Agenda 07/26/2011 Item #16J 67/26/2011 Item 16.J.6.
EXECUTIVE SUMMARY
Recommend approval of a Budget Amendment to Fund 611 E -911 in the amount of
$200,000.00 for unanticipated expenses for base telephone costs and other equipment
repairs & maintenance.
OBJECTIVE: To recognize higher than anticipated expenses in E -911 Consolidated and approve
moving $200,000 from reserves for contingencies to cover increased expenses.
CONSIDERATION: The Collier County Sheriffs Office has seen increased expenses in Fund 611 and
requests that the Board approve a budget amendment in the amount of $200,000 to cover increased E -911
costs in base phone costs and other equipment repair and maintenance.
FISCAL IMPACT: A budget amendment is needed to move $200,000 from reserve for contingencies to
Expenses.
GROWTH MANAGEMENT: There are no Growth Management Plan impacts.
RECOMMENDATION: That the Board of County Commissioners approve a Budget Amendment to
Fund 611 E -911 and move $200,000.00 from Reserve for Contingencies to increase funding for base
telephone costs and other equipmet�t repairs & maintenance.
PREPARED
APPROVED BY:
DATE: July 7, 2011
Andrea Marsh, Finance Director
Kevin Rambosk,
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COLLIER COUNTY
Board of County Commissioners
Item Number: 1616.
7/26/2011 Item 16.J.6.
Item Summary: Recommend approval of a Budget Amendment to Fund 611 E -911 in the
amount of $200,000.00 for unanticipated expenses for base telephone costs and other
equipment repairs & maintenance.
Meeting Date: 7/26/2011
Prepared By
Name: HutchinsonBarbetta
Title: Executive Secretary.Office of Management $ Budget
7/11/2011 3:04:38 PM
Submitted by
Title: Executive Secretary.Office of Management R Budget
Name: HutchinsonBarbetta
7/11/2011 3:04:39 PM
Approved By
Name: GreenwaldRandy
Title: Management/Budget Analyst.Office of Management d B
Date: 7/12;2011 9:02:28 AM
Name: SheffieldMichael
Title: Manager - Business Operations, CMO
Date: 7113/2011 1138:19 AM
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7/26/2011 Item 16.J.6.
BUDGET AMENDMENT REQUEST For Budget/Finance use
BA# 11�
JE #
BAR#
APH Date
611 E911 Consolidated
Fund No. Fund Description (type on ime above)
Date Prepared: 7/7/2011 (Attach Executive Summary)
Approved by BCC on: 7/26/11 Item No.
Expense Budget Detail
Fund Center Title: E911 Consolidated Fund Center No.: 611043
Funded Program (Project) Title: 5 -digit Fd Prog #:
., if ndmenr Is fnr Funded Program. must enter Fund Center info)
mly one Funo
Fund
Center
i,emerirundeu r,dyiam a w
Funded Commit
Program Item
�= o ••�•�- ••••- •..._ ___.._.. _.._._
Commitment Item
-Description
_
Increase
Decrease
Current
Budget
Revised
Budget
611043
641100
Telephone Base Cost
150,000.00
711,100.00
861,100.00
611043
646970
Other Equipment Repairs
50,000.00
77,700.00
127,700.00
Net Change to Budget
Expense Budget Detail
$ 200,000.00
Fund Center Title: Reserves - Board Fund Center No.: 919010
Funded Program (Project) Title: 5 -digit Fd Prog #:
e.en ;.. - ehi. iron If amendment is for Funded Program. must enter Fund Center info)
)nly one rung
Fund
Center
Cemenrmmou
Funded
Program
FTO9rsm 5.,OU-
Commit
Item
mm
Coitment Item
Descr lion
Increase Current
(Decrease Budqet
(200,000.00 ) ( f . m
Revised
Budget
1. Z-Ok40+ .06
919010
991000
Reserve for Contingencies
Net Change to Budget
Expense Budget Detail
$ (Zuu,uuu.uu)
Fund Center Title: Fund Center No.:
Pro Fd it
Funded Program (Project) Title: 5-digit 9 #:
.....,u hn m.ad mrn rhic aeetinn. If amendment is for Funded Program, must enter Fund Center info)
)my one Fund Comcnruuuw
Fund Funded
Center Program
Commit
Item
Commitment Item
-Description
Increase
(Decrease)
Current
Budget
Revised
Budget
Net Change to Budget
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7/26/2011 Item 16.J.6.
Revenue Budget Detail
Fund Center Title: Fund Center No.: _
Funded Program (Project) Title: 5 -digit Fd Prog #: _
(only one Fund Center /Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center
Fund
Center
Funded
Pro ram
Commit Commitment Item
Item Description
Increase
(Decrease)
Current
Budget
Revised
Budget
Budget Department:
Date
Agency Manager:
Kevin Rambosk, Sheriff Date
Finance Department:
Date
Clerk to the Board Admin:
Date
Inputted by:
Date
BA number (SAP)
Net Change to Budget $
EXPLANATION
Why are funds needed? (type balm)
Funds are needed to allow for increased expenditures in Base Telephones Costs and Other Equipment Repairs and
Maintenance.
Where are funds available? (type below)
Funds are available in Reserve for Contingencies
REVIEW PROCESS
Cost Center Director":
Date
Division Administrator:
Date
Budget Department:
Date
Agency Manager:
Kevin Rambosk, Sheriff Date
Finance Department:
Date
Clerk to the Board Admin:
Date
Inputted by:
Date
BA number (SAP)
If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administer.
If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting.
I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format)
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