Agenda 07/26/2011 Item #16E87/26/2011 Item 16.E.8.
EXECUTIVE SUMMARY
Recommendation to provide after - the -fact approval for the submittal of a Request For Fire
Management Assistance Subgrant application to the Florida Division of Emergence Management
for the reimbursement of expenses incurred during the Florida Slope Fire.
OBJECTIVE: To receive after -the -fact approval trom the Board of County Commissioners to submit
a Request For Fire Management Assistance Subgrant application to the Florida Division of Emergency
Management for the reimbursement of expenses incurred during the Florida Slope Fire (FMA- 2902).
CONSIDERATIONS: Collier County incurred expenses in response to the recent Florida Slope Fire.
To be eligible for federal and state financial assistance, Collier County must be approved as an
applicant by the Florida Division of Emergency Management. If approved as an applicant. Collier
County will seek reimbursement for all eligible expenses including labor. equipment, and materials in
support of the emergency. If awarded. FEMA will reimburse at a rate of 75% of eligible expenses.
The State of Florida will reimburse the remainins 25°x6. All reimbursement activities will be
coordinated by the Administrative Services Division. Prior to any reimbursement. the State will
provide a funding agreement that must be approved by the Collier County Board of County
Commissioners.
The Florida Division of Emergency Management informed the Collier County Bureau of Emergency
Services on June 20, 2011, that the application deadline was June 30. 2011. In order to make the
deadline, the application was signed by the County Manager and submitted on June 23. 2011. Collier
County CMA 95330 authorizes the County Manager to approve the submittal of grant applications
with subsequent Board of County Commissioners action at the next available Board meeting to ratify
the approval as `'after- the - fact.'
FISCAL IMPACT: Approval of the Request for Fire Management Assistance Subgrant will enable
Collier County to be reimbursed for 100°io of eligible expenses associated with the Florida Slope Fire.
Reimbursement will be provided at a rate of 75 0/'a from FEMA and 25% from the State of Florida.
preliminary assessment of expenses is approximately $50.000.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if
the grant is approved. Accordingly, this Office has no issue with respect to the legal sufficiency of this
request, which is appropriate for Board action. This item requires a majority vote.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this Executive Summary.
RECOMMENDATION: To provide after- the -fact approval of the attached Request for Fire
Management Assistance Subgrant to the State of Florida Division of Emergency Management.
PREPARED B117: Michael Cox. Records Manager. Division of Administrative Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.8.
7/26/2011 Item 16.E.8.
Item Summary: Recommendation to provide after - the -fact approval for the submittal of a
Request For Fire Management Assistance Subgrant application to the Florida Division of
Emergency Management for the reimbursement of expenses incurred during the Florida Slope
Fire.
Meeting Date: 7/26/2011
Prepared By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
7/12/2011 11:32?0 AM
Submitted by
Title: Administrative Assistant,Facilities Management
Name: pochopinpat
7/12/2011 11:32:21 AM
Approved By
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 7/12/2011 1:12:50 PM
Name: White7ennifer
Title: Assistant County Attorney.Counn Attorney
Date: 7/12/2011 1:46:07 PM
Name: PriceLen
Title: Administrator - Administrative Services.
Date: 7/12/2011 2:09: 29 PM
Name: PriceLen
Title: Administrator - Administrative Services.
Date: 7/12/2011 2:16:45 PM
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Name: Klatzkow.leff
Title: County Attorne\,
Date: 7/12/2011 3:46:56 PM
7/26/2011 Item 16.E.8.
Name: StanlevTherese
Title: Management/Budget Analyst. Senior.Office of Managemem R Budget
Date: 7/19/2011 5:23:44 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 7/20/2011 8:40:53 AM
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7/26/2011 Item 16 F 8
FEDERAL EMERGENCY MANAGEMENT AGENCY
REQUEST FOR FIRE MANAGEMENT ASSISTANCE SUBGRANT
Expires July 312008
PAPERWORK BURDEN DISCLOSURE NOTICE
DISCLOSURE OF BURDEN - Public reporting burden for the collection of information entitled "Request for Fire Management Assistance DeClafatiOn'
ising FEMA Form 90-133 is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources,
gathering and maintaining the needed data and financial resources expended by persons, and completing and submitting the form. You are not required
to complete this collection of information unless a valid OMB control number appears in the upper right hand corner on this form. Send comments
regarding the burden estimate or any aspect of the collection, including suggestions for reducing the burden, to: Information Collections Management,
Federal Emergency Management Agency, 500 C Street, SW, Washington, D.C. 20472, Paperwork Reduction Project (3067- 0290). NOTE: Do not send
our completed form to the above address.
1. APPLICANT (Political subdivision oreligible applicant)
2. DATE SUBMITTED
612312011
Collier County Board of County Commissioners
3. COUNTY (location of firefighting activities. If located in multiple counties, please indicate)
DECLARATION NO.
Collier County
FMA -2902
APPLICANT PHYSICAL LOCATION
1.ADDRESS
3299 Tamiami Trail East (Suite 601)
2. CITY
3. COUNTY
4. STATE
5. ZIP CODE
Naples
County
Florida
34112
MAILING ADDRESS (IF DIFFERENT FROM PHYSICAL LOCATION)
1. STREET ADDRESS
NIA
2. POST OFFICE BOX
3. CITY
4. STATE
5. ZIP CODE
Primary Contact/Applicant's Authorized Agent
Alternate Contact
1. NAME
1. NAME
Michael Cox
Len Price
2. TITLE
2. TITLE
Records Manager
Administrator - Administrative Services
3. BUSINESS PHONE
3. BUSINESS PHONE
239 252 -6832
239 252 -8908
4. FAX NUMBER
4. FAX NUMBER
239 252 8720
239 252 -8720
5. HOME PHONE
5. HOME PHONE
NlA
N/A
6. CELL PHONE
6. CELL PHONE
Optional
Optional
7. E -MAIL ADDRESS
7. E -MAIL ADDRESS
MichaelCoxCDcollieroov.net
LenPriceocoiliergov.net
S. PAGER & PIN NUMBER
8. PAGER & PIN NUMBER
N/A
NIA
Title 44 CFR Part 204.41 defines Fire Management Assistance eligibility criteria as: (a) The following entities are eligible to apply through a State grantee
or a subgrant under an approved fire management assistance grant 1) State agencies: 2) Local governments: and 3) Indian Tribal Governments. (b)
Entities that are not eligible to apply for a subgrant as identified in (a), such as privately owned entities and volunteer firefighting organizations, may be
reimbursed through a contract or compact with an eligible applicant for eligible cost associated with the fire or fire complex. (c) Eligibility is contingent
- upon the finding that the applicant's resources were requested by the Incident Commander or comparable Stale official. (d) The activities performed must
be the legal responsibility of the applying entity, required as a result of the fire or fire complex for which a fire management assistance declaration was
approved, and located within the declared area
FEMA Form 90 -133, NOV 02
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Co ler County
Administrative Services Division
Grants Coordination
TO: Leo Ochs, County Manager
CC: Michael Cox, Records Manager
Len Price, Administrative Services Administrator
Dan Summers, Director of Emergency Services
FROM: Marlene Foord, Grants Coordinator
DATE: June 22, 2011
7/26/2011 Item 16.E.8.
-. 'V 4 1,:. i l
Grant Application Reviewed and Approved by
*CQ4—' Mange F e:
' t
n Manager
(a 193i" l � (d el
After- the -Fact Approval by the BCC is required
at the July 26, 2011 BCC meeting.
SUBJECT: County Manager review and approval of a Request for Fire Management
Assistance Subgrant application to the Florida Division of Emergency
Management
On April 27, 2011, the Federal Emergency Management Agency issued a Fire Management
Assistance Declaration related to the Florida Slope Fire that impacted Collier County. As a
result, Collier County is eligible to request financial assistance related to deployed resources
such as force account labor and equipment. To begin the process, FEMA Form 90 -133 must be
submitted to the Florida Division of Emergency Management by June 30, 2011 to indicate that
Collier County intends to claim cost reimbursement of such expenses.
Following submittal of this form, FEMA and the Florida Division of Emergency Management
will provide claim guidance so Collier County can initiate the reimbursement process. A
subsequent grant funding agreement will be provided to Collier County at a later date, which will
be provided to the Board of County Commissioners for approval.
Notice was received from the Florida Division of Emergency Management on June 20, 2011 that
this form must be submitted by June 30, 2011 to be eligible to begin the claim process.
Therefore, we are requesting your approval to submit the form, followed by after -the -fact
approval by the Board of County Commissioners at the next available meeting, per CMA #5330.
Your approval will also authorize Michael Cox to serve as the Primary Contact and Len Price to
serve as the Alternate Contact for all administrative responsibilities related to this grant
application and the subsequent claim/reimbursement form submittal process.
Once you have reviewed the proposal, please sign in the box above and call me for pickup at
252 -4768.
Thank you and please let me know if you have any questions regarding this request.
3301 East Tamiami Trail • Naples, Florida 34112 • marlenefoord(aicolliereov.net • (239) 252 -4768 • (239) 252 -8720 (fax)
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