Agenda 06/28/2011 Item #16J3
6/28/2011 Item 16.J.3.
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EXECUTIVE SUMMARY
Recommend that the Board of County Commissioners designate the Sheriff as the official
applicant and point of contact for the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant
(JAG) FY '11 Local Standard grant, authorize the electronic submission of the application,
accept the grant when awarded, approve associated budget amendments and approve the
Collier County Sheriff's Office to receive and expend 2011 JAG Standard grant funds.
OBJECTIVE: To receive approval from the Board of County Commission to designate the Sheriff as
the official applicant and point of contact for the Bureau of Justlce Byrne JAG FY '11 local standard
grant application, submit the application electronically, accept the grant when awarded, approve
associated budget amendments and authorize CCSO to receive and expend the JAG Standard funds.
CONSIDERATION: The Collier County Commission has participated in Edward Byrne Memorial JAG
projects for over 20 years. Federal Fisca] Year (FFY) 20] 1 JAG 10ca] standard allocation for Collier
County is $91,097.
The Sheriffs Office has prepared a grant application to utilize the $91,097 allocation to continue the
Juveniles At Risk Comprehensive Action Pro!,'l'am (JARCAP) for an additional 12 months. CCSO has
implemented a number of successful youth pro!,'l'ams over the past 20 years. The JARCAP program was
developed in 2009 to provide an intervention model to address an increase in juvenile delinquency
throughout the community. Pro-active, multidimensional programs such as JARCAP are needed to
address an array of youth and family challenges.
The JAG allocation of $91,097 will support the costs of one Delinquency Prevention Specialist (licensed
menta] health counselor), and a portion of a Juvenile At Risk (JAR) Deputy's salary and benefits.
FISCAL IMPACT: The U.S. Department of Justice will provide $91,097 in JAG grant funds. There is
no local match requirement.
GROWTH MANAGEMENT: There are no Growth Management Plan impacts resulting from this
grant.
RECOMMENDATION: That the Board of County Commissioners designate the Sheriff as the official
applicant and point of contact for the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) FY '] ] Local Standard grant,
authorize the electronic submission of the application. accept the grant when awarded, approve associated
budget amendments and approve ,the Collier County Sheriff's Office to receive and expend 201] JAG
Standard grant funds. ! \)'
PREPARED BY: (jbu tifJ!J !~ ht41f\
Andrea Marsh, Ffnance Director
DATE: June 8,2011
-.---- -"",
APPROVED BY:
criff
-,-
Approved as to form & legal sufficiency
CO@.~OOAJ2
Colleen Greene,
Assistant County Attorney
-
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6/28/2011 Item 16.J.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16,j.3.
Item Summary: Recommendation that the Board of County Commissioners designate the
Sheriff as the official applicant and point of contact for the U.S, Department of Justice, Office of
Justice Programs, Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant
(JAG) FY11 Local Standard grant, authorize the electronic submission of the application, accept
the grant when awarded, approve associated budget amendments and approve the Collier
County Sheriff"s Office to receive and expend 2011 JAG Standard grant funds,
Meeting Date: 6/28/2011
Prepared By
Approved By
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date:6/]4/20111O:04:18AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 6/14/2011 12:59:49 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 6/15/20114:52:34 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/16/2011 10:12:51 AM
Name: SheffieldMichael
Title: Manager,Business Operations, CMO
Date: 6/161201] 2:06:28 PM
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S KE D A,.. K 6/28/2011 Item 16.J.3,
HERIFF VIN J. ~vIBO~K.
Collier County Sheriffs Office
~
Hand Delivered to BCC
June 20. 2011
Collier County Board of County Commissioners
3299 Tamiami Trail East
Naples. FL 34112
RE: Justice Assistance Grant (JAG) - FY 2011 Local Standard Solicitation
Dear Chairman Coyle:
The Bureau of Justice Assistance (BJA), Office of Justice Programs
supports initiatives that strengthen the nation's criminai justice system. The
Edward Byrne Memorial Justice Assistance Grant (JAG) local standard
program has been created to support a broad range of activities to prevent
and control crime. JAG grant funds provide agencies with the flexibility to
prioritize and place criminal justice funds where they are most needed.
The Collier County Sheriff's Office (CCSO) has applied for and received
Byrne JAG grants for over 20 years. Collier County has been allocated
$91,097 for JAG 2011 funding with a grant application due in the federal
Grants Management System by July 21, 2011. The grant proposal must be
made available for review by the governing body for 30 days prior to
submittal. CCSO is providing the Board with a draft application as part of
the June 28, 2011 Board agenda requesting authorization to submit the
grant application in July,
Board approval will be sought designating CCSO as the official applicant
agency and myself as the authorized grantee. signing official, point-of,
contact, or my designee, and the receiver and expender of JAG 2011
funding in the amount of $91,097 to continue the Juveniles At Risk
Comprehensive Action Program (JARCAP).
Should you have any questions about this grant application please contact
Grant Coordinator. Susan Golden at 252,0852 or
Susan, Golden@colliersheriff.orq.
Sincerely,
gkrt2t .--,---~
Kevin ~m'56siJ
Sherlr
]'
3301 Tamiami Trail East Bldg. .J, Naples, FL 34112'4902
phone. 239.774.4434
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6/28/2011 Item 16.J.3.
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM - FY 2011 LOCAL SOLICITATION
PROBLEM IDENTIFICATION:
The Collier County Sheriff's Office seeks continued Bureau of Justice Assistance
funding through a Byrne JAG grant to maintain an innovative program to reduce and prevent
juvenile delinquency and youth violence by providing children, families, and neighborhoods
with the resources necessary to foster the development of productive and responsible citizens,
The Florida Department of Juvenile Justice statistics found a correlation between school
history and delinquency. These statistics reflect a continued increase in truancy and delinquency
over previous years. In the 2008,2009 school year, 77% of juveniles arrested had a history of
out-of-school suspension; 59% of juveniles arrested had a history of in-school suspension; and
49% of juveniles arrested were considered ehroniclhabitual truants. According to Collier County
data, the population of juveniles age 10-17 increased each year for the past five years;
misdemeanor marijuana offenses involving juveniles increased 4% over the past 4 years; more
than 31 % of the juveniles arrested were girls with a 3% increase in the number of girls arrested
in 2008, During the 2008-2009 school year, ] 6 out of every 1,000 students in Collier County
Schools have been arrested for school related offenses ~ a rate considered on the high end
compared to other counties in Florida. Misdemeanor arrests of juveniles have increased from
810 to 1,263 over the past four years.
In school year 2008-2009, 214 middle and high school juveniles were identified as
habitual truants (missing 20% or more days) and exhibiting multiple at-risk behaviors. This is a
decrease from the 2007-2008 school year with 315 habitual truants but still a significant problem
area, As a result of the continued high suspension and truancy data, and the increased stress on
Collier County JAG Local Standard Narrative
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6/28/2011 Item 16.J.3.
children and families as a result of the continuing home foreclosures, job loss, and the economic
crisis, the Collier County Sheriff's Office (CCSO) is even more determined to continue
implementation of programs to provide prevention services for juveniles at risk of commiting
cnmes.
Effective juvenile delinquency programs require multiple community partners who
coordinate on numerous levels to address a variety of delinquency issues and prevention
alternatives, Prior prevention efforts have often failed to recognize and implement strategies to
deal with multiple at-risk behaviors, The identification of at-risk juveniles and solutions to
tackle their multiple issues are numerous and complex. Prevention is the key to averting juvenile
delinquency, A combination of dedicated staff, willing partners and a comprehensive and
focused plan to address the needs of these juveniles and their families are key to addressing this
complex issue,
Juvenile delinquency prevention requires a multi-faceted approach, Since 1985, CCSO
has been working with various state agencies and NGOs on juvenile delinquency prevention,
Even with a long history of collaborative partnerships, gaps exist within the juvenile delinquency
prevention arena. Collier County faces multiple challenges in reaching an increased level of
prevention and providing adequate services to youth and families in need of prevention and
diversion, This gap can be addressed through continued grant funding and partnerships which
bring local law enforcement and NGOs together under a multi-faceted evidenced-based approach
to provide wraparound services to the juveniles and families in need.
CCSO has implemented a number of successful youth programs over the past 20 years.
Youth Relations Deputies were placed in school settings in the late 1970's to foster a better
working relationship with the schools in recognizing youth with at-risk behaviors, Later the
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6/28/2011 Item 16.J.3.
Sheriff's Office began to implement several programs dealing with delinquency issues. The
Serious Habitual Offender Comprehensive Action Plan (SHOCAP) program was implemented to
supervise serious juvenile habitual offenders, As a result of the success with SHOCAP, CCSO
created a Juvenile Arrest and Monitoring (JAM) program to monitor first time offenders on
probation. A Street Gang Unit was initiated to combat and prevent juvenile criminal street gang
activity. A Juvenile Delinquency/Gang Prevention program was developed as a resource for pre-
arrest juveniles exhibiting at-risk behaviors such as truancy, drug use, and gang involvement.
This program consists of mentoring the at-risk juveniles while providing education for the
juveniles and parents. A diversion prol,'1'am called Civil Citation is also in place as an alternative
to arrest for minor juvenile offenses. All of these successful juvenile programs were begun with
the help of state or federal grant funds.
Additionally, the Sheriff's Office has also been involved with the Collier County Drug
Court. This program closely supervises youth on probation with substance abuse issues, All of
these prol,'1'ams, including Drug Court, SHOCAP, JAM, and Civil Citation, provide services and
include specific accountability measures, Without specific sanctions requiring them to receive
services, some juveniles would not address their issues and their needs would remain unmet.
Even with the above programs in place, a need was identified to provide services to at-
risk, underserved youth and families who had not yet been placed into the juvenile court system.
As a result of this unmet need, CCSO developed the Juveniles At Risk Comprehensive Action
Program (JARCAP). This comprehensive, case management program includes services from a
collaborative network of commJ,mity based partners who have developed a multi-faceted
intervention strategy designed to service the individualized needs of the targeted at-risk youth
and their families. A comprehensive action plan, with accountability measures, insures that
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6/28/2011 Item 16.J.3.
services are being directed in the right area. This juvenile delinquency prevention initiative
effectively targets an emerging problem and lessens the burden on the criminal justice system
and the courts,
Given the severe constraints on the local economy as a result of high housing foreclosure,
unemployment, and the continuing recession, CCSO needs continued grant funding for the
JARCAP case management program.
PROJECT SUMMARY:
CCSO developed Juvenile At Risk Comprehensive Action Program (JARCAP) as a wrap
around, case management program that includes services from a collaborative network of
community based partners created to foster a multi, faceted intervention strategy designed to
service the individual needs of the targeted at-risk youth and their families, Youth need to be
reached prior to arrest. Reaching at,risk juveniles and their families is significant and crucial to
redirecting potential criminal tendencies. The CCSO's main goal is to reduce juvenile risk
factors by creating a comprehensive approach that will provide an opportunity for targeted at-
risk juveniles to be identified early, assessed quickly, and receive the services they need before
their problems spiral out of control and increase delinquent behavior,
The on-going economic decline and the housing foreclosure crisis have resulted in
multiple strains, and cuts, in the existing State and local systems. The increasing incidence of
juveniles' at-risk behavior has placed an increased strain on existing social and health services
systems, Families that are not a part of the Florida Department of Children and Families (DCF)
or the Florida Department of Juvenile Justice (DJJ) system have increasing difficulty accessing
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6/28/2011 Item 16.J.3.
public services due to funding cuts and long waiting lists. The lack of community education and
activities for juveniles that promote positive social behavior are also a serious concern.
The JARCAP program is prevention focused and utilizes a model to intervene at an early
stage and provide the youth and family with much needed resources, A Delinquency Prevention
Specialist (DPS) coordinates with CCSO Deputies and community service network providers to
ensure the needs of underserved at-risk juveniles and their families are met. The DPS is a
licensed mental health counselor who provides the following services: work with youth
identified as at-risk by Truancy Court, schools, Deputies, parents, and the public; perform initial
assessments based on risk factors such as truancy, etc.; develop case plans for services that can
be otfered by community partners; follow-up to ensure the case plan is being implemented;
document contacts and share information with collaborative partners; minimize the risk factors
causing future criminal behavior; offer families building blocks for basic needs; and minimize
risk factors as a long term solution for youth to become responsible, productive citizens,
A Juveniles At Risk (JAR) Deputy works with the DPS licensed mental health counselor
to: work with youth identified as at-risk by Truancy Court, schools, Deputies, Parents, and the
public; mentor youth and families and provide guidance while educating on possible future
criminal consequences if patterns of behavior are not corrected; provide an educational
component to the program for both parents and youth; follow up to ensure case plans are being
followed; coordinate and make referrals to appropriate community service providers; and
document contacts and share information with collaborative partners.
Based on recent successes with the JARCAP program, CCSO seeks BJA funding to
continue this innovative, prevention focused juvenile delinquency and youth violence reduction
case management program to provide juveniles and families with the resources necessary to
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foster the development of productive and responsible citizens, The program and services will
address those youth who are most likely to become chronic juvenile offenders as determined by
an assessment that indicates that the youth have multiple risk factors present in their life
including, but not limited to: significant school troubles, substantial family problems,
drug/alcohol use, and pre-delinquent behavior, One of the goals of this at-risk program is that a
majority of youth served should remain crime-free while in the program and for six months
thereafter.
CCSO will provide access to wraparound/case management services for targeted youth
and families to address multiple risk factors, The Delinquency Prevention Specialist (DPS) (a
licensed mental health counselor) and JAR Deputy are critical to leading the collaborative,
community,based interagency team to reach goals established for the youth and their families.
Some of the prevention services coordinated through the DPS, Deputy, and community service
providers include, but not be limited to, mentoring, parenting skills education, individual/family
counseling, random drug screening, drug counseling, gang awareness education, community
work projects, and truancy education awareness, Individualized case plans are formulated and
followed up on to ensure the recommended services are being received.
The Collier County Juveniles At,Risk Comprehensive Action Program (JARCAP)
focuses on youth between the ages of 6 and 16 with each youth expected to participate in the the
program for 30-90 days. The program will reduce the risk factors present in youth served
through educating the parents and juveniles in reference to the issues that surround the at-risk
behavior, explaining potential consequences, and providing services as outlined in each
individualized case rnanagement plan. Furthermore, a follow up phase from 30-90 days will be
implemented to ensure accountability and to assist with intervention strategies. The program
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will focus on staying in school, keeping busy, getting a job (where applicable), and living
violence free. Substance abuse prevention services and education will be made available through
referrals for substance abuse treatment services, With grant funding, it is estimated that over l25
youth will be served each year through this program.
Some of the JARCAP community partners include the Collier County Public Schools,
Lutheran Services (T,U.R.N.), Substance Abuse Coaltion of Collier County, Juvenile
Assessment Center, David Lawrence Center, Juvenile Justice System, Florida Department of
Juvenile Justice, State Attorney's Office, and the Judiciary. Referrals may come from any of the
community partners, parents, churches or others.
The JARCAP program has been developed and implemented with a strong focus on
addressing truan1Jat risk behavior by ensuring family accountability for their juvenile's behavior.
A key element of the program is the collaborative effort between the DPS and the CCSO JAR
Deputy in the accountability of seeing that any family member's criminal activity that is
detrimental to the child/youth, such as substance abuse, child neglec1Jabuse, domestic violence,
etc., is addressed. The involvement of the JAR Deputy and the DPS are crucial to ensuring
services are received and participants are held accountable. Reaching these at-risk juveniles and
their families early on is significant to redirecting potential criminal tendencies,
Once the youth and family have ab'Teed to participate in the program, the DPS will
develop a case plan for the specialized needs of the juvenile and his/her family. Based on the
results of an assessment, services such as mental illness, medical services, substance abuse
treatment, and social services will be provided.
The DPS and the JAR Deputy will also be responsible for following up on the case plan
to assure that the youth and their family are participating and receiving services. In the event
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6/28/2011 Item 16.J.3.
that the case plan is not being followed, accountability measures will be put in place - i.e,
referral to Truancy Court, or Children in Need of Services/Families in Needs of Services
(CINS/FINS) petition filed to allow a Judge to review and decide if services need to be mandated
by a court order. At that time, the DPS and the JAR Deputy, along with a panel of community
partners including the Judge, will work as a team to assure accountability,
The DPS and JAR Deputy utilize the CCSO Youth Tracking System (YTS) to track
juveniles in all CCSO youth related prevention and enforcement programs
The Personnel costs related to the implementation of this program will be $20,297 for
partial coverage of Salaries and Benefits for a JAR Deputy and $70,800 in Contractual Services
for one DPS/mental health counselor for a total request of$91,097.
Collier County JAG Local Standard Narrative
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Budget Worksheet
Complete the budget worksheet, with computations.
(Note: Fields expand in size as data and text is entered,)
A. Personnel
$14,373.49
6/28/2011 Item 16.J.3.
Name
Cost
Jaime Rivera
JAR Deputy
B. Fringe Benefits
Name
Jaime Rivera
$54,610.54 salary
X 26.31%
C. Travel
Computation
$54,610.54 annual salary X 26.32% paid by grant = $14,373.49
Balance of the salary is paid by the Applicant
$54,610.54 salary x 73.68% = $40.237.05
$5.923.51
Computation (Rate)
FICA $54,610.54 x 7,65% x 26.31% =
Retirement@ 14.10% x 9/12 x 26.31% =
Retirement@ 19.56% x 3/12 x 26.31% =
Health Insurance@ $579.82 x 12 x 26.31% =
Life/DBL @ $54,610.54 x .0027% x 26.31 % =
Workers Comp $54,610.54 @ 5.1 % x 26.31 % =
Total Fringe
Balance of the frin e (73.69%) is
Cost
$1,099.16
$1.516.25
$ 705.85
$1,830.68
$ 38.88
$ 732.77
$5,923.51
Cost
I Purpose
D. Equipment
[ Not Applicable
E. Supplies
$ 0
Location
Item
Computation
$0
Computation
N/A
Computation
Cost
$ 0
Cost
I Supply Item
F. Construction
Description
Not Applicable
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G. Consultants/Contracts $70,800
6/28/2011 Item 16.J.3.
Consultant Fees
Name
Service
Computation
Cost
Contracts
Item
Prison Health Services (PHS) provides a Delinquency Prevention
Specialist, who is a licensed mental health counselor, to provide
initial assessment, case planning for services, building blocks for families,
coordination with collaborative partners, follow-uo, and documentation.
H. Other
$0
Cost
$70,800
IN/A
Description
Computation
Cost
Total Direct Costs
$91.097
l. Indirect Costs
I Not Applicable
Collier County JAG Local Standard Budget
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6/28/2011 Item 16.J.3.
Budget Summary Page
B. Fringe Benefits
$14.373.49
$ 5.923.51
A. Personnel/Salary Costs
C. Travel
$ 0
D. Equipment
$ 0
E. Supplies
$ 0
F. Construction
Unallowable
G. Consultants/Contracts
$70,800.
$ 0
H. Other
I. Indirect Costs
$ 0
TOTAL PROJECT COSTS
$91.097.
Budget Narrative:
A. Personnel
JAG grant funds will be used to pay a portion of the salary and benefits of one Juvenile
At Risk (JAR) Deputy. The JAR Deputy will devote 100% of their time to this grant.
The applicant, Collier County Sheriff Office (CCSO), will pick up 73.68% of the JAR
Deputy's salary and benefits with 26.32% of the salary and benefits cost being covered
by the JAG !,'l'lUlt.
The salary and benefits for the JAR Deputy are consistent with equivalent agency
positions.
The JAR Deputy works in conjunction with the Delinquency Prevention Specialist
(DPS). The JAR Deputy will coordinate with Truancy Court, the Collier County Public
Schools, parents, other CCSO members and the public to identify at-risk youth. The
Deputy and DPS will mentor youth and families and provide guidance; provide an
educational component for youth and parents; make referrals to appropriate community
service providers; provide monitoring to ensure case plans are being followed; document
contacts and share information with collaborative partners.
Grant funds are needed to support the increasing demands for juvenile delinquency
prevention and support the agency's proactive efforts.
Total Personnel budget: $14.373.49
Collier County JAG Local Standard Budget
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6/28/2011 Item 16.J.3.
B. Fringe Benefits
Fringe benefits are calculated based on current rates. Detailed fringe benefit
computations are included in the Budget Detail Worksheet. The total benefit cost,
charged to the grant, based on $54,610.54 salary for the Juvenile At Risk (JAR) Deputy's
position is $5,923.5 L
Fringe benefits for the grant funded position are computed on salaries included in the
Budget Detail Worksheet and based on the following rates:
Frinpe Benefit JAR Deputy (current Certified Deputy rates)
Florida State 14.10% blended rate based on 9 months and 3
Retirement months at 19.56%
FICA 7.65%
HealthlDental $6,957.84/yr
Life/dbl .0027%
Workers Compensation 5,1%
Payment of Unemployment Compensation Insurance premiums is not required by Florida
Sheriff s Offices per State statute.
Total Fringe Benefits budget: $5,923.51
C. Travel- U--
D. Equipment - U--
E. Supplies - U--
F. Construction--Construction is not allowed and is not applicable
G. Consultants/Contracts-- The Collier County Sheriffs Office contracts with Prison
Health Services (PHS) to provide a wide array of medical related services to the inmates
in the local jaiL PHS retains the Delinquency Prevention Specialist (DPS) who provides
a range of services to youth and their families who participate in the JARCAP program.
The DPS coordinates with CCSO Deputies and community service network providers to
ensure the needs of under served at,riskjuveniles and their families are being met. The
DPS, a licensed mental health counselor, is needed to work with at-risk youth identified
by Truancy Court, Collier County Public Schools, parents, Deputies, and the public, The
DPS will perform initial assessments based on risk factors such as truancy; develop case
plans for services that are offered by community partners; monitor to ensure case plan is
being followed; document contacts and share information with collaborative partners;
minimize the risk factors causing future criminal behavior; offer families building blocks
for direction of basic needs; and identify long term solutions for youth to become
responsible, productive citizens,
Collier County JAG Loca] Standard Budget
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6/28/2011 Item 16.J.3.
H. Other- Not Applicable
I. Indirect Costs-Not Applicable
SUMMARY:
. This budget is complete, detailed, reasonable, allowable, and cost effective in relation to
the proposed activities, .
. These project costs are not allocated or included as a cost to any other federally financed
program.
. Local operating funds will be used to pay 73.68% of the JAR Deputy's salary and
benefits,
. Compensation paid to grant funded staff is consistent with that paid for similar work
within this agency,
. Federal funds will not be used to supplant local funds.
. All project costs will be expended or obligated during the approved grant period,
. Maximum open and free competition is required in the Agency's procurement process.
. The OCO threshold established by the Collier County Sheriffs Office is $1,000.
Collier County JAG Local Standard Budget
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