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Agenda 09/13/2011 Item #16D1le1 9/13/2011 Item 16.D.1. EXECUTIVE SUMAR.Y Recommendation to authorize, reimbursement to the grantor agency, Corporation for National & Community Service, for as unauthorized $300 expenditure for musical entertainment at the RSVP recognition event. OBJECTIVES To authorize reimbursement for musical entertainment provided at the March 24, 2010 RSVP annual volunteer recognition luncheon and refund it to the grantor agency, Corporation for National & Community Service. CONSIDERATIONS: Each year a luncheon is held in recognition of RSVP volunteers and their dedication to the RSVP program. Last year, the Housing, Human and Veteran Services Department (HHVS) engaged a harpist to provide music at the event which was held on March 24, 2010. According to OMB Circular A -87 and 45 CFR 2541.200, all costs charged to the RSVP grant must be authorized. After HHVS paid $300 to the harpist it was determined that musical entertainment is not an authorized expense under the RSVP grant. In order to continue to comply with RSVP grant terms, the RSVP -Program of Collier County requests that the BCC approve this expenditure for payment and reimbursement to the Corporation for National & Community Service (CNCS), the grantor agency. Sponsored since 1990 by Collier County, RSVP places seniors hi almost 100 non -profit organizations and County Agencies for community service. In 2010, almost 600 RSVP volunteers contributed more than 70,000 hours of service to County residents, a computed savings to the, County at large in excess of $1,300,000. Funded by a federal grant from CNCS, the RSVP of Collier County implements and oversees county- wide programs of impact that make a difference in the lives of our citizens including children's literacy, housing, veterans and senior meals FISCAL IMPACT: The fiscal impact is $300 to Fund 001, Housing, Human and Veteran Services Department's General Fund. LEGAL CONSIDERATI ©NS: It is the opinion of the County Attorney's Office that staff did not have the authority to engage the services of a harpist since such expenditure is not allowable under the RSVP grant. The County Attorney's Office has engaged an "after the fact" review of Staff's actions. Since the harpist has already been paid with RSVP funds, Collier County is required to reimburse the grantor agency for the monies that were inappropriately expended in order to stay in compliance with the grant terms. Accordingly, this item is legally sufficient and requires a majority vote. — JBW GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. RECOMMENDATION: Recommendation that the BCC finds that musical entertainment provided at the March 24, 2010 event served a valid public purpose and authorizes reimbursement of $300.00 to Corporation for National & Community, Service. Prepared By Ashlee Franco, Accounting Supervisor, Housing, Human and Veteran Services Packet Page -2548- 9/13/2011 item 16.D.1. COLLIER COUNTY Board of County Commissioners, Item Number: 16.D.1. Item Summary: Recommendation to authorize reimbursement to the grantor agency, Corporation for National &Community Service, for an unauthorized $300 expenditure for musical entertainment at the RSVP recognition event. Meeting Date: 9/13/2011 Prepared By Name: FrancoAshlee Title: VALUE MISSING 7/6/2011 11:05:17 AM Submitted by Title: VALUE MISSING Name: FrancoAshlee 7/6/2011 11:05:19 AM Approved By Name: AckermanMaria Date: 7/6/2011 12 :12:05 PM Name: AlonsoHailey Title: Administrative Assistant,Domestic Animal Services Date: 7/11/2011 11:22:46 AM Name: KrumbineMarcy Title: Director - Housing & Human Services,Housing, Human & Veteran Services Date: 7/19/20119:05:00 AM Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 8/2/2011 11:05:40 AM Name: RamseyMarla Packet Page - 2549 A 9/13/2011 Item 16D.1. Title: Administrator, Public Services Date: 8/5/20112:02: 1 8r PM Name: FoordMarlene Title: Grant Development & Mgmt Coordinator, Grants Date: 8/10/20114:16:51 PM Name: KlatzkowJeff Title: County Attorney, Date: 8/19/20114:23:20 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,OfFice of Management & Budget Date: 8/24/2011 1:21:53 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Offrce of Management & Budget Date: 9/2/2011 10:06:28 AM Name: SheffieldMichael Title: Manager - Business Operations, CMO Date: 9/2/2011 11:28:09 AM Packet Page -2550- 1 '�` 9/13/2011 Item 16.D.1. BARBARA KRAICHY 28640 Carriage Homes Dr. lol, Bonita Springs, FL 34134 239 947 3335 bkharpist(a.hotmail.com Invoice for Service EMPLOYER OR AGENT P r i Q to ke ] Aj Csi ADDRESS 70 P4 CITY AND ST TE &A r PHONES) 3 REFERRED ,eq ra t7 OCCASION(S) AND DATE Z, QA1e k iP,0 Q d (include events in sequence if multiple, such as ceremony, cocktails, ception, dinner) BEGINNING AND END TIMES OF SERVICE f �/S 1 (q-57 JIM (up to one hour for wedding or r cQ ktails or for p "o ) SPECIFIC LOCATION(S) t;C (� t — NOD 16S MUSICAL TOUP (e.g. The Kraichy Duo) 14 a V, �7 BASE FEE 3 Dd , M ADDITIONAL FEE(S) At I (for mileage, outdoors, rehearsal, other) TOTAL FEE 300.00 DATE PAYABLE AS9P PAYEES){Y(Q� (with address and SS/S/ #) 1/1 c cA\/ -- SS34- q.-� — 3-;?0 r l v 1 `x 1/3 c t-- f -;Z 4-1.1 C� CONDITIONS Service is conditional upon reasonable accessibility and no hazard to instruments or players, by providing shade, shelter, and/or cartage as required by players. Overtime prorated in half -hour increments, time as mutually agreed. Rest time of 10' per hour of engagement after first hour. SIGNED AND DATED FOR EMPLOYER SIGNED AND DATED FOR MUSICIANS Packet Page -2551-