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Agenda 10/11/2011 Item #16E610/11/2011 Item 16.E.6. EXECUTIVE SUMMARY Recommendation to authorize routine and customary budget amendments appropriating $5,373,872.55 of FY 2011 carry forward for approved open purchase orders into Fiscal Year 2012 for operating budget funds. OBJECTIVE: Board of County Commissioners' approval of budget amendments which appropriate $5,373,872.55 of carry forward in various funds. CQNSWZRATIONS: Purchase orders were issued to various vendors in operating funds during the latter part of FY 2011 and funds appropriated and encumbered to pay for those purchases in FY 2011. The County continues to need the products or services ordered and these encumbrances continue to be valid at fiscal year end. However, the appropriations to pay for these items expired as of September 30, 2011. If these orders were cancelled on September 30`h they would have to be reissued on October 1", resulting in added record keeping for vendors, the County's Purchasing Department, the Clerk's Finance Department and the departments that placed the orders. To avoid this unnecessary workload, FY 2012 budgets need to be amended to re- appropriate the funds and allow payments against purchase orders- issued on or prior to September 30, 2011. On September 27, 2011, during the regular Board meeting (Item 16.17.10), the Board provided for the re- appropriation of continuing capital and grant budgets (project budgets). The total of open operating budget purchase orders was not known until September 30, 2011. FISCAL IMPACT: FY 2011 purchase orders to be re- appropriated in operating budget funds, in the FY 2012 budget, amount to $5,373,872.55. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG GROWTH MANAGEMENT IMPACT: There is no growth management impact with this carry forward funds request. RECOM,IIZNDATi4N: That the Board of Commissioners authorizes a budget amendment appropriating $5,373,872.55 in carry forward for purchase orders;issued within operating budget funds. Prepared By: Rhonda L. Tibbetts, Operations Manager, Purchasing Department Attachments: Carry Forward 2011 Spreadsheet Packet Page -939- COLLIER COUNTY Board of County Commissioners Item Number: 16.E.6. 10/11/2011 Item 16.E.6. Item Summary: Recommendation to authorize routine and customary budget amendments appropriating $5,373,872.55 of FY 2011 carry forward for approved open purchase orders into Fiscal Year 2012 for operating funds. Meeting Date: 10/11/2011 Prepared By Name: TibbettsRhonda Title: VALUE MISSING 10/3/2011 7:48:41 AM Submitted by 10.11 Title: VALUE MISSING Name: TibbettsRhonda 10/3/20117:48:42 AM Approved By Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 10/4/20112:53:54 PM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 10/4/20114:41:42 PM Name: PriceLen Title: Administrator - Administrative Services, Date: 10/4/20114:54:03 PM Name: GreeneColleen Title: Assistant County Attomey,County Attorney Date: 10/5/20119:59:20 AM Packet Page -940- 10/11/2011 Item 16.E.6. Name: UsherSusan ^ Title: Management/Budget Analyst, Senior,Office of Manage Date: 10/5/2011 11:44:53 AM Name: KlatzkowJeff Title: County Attorney, Date: 10/5/2011 1:11:52 PM Name: OchsLeo Title: County Manager Date: 10/5/2011 1:19:08 PM Packet Page -941- r. 1WE1rNr-TTr =►9wp L k��-az r I V/ 11 /GV I I ILCIII y elmescript�tsx� at or+w A er ,r 111m > mYen Waste Management of Solid Waste Imokalee Transfer Station, 4500099837 Florida Inc Management Immokalee landfill Operations $ 110,000.00 Landfill Operations and Waste Management of Solid Waste Leachate testing 4500100057 Florida Inc Management reimbursement to WMI $ 550,800.00 GMD - Planning & Regulation Land Development Review Land Development 4500102357 White & Smith LLC Sery Code $ 62,256.35 GMD - Planning & Regulation Land Tomasello Consulting Development Interior Basin FEMA 4500102358 Engineers Sery Floodplan Study $ 10,049.10 GMD - Planning & Regulation Land Van Buskirk Ryffel & Development 4500103244 Associates Sery Consultant Services $ 14,175.92 GMD - Planning & Regulation Land Development Watershed Model Update & 4500106318 Atkins North America Inc Sery Planning Development $ 164,603.85 Rezone of CRA -Owned land to Bayshore Mixed Use Planned Unit Gateway Triangle Development - Consultant 4500107949 Pizzuti Solutions LLC CRA Fees $ 22,300.56 Cover Soil, Posi Shell Odor Waste Management of Solid Waste Control for Collier County 4500111872 Florida Inc Management Landfill $ 120,000.00 4500116113 Hahn Loeser & Parks LLP County Attorney Legal Services $ 248,366.43 SCHEDA Ecological Facilities /Consery Pepper Ranch mitigation bank 4500116670 Associates Inc ation Collier permitting $ 45,483.39 Growth School Impact Fee study; Management delayed waiting on School Division P &R Board Recommendation; 4500117303 Tindale Oliver & Associates Operations present study to BCC Oct 11 $ 11,263.20 Forest Lakes MSTU sidewalk, Transportation Lighting Improvements & 4500117575 Windham Studio Inc Landscape Roadway $ 30,229.83 Reliance Standard Life Risk Group Life & Disability 4500118178 jInsuranceCo ManaaPmant limilrance $ 102,722.66 Packet Page -y41- M- :9.1 raLKM rage -743- 6.E.6. Transportation Lely MSTU Doral cir Ca 10/11/2011 Item 1 4500118216 McGee & Associates Landscape Bridge Renovation $ 729.00 Transportation Imm MSTU Main Street 4500118491 JRL DesignStudios LLC Landscape Improvements Project $ 4,656.10 Matrix Compliance Services Risk 4500120760 Inc Management SPCC Plan - Utilities $ 638.00 Parks & 4500121009 Overtons Inc Recreation Ski Equipment $ 1,129.50 Water Department - 4500122166 Mader Electric Motors NCRWTP PUMP & MOTOR REPAIR $ 18,270.00 Water Department - 4500122173 Southern Electric NCRWTP PUMP AND MOTOR REPAIR $ 77.82 4500122271 Ommac Ltd Tourism UK Representation $ 23,615.26 4500124228 Miles Media Group Tourism Tourism Website Services $ 36,300.00 Transportation Radio RD East Landscape & 4500124450 Urban Green Studio PLLC Landscape Irrigation Design $ 9,759.58 Parks & Class maintenance and 4500124459 The Active Network Recreation support $ 4,100.00 Transportation Radio Rd MSTU Devonshire 4500124715 Windham Studio Inc Landscape Street Trees and Medians $ 6,673.24 Risk 4500124763 Willis of Tennessee Management Group Insurance Brokerage $ 36,063.36 Transportation Forest Lakes MSTU Street 4500124888 Windham Studio Inc Landscape Signs & Maintenance $ 1,587.46 4500125112 Naples Botanical Garden Tourism FY 11 TDC Grant Agreement $ 19,129.40 Children's Museum of 4500125113 Naples Tourism FY 11 TDC Grant Agreement $ 37,660.50 4500125114 Holocaust Museum of SWFL Tourism FY 11 TDC Grant Agreement $ 21,417.30 4500125216 United Arts Council Tourism FY 11 TDC Grant Agreement $ 5,425.83 Risk 4500125536 CIGNA Management Cigna Dental Plan $ 400,047.40 Transportation Refurbish Lely entrance signs 4500125614 Signcraft Landscape Doral Cir Lely MSTU $ 2,356.00 Risk 4500125627 Zurich North America Management Group Health Reinsurance $ 172,289.00 Risk 4500125629 Meritain Health Management Group Health TPA $ 77,351.30 Immokalee Community Collier County Housing Redevelopment Grant for Housing Study in 4500125684 Authority Agency (CRA) Immokalee $ 4,981.00 4500125687 Corrigan Sports Enterprises Tourism FY 11 TDC Grant Agreement $ 5,000.00 4500125688 lArtsNaples World Festival Toliricm Fv 11 TDC Grant Agreement $ 10,000.00 raLKM rage -743- 6.E.6. 10/11/2011 It 16.E.6. Packet Page -V44- Part II Coronado Pkwy Hannula Landscaping Transportation Hunter Blvd median and 4500125724 Services Landscape Landscape Irr $ 106,291.77 Coronado Pkwy & Hunter Transportation Blvd PH I Median & Curbing 4500125726 Bonness Inc Landscape Installation $ 48,153.29 Risk Employment Physicals Drug 4500125732 Julia K Harris Management Testing $ 1,189.23 Naples Physicians Hospital Risk 4500125760 Org Management WorkCare Network Access $ 16,650.55 Naples Physicians Hospital Risk CHP Utilization & Large Case 4500125782 Org Management Management $ 108,467.23 Risk 4500125845 CompBenefits Management Vision Plan $ 10,373.78 conduct continous water quality in Clam Bay on a Coastal Zone quarterly basis for 4 data 4500125998 Hach Company Management sondes $ 2,306.70 Transportation 4500126021 McGee & Associates Landscape Lely MSTU Consulting Svs $ 2,701.17 Parks & Assembly of skate park ramps 4500126441 Ramp Doctors Inc Recreation $ 13,470.00 Transportation GG MSTU Curbing & Final 4500126462 McGee & Associates Landscape Design Coronado & Hunter $ 1,289.75 Transportation Master Plan Revision GG 4500126463 McGee & Associates Landscape MSTU $ 640.00 Transportation 4500126569 1RL Design Studios LLC Landscape GG MSTU Consulting Service $ 3,159.00 Solid Waste Uniforms for Administrative 4500126681 Unifirst Corporation Management Staff/ Waste Reduction team $ 395.38 Transportation Forest Lakes MSTU Sidewalk 4500126714 RWA Inc Landscape Improvements $ 8,500.00 Facilities /Consery Pepper Ranch Preserve lodge 4500126789 CH2M Hill Inc ation Collier planning permit design $ 46,206.24 Coastal Zone Water Quality Criteria for the 4500127231 Atkins North America Inc Management Clam Bay Estuary $ 35,268.00 Wastewater 4500127250 Tamiami Ford Reuse Truck $ 40,157.50 Wastewater 2011 Ford F550 Super Duty 4500127262 Tamiami Ford Collections Truck $ 46,756.50 Transportation Forest Lakes MSTU Additional 4500127559 RWA Inc Landscape Services $ 2,411.15 Wastewater Maintenance of Jerome 4500127583 Arizona Instruments Collections Anatyzer $ 53.40 4500127658 Friends of Rookery Bay Tourism FY 11 TDC Grant Agreement $ 50,000.00 Transportation 4500127680 McGee & Assocciates LanrlcrnnP ill ?y Bridge CEI Services $ 2,271.10 Packet Page -V44- rdLKCLrage -y4J- 6.E.6. 10/11/2011 Item 1 Parks & Fuel tank permit, install /info 4500127727 Guardian Fuel Technologies Recreation and overfill alarm. $ 3,500.00 Lunar Street & Bayview Drive 4500127757 RWA INC Bayshore CRA Renovations $ 70,863.27 Irrigation Design Main Street, Transportation First & Ninth Immokalee 4500127758 JRL Design Studios LLC Landscape MSTU $ 3,182.00 Public Utilities Operations HP ProBook 6360b Notebook 4500127792 CDWG Support PC $ 1,449.00 4500127845 Enress & Hauser Inc Wastewater IQ Measuring Equipment $ 12,025.50 Wastewater TV Van with Lamp2 Camera 4500127872 Cues Inc Collections System $ 199,920.00 4500127915 ATS Applied Tech Systems Wastewater IQ Electrical Training $ 12,000.00 Consulting service for Radio Transportation Rd MSTU Landscapr 4500128033 Windham Studio Inc Landscape Refurbishment $ 14,772.00 4500128036 Atkins North America Inc Bayshore CRA South Bayshore Drive CEI $ 33,090.00 Growth Management Dvision P &R 4500128226 Sire Technologies Operations Sire program $ 89,250.00 Agnoli Barber & Brundage Post design services for 4500128231 Inc Bayshore CRA Bayshore Drive South $ 10,066.25 GMD - Planning & Regulation Land Development 4500128304 Naples Daily News Sery Advertising $ 11073.80 GMD - Planning & Regulation Land Development 4500128487 Global Language Services Sery Translation services $ 8,324.90 Water Department - CLEAN, PREP & PAINT 4500128522 Royal Crest Builders SCRWTP INTERIOR OF REACTORS $ 38,700.00 Utility Billing & 4500128633 Waste Management Inc Customer Service Toter Replacements $ 60,857.20 Transportation 4500128846 CDWG Administration Camera $ 106.14 Water Department - Activar Plastic Products Goodland Cost BLEACH TANK (REPLACEMENT 4500128879 Group Center TANK FOR GOODLAND) $ 1,200.00 Stearns Conrad & Schmidt Solid Waste Preliminary Assessment Solar 4500128970 Consulting IMPnnopmAnt PrnNer Facilites $ 13,580.00 rdLKCLrage -y4J- 6.E.6. 10/11/2011 It 16.E.6. Packet Page -94b- Parks & 4500128975 CDWG Recreation Laptop $ 1,449.00 repair Aiphone system for push buttons for entrance to 4500128994 Johnson Controls Wastewater SCWRF gates $ 1,146.50 Road Implementation Services for 4500129003 Cartegraph Systems Inc Maintenance training needed. $ 990.26 RW Beck Inc SAIC Energy Environmental & Solid Waste One Season Waste 4500129148 Infrastructure Management Composition Study $ 35,831.00 2011 F150 Regular Cab Code Truck /Code Enforcement 4500129228 Tamiami Ford Inc. Enforcement Inspectors $ 20,289.25 4500129306 Nabors Giblin & Nickerson Wastewater Lab SPECIAL UTILITY COUNSEL $ 11,310.66 Wastewater - 4500129355 AMJ Equipment Corp Power Systems PH Probe Cables $ 1,468.00 Office Furnature & Design Wastewater Purchase and Installation of 4500129374 Concepts Adimistration Office Furniture $ 2,656.84 Emergency 4500129426 Power Pro Tech Services Inc Management Generator Repairs $ 2,414.24 Transportation Immokalee MSTU Consulting 4500129445 JRL Design Studios LLC Landscape services Maintenance $ 37,030.00 Bayshore /Gatew Land Development Code 4500129446 RWA INC ay Triangle CRA Regulations $ 23,400.00 Review of roadway projects Tindale Oliver & Associates Impact Fee and determination of regional 4500129457 Inc Administration roads. $ 9,940.00 Install score board remote Parks & control, and replace light 4500129459 EB Simmons Electrical Recreation board $ 1,000.52 Eng Services for SFWMD Permit Certification & 4500129485 Hole Montes Inc Airport Authority Compliance $ 2,057.50 4500129596 Ernst & Young LLP OMB for Finance Audit Contract $ 587,100.00 4500129616 Seal Analytical Wastewater Lab AQ1 Discrete Analyzer $ 3,500.00 Transportation Light poles for Lely MSTU on Landscape / Lely order part of contract 11- 4500129622 Lumec MSTU 5604R $ 9,268.00 Growth Management Division P &R 4500129636 Tamiami Ford Operations Ford F150 Regular Cab Truck $ 19,872.00 Domestic Animal Marquee Repair and 4500129697 SignCraft SenvirPrz Maintenance $ 4,380.00 Packet Page -94b- $ 5,373,872.55 Packet Page -947- 6.E.6. Growth 10/11/2011 Item 1 Management Dvision P &R 4500129701 CDWG Operations Laptop computer $ 1,449.00 4500129723 Naples Art Association Tourism FY 11 TDC Grant Agreement $ 37,500.00 Immokalee Community Redevelopment 4500129738 CDWG Agency (CRA) Laptops for CRA Staff $ 2,898.00 Woods, Widenmiller & Code Outrside Counsel for Blocker 4500129741 Mitchetti PL Enforcement foreclosure $ 5,000.00 Visiting Nurses Association Risk Flu Vaccinations for County 4500129754 of SW FL Management Employees $ 9,000.00 Growth Management Division P &R 4500129758 CDWG Operations 21aptops $ 458.00 Water Department for ELECTROMAGNETIC FLOW 4500129768 Enress & Hauser Inc Goodland METER $ 5,400.00 4500129781 Haskins Inc Wastewater - IQ Emergency Reuse Line Repair $ 1.00 Water Department - Goodland Cost HART CARD FOR ALLAN 4500129792 Rexel Mader Center BRADLEY PLC RACK $ 2,700.00 (4) HP ELITEBOOK 2740 Water TABLETS & SERVICE 4500129800 CDWG Distribution PROTECTION $ 9,692.00 Transportation Doral Circle Rd Way Sidewalk 4500129815 Bonness Inc Landscape Improvements Lely MSTU $ 90,524.42 FY 11/12 TDC Grant 4500129870 Corrigan Sports Enterprises Tourism Agreement - Paradise Cup $ 5,000.00 FY 11/12 TDC Grant 4500129871 Corrigan Sports Enterprises Tourism Agreement $ 5,000.00 Bayshore Drive South 4500129882 Quality Enterprises USA Inc Bayshore CRA Corridor Improvement $ 796,973.38 Shaw Contract Flooring Parks & Rubberized surface for 4500129883 Service Recreation playground $ 13,679.86 GMD - Traffic Replacement servers and 4500129885 Dell Marketing LP Operations storage unit for TMC $ 24,404.98 Parks & 4500129888 Marco Office Supply Recreation Printing $ 5,563.00 Water REPLACE LG FIRE 4500129907 CINTAS Distribution EXTINGUISHER IN TRUCKS $ 1,000.00 Water Department - PACKING REPLACEMENT IN 4500129909 1 Mitchell & Stark ISCRWTP I DEGAS TOWERS $ 60,345.00 $ 5,373,872.55 Packet Page -947- 6.E.6.