Agenda 07/10/2018 Item #16E1207/10/2018
EXECUTIVE SUMMARY
Recommendation to extend the existing agreement with JetPay Payment Services, FL, LLC under
Agreement # 06-3972, “Credit Card and ACH Processing,” for a period of six months to allow staff
to complete negotiations and implementation of a payment processing and related services contract
for credit card processing and related services.
OBJECTIVE: To continue credit card processing while staff puts in place an agency-wide solution for
these services.
CONSIDERATIONS: The original Agreement with CSI was approved by the Board on July 26, 2011,
for utility bill credit card payment and ACH processing at the rate of 2.7 percent of the transaction value
for Interactive Voice Response (IVR) and internet based payments.
The Board approved Amendment No. 1 to the Agreement on February 11, 2014, for one year with three
additional one year renewals, reduced the rate to 2.35 percent for the IVR and web based utility bill
payments.
The County and JetPay Payment Services, FL, LLC utilized all renewals allowed by the agreement, which
revised the expiration date to August 9, 2018, with the intent of replacing the agreement with a
countywide solution for payment processing and related services.
On December 28, 2017, the Procurement Services Division released Request for Proposal 18-7284 to
1,644 vendors for Payment Processing and Related Services. Vendors downloaded ninety-eight (98) bid
packages and the County received eleven (11) proposals by February 26, 2018. A selection committee
convened on April 26, 2018 and recommended shortlisting the proposals to four (4) firms for
presentations. Presentations and final ranking were held on May 15, 2018. The selection committee
recommended awarding to JetPay Payment Services, FL, LLC; and County staff began preliminary
negotiations, which are still in progress.
The Agreement with JetPay Payment Services, FL, LLC is set to expire on August 9, 2018 and staff is
recommending that it is in the best interests of the County to extend the existing Agreement for a pe riod
of six months while negotiating and implementing an enterprise application software and services
solution for Point of Sale Transactions, Billing or Payments, Credit Cards and PCI Compliance all
departments.
This extension will revise the current expiration date of August 9, 2018 to February 9, 2019, or until a
new agreement is awarded, whichever is sooner.
FISCAL IMPACT: Funds are available in the Collier County Water-Sewer District Operating Fund
(408), Water User Fees (412), and Sewer User Fees (414).
GROWTH MANAGEMENT IMPACT: There is Growth Management impact associated with this
action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To extend the existing contract with JetPay Payment Services, FL, LLC under
Agreement# 06-3972, “Credit Card and ACH Processing” for a period of six months (or until a new
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07/10/2018
contract is in place, whichever is sooner) to allow staff to complete negotiations and implementation of a
payment processing and related services contract for credit card processing and related services.
Prepared By: Swainson Hall, Procurement Manager - Acquisitions, Procurement Services Division
ATTACHMENT(S)
1. Jetpay Payment Services_Extension Signed (PDF)
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07/10/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.12
Doc ID: 6157
Item Summary: Recommendation to extend existing contract to JetPay Payment Services, FL,
LLC under Agreement# 06-3972, “Credit Card and ACH Processing” for a period of six months to allow
staff to complete negotiations and implementation of a payment processing and related services contract
for credit card processing and related services.
Meeting Date: 07/10/2018
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Swainson Hall
07/02/2018 8:22 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
07/02/2018 8:22 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 07/03/2018 8:38 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 07/03/2018 9:32 AM
Procurement Services Ted Coyman Additional Reviewer Completed 07/03/2018 11:00 AM
Procurement Services Swainson Hall Additional Reviewer Completed 07/03/2018 11:07 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 07/03/2018 2:03 PM
Office of Management and Budget MaryJo Brock Level 3 OMB Gatekeeper Review Skipped 07/03/2018 11:01 AM
County Attorney's Office MaryJo Brock Level 3 County Attorney's Office Review Skipped 07/03/2018 3:24 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 07/03/2018 3:26 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/10/2018 9:00 AM
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16.E.12.aPacket Pg. 2343Attachment: Jetpay Payment Services_Extension Signed (6157 : 06-3972 Jet Pay Agreement Extension)
16.E.12.aPacket Pg. 2344Attachment: Jetpay Payment Services_Extension Signed (6157 : 06-3972 Jet Pay Agreement Extension)