Agenda 11/08/2011 Item #16A10n
11 /8/2011 Item 16.A.10.
EXECUTIVE SU11UM[ARY
Recommendation to approve Change Order No. 3 to Contract # 08 -5130 in the amount of
$33,000.04 with CME Associates, Inc., for Design & Related Services for Development of
Accelerated Bridge Construction Standards and Pilot Bridge Construction; project # 66066
OBJECTIVE: Change Order No. 3 is required to provide additional days for bidding services
and to complete post design services.
CONSIDERATIONS: On May 12, 2009, the BCC approved Professional Services- Agreement
Contract # 08 -5130 with CME Associates Inc. for the development of Accelerated Bridge
Construction Standards and for the final design of two bridges_ : the White Boulevard Bridge
Replacement (034021) and one new bridge at 23'd Street Southwest in the amount of
$395,012.00. The current contract amount is $429,307.00 and change order No. 3 will bring the
present agreement amount to $462,307.00; Project 66066.
Change Order No. 1 was the result of a redesign due to Big Cypress Basin change in freeboard
requirement for Bridge clearance and for additional geotechnical borings at the new 23rd St. SW
bridge location to determine caprock depth. The value of change order No. 1 was $34,295.00.
Change Order No. 2 was for a time extension that added 540 calendar days to the project
schedule to allow for the completion of permitting and the previous design changes in Change
Order No. 1.
Design is now complete and the project is ready for advertisement in November 2011. The need
for Bidding and Post Design Services was identified in the original scope of services, but was not
included in final fees negotiated for the project because the exact construction timeeframe for this
project was unknown. At the time of fee negotiation the project was fimded for design but not
construction. Now that the construction fiords are available, bidding and post design services can .
be activated. Bidding Services includes preparation of the bid package, attendance at pre -bid
meeting, responding to questions from the bidders, analyzing the bids and making
recommendation for contractor selection. Post Design Services includes review and approval of
shop drawings; responding to requests for information; participation in construction meetings
when requested and for Certification of the project once completed. Change Order Number 3
provides the additional time and funding to provide those services.
FISCAL IMPACT: Funds in the amount of $33,000.00 are available within Impact Fees and
Gas Taxes.
LEGAL CONSIDERA TIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT EWFACT: The project has been adopted in the CIE and is
consistent with the Long Range Transportation Plan.
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11/8/2011 Item 16.A.10.
RECOMMENDATION: That the Board of County Commissioners approves the Change
Order No. 3 to contract 08 -5130 to CME Associates, Inc., in the amount of $33,000.
PREPARED BY: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering &
Construction Management Department.
Attachments: 1) Change Order; 2) Change Order Modification
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.10.
11/8/2011 Item 16.A.10.
Item Summary: Recommendation to approve Change Order No. 3 to Contract # 08 -5130
in the amount of $33,000 with CME Associates, Inc., for Design & Related Services for
Development of Accelerated Bridge Construction Standards and Pilot Bridge Construction;
project # 66066
Meeting Date: 11/8/2011
Prepared By
Name: MessamMarlene
Title: Project Manager, Senior,Transportation Engineering
10/18/20119:48:05 AM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: MessamMarlene
10/18/20119:48:07 AM
Approved By
Name: PutaansuuGary
Title: Project Manager, Principal,Transportation Engineer
Date: 10/25/20118:00:53 AM
Name: AhmadJay
Title: Director - Transportation Engineering,Transportation Engineering & Construction Management
Date: 10/25/2011 10:32:00 AM
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 10/25/2011 12:40:05 PM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 10/26/20114:06:34 PM
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11/8/2011 Item 16.A.1O.
Name: CummingsRhonda
Title: Contracts Special ist,Purchasing & General Services
Date: 10/26/20114:25:15 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 10/27/20112:21:21 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 10/28/20119:55:18 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/28/20112:53:45 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/28/20114:36:27 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 10/31/20114:07:36 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 10/31/20114:35:31 PM
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Mork
ca& cOUMLy
Admira�atiMe ServioPs Division
Punta"
® Contract Change Request
11/8/2011 Item 16.A.10.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 08-
Mod #: 3
PO/Work Order M 45-
Project Name: ABC Standard & Pilot
5130
Last BCC Approval Date; Agenda Item #
108526
Bridge Construction
Project #: 66066
Project Manager.
Department: Transportation
Contractor/Finn Name: CME
17.04%
Marlene Messam
Engineering
Associates, Inc.
Original Contract/Work Order Amount
_$ 395,012.00
5/12/09 Original BCC Approval Date; Agenda Item #16E
Current BCC Approved Amount
$ 429,307.00
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 429,307.00
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$33,000.00
insurance certificate(s) from SIRE
17.04%
Total Change from Original Amount
Revised Contract/Work Order Total
$462,307.00 1
being completed. The County would like to let the 2e St SW safety improvement
7.69%
Change from Current BCC Approved Amount
Cumulative Changes
$67,295.00
7.69%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 01/27/2010
12/03/11
1 change): 6/02/2014
Number of days added (if
Explain why additional days are needed (detailed/specific):
extension, must attach current
insurance certificate(s) from SIRE
Additional days are needed for bidding services and to complete post des n services.
or obtain from vendor): 912
Also,design of a parallel project to provide safety improvements along 23 St SW is
being completed. The County would like to let the 2e St SW safety improvement
project with the construction of the bridges under one contract With both projects
being combined projects, it is anticipated that the construction duration for the entire
ro'ect will be 2.5 ears due to the hasin of the combined proiect.
Add new task(s)
Change task(s)
LJ Delete task(s)
LJ Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(*):
The design contract was approved by the board on May 12, 2009. Design is now complete and the project is ready
for advertisement in November, 2011. The need for Post Design Services was identified in the original contract but
not included in the final scope negotiations. Post Design Services includes review and approval of shop drawings;
responding to requests for information; participation in meetings when requested and for Certification of the project
once completed. Change Order Number 3 provides the additional time and funding to provide this service.
2. Provide detailed rationale for the requested change:
a) Design of a parallel project to provide safety improvements along 23nd St SW is being completed. The
County would like to let the 23'" St SW safety improvement project with the construction of the bridges
under one contract With the combined projects, the construction duration will increase.
b) Contract 08 -5130 will expire on 12/03/2011 and the engineers will be needed to provide post design
services as stated in item #1.
3. Provide explanation why change was not anticipated in original scope of work:
c) The need for the services was always anticipated in the original contract; however, the fees for the post
design and bidding services were not included in the original negotiations.
d) The construction start date of the bridge construction was delayed due to right of way condemnation, which
could not have been foreseen in its entirety. In addition, it is hoped that bidding both the safety improvement
project and the bridges together will result in a cost savings to the County.
4. Describe the impact if this change is not processed:
Revised: 7/27111
1
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o� vaon wco inn iwvc use %-OPOL Muiy w Ouvwa auuvwim euynlrtsnny betvKe.
b) A further delay to this project is not an option at this time.
Type of Change ! Modification
4.
11/8/2011 Item 16.A.10.
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Revised: 727/11
2
CHANGE ORDER NO.3
TO: Mr. P. Bradford Cheney, P.E L.S.
CME Associates, Inc
333 East River Drive Suite 400
East Hartford, CT 06108
DATE: October 14, 2011
11/8/2011 Item 16.A.10.
CHANGE ORDER
CONTRACT NO. 08-5130
BCC Date: 5/12/2009
Agenda Item: 16135
PROJECT NAME: Accelarated Bridge Construction Standard & Pilot Bridge Construction
PROJECT NO.: 66066
Under our AGREEMENT dated May 12, 2009
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: To complete Construction Activities as identified in the
Professional Services Agreement Schedule A as Included below:
CONSTRUCTION ACTIVITIES•
Post Design Services (Time and Materials, not to exceed)
a) Provide support to the County during preparation of bid package - $3,000.00
b) Attend a pre-bid meeting - (Expenses were already captured in the original contract)
c) Answer questions posed by contractors (RFIs & Shop drawing reviews) - $ 10,000.00
d) Analyze bids and recommend the contractor selection - $1,500.00
e) Provide support to the County during construction - $7,500.00
f) Provide project final certification & closeout (new task added) - $11,000.00
FOR THE (Additive) Sum of: $ -($33, 000.00); Thirty Three Thousand Dollars.
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
$395,012.00
$34.295.00
$33.000.00 T& M not to exceed
$462,307.00
The time for completion shall be increased or decreased by 912 calendar days due to this Change
Order. Accordingly, the Contract Time is now 1777 calendar days. The substantial completion date is
December 2. 2013 and the final completion date is June 2, 2014. Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same
terms and conditions as contained in our Agreement indicated above, as fully as if the sarne were
repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final
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11/8/2011 Item 16.A.10.
settlement of any And all claims gf•t�e Contractor arising out of or related to the change set forth
n herein, includin la#ns for im acx anA delay costs.
Prepared b - -_ -- Date: 10 - !! j
�- ,Marlene Messam4 Project Manager
Transportation E#ineering
Approved By: _V Date: --ic I -'L• I z Ic 1 r
Brian Busch, P.E., Design Professional
CME Associates, Inc.
Accepted by: C-0— Date: /o -z �z
P. Bradford ey, P.E., L.S.
CME Associates, Inc.
Approved by: _ Date: 1�
ay Xfi7ad X.E., T ortation Engineering & Constr. Mgt.
Approved by: Date:
? Feder, CI" owth Management'...
Approved � � � Date:
R&orida Cummings, Procurement to
Date:
n
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
Dwight E. Brock, Clerk
BY: BY:
Fred W. Coyle, Chairman
Approved As To Form
and Legal Sufficiency:
Print Name:
Assistant County Attorney
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