 award start date.
PREPARED BY: Margo Castorena, Grant Operations Manager, Department of Housing, Human and
Veteran Services
Packet Page -1136-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.18.
11 /8/2011 Item 16. D.18.
Item Summary: Recommendation to approve and authorize the Chairman to sign an
updated U.S. Department of Housing and Urban Development (HUD) Standard Form (SF) 424
for the HUD Collier County Entitlement grants for Action Plan (AP) Year 2011 -2012 and to
authorize the Chairman to sign the HUD grant agreements upon their arrival.
Meeting Date: 11/8/2011
Prepared By
Name: CastorenaMargo
Title: VALUE MISSING
10/31/2011 2:53:52 PM
Submitted by
Title: VALUE MISSING
Name: CastorenaMargo
10/31/20112:53:54 PM
Approved By
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 10/31/2011 5:17:01 PM
Name: AckermanMaria
Date: 11/1/2011 12:53:08 PM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 11/1/20115:01:03 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 11/1/2011 5:23:43 PM ^'
Packet Page -1137-
•—O
Name: RamseyMarla
Title: Administrator, Public Services
Date: 11/1/20115:27:33 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/2/2011 3:19:50 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/2/20113:39:38 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 11/2/20114:38:07 PM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 11/2/20115:09:17 PM
Name: OchsLeo
Title: County Manager
Date: 11/2/2011 5:42:04 PM
Packet Page -1138-
11/8/2011 Item 16.D.18.
11/8/2011 Item 16.D.18.
r1`t�tt~E Off CW�o�o
* First Program Year
(FY2011) Action Plan
The CPMP Action Plan includes the SF 424 and Narrative Responses to Action Plan
questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year
in order to be compliant with the Consolidated Planning Regulations.
SF 424
Complete the fillable fields (blue cells) in the table below. The other items are pre -
filled with values from the Grantee Whrmarinn WnrkchePt_
Packet Page - 1139 -
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C County Board of County Commissioners
Contact: Kimberley Grant
ublic Services Division
hone: 239 252 -8442
339 Tamiami Trail East
uite 211
Fax: 239 252 -2638
Naples, FL
34112
kimberie rant @collie ov.net
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Packet Page - 1139 -
239 HOME
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11 /8/2011 Item 16. D.18.
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Is application subject to review by state
Executive Order 12372 Process?
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document explaining the situation. .: °~ Win,, J O' 7 � ew t
A .Pro ram is not covered b •EO 12372;:
" Program has not been selected by the
state for review
Packet Page -1140-
to be contacted regarding this
Grant
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In i r c= I cA • te 1(7-11 I N l l O .01tt =a
11/8/2011 Item 16.D.18.
Appj jy `a orm and legal sufficiency:
latzkow
County ttorney
Packet Page -1141-