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BCC Minutes 04/21/1981 W (,;"';i;C ~4 ...,.,,\,..,..... Naples, F10rida, April 21, 1901 LET IT BE REMEMBERED, that the. Board of County Commissioners in and for the County of Collier, met on this date at 10:58 A.M. in Workshop Session in Building "F" of the Courthouse Compl~x with the following members present: CIIAIRMAN: .John A. pistor VICE-CHI\IRMA~: clifforel Wenzcl C.R. "Russ" wimer Mary-Frances Kruse David C. Brown ALSO PRESENT: William J. Reagan, Clerk; Harold L. Hall, Chief Deuty Clerk/Fiscal Officer; f.linor M. Skinner, Deputy Clerk; Sheriff Aubrey Rogers; Donald A. pickworth, County Attorney; C. William Norman, County Manarycr; Clifford ßarkDrlale, Public Works Administrator/County Engineer; William r~cNeel, I'olizzi/lleery; and Deputy Chief Raymond Barnett, Sheriff's Department. ^GE~Ol\ Oiscussion Re Space Needs Analysis - Report of Findings; polizzi/lleery Chairman pistor called the Workshop Session to order and asked Mr. Bill McNeel for the prcsentation on thc current thinkinry on the addi- tions to the County Government Complex. Mr. Bill McNeel, represcnting polizzi/Heery, the consultants on the space programming, Stage 1 of the cxpansion plan for Collier County Government Center, explained that he had distributed his firm's findings of the space needs analysis to the Commissioners which was basically the completion of Step 1 of a two-step process in defining the programatic and pre-design aspects of the project. He said that the company has completed in a final draft form the space needs ['ðg e 1 ù'~ \;\ !' ,'" , . I.J B()G~ 061 rA~E 168 --.-. BCD~ 061 PACE 169 1 .. April 21, 1901 identification and the analysis of the apace needs through a series of questionnaires, meetings with staff, reviews, establishing space standards, analyzing the results of the questionnaires and follow-up investigations with the major department heads of the government. He said that the consultants were present to seek the direction to proceed with Step 2 of the pre-design effort to develop an architectural program to define the space, quality levels, and affinity relationships for the expansion program. 11e explained thi1t firm budgets would be developed from said program and thi1t a construction management plan and schedule for the construction, renovation and occupancy of the program would be developed in the initial effort with the outlook being master planned for a total 15 year expansion of the Government Center. Mr. McNeel said that the first efforts of the architect will be to determine the plan to achieve the needs on a 5, 10 and 15 year incre- ment and he said that apparently there had been some confusion in the press between his firm's efforts and the efforts of an earlier consul- tant since his firm has not at anytime proposed any given solution, and that the 5 story tower was the result of the earlier report and not from his firm. lIe said that the preli!llinary figures published reCJard- ing the jail have been adjusted after some follow-uP meetings with the Sheriff and upon additional updated information on prisoner counts and occupancy in the jail to 59,(;00 net squ¡)('e feet. lie said that using an efficiency factor this would interpret to a gros~ of approximately 85,1(,0 square feet and that on today's dollars, on a square foot basis, the cost would be approximately 9 and 1/2 million dollars as opposed to 8 million which was previously published. Mr. McNeel said that the report that his firm is considering ð Page 2 .---.- h~""" ~j .,._.ç..~ ^pril 21, 19R1 final draft is subject to the Commissioners' rcview, approval, input and direction as their client and the decision making body for the County. He said that polizzi/11eery would not procecd without tho Board's direction in this ðrea and he said the program represents, in terms of the squarc footages which the Commissioners have seen, the net occupied areas for pr00ramatic type space, based on the projections of the staff, the functions and required ancillary spaces that were identified as part of the program within a givcn department. All of the County operations at the current site are included, he said, and thc areas such as stairwells, corridors, elevators, mechanical and electrical spaces would be part of a grossing fùctor which his firm would apply to determine the actual gross area of the new construction or the nddition and hc explained that these factors, dcpending upon the type of space and facility, would range from 70t to RO~ to convert the net areas to a groSS builrJing are,'!.' lie saUl that, usinq those efficiency factors, the space needD, a" outlinen in the report which preliminary figures indicate at the initial 5 year expansion of approximately Jlr"OOO squarc feet, woulrJ then interpret to new construction and additions which his firm would probùbly engage in to accomplish the entirc spÐce neeò of a 5 year program to 135,000 groSS square footage of new construction anò additions to existing fncilties and renovation of prp.sent builnings of approximately 7fi,OOO square feet to accommoòate those spaces which would expand within the existing buildings. Mr. McNeel said that the total anticipated construction cost, bascd upon only the progrhmatic areas, would be approximately 20 million dollars of what polizzt/lIeery calls thc construction contracts award price. Fces, contingencies, equipmcnt costs, and other necessary page 3 0-" ........ BOO~ 061 rA~E 170 ?G:j~ 061 PACE 11 f , ) t '~I ~ , ~ :"pril 21, 1901 , _.IJ expcnses associated with construction would be added to bring the cost of the total project to approximately 24 million. lie said that tho final budget would be established upon completion of the schematic design and the master planning by the architects and pf~or to proceeding into what has been defined as Stage 2, which would then be the full pursuit of the design for the construction and renovation to accomplish the needs. Rcfcrring to the summary of projections, Mr. McNeel said thñt at the prcsent time the County has approximately an cxistin~ net ñrea of 92,000 square fect and that the projected 5 ycar need would be a little more thñn 21&;,000 square feet. lie said that indicatcs to polizzijlleery an cxtrcme necd in terms of projected growth in 5 years and also indicates a currcnt deficiency in many areas. Mr. McNeel said that ~n annual inflation rate of approximately 12\, based upon initial construction of mid-1982, has becn uscd by polizzi/lIcery and that the escalaticl1 ~igures would vary between 20\ and 25% for the rcnovated spaces by the time the County t~kes occup~ncy of the new constr~ction and renovation of new spaces has begun approximately 1 and 1/2 years from now, and he stated that construction at the present timp. would result in the least expensive cost. Commissioner wimer said that he would like to see some type of projection for each department and each Constitutional Officer and Mr. Norman soid that he has rcviewed all of the departments under his jurisdiction. Chairmðn pistor said he ñgreed with Commissioner Wimer but he said he felt if the Commissioners could qet an overview of the thinking of each depñrtment, which brought ðbout the figures in the report, then the Commissioners could decide if the Board could agree with the departments enlarging and, in somc cases, being reduced In paq e 4 -_..._- ...' . Þ'~',", A l\pril 21, 1981 size. Mr. Norman sU1~ested that workshops be set up and that, since the CdminÐl Justice is tho largest portion, this depnrtment be the first workshop on l\reil 28, 19R1. Deputy Sheriff l3arnett aSKed for sped fic 9 u i "e 1 i n ,<; as to what the Commissioners woulc1 like regardin1 groHth as well as equipment needed. Commissioner Wimer said he would like to see the departments give a yearly breakdown of additional personnel and reasons for such personnel and equipment, as well as a budget, anò Commissioner Wenzel said he would liKe to see the per capita cost for 1960, 1970 and 1980 and also requested that the portion of the specifications be included which are State and Federally required which mùkes the costs so high, since he felt it is important th~t the public realizes that many requirem:::nts lire irnposec1 upon the CommiGsionrs. Coml!1iGsioner \.¡imer said he would like to have t/,r. Hall work wit.h Pol1zzi/lleery in reqarc1 to the aforementioned information. Chairmi1n pistor said thilt Sheriff. ROlers ;.u'1'Jcsteñ thi1t if the Commission was in agreement. thðt a resolution be drafteò to be scnt to the Sti1te Le1islaturc with respect to (1Jndinry anò opc(i,tion of the County jail and to aSK that the State give firm consideration to funding the building and operation of a jail and that the money which Collier County collects be used for law enforcement. Commissioner wimer moved that such a resolution be drafteò, adopteò and sent to the Legislature anò the Governor, and that funds be requested to provide for the care and maintenance of local prisoners. Commissioner Wenzel seconded the motion which carried unanimously. County Attorney picKworth asked, with regard to the workshops, if there would be II Gchedulc of tho workshops and Chairman pistor said he pag e 5 L;" ~,. MDX 061 rA~E172. . -: · !\OO~ 061 PAGE173 'Xpril 21,1901 and Mr. Norman would draw up such a Dchedule. Mr. McNeel sõid his firm's resources would be ûvail~ble to the Commissioners and staff to help move forward with the workshop discussions. Commissioner Drown said he felt that Polizzi/lleery had n1reõdy met with the County Mana~er and department heads and received the informa- tion and Mr. McNcel said that his firm has rcceived ~uidûnce from the County Mûnûger. CommisDioncr ßrown ùsked about the purchase of pro- perty from the Coast Line nailroad in the North end of Collier County and Mr. Norman said that he expects to have a report within the next few weeks reqar~in1 acquisition of the property. He stated that the Coast Line nail road harl agreed thi\t the property would not be taken off the marKet before the Count.y developerl the financinr¡ plùn needed. lie said that most of t.he Spi1CC projections have been predicated only on the sp.lce needs at the County Complex. tic said that the work which polizzi/lteery has done has not included any attempts to determine future space reqllirements at the ImmoKùlee Courthouse substation. He said that, as far as the jail and court needs are concerned, those have been considered in toti11. Commissioner Kruse said that she would like to know the hasis that the projections are based upon and Mr. Polizzi said that was the key and that Pol izzi/lIeery hùs the projections vlhich the department heads have used but not the rationale. CommisDioner wimer said that he felt there would need to he someone to work on the financial aDpect and he moved that the Commis- sion appoint a Screening Committe~ for a financial consultant consist- ing of Messrs. Harold Hall, Donald pickworth, William Norman and himself. Commissioner ~rown seconded tho motion which carried unanimously. PðgO 6 I1~Wt) r..._J -----, '." .~.. j "pril 21, 1981 ....Commissioner Wenzel left the room nt ll:30 ".M.···· Commissioner Wimer moved that an "ñ Hoc Committee be formed from various Civic and propcrty Owners "ssociations, as well ~s professional orgèlnizations, to work with pol!zzi/l1cery and the County during the formal considerations of the type of buildin0 nceded èlnd Mr. Norman said he would formulatc a charge for this Committce following the guidelines in thc memo. Motion seconded by Commissioncr Krunc and carried 4/0, with Commissioner Wenzel absent. Mr. Polizzi rcquentcd further direction if polizzi/Heery is to proceed or to wait for the results of the 5creeninrys and the Ad Hoc committee. lie stdrJ thélt bi:!sically the firm is working on a calendar and that the morc tim0 that the company takcD at 1\ a month the less those dollars will buy, so he saiel he thou')ht there Is a middle ground whereby the firm coulrl proceed <'Inri get some IT'el1nin1ful work clone while the other process Is conlinuin1 and he requested some direction. Mr. Norman said he rJId not anticipnte that the nforcmcntioned committee would play an active role in reviewinq the worK which has bcen done, but that h~ woulñ view the effort of the committee over the next few months to be one of leðrning, unc'cr::;t"nrlin'1 line! inquirinr¡ r"ther thnn trying to superimpose their own decision makin1 powers for the BonreL Chairman Pistor said that If the committee has sU~CJestions that thor,e would be sent to thc Board. Mr. Normlln said that much of the final refinemcnt of space allocntlon will occur in the architectural schema- tic stagc. Mr. Polizzi said that the firm is tryin~ to reflect tho need for spèlce and he said that the opportunity for change continues up throU1h schemèltic drawin15 GO that the mnater plannin1, ðS he envisions it, would start laying out vèlrying ðlternatives of two or throc scenarios ;,-'.; /f' ~O~K 061 fACE 174. Pðl) a 7 ,. ......'\ ':. :t:. &GO'~ 061 rÂCE 11'5 April 7.1, 19fH r' '." }~,. . ". I 'i . , on how the space requiremcnt could be accomplishcd. lie said th~t what he is asking is whether the firm is to procced with the master planning effort while the refinemcnt is continuin~ or if the Bo~rd wants pollzzi/lIecry to "hold off on it". commissioner wimer said he would say for the firm to procecd slowly until thc noard takes action on each department and givcs ~pecific direction. Mr. Polizzi said that the judicial and the correction~l depart- ments have the greatest portion of the expansion program and he said he felt that the master rlðnnin~ could start identifying two or three areas of i'ltt,1ck. Chairman ri~n.or si1id th,1t ther~ arc i1pproxim~tely 7.~J people in the jail at thi:> time awl th.:!t yc~;tcrr\ðY the Sheriff informcd him that 7.3 men wcrc sl~epirq on th~ floor whie\) eouln be the hcC]innin1 of a m,1jor problem, "nn he :>aid that this situation hl\S to be aùdrcsscd as soon 35 rO~5ihlc. COr:1mi~>sioncr Wimer ;;ðid th"t the, Arl lIoc committee nhould in no wt'''Y interfere with rolizzi/lI{)cry's plannin') but th/lt he recommenr1~ that the firm look very closcly at what is h~ppcninl with the r~arn's direction to each department. Chnirman pistor told Sheriff Roqcrfi that the Bonrd would hold a workshop Gosdon on I\pt i 1 7.R, 1901 to hC<Jin discunslon rcqarninq the correction,11 department expan::;lon nccnn. There beln<J no further bunincsn to come hefore the ßoard, the meeting was anjourned by direction of the Chair at 11:40 A.M. PlIqe "