Agenda 09/27/2011 Item #16A 4
912712011 Item 16.A.4.
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EXEqJTIVE S~y
ReeollJmendation to approve Invitation toBicl (ITB) U~S6Z9RR "Bacqround Cheek Serviees" to
Global DR Research aad Azura Investiptiou,. alad terainate the iuterim contract with Global DR
Research (approximate annual spead: S60,OOO).
OBJECTIVE:. To provide. tinns to complete background check services for various departmental
requirements.
CONSIQERA l1QN~: The Growth Management Division (GMD), Department of Operations and
Regulatory Management, in accordance with Collier County Ordinance 2009-27, is responsible for the
annual background checks for all vehicle for hire owners and drivers; these service categories primarily
include motor vehicle. national criminal, and county criminal. The Department of Human Resources is
responsible for all ~und checks of new hires fQr Collier County; these service categories are varied
and include, but are nOt limited to. motor vehicle, county and state criminal, educational, and professional
license verification.
On August 2, 2011. Pw-chasing sent 259 entail notices to suppliers for this ITB; fifty eight (58) vendors
downloaded the bid docUments. On August 23, 2011, the Purchasing Department received bids from
fourteen (14) vendors and two (2) vendors tendered Uno-bids." .
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The selection of vendors was.based on a pricing fonnula, taking into account costs of all background
checks and specific categories for Human Resources, and a second formula for all costs of services for
Growth Management Division (GMD), Department of Operations and Regulatory Management. A bid
tabulation sheet is .attached for review. Sterling Info Systems presented the overall lowest bid for the
Human Resource categories; Global HR Research, a lOCal vendor, was within ten percent (l()O.4) of the
total and was provided an opportunity to match prices. Global HR Research agreed to match line-by-Iine
prices of the lowest responsive bidder.
While staff prepared the solicitation and finalized the recommendation, an interim contract was signed
with Global HR Research from Bonita Springs, Florida to continue providing the County with
background check services.
Staff recommends that the Board of County Commissioners (Board) award contracts to:
· Human Resource Service Scope: Global HR Research,
· Growth Management Service Scope: Azura Investigations, and
· TCrminate the interim contract with Global HR Research (the termination clause includes a ninety
(90) day notice to Global HR Research).
The standard instrument for ordering will be a County purchase order or procurement card.transaction.
LEGAL CONSIDEQ,A'UQN: This item has been reviewed by the County Attorney, is legally
sufficient, and requires majority vote for approval. ~JAK.
FISCAL IMPAq: Background Check services collectively for the agency are approximately a
$60,000 expenditure annually, based on the approved budgets. Funds are . budgeted in the Human
Resources and GMD, I>epartment of Operations and Regulatory Management FY201l~12 department
~ costcenters.
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9/27/2011 Item 16.A.4.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approves 1) Invitation to Bid (ITB)
11-5629RR "Background Check Services" to Global HR Research and Azura Investigations and 2)
terminates the interim contract with Global HR Research.
PREPARED BY: Steve Carnell, Director, Purchasing and General Services, Amy Lyberg, Director,
Human Resources, Ken Kovensky, Operations Manager, GMD, Department of Operations and
Regulatory Management
ATTACHMENTS: Bid Tabulation
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9/27/2011 Item 16.A.4.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.4.
Item Summary: Recommendation to approve Invitation to Bid (ITB) 11-5629RR
"Background Check Services" to Global HR Research and Azura Investigations, and terminate
the interim contract with Global HR Research (approximate annual spend: $60,000).
Meeting Date: 9/27/2011
Prepared By
Name: PuigJudy
Title: Operations Analyst, CDES
9/2/2011 4:53:10 PM
Submitted by
Title: Manager - CDES Operations, Operations & Regulatory Management
Name: FrenchJa111es
9/2/2011 4:53:]2 PM
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Approved By
Name: PuigJudy
Title: Operations Analyst, CDES
Date: 9/6/2011 2:12:52 PM
Name: LybergAmy
Title: Director - HU111an Resources,Human Resources
Date: 9/7/2011 1:59:34 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 9/14/2011 3:37:16 PM
Name: Carnell Steve
Title: Director - Purchasing/General Services,Purchasing
Date: 9/14/2011 3:47:55 PM
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Name: FrenchJames
Title: Manager - CDES Operations, Operations & Regulatory Management
Date: 9/14/2011 7:01:45 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 9/15/2011 9:01:17 AM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 9/15/20111:05:12 PM
Name: FinnEd
Date: 9/16/2011 4:40:14 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/19/2011 3:20:07 PM
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Name: OchsLeo
Title: County Manager
Date: 9/19/2011 8:49:13 PM
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9/27/2011 Item 16.A.4.
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