Agenda 10/25/2011 Item #16A 5EXECUTIVE SUAMARY 10252011 Item 16.A.5.
Remmmatladon o Approve an extension to &a Period of perfor®rum from Aagaa 13,
2011 to February 9, 2012 for We Fadandiy Funded Sub-Conn[ Agreemat HMGP 178r
n 027- Ravit6 die Florida Division MRUergary IILnAgement re maples, tie grant scope of
work for the Leiy Ara Smrmwatm Fmpmvemmt Project (LAMD Haldeman Creek
Sbermwatm Fnarovemmr and L Lad Web Reconstruction prajot
OH!PC-I'fsm• To approve a period a performance evasion, floor Au
February 9,2012, do Florida Division of Bast 13, 2011 m
R Emergency Manegem� egreaent HMGP 1765A2]-
CONSlDMAnONS: On December 14, 2010 the Brad of County Cammissionaa (Road)
approved Counsel No. IIHM- 3E-09-21 -01-004 for Ageerval IAfGP 1]85-02] -R with the
Florida Division ofEmagmcy Maoagemmt(FDBO in the snow of $49,200. Did expimtim
dete ofthn contract are August 13, All 1.
Upstream of the wen nectnslnnnim project, arc f SD' Davis Boulevard project discharges
doxvstream in the Lock I.oulse Weu. Tice LABS Davis Boulevard project overlaps with Ore
Florida Deparmrmt of Trenslissn lm (FD" Davis Boulevard Micas near of Sala Barbara
Boulevard to want of Radio Road Additional rasoff does both of de Davis Boulevard projects
affects the Lock Laisa wsb desiea Coordltrvm between Collia County and MOT Davis
Boulevard Prairies resulted in design charges to the Lock Louise Weir delaying the design and
pem0ting schedule.
A request m extend Ore end data of the grant agrmment was mbmitted to MEM an Jose 27,
2011 so 0e scope of work could be fully Director K M. o performance ceperiod vane e an
sum grantM on July
hlg 19, tell, by Director Roov of FDEM. Recently, B received ap an
�adunmt verifying the time extension W Febmary 9, 2012, from FDEM fm BoeM approval
and audmrimvm.
FISCAL D HALT: There is an additional fiscal impart The btel gran award is $49,200. At
the time of award acceptance, budget amendments music epprovai in the amount of $49,200 for
Ford 711 Tra spodation Goods and $16,400 for Fund 712 TmwporteGOn March in project
51101.
LEGAL COMERERATIONS: %a noun hen been reviewed and approved by the County
Attorney's OtSCe, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH
MNA9LWM BRACT: The LASIP design of tbe Haldeman Crttk
Sormwam Improvement
and Lack Louise Web Reconstruction project are in accoNmce with
the goals and objxlives ofthe Drainage Subelnamt of the Growth Managemerrt Plan.
RECOr'•9MENBAMN: To approve the a0eched Sole of Florida Division of Emergemry
Management Funding Agreement No. HMGP 1785 427-R fm a time a tendad and auNOriue the
BOW Cinnamon to aremta the agreement.
Prepared By: Margaret A. Bishop, P.E., Sr. Project Manager, Growth Maregemmt Division,
Transporova Fnghweriog DaPaormt
Annclunalls: (1) Agremcent KHtvlGP 1765 427-R
(2) PMOrawrce of Period Edmaia Remwar
(3) Performance ofPm packet Page- 1230.m1
1025/2011 Item 16.A.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 18.A.5,
Item Summary: Recommendation for the Board of County Commissioners to approve an
expansion to the period of performance from August 13, 2011 to February 9, 2012 for the
Federally Funded Sub-0 rant Agreement Al 1785 -027 -R with the Florida Division of
Emergency Management to complete the grant scope of work for the Lely Area Stormwater
Improvement Project (W IP) Haldeman Creek Stormwater Improvement and Lock Louise Weir
Reconstruction project.
Meeting Date: 10/25/2011
Prepared By
Name 9lshopMargarec
Title: Project Manager, Senlog4ansponatlon Engineering & Connmodon Mareagemem
l0 11 10:50:41 AM
Submitted by
Title: Project Manager. Semer,11}anspotnallon Engineering & Construction Management
Name: BlshopMargano
101 10:50:42AM
Approved By
Fame: Puraansmi
Title, Project Manager, Principal,Tranapoimtion Engineer
Date 10000111:5432 PM
Name: ObematKKaren
Date: 10/72011 3:18:17 PM
Name: PelancurNatall
Tide: Extensive Secrenary,Transponacer Engineering& C
Date: 10/102011 9:0324 AM
Name; TaylorLisa
Packet Page -1231-
10/25/2011 Item 16.A.5.
Title: Management/Budget Analys4Trensporadion Adminis r
Date: 10 /11/2011 8:31 38 AM
Name: Ahmadlay,
Title: Director - Trawpottim Engineerin &TmnsNmtion Engineering &Coma ction Management
Date 10/11/2011 11,2938 AM
Name FooNMarlene
Title: Grant Development& Mgmt Coordinator, Grants
Data 10 /118011 3:05:02 PM
Name: Marcellalearme
Title Executive Secretary,Ttansportutlon Planning
Date_ 10/12/2011 2 45 44 PM
Name: PederNotman
Title: Administrator- Groath Management Div,Tmnsponati
Date l0/13 20 1 1]:04'.32 AM
Name: TeachScon
Title: Deputy County Atlomey,County Attorney
Date: 10/1420112'.22:45 PM
Name Klatzkowleff
Title: County Atlamry,
Date: 10/148011 2:4930PM
Name Stenleynerese
Title: ManagemenVBudget Analyst, Semor,Ofice of Management & Budget
Date: 10/1420113:40'.44 PM
Name: OclaLeo
Title: County Manager
Date : 10/16/2011 4 41 08 PM
Packet Page -1232-
10/25/2011 Item 16.A.5.
Collier County
Growth Management Division
June 27 , 2011
Holly Swift
Mitigation Bureau
Rome Division of Endmilency Management
2702 Director x Show
Orlando, FL 328W
Dear Ms. Swift
Subject HGMP1785- 02Zp(State Project Number I785-28)
Contract Number IIHM- 3EA42101004
Haldeman Creek Slotmwater Imptovmtent and Lock Louise Weir Reconstruction
Period of Performance Eviction 0egnest
The current Period of Performance forthis project ends an August 13, 2011. A time extension of 6 months is being
requested which will extend the data to labmery 9, 2012. The following Is an update ofmilenones reached and the
anticipated dates for dolinemblesa
• A lever regmrtim additional information from the South Florida WaterManaaement Distric t(SFWMD).
agency review lima, notification and permit ismanee took longer than anticipated. The squealed Information
will be submitted in Amust 2011 in the SFWMD
After permit greater the bid documents will be finalized.
• Final Signed to Sealed Engineering Living, Analysis, Survey is approormamy 90% complex
• Hydraulic as Hydrological preparation of construction plans and bid documents are approximately 90 °r6
Complete
No change in reimbursement or scope ofwork is requested
Ifyon have any questions, phasic attract me at (239) 252 -5851.
SinceNy,
Margaret A_ Rithim, P.E
Same, 'P jttt Manager
Cc'. Marlene fwrd, Circuit Develapmer & Management Corcoran,
Karen 0lrenatH Senior Accountant
Cary Parsee", P.E. Pimeipal Reject Manager
nmtP.>x,mt e,- - +T Packet Page 1233 -orP 39,252 aa.= txM. -_e..n
W. Bryan W. Koon, Director
Florida Division ofEmergrncy Management
2555 Shumard Oak Boudevard
Tallahassee, Florida 32)99 -2100
Attention: Miles Anderson
AeF Hamrd Mitigation Grant Program (MAGP) Project g 1]85 -2] -1; Collier
County, hlaldeman Crak Summoner Improvement and Lock Louise Weir
Reconstructioq Phase I - Period ofPertormauce (POP) Extension
Jusqueux
ial- �'15IikR•'di
This is in resp mac w your July 5, 2011, request for approval of the extension of the POP
for the above referenced project The justification suismitled wiW thus request has been r,
reviewed and deemed ressomble.
The POP far the above referencd project is attended fa six months from August 13,
2011, w February 9, 2012. Ifyou have any questions, please eanwm Gabriew Vigo of
my swffat (229)2254546.
Sincerely,
Clayton E. Saucier, Clidef
Bemrd Mitigation Assistance Branch
Mitigation Division
Packet Page -1234 -
10/25/2011 Item 16.A.5.
Semi/
n.SARw
wMXomYUtl
1£NAPe®
3f03CIwmb4e Trkv AaN
.WVq CM] % <I
FEMA
July 19, 2011
W. Bryan W. Koon, Director
Florida Division ofEmergrncy Management
2555 Shumard Oak Boudevard
Tallahassee, Florida 32)99 -2100
Attention: Miles Anderson
AeF Hamrd Mitigation Grant Program (MAGP) Project g 1]85 -2] -1; Collier
County, hlaldeman Crak Summoner Improvement and Lock Louise Weir
Reconstructioq Phase I - Period ofPertormauce (POP) Extension
Jusqueux
ial- �'15IikR•'di
This is in resp mac w your July 5, 2011, request for approval of the extension of the POP
for the above referenced project The justification suismitled wiW thus request has been r,
reviewed and deemed ressomble.
The POP far the above referencd project is attended fa six months from August 13,
2011, w February 9, 2012. Ifyou have any questions, please eanwm Gabriew Vigo of
my swffat (229)2254546.
Sincerely,
Clayton E. Saucier, Clidef
Bemrd Mitigation Assistance Branch
Mitigation Division
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10/25/2011 Item 16.A.5.
s r.1e or bronm<
DIVISION OF EMERGENCY MANAGEMENT
BRYANAP Wide
September 30, 2011 orc.n
Ms. Margaret Bishop. P E.
Senior Project Manager
Colter County Capital Construction and Maintenance
Growth Management Division
2885 South Horseshoe Drive
Naples, Floods 34104
Re: NMGP DR- 1785 -21 -R (State Project Number 1185-028), Collier
COul Haldeman Creek, Stonnwater Improvement and Lock Louise
Weir Reconstruction, Phase I, Period of Performance Extension —
Contract Modification Number One
Dear Ms. Bishop;
Please print four copies of the attached Proposed modification agreement
^ between Collier County and the Division of Emergency Management (DEM). The
obicBl representative, as listed below will need to sign the signature page of each
modification. All four (4) copies of the modification should then be sent to the
Tallahassee address listed below for full execution no later than forty -five (45) days after
receipt of this letter but no later than Monday November 15 Will One fully
executed modification will be returned to the County for its files.
Additional assistance Is available regarding your Proled on the Flonda Division
of Emergency Management Wadi
fill /e'v/w fcniradirasenr ag /Mltqabon,Ljr Nlintlgx_un,
Please reference the heading; 'Grant Management Tools Listed Below', which Contains
sample documents that will provide guidance for completing requests for
reimborsemenL reporting requirements and supporting documents containing important
points, and subgrantee dose out Chackliste.
OK bal Representatives:
County Chairman of the Board of Commissioners
City Mayor
I radian Tribe: Chief or President
Water Management District Chairman
Non -ProhC Chairman of the Board
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10125/2011 Item 16.A.5.
Ms. Margaret 8istate P.E.
September 30,2011
Page Two
If there is an official that is not listed above who Is authorized to sign the
motlificalicn for your organization, please provide a copy of the organization's resolution
or trader that specifically identifies the Person or position that Is authorized to sign.
If you have questions regarding this contract or who Is authorized to sign II,
please call Holly Swift at 40] -888 -3]81.
Respectfully.
Miles E. Aerson
Bureau Chief, Mitigation
Stale Hazard Mitigation Officer
MEARom
Enclosure(s) Contract Modification Number One
cc. Jason McCnght Planning Manager
Packet Page 1236
10/25/2011 Item 16.A.5.
Contract Number: 11 HM- 3E -0 &21 -01-006
Project Number: 1765 -27 -R
MODIFICATION TO SUBGRANT AGREEMENT BEMWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
COLLIER COUNTY
This Modification Number One is made and entered into by and behveen the
State of Florida, Division of Emergency Management p'me Division'), and Geller
County (the Recipients In moody DEM Cordmct Number: 11HM- 3E4)g- 21- 01-004,
dated January 12, 2011 ("the Agreement").
WHEREAS, the Division and the Recipient have encored into the Agreement,
pursuant to which Me Division has provide i a wbgmnt to the Recipient under the
Haaard MRigaUpl Grants Program of $69,200.00; and
WHEREAS, the Agreement spinal on August 13,2011: and
WHEREAS, the Division and the Radiant desire to reinstate the Agreement and
extend the Rome of the Agreement.
^ NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows'.
1. The Agreement is hereby remstamd as though 4 had never expired.
2. Pamgmph 3 of the Agreement is hereby amended b mad as follows:
This Agreement shall begin August 13, 2010, and shall antl Febmary 9,
2012, unless terminated sister in accordance will the provisions of
pamgmph (12) of the agreement.
3. The budget and Scope of Work, Attachment A to the Agreement, are hereby
modfdred as set fond in the Revised Attachment A to this modification, a copy
of which a attached hereto and incarporaled hemin by reference.
4. All provisions of the Agreement being modified and any attachments in
conflict with this Modi ication shall be and are hereby changed M conform
w6h this Modlgcation, effective on the data of execution of the Modification by
both parties.
5. All provisions not in conflict with the modification remain in full foes and
effect, antl are W be Pedonned W the mad specified in %e Agreement.
6. Quarterly reports are due to the Domino no later than 14 days attar the and of
each quarter M the program year and shall to sent each quarter unit
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10/2512011 Item 16.A.5.
submission of the aCminishadare closeout report. The endin dome for each
Quarter of the program year are March 31, June 30, September W, and
December 31.
IN WITNFSS WHEREOF, the parties hereto have emcclecl Mrs Modlfiratian as
of he tlaas set out below.
RECIPIENT: COLLIERCOUNTY
By:
Name and Title
Date:
ATTEST
DWIGHT E. BROCK CLERK
AASaaaabaaglew aAlN
5�
DIVISION OF EMERGENCY MANAGEMENT EsFely County Atterq
n
By
NameaMTMe:
Bryan
W.
town
DTecror
Data
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1025/2011 Item 16.A.5.
Atl hMMA(FM'U
Bu09M and $cope M Work
As a fitgZaM Mtlipfion Grant Prism Plsdi and Recipiend. Collins Caunly, Mo has improve Me
dninaje to Me LMiI Louise Wed and Habeman Crexk SbnrwwWr Nap" Fbrba Pbaw I pary will
be m uc b determine modifications needed In improve and upgrade Me existing insured sent
TM cwnPMMa deformation Paled will minim¢e revmng holding and reduce renetiAVe fl¢tl new he
bin a d ". The oxnp poled will Preside Notation against a felines dam cent Phase 1 will
pmN1e funding for wmgeticn of dmpn, pmmiWnp and pmfecnni ®I surveying pmcese forma proMUl.
Tha Ptuee I delireables Mould:
• Have an erglneefs plan Met cleats shwa Me engineers eatine @of Me pre and post- mll'galbn
elkcUMMe pvpned project and the randminenip d the damaaes W be threaten
(mmmmuulMe wIM Me Wal OF binding mividua ). Then includes, lad la not nmibd to, Me
eases and proposed madalryy, and hydraulics for Me Mvel M went citing mkpate].
• oambardws mMgaMneflecMeneaa, in part by Mwhlg thelMysuaal Mwrees) and Newcomb)
W me mM1mlrvcWra'aVUClurea that is bdrq damaged and Me Federal Emergency Management
Agency (FEW) Special Flood H ®W Anew on Me Name plan.
• blear all wall environmental Was and frandes. All envuanmeMel pamiis and
approvalMmncmmnces must ce obblMd. A Public n eca must ha published to notify iMeent
Pelee M Me propel activity. Notiosa must bl pubbhed in amsnrer Met anyone Mat may to
afleekd in interested in the pager( has ass es an the adin9. The wmment pedal eyrvM and
as commands suspended inner ro IrctlaMp any amamrclbn aeshigue
• Refine Me cont aYirruk. A new Ilenefh Cots Manyas will Ice deemed uaing the revsand
Information.
• Provide a all M Community Pppaved, slMe ravnwetl conMmclnn plans(aeeled) loo renew and
mameat including maeMones and tyawas for compbllon W the anal phase oI the Project and
aowmenmawem.
planes 10 this projw is deprorad sigh the Oland on MM Me eve gat of Onionskins wil Mar submitted
f Mvlwandepmwelby Me eandFE"belpePhiliamn had NoantlrvNonwpkmey
begin until PMw II is algmwed.
This is FEIM Protect 17111 funded under 1786-DR-FL.
The Perml M PoRemmena for re, pmgxt endsm Fiser, 9, 2012.
R= 11
Engineering:
6 MnnMe
Debate'.
6 Months
Permcbmi.
6 Mon is
Total Perbd INperfermaaa:
15 Molar
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10/25/2011 Item 16.A.5.
Project Cost Fadawal Shans Local
Laaal
•MyAire Ram annunfm this aW mardamc/sexEwaxne ¢ eO 10%wbm xfiM1CUf an amwM.menf
to Ma, AaramnmR bevq mynact ua k as 0mw Wanont 01" NMa obAgale0 umYr Mat
AOreemenf u mf bf neam0.
Fundina Summary
Fetlaml SNre: $48,300.00(75 %)
ALocW as 116 400 00 43 5%
Tool PMscd Cast:- 5551000.00(100 %)
—me Pmlen Paw S:wu&re daaninkSa he mm.
Packet Page 1240