Agenda 06/28/2011 Item #16F 2
6/28/2011 Item 16.F.2.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding between
Collier County and the Florida Division of Emergency Management in
support of the placement and use of a Resource Logistics Support Trailer.
The trailer will be for shared use in the County and for other emergency
situations in the region,
OBJECTIVE: To obtain approval of a Memorandum of Understanding between
Collier County and the Florida Division of Emergency Management in support of
the placement and use of a Resource Logistics Support Trailer (R.L.S.T.) in
support of emergency response and emergency management activities related to
a natural or man made emergency response.
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CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of
emergency services within Collier County. Collier County also coordinates the
administration of relief activities of both public and private relief/disaster
organizations that agree to volunteer their services under direction or guidance of
Collier County authorities. Collier County may also utilize personnel and facilities
of reliefldisaster assistance of organizations, Churches, Temples, Synagogues
for the storage and distribution of food, water, supplies, andlor other items for
temporary relief activities. Such efforts may include mutual aid to surrounding
counties and local governments.
The purpose of the Memorandum of Understanding is to set forth, define, and
establish mutual agreements, understandings, guidelines, and obligations
between Collier County and Florida Division of Emergency Management
regarding the County's storage of a 53-foot trailer that is owned by the Florida
Division of Emergency Management in order to assist with the delivery of
supplies and equipment for use both locally in Collier County and within a
thirteen county region to help coordinate relief efforts at the time of a disaster.
The Florida Division of Emergency Management has requested Collier County to
sign first in this agreement process.
GROWTH MANAGEMENT: There is no groll\llh management impact associated
with this executive summary.
LEGAL CONSIDERATIONS: This item is legally sufficient. This item
requires a majority vote.-JBW.
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6/28/2011 Item 16.F.2.
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive
Summary.
RECOMMENDATIONS: That the Board of County Commissioners approves the
MOU between Collier County, through its Emergency Management Department,
and the Florida Division of Emergency Management which has offered inventory
of disaster supplies to partner with Emergency Management during both
Presidentially declared and undeclared disasters or local or regional emergency
situations.
Prepared by; Dan E. Summers, CEM, Director Collier County Bureau of
Emergency Services
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6/28/2011 Item 16.F.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2.
Item Summary: Recommendation to approve a Memorandum of Understanding between
Collier County and the Florida Division of Emergency Management in support of the placement
and use of a Resource Logistics Support Trailer. The trailer will be for shared use in the County
and for other emergency situations in the region.
Meeting Date: 6/28/2011
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
6/13/2011 10:42:07 AM
Submitted by
Title: Director - Bureau of Emergency Services,
Name: SummersDan
6/13/2011 10:42:08 AM
Approved By
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 6/13/2011 11: 10:48 AM
Name: Summers Dan
Title: Director - Bureau of Emergency Services,
Date: 6/13/2011 2:28:27 PM
Name: PryorCheryl
Title: Management! Budget Analyst, Senior,Oftlce of Management & Budget
Date: 6/17/2011 11:41 :04 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/20/2011 II :31 :20 AM
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6/28/2011 Item 16.F.2.
Name: OchsLeo
Title: County Manager
Date: 6/20/20] ] 9:02:40 PM
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6/28/2011 Item 16.F.2.
MEMORANDUM OF UNDERSTANDING
FOR RESOURCE LOGISTICS SUPPORT TRAILER
BETWEEN THE
FLOIUDA DIVISION OF EMERGENCY :vIANAGEMENT
AND
COLLIER COUNTY EMERGENCY MANAGE:\IENT
THIS MEMORA.NDUM OF lJ".JDERSTAJ\DING ("MOU") is entcrcd into by and
between the Florida Division of Emergency Managemcnt ("\)EM") and COLLIER COl.:NTY, a
political subdivision nf the State of Florida CCounty") in order to outline and memorialize the
obligations and responsibilities of the parties with respect to the placement and use of Rcsource
Logistics Support Trailers ("RLSTs") for emergency response activities in the County and
surrounding regions.
WHEREAS, the County OW11S or has control of a facility located at 8075 Lely Cultural
Parkway, Naples, Florida, which has been identified by the County as a suitable location for the
placement of a RLST for emergcncy rcsponse activities; and
\VHEREAS, DEM would like to pbce a RLST in the COW1ty to allow for thc storagc and
distribution of emergency supplies and equipment;
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties agree to the following tem1S:
I. The Cmmty will:
a. Allow the placement of one 53 foot RLSr in an enclosed secure parking area
at the County facility idcntified above.
b. Pay for all necessary electrical power costs in order to maintain proper climate
control in thc RLST.
c. Maintain rcasonable security ovcr the RLST by ensuring it is placcd in a
fenced arca and ensuring that it is locked when not in use. The County also
agrees to inspect the RLST monthly for any damage or maintenance issues
and providc immediate notice to the State Watch Oft ice, 2575 Shumard Oak
Boulevard. Tallahassee, Florida 32399-2100 (emergency numbers 1-800-320-
0519 & 1-850-413-9911: non-emergency number 850-413-9900) should an}
internal alarms be triggered due to loss ofpowcr o. climate control.
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d. Provide a semi-tractor of appropriatc power and a licensed operator to tow the
RLST anywhere within the Region, ("Rcgion" includes the following
counties: Collie., Hardee, Manatee, DeSoto, Highlands, Sarasota, Glades,
Charlottc, Lee, Hcndry, Broward, Dade and MOtu"oe) in the event of its
required use. The semi-tractor do~s not need to be a dedicated unit but must
be available for use within one hour of notification of need by DE!\-!.
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6/28/2011 Item 16.F.2.
2. DEMwiIJ:
a. Maintain ownership of the RLST at all times and be responsible for all costs
of maintenance, liccnsing, registration and insurance.
b. Pay for the instaIJation of appropriate 220 volt, single-phase electrical
connections at the County's location.
c. Clearly mark the RLST with State or f10rida logo graphics and no additional
logo graphics may be added without the express written conscnt of DEM.
d. [.oad the RLST, at its OW:1 expense, with expendable and non-expendable
resources to include wts, bedding kits, personal hygiene kits, food, water and
other resources. All cots and other hard assets are considered non-expendable
and shall be recovered after their use. However, the County will not be held
responsible for lost, stolen, or damaged non-expendable items as pill1 of
norma! disaster use.
c. A.l1nually recO\'er the RLST for purposes of maintenance, inventory, rotating
stock and item replacement
3. Thc RLST has been specially designed to maintain climate control inside the trailer
with temperatures below 80 dcgrees and humidity below 50%. The RLST is also
equipped with a lift gatc and lower storage companments.
4. The Cnunty agrees that upon mission lUsking from the State Emergcncy Operations
Center, it will deploy the RLST to any Incation within the Region as directed. Such
movement shall be tasked as a mission and be reimbursahle as outlined in the Slate
Mutual Aid Agreement.
5. The County may utilize an)' unused spaces in the RLST J[jr cquipment or additional
emcrgency supplies. However, any such additions are at the Connty expense and
DEM will not be respon.<iblc [(Jr the loss or damage to any such itcms. Under no
circumstances may the lOtalloaded weight of the trailcr exceed 42,000 pounds.
6. The County may, urnn approval from DEvl. deploy the trailer on its own within the
Region for local cmcrgencies. The Cuunty may use the RLST contents to support the
local cl11~rgency r~sponsc.
7. Should the RLST be needed outside the County's Region area, the COWlty agrecs to
release thc trailer and DEM shaII assume all costs and responsibility for the
transportation and relocation. The restocked RLST will bc returned to the County by
DEM no latcr than 60 days after the expiracion of the out-oj:region emergency.
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6/28/2011 Item 16.F.2.
8. The County agrees it will permit ingrcss and egrcss to OEM, its agents, contractors
and cmployees to the area containing thc RLST. In addition, the COlmty will permit
access to the RLST by local, state and federal regulatory agencies for inspection or
such other legal purposes as are deemed appropriate by OEM.
9. The County agrces that it shall be solely responsible for its negligent acts nr omissions
or tortious acts which result in claims or suits against OEM and agrecs to be liable for
any damages proximately caused by said acts or omissions. OEM agrees that it shall
be solely rcsponsible for its negligcnt acts or omissions or tortious acts which result in
claims or suits against thc County and agrees to be liable for any damages
proximately caused by said acts or omissions. The foregoing indemnification shall not
constitute a waiver of sovcreign immunity beyond the limits set forth in Section
768.28, Florida Statutes, nor shalllhe same be construed to constitute agreement by
either party to indemnify the other party for such other party's negligent, willful or
intentional acts or omissions.
10. The parties agrec that all notices provided under or pursuant to this Memorandum nf
Understanding shall be in writing, citller by hand delivery, or first class, certified
mail, return receipt requested, to the contract representative idcntified below at the
address set forth below and said notification shall be attached to the original of this
Memorandum of Understanding:
The name, title, address and phone number of the DEM representative for this MOU
IS:
Chuck Hagan, Logistics Chief
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassec. Florida 32399-2100
850-413-9969
The name, title, address and phone number of thc County representative responsible
for the administration of this MOli is:
Dan E. Summers
Dircctor, Ilureau of Emergency Services
8075 Lely Cultmal Parkway
:--.Japles, FL 341] 3
239-252-3600
11. This MOU is effective upon its execution by the parties and may be modified only in
a wriling signed by both parties. This MaC shall expire three (3) years from tl,e date
of execution unless an extension is mutually agre~d to in writing. Either party may
terminate with or without cause with a tbirty (30) day written notice
12. This MOli contains all the terms and conditions agr~ed upon by the parties.
,
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6/28/2011 Item 16.F.2.
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of
t:nderstanding to be executed by their undersigned officials as duly authorized.
COLLIER COUNTY, a political
Subdivision of the State of Florida
Florida Division of Emergency
Management
By:
Fred W. Coyle, Chairman
By: _
Bryan Koon, Director
Date
Date
ATTEST:
DWIGHT E. BROCK, Clerk
~ as to form & legal Sufficiency
By:
'::--"--f:l-, -.,'
. '. I '> .....J \,. :::t.. '-
ASSIs:taM"County Attorney
5L r...)f'-j, \=''L i2.. .~. 0'-'. \ '(
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