Agenda 07/26/2011 Item #16C17/26/2011 Item 16.C.1.
EXECUTIVE SUMMARY
Recommendation to approve and ratify Stafrs extension of Work Order No. 4500101204 with Hole
Montes Engineering, Inc., to process the consultant's final invoice of 52,184.54 for work completed at
the South County Water Reclamation Facility.
OBJECTIVE: That the Board of County Commissioners (Board) approve and ratifies staffs
authorization of a time extension to an expired Contract and Work Order.
CONSIDERATIONS: Collier County entered into Contract No. 05 -3785 with Hole Montes Engineering,
Inc. on October 10, 2005, for Fixed Term Utilities Engineering Services. This Contract expired on March
31, 2010. A Work Order for $81,600.00 was issued while the Contract was still in effect on February 18,
2010. Staff issued a Change Order to extend the Work Order to July 11, 2011. The consultant has
successfully completed the work to the county's benefit. Staff recommends that the Board approve this
Change Order to enable Finance to process the associated invoices.
When the original design for this project was done, the need for pressure relief valves was not
anticipated. As the project progressed, it became evident that pressure relief valves would enhance
the safety and operation of Deep Injection Well Number I. Additional design time for engineering
and construction supervision associated with the pressure relief valves had to be added to the project,
which extended the Work Order completion date. In the interim, no extension time remained in the
expired Contract.
FISCAL IMPACT. fiscal impact of this action is $2,184.54, which is the unpaid invoice amount on
Work Order number 4500101204; these costs are included in the current Work Order amount.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL ON ID ATION : The County Attorney is providing an "after the fact" review of staffs
prior extension of the referenced Work Order. The Board is authorized to determine the validity of
equitable claims such as quantum meruit and determine that the relief sought equitably reflects the fair
value of the work performed and furnished to the County, for which the County has benefited,
and approve and ratify the extension of the Work Order and authorize any remaining payment owed to
the vendor. - CMG
RECOMMENDATION: Recommendation to approve and ratify Staffs extension of Work Order No.
4500101204 with Hole Monies Engineering, Inc., to process the consultant's final invoice of $2,184.54 for
work completed at the South County Water Reclamation Facility.
Prepared by: Oscar P. Martinez, P.E., Sr. Project Manager, Public Utilities Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0.1.
7/26/2011 Item 16.C.1.
Item Summary: Recommendation to approve and ratify staffs time extension of contract
number 05 -3785 with Hole Montes Engineering, Inc., and approval of a change to work order
number 4500101204 to process the consultant's final invoice for work to be completed at the
South County Water Reclamation Facility.
Meeting Date: 6/14/2011
Prepared By
Name: Oscar Martinez
Title: Project Manager, Senior,Public Utilities Engineering
5/31/2011 9:17:55 AM
Approved By
Name: WardKelsey
Title: Manager - Contracts Admini strati on, Purchasing & Ge
Date: 5/31/2011 4:34:55 PM
Name: ChmelikTom
Title: Project Manager, Principal,Public Utilities Engine
Date: 5/31/2011 4:48:26 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineering
Date: 6/1/2011 8:37:53 AM
Name: HapkeMargie
Title: VALUE MISSING
Date: 6/1/2011 10:48:27 AM
Name: Amysue Benker
Title: Executive Secretary,
Date: 6/1 /2011 1:04:22 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
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Date: 6/2/2011 11:10:14 AM
Name: GreeneColleen
Title: Assistant County Attomey,County Attorney
Date: 6/2/2011 11:43:40 AM
Name: YilmazGeorge
Title: Director- Wastewater,Wastewater
Date: 6/2/2011 12:33:10 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 6/2/2011 1:01:14 PM
Name: WallerDale
Title: Plant Manager,Wastewater
Date: 6/2/2011 2:47:51 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/3/2011 3:23:40 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/7/2011 6:50:15 PM
Name: GreenwaldRandy
Title: ManagementBudget Analyst,Office of Management & B
Date: 6/8/2011 9:37:21 AM
Name: OchsLeo
Title: County Manager
Date: 6/8/2011 11:38:34 AM
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7/26/2011 Item 16.C.1.
7/26/2011 Item 16.C.1.
CHANGE ORDER TO WORK ORDER
TO: FROM:
Hole Montes Public Utilities PPMD
950 Encore Way 3301 E. Tamiami Trail
Naples, Fl. 34110 Naples, 1'L 34112
Project Name: SC \ \'RF Deep Injection Well Surge Relief Project No: 73974:2
Work Order Dated: 2/18/10 Work Order No: P04500101204
Change Order No.: 3
Change Order Description:
Extend project completion date 168 days to 7/1 1/1 1 to add design time for engineering and
construction supervision associated with additional pressure relief valves to be added to .system.
Original agreement amount ................. ............................... S 81,600.00
Sum of Previous Changes ............................ ............................... S 0.00
This Change Order No. 1 Amount (add or subtract) ................ ---- ....... $ ± 0.00
Revised Agreement Amount ............ ........................... ............................... $ 81,600.00
Original contract time in calendar days .................. .......................365 -days
Adjusted number of calendar days duc to previous change orders ......... 461 -days
This change order adjusted time is ................. ............................... 168 -days
Revised Contract Time in working days ........... ............................... 629 -days
Original Notice to Proceed date .............. .... ......... ............ ............ —..... 10(17,/08
Completion date based on original contract time .. ............................... 10/20/09
Revised completion date due to change order(s) .......... --- .................. 7/11 /I 1
Your acceptance of this change order shall constitute a modification to our Agreement and will be
performed subject to all the same terms and conditions as contained in said Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, to this Agreement
shall constitute a full and final settlement of any and all claims arising out of, or related to, the change
set forth herein, including claims for impact and delay costs.
Prepared by: - _ Date: I i
Oscar MartinezI-P.E., Project Manager PUPPMD
Accepted by: Date:
FIrmSiCnahtre Dotes
Approved by: ; `! -- Date:` �— 7
Ton'Ctim D
elik, P.E.. Director, PPN1
Approved by
George Yilmaz, Ph.D., Dig �sio Administrator
Approved by: rt`' -- Date:
Nicole Parker, Procurement Strategist
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