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Agenda 11/08/2011 Item #16D 8n EXECUTIVE SUMMARY n 11/8/2011 Item 16M.8. Recommendation to approve the submittal of the attached Collier County 4-H Foundation. hm Grant Application requesting 568,900 for the 4-H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension Department. OBJECTIVE: To receive approval to submit a Collier County 4-H Foundation Inc. grant application for outreach coordinators and the enhancement of outreach activities for the Collier County University Extension 4 -H Program. -CONSIDERATIONS: The Collier County University Extension Department is a federal, state, and county partnership dedicated to developing knowledge in agriculture, human and natural . resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. During the 2001 budget .process, financial support from the Collier County 4-H Foundation Inc. was first recognized to assist in funding of the programs within the University Extension 4-H Youth development program. Since that time funding from the Collier County 4-H Foundation Inc. has been used to assist in outreach coordinator salaries and has put into operation outreach educational activities in school, after school and within many Collier communities. This year's request will be used for the continuation of the 4H Youth Development Programs. FISCAL IlVWACT: If the grant is awarded, budget amendments will .be submitted for approval and processed within the Public Services Grant Fund (709) for FY 2012. Although there is no county match required, the county supports one -half of the full time coordinator position with general funds. GROWTH MANAGEMENT IMPACT: No Growth Management Impact is associated with this item. LEGAL CO ^NSITI ONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG RECONIlVIENDATI£?N: Recommendation to approve the submittal of the attached Collier County 4 -H Foundation Inc. Grant Application requesting $68,000.00 for the 4 -H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension Department. Prepared by: Robert D. Halman, County Extension Director, University Extension. Packet Page -- -963 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.8. 11/8/2011 Item 16.D.8. Item Summary: Recommendation to approve the submittal of the attached Collier County 4 -H Foundation Inc. Grant Application requesting $68,000.00 for the 4 -H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension Department. Meeting Date: 11/8/2011 Prepared By Name: NelsonTona Title: Administrative Assistant, Senior,Parks & Recreation 10/13/2011 8:21:31 AM Approved By Name: HalmanRobert Title: Director - University Extension Services,University Extension Services Date: 10/13/20118:53:55 AM Name: NelsonTona Title: Administrative Assistant, Senior,Parks & Recreation Date: 10/13/20119:37:49 AM Name: Joshua Thomas Title: Grants Support Specialist, Date: 10/17/2011 8:32:51 AM Name: GreeneColleen Title: Assistant County Attorney,County Attorney Date: 10/19/2011 10:48:04 AM Name: RamseyMarla Title: Administrator, Public Services Date: 10/21/2011 11:18:33 AM Name: KlatzkowJeff Title: County Attorney, Packet Page -964- Date: 10/26/20112:13:30 PM 11/8/2011 Item 16.D.8. Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 10/28/2011 12:33:25 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 10/28/20114:06:37 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 10/31/2011 10:09:07 AM Packet Page -965- 11/8/2011 Item 16.D.8. UNIVERSITY of UFFLORIDA Ca per County IFAS Extension Public Services Division Collier County University of Florida Extension Collier County 4 -H Youth Development Program Outreach Program Grant Application 2012 Organization: Collier County 4 -H Youth Development Program Collier County OF / IFAS Extension 14700 Immokalee Road Naples, Florida 34120 Co Principal Investigators: Patricia Roland, 4 -H Youth Development Agent Trisha Aldridge, 4 -H Outreach Coordinator Marie Morris, 4 -H Outreach Coordinator Objective: To implement and enhance the 4H Youth Development program outreach and educational programs in Collier County. Grant term: January 1, 2012 through December 31, 2012 Grant amount requested: 2012 Total $ 68,000.00 First Quarter expenditure request Amount proportioned for salary $ 10,500.00 Second quarter expenditure request: Actual 1St quarter expenditures Third quarter expenditure request: Actual 2nd quarter expenditures Fourth quarter expenditure request Actual 3rd quarter expenditures Final expenditure request Actual 4th quarter expenditures Total for activities : $ 26,000.00 Amount proportioned for salary $ 10,500.00 Amount proportioned for salary $ 10,500.00 Amount proportioned for salary $ 10,500.00 Total for salaries: $42,000.00 GMDMINISTRATION \Executive Summaries \Tons Nelson \4 -H Outreach program for Ex. Services\2012 4 -H Foundation Grant 1 Application Draft.doc Packet Page -966- 11/8/2011 Item 16.D.8. For clarity, separation of the requested and approved budget, expended and residual funds by quarter will be highlighted with this application and during each foundation meeting. This grant includes salaries for two 4 -H coordinators, one full time and one on a part-time basis. The full time individual gets a regular salary up to $24,000 from the grant with remaining salary adjusted through county funding for fringe benefits. The part- time position is a job bank position that is totally grant funded up to $18,000. The half time position's hours will need to be continually and efficiently adjusted to conserve as much of salary money as possible. Program /Project narrative: The 4 -H Youth development program will develop and teach comprehensive educational programs in Collier County that focuses on life skills and team building. Our programs emphasize youth leadership and citizenship, volunteer recruitment, training and management. Our staff works effectively with a diverse audience including minorities, community leaders, media and the general public. This staff led ability to work with community organizations, agencies and their leaders assists us to develop collaborative programming necessary to carry out the program. In addition to county programming, the 4 -H staff is active in multi- county programming with neighboring counties as time and logistics permit. Our staff works diligently with other office and district faculty to develop effective working relationships within the community and establish and maintain a strong local advisory committee. Modes of delivery employed are organized 4 -H community clubs, 4 -H in school clubs, 4 -H after - school clubs, 4 -H special interest short term programs, overnight camping, 4 -H school enrichment, and after - school child care enrichment programs. 2012 4 -11 Outreach activities include but not limited to: 1st Quarter • Shooting Sports • County Qualifying Show • 4 -H Livestock Show- Robert's Ranch • Citizen Washington Focus • Awards banquet • YDI Leader Training • Regional Horse Show • Regional Horse speaking • State Fair • County Events • Executive Board- Delegates to 151 2nd & 3rd Area F Show • Know Your County Government • Leadership Adventure Weekend -LAW Second Ouarter • Tropicana programming • 4 —H Legislature • State Horse Show • State Horse public speaking • Marine program • Congress G:\ADMINISTRATION\Executive Summaries \Tona Nelson \4 -H Outreach program for Ex. Services \2012 4-H Foundation Grant 2 Application Draft.doc Packet Page -967- Third Quarter • Camp Cloverleaf Participation in summer county workshops and other community fairs and events • Rock Eagle 11/8/2011 Item 16.D.8. Fourth Quarter • Participation in Yard & Garden show, local parades, library events and Farm City BBQ • Leader Appreciation • Officer Training • Curriculum purchase Reporting and Evaluation: At end of 1St quarter and after subsequent quarters, the staff will provide written reports relating events/ activity results, updates, fund balances, evaluation data and program impact materials to the Foundation board. Project staffing: This project will be staffed by two 4 -H Coordinators, each of whom will divide educational responsibilities according to designed 4 -H projects, activities and events. 4 -H volunteer leaders will assist where needed and provide overall club event management. The 4 -H Outreach Coordinator specific duties include but not inclusive of: • Meeting with 4H program agent, to promote 4H Youth development based programs. • Assist in providing leader and adult volunteer training and the establishment of new clubs • Promotes school enrichment programs by meeting with teacher team leaders, individual teacher and providing youth appropriate subject materials and hands —on demonstrations. Acts as a resource for school educational requests. • Meets with county wide youth agencies and youth interested organizations to promote collaborative activities and programs for the youth of Collier County. • Provide informal and formal classroom instruction on a variety of subject matter relating to the goals and objectives of the Collier County 4H Youth development program. Provides direct services to groups of children in after - school settings. • Attends community meetings, hosts 4H informational tables at exhibitions and fairs, promotes and attends fair events. The 4H Youth development and Outreach Coordinator reports to and is evaluated and supervised by the 4H Extension Agent / County Extension Director. Supporting Documentation: At the request of the foundation, funding requests outlining specific activities for each quarter of 2012 will subsequently be submitted for review and funding with disbursements occurring quarterly to the extent funds are available. 2012 4 -H Foundation Proposed Budget (See attached) G:\ADMINISTRATION \Executive Summaries \Tona Nelson \4 -H Outreach program for Ex. Services \2012 4 -H Foundation Grant 3 Application Draft.doc Packet Page -968- 11/8/2011 Item 16.D.8. 2012 4 -H Proposed Foundation Budget Worksheert GAADMINISTRATION1Executive SummarieslTona NelsonW -H Outreach program for Ex. Services12012 PROPOSED 4H FOUNDATION BUDGET WORKSHEET.xis Packet Page -969- 2011 BUDGET EXPENDITURES TO DATE REMAINING BALANCE PROPOSED BUDGET 1000 COMPETITIVE 4.400.00 2,450.00 1,950.00 4,800.00 Livestock Show Collier County Fair County Events District Events Area F Con ress 1100 TEEN LEADERSHIP 6,200.00 7,147.51 947.51 7,500.00 KYCG LAW Da the Capital Legislature 1200 SPECIAL PROGRAMS /OUTREACH 915.00 913.44 1.56 1,200.00 Elementary Schools - Jr. Master Gardener Immokalee Kids Da Marco Island Fun Day I Summer Workshops Archery Marine Project Youth Haven Women's Shelter Immokalee Programs 1300 STATE - DIRECTED RESOURCES & MATERIALS 1.500.00 925.84 574.16 1,500.00 4 -H Curriculum 1400 CLUB START -UP SUPPLIES 60.00 60.00 100.00 New Club Materials 1500 COMMUNITY OUTREACH /PUBLIC RELATIONS 500.00 665.48 165.48 500.00 1700 EQUIPMENT & EQUIPMENT MAINTENANCE 750.00 1,041.32 291.32 1,000.00 Incubators Tar ets 1800 LEADER TRAINING 1,300.00 1.300.00 1,300.00 1900 AWARDS & RECOGNITION 2,500.00 1,365.01 1,134.99 2,500.00 Count District Area F Collier Livestock 2100 CAMPS 3,600.00 5,400.91 1,800.91 5,500.00 Horse Cloverleaf 2200 SPECIAL EVENTS INSURANCE 100.00 9.20 90.80 100.00 OPERATING FUND 21,825.00 19,918.71 1.906.29 26,000.00 2300 SALARIES 42,000.00 31,500.00 10.500.00 42,000.00 TOTAL BUDGET 63,825.00 68.000.00 GAADMINISTRATION1Executive SummarieslTona NelsonW -H Outreach program for Ex. Services12012 PROPOSED 4H FOUNDATION BUDGET WORKSHEET.xis Packet Page -969-