Agenda 07/10/2018 Item #16D 707/10/2018
EXECUTIVE SUMMARY
Recommendation to accept an extension to the State Housing Initiatives Partnership (SHIP)
Program grant expenditure deadline for Fiscal Years 2014/2015 and 2015/2016 granted by the
Florida Housing Finance Corporation (FHFC).
OBJECTIVE: To continue to promote affordable housing strategies for low to moderate -income persons
through the SHIP Program.
CONSIDERATIONS: On July 7, 1992, the Florida legislature enacted the William E. Sadowski
Affordable Housing Act to provide funding to local communities to promote and advance affordable
housing initiatives. Funds are generated through documentary stamp tax on real estate transactions. Under
the SHIP Program, Collier County and the City of Naples receive funds from the State of Florida through
the FHFC to undertake eligible activities as outlined in the Board-adopted Local Housing Assistance
Plan.
Community and Human Services Division (CHS) received an extension from FHFC for the SHIP FY
2014/2015 expenditure deadline. The deadline was extended from June 30, 2017 to March 31, 2018. As a
result of Hurricane Irma and the availability of contractors and supplies it was necessary for CHS to
request an additional time extension to complete projects. On March 8, 2018, the CHS Division requested
an extension to the expenditure deadline for Collier County’s FY 2014/2015 SHIP funding. The extension
was requested in order to complete projects under the Rehabilitation Program previously approved by the
Board of County Commissioners (Board). On March 20, 2018, the FHFC granted the extension, moving
the deadline from March 31, 2018 to June 30, 2018. Staff is on target to expend the funding.
On May 17, 2018, CHS requested an extension to the expenditure deadline for Collier County’s FY
2015/2016 SHIP funding. The extension was requested due to delays resulting from the aftermath of
Hurricane Irma. Our rehabilitation partners had significant delays and setbacks in securing contractors or
goods in order to complete rehabilitation due to the demands created by Hurricane Irma. On June 6, 2018,
the FHFC granted the extension, moving the deadline from June 30, 2018 to December 31, 2018.
FHFC does not require the Board Chairman to sign a document for the extension to take effect.
FISCAL IMPACT: The proposed action has no new Fiscal impact. The funding source for the grant is
the FHFC. Funds are budgeted within SHIP Grant Fund (791), Projects, 33331 and 33429.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for approval. - JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this extension will further
the Goals, Objectives, and Policies within the Housing Element of the Growth Management Plan.
RECOMMENDATION: To accept an extension to the State Housing Initiatives Partnership (SHIP)
Program grant expenditure deadline for Fiscal Years 2014/2015 and 2015/2016 granted by the Florida
Housing Finance Corporation (FHFC).
Prepared By: Lisa N. Carr, Senior Grant Coordinator, Community and Human Services Division
16.D.7
Packet Pg. 1810
07/10/2018
ATTACHMENT(S)
1. SHIP FY 14-15 Extension Request (PDF)
2. SHIP FY 15-16 Extension Request (PDF)
3. Collier Request-FHFC Approval Email FY 14-15 (PDF)
4. Collier Request-FHFC Approval Email FY 15-16 (PDF)
16.D.7
Packet Pg. 1811
07/10/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 6086
Item Summary: Recommendation to accept an extension to the State Housing Initiatives
Partnership (SHIP) Program grant expenditure deadline for Fiscal Years 2014/2015 and 2015/2016
granted by the Florida Housing Finance Corporation.
Meeting Date: 07/10/2018
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
06/25/2018 4:23 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
06/25/2018 4:23 PM
Approved By:
Review:
Community & Human Services Leslie Davis Additional Reviewer Completed 06/25/2018 4:36 PM
Public Services Department Kimberley Grant Additional Reviewer Completed 06/25/2018 4:43 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 06/25/2018 5:02 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 06/26/2018 9:14 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 06/26/2018 2:32 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 06/26/2018 3:09 PM
Grants Erica Robinson Level 2 Grants Review Completed 06/28/2018 2:47 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 06/29/2018 11:33 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/29/2018 2:16 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/29/2018 3:06 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/29/2018 3:49 PM
Office of Management and Budget Allison Kearns Additional Reviewer Completed 06/29/2018 5:39 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 07/02/2018 10:13 AM
Board of County Commissioners MaryJo Brock Meeting Pending 07/10/2018 9:00 AM
16.D.7
Packet Pg. 1812
16.D.7.aPacket Pg. 1813Attachment: SHIP FY 14-15 Extension Request (6086 : SHIP Extension FY 14-15 and FY 15-16)
16.D.7.aPacket Pg. 1814Attachment: SHIP FY 14-15 Extension Request (6086 : SHIP Extension FY 14-15 and FY 15-16)
May 17, 2018
Robert Dearduff
Florida Housing Finance Corporation
227 North Bronough Street, Suite 5000
Tallahassee, Florida 32301
RE: SHIP Expenditure Extension Request FY15/16
Dear Mr. Dearduff:
Please accept this letter as a formal request to extend the expenditure deadline f or Collier County’s
FY2015/2016 SHIP funding from June 30, 2018 to December 21, 2018. This six-month extension will
ensure that the County expends all of FY15/16 SHIP funds for approved strategies, in a compliant manner.
As of today, we have encumbered the entire FY 15/16 allocation, $1,660,124.00 and have expended nearly
half, $761,711.23. We anticipate additional expenditures by 6/30/2018. Once fully expended, we will meet
100% of our set-aside requirements.
In our program execution, we have experienced the most difficulties in the owner occupied and rental
rehabilitation programs. Consistent with information provided in our extension request for the FY14/15
funds, our rehabilitation partners have had significant delays and setbacks in securing contractors or goods
in order to complete rehabilitation due to the demands created after Hurricane Irma. Of late, these issues
have lessened and the projects are again moving forward. Exhibit A shows the details of the status of each
strategy and clearly illustrates all the programs are fully in motion, just needing additional time to complete.
In consideration of our request, we wish to provide Florida Housing Finance Corporation with some
assurances and information on the subsequent funding years. We are happy to report that both in order to
meet hurricane response needs AND to accelerate expenditure of funds, Collier has encumbered all of the
16/17 and 17/18 funds, and have even expended over $500,000 to date. The details of the strategies and
current status can be found on Exhibit B, attached to this letter. At this point we anticipate meeting the
expenditure deadlines for both of these allocations.
We appreciate your consideration and look for a favorable response to our request. Should you have any
other questions, please feel free to call me. I may be reached by phone at (239) 252-6287 or email at
Kimberley.Grant@colliercountyfl.gov.
Thank you for your time and consideration.
Sincerely,
Kimberley Grant, Director
Cc: Kristi Sonntag, Manager Federal/State Grants
Maggie Lopez, Accounting Manager
Grantor File FY 15/16
16.D.7.b
Packet Pg. 1815 Attachment: SHIP FY 15-16 Extension Request (6086 : SHIP Extension FY 14-15 and FY 15-16)
Exhibit A
FY15/16 OWNER OCCUPIED REHAB
Encumbered Expended Remaining Rehab Projects and
Anticipated Costs
Comments
$403,774.00 $0.00 #1 House $55,000.00 Waiting for Bid from contactor
#2 House $55,000.00 Waiting for Bid from contactor
#3 House $55,000.00 Waiting for Bid from contactor
#4 House $55,000.00 Application in process
#5 House $55,000.00 Application in process
#6 House $55,000.00 Application in process
#7 House $55,000.00 Application in process
#8 House $18,774.00 Application in process
Total $403,774.00
FY 15/16 PURCHASE ASSISTANCE
Encumbered Expended Remaining Purchase Assistance
and Anticipated Costs
Comments
$736,000.00 $340,000 #1 House $50,000.00 Closing date in late May
#2 House $50,000.00 Closing date in late May
#3 House $50,000.00 Closing date in late May
#4 House $30,000.00 Closing date in late May
#5 House $30,000.00 Closing date in June
#6 House $50,000.00 Closing date in June
#7 House $30,000.00 Closing date in June
$8 House $50,000.00 Closing date in June
Total $340,000.00
FY15/16 RENTAL REHAB
Encumbered Expended Rental Rehab Anticipated
Costs
Comments
$500,000.00 $0.00 Rental Property Bids completed for $250,000 of the work,
contractor to begin _______. Bids out for the
remainder and work anticipated to begin
_____.
Total $500,000.00
FY 15/16 RENTAL ACQUISITION
Encumbered Expended Rental Acquisition Anticipated
Costs
Comments
$235,630.74 $235,630.74 Rental Property Acquisition is complete.
Total $0.00
16.D.7.b
Packet Pg. 1816 Attachment: SHIP FY 15-16 Extension Request (6086 : SHIP Extension FY 14-15 and FY 15-16)
Exhibit B
FY 16/17 OWNER OCCUPIED REHAB
Encumbered Expended Number of Rehab Applications
Received for processing
Comments
$828,226.00 $0.00 27 Applications received for review. Anticipate spending on time.
FY 16/17 DISASTER MITIGATION
Encumbered Expended Number of Disaster Mitigation
Applications in processing
Comments
$315,000.00 $40,783.62 29 Anticipate spending on time.
FY 16/17 DEMO AND REPLACE MANUFCATURED HOUSING
Encumbered Expended Number of Applications in
processing
Comments
$902,000 $0.00 12 7 Approved applications and 5 are in
processing. Anticipate timely spending.
FY 16/17 HOMEBUYER COUNSELING
Encumbered Expended Number of Subrecipients under
contract
Comments
$49,377.00 $5,400.00 2 Anticipate spending on time.
FY 16/17 RENTAL ACQUISITION
Encumbered Expended Number of Subrecipients pending
contract approval
Comments
$454,127.18 $0.00 2 The RFP was completed and two
subrecipients were selected. Staff will
have contracts available for Board
approve in June. Anticipate timely
spending.
FY 17/18 DEMO AND REPLACE MANFACTURED HOUSING
Encumbered Expended Number of Applications in
processing
Comments
$618,000.00 $0.00 12 All 12 applications are in processing.
Maximum award is $75,000.00 and not
all applicants will need the maximum
award. Anticipate timely spending.
FY 17/18 PURCHASE ASSISTANCE
Encumbered Expended N/A Comments
$201,904.97 $0.00 N/A Six applications in process and additional
applications have been requested from a
Housing partner. Anticipate timely
spending.
FY 17/18 NEW CONSTRUCTION
Encumbered Expended N/A Comments
$1,000,000.00 $0.00 N/A Subrecipients have been selected, we will
now enter into agreements. Anticipate
timely spending.
16.D.7.b
Packet Pg. 1817 Attachment: SHIP FY 15-16 Extension Request (6086 : SHIP Extension FY 14-15 and FY 15-16)
From:SonntagKristi
To:GrantKimberley; CarrLisa; LopezMaggie
Subject:RE: Extension Request
Date:Tuesday, March 20, 2018 9:39:43 AM
Attachments:image002.jpg
image004.jpg
DONE and SENT TO OMB
From: GrantKimberley
Sent: Tuesday, March 20, 2018 9:39 AM
To: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; CarrLisa <Lisa.Carr@colliercountyfl.gov>;
LopezMaggie <Maggie.Lopez@colliercountyfl.gov>
Subject: FW: Extension Request
Good news, team. Now, let’s make it happen.
Please be sure to provide the extension notice to OMB.
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
From: Robert Dearduff [mailto:Robert.Dearduff@floridahousing.org]
Sent: Tuesday, March 20, 2018 9:35 AM
To: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; CarrLisa <Lisa.Carr@colliercountyfl.gov>;
Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: RE: Extension Request
The deadline is extended to June 30, 2018.
From: GrantKimberley [mailto:Kimberley.Grant@colliercountyfl.gov]
16.D.7.c
Packet Pg. 1818 Attachment: Collier Request-FHFC Approval Email FY 14-15 (6086 : SHIP Extension FY 14-15 and FY 15-16)
Sent: Friday, March 09, 2018 10:10 AM
To: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; CarrLisa <Lisa.Carr@colliercountyfl.gov>
Subject: Extension Request
Rob,
Per our conversation last week, please review the attached request.
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released
in response to a public records request, do not send electronic mail to this entity. Instead, contact this
office by telephone or in writing.
16.D.7.c
Packet Pg. 1819 Attachment: Collier Request-FHFC Approval Email FY 14-15 (6086 : SHIP Extension FY 14-15 and FY 15-16)
From:GrantKimberley
To:SonntagKristi; CarrLisa; LopezMaggie; DavisLeslie
Subject:FW: Collier County Request
Date:Wednesday, June 6, 2018 9:38:33 AM
Attachments:image001.jpg
image002.jpg
image003.jpg
Team – congratulations on having this extension approved! I am confident that the close
management of the program and the ability to articulate and achieve spending plans is a significant
reason this has been granted. Good work!!!
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
From: Terry Auringer [mailto:Terry.Auringer@floridahousing.org]
Sent: Wednesday, June 06, 2018 8:56 AM
To: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Subject: FW: Collier County Request
Extension Request for Expenditure of SHIP Funds for Fiscal Year 2015/2016
The Florida Housing Finance Corporation is in receipt of your correspondence dated May 17, 2018
requesting an extension of the expenditure deadline for the SHIP Program for Fiscal Year
2015/2016.
According to Rule 67-37, which governs the SHIP program, exceptions to the timeframe, are
allowable under certain conditions, as detailed below:
The funds deposited to the local housing assistance trust fund must be spent within twenty-four
months from the end of the applicable State fiscal year. Exceptions to this time frame must be
approved by Florida Housing Finance Corporation SHIP Program Administrator or a majority vote of
16.D.7.d
Packet Pg. 1820 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
the Review Committee on a case-by-case basis. Exceptions will only be granted for good cause.
Examples of good cause are natural disasters, requirements of other State agencies, adverse market
conditions, and unavoidable development delays. Adequate documentation detailing the reasons for
the requested extension as well as a timeline for completing the expenditure of funds must be
submitted to the Corporation before an extension will be granted, e.g., project status, work plan and
completion schedule, commitment of funds, etc. The Corporation may require a local government
requesting an expenditure extension to receive technical assistance through the Catalyst program to
evaluate the need for an extension.
Florida Housing believes that your current situation warrants an additional extension based on the
reasons presented in your correspondence. Therefore, your deadline to expend funds for the
2015/2016 fiscal year is extended by six (6) months. The new deadline is December 31, 2018. We
do stipulate, however, as a part of this extension, when requested, the County provide the
Corporation a written update outlining the status of the current spending.
Please keep in mind that you are still required to submit an annual report by September 15, 2018.
The Corporation commends your continuing efforts to benefit the citizens of Florida through the
SHIP Program. If we can be of assistance to you in the administration of your SHIP Program, please
don' t hesitate to contact us.
Robert Dearduff
SHIP Administrator
Let me know when you are ready to submit, I will need to "code" your report to allow the city to
submit with funds in an encumbrance state.
Thanks~
Terry
From: Terry Auringer
Sent: Tuesday, June 5, 2018 11:58 AM
To: 'GrantKimberley' <Kimberley.Grant@colliercountyfl.gov>
Subject: RE: Collier County Request
no
From: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
16.D.7.d
Packet Pg. 1821 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
Sent: Monday, June 4, 2018 5:56 PM
To: Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: RE: Collier County Request
Terry,
We have already reviewed that option, and the answer is “no”. Other ideas?
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
From: Terry Auringer [mailto:Terry.Auringer@floridahousing.org]
Sent: Monday, June 04, 2018 3:49 PM
To: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Subject: RE: Collier County Request
Do you have a expended file that you can move from 15/16 or 16/17 to expend that amount?
From: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Sent: Monday, June 4, 2018 12:33 PM
To: Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: RE: Collier County Request
Terry,
Less than $25,000, if the one project does not finish on time.
Thank you,
Kim Grant, MBA, CPM
16.D.7.d
Packet Pg. 1822 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
From: Terry Auringer [mailto:Terry.Auringer@floridahousing.org]
Sent: Monday, June 04, 2018 9:31 AM
To: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Subject: FW: Collier County Request
Morning,
What is the amount that you may be possibly carrying forward?
Thanks~
From: GrantKimberley [mailto:Kimberley.Grant@colliercountyfl.gov]
Sent: Friday, June 01, 2018 3:48 PM
To: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Cc: LopezMaggie <Maggie.Lopez@colliercountyfl.gov>; RobinsonErica
<Erica.Robinson@colliercountyfl.gov>; Terry Auringer <Terry.Auringer@floridahousing.org>;
SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>
Subject: RE: Collier County Request
Rob,
I am writing with an updated reply to your question.
Yes, we are on track with the 14/15 closeout by 6/30. At this time there is one rehab project that
may possibly not be completed by that time, but is small enough that we should be able carry
forward the unspent amount as allowed, and closeout 14/15, if it is not completed.
We look forward to a reply at your earliest convenience on our request regarding the 15/16 funding.
As always, thank you.
16.D.7.d
Packet Pg. 1823 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
Kim
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
From: GrantKimberley
Sent: Tuesday, May 22, 2018 1:46 PM
To: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Cc: LopezMaggie <Maggie.Lopez@colliercountyfl.gov>; RobinsonErica
<Erica.Robinson@colliercountyfl.gov>; Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: RE: Collier County Request
Rob,
As of today, our estimate is that we will have in the neighborhood of $25,000 unspent at the end of
June, and from that amount we will carry forward what is allowable.
My program staff is presently out of the office on leave, returning Thursday of this week. I will check
with them when they return to get a current status and I will get back to you to confirm.
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
16.D.7.d
Packet Pg. 1824 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
Kimberley.Grant@colliercountyfl.gov
From: Robert Dearduff [mailto:Robert.Dearduff@floridahousing.org]
Sent: Friday, May 18, 2018 10:45 AM
To: GrantKimberley <Kimberley.Grant@colliercountyfl.gov>
Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; LopezMaggie
<Maggie.Lopez@colliercountyfl.gov>; RobinsonErica <Erica.Robinson@colliercountyfl.gov>; CarrLisa
<Lisa.Carr@colliercountyfl.gov>; Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: RE: Collier County Request
Are you going to be on track with your 14/15 being closed out by 6/30/2018?
From: GrantKimberley [mailto:Kimberley.Grant@colliercountyfl.gov]
Sent: Thursday, May 17, 2018 12:17 PM
To: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Cc: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>; LopezMaggie
<Maggie.Lopez@colliercountyfl.gov>; RobinsonErica <Erica.Robinson@colliercountyfl.gov>; CarrLisa
<Lisa.Carr@colliercountyfl.gov>
Subject: Collier County Request
Rob,
Kindly review and respond to the attached correspondence. I would be happy to discuss our
progress with you.
Thank you,
Kim Grant, MBA, CPM
Director
Community and Human Services
Making our Community Stronger: One life, one home, one project at a time.
3339 East Tamiami Trail, Building H, Room 211, Naples, Fl 34112
Phone: 239-252-6287 Cell: 239-450-3672
Kimberley.Grant@colliercountyfl.gov
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released
16.D.7.d
Packet Pg. 1825 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)
in response to a public records request, do not send electronic mail to this entity. Instead, contact this
office by telephone or in writing.
16.D.7.d
Packet Pg. 1826 Attachment: Collier Request-FHFC Approval Email FY 15-16 (6086 : SHIP Extension FY 14-15 and FY 15-16)