Agenda 06/14/2011 Item #16A19
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6/14/2011 Item 16.A.19.
EXECUTIVE SUMMARY
Recommendation that the Board approves an Underground Facilities Conversion
Agreement with Comcast of the South, Inc ("Comcast") for "Phase One" of the Vanderbilt
Beach Municipal Service Taxing Unit (the 'MSTU') Utility Conversion: Project as
stipulated by Florida Public Service Commission Tariff 6.310 and to approve payment to
Comcast in the amount of $331,351.25 to cover the construction cost for Comcast
underground utility conversion.
OBJECTIVE: That the Board approves an Underground Facilities Conversion Agreement with
Com cast Utilities in order to remove the Com cast telecommunications lines from Florida Power
and Light (FPL) utility poles. The Agreement is required by the Florida Public Service
Commission Tariff 6.310 in order to receive a 25% Government Adjustment Factor (GAF) cost
reduction from FPL.
CONSIDERATIONS: On July 31, 2001, the Board of County Commissioners adopted
Ordinance 2001-43, creating the Vanderbilt Beach Municipal Service Taxing Unit (MSTU). The
Vanderbilt Beach MSTU advisory board is currently actively pursuing "Phase One" of a four
phase project for conversion of overhead utility lines to underground. The primary objective of
the project is removal of all poles that currently have FPL power lines and Com cast
telecommunications lines attached.
The Vanderbilt Beach MSTU as "Applicant" has to produce a copy of executed agreements with
all non-FPL utilities affected by the underground conversion project. Failure to provide an
executed agreement to FPL (per Tariff 6.31 0) with affected pole licensees will result in the loss
of $485,800.00 wruch is the estimated 25% GAF cost reduction from FPL for conversion of
overhead power lines to underground.
FISCAL IMPACT: Funds are available in Fund 143 Vanderbilt Beach MSTIJ Fund in the
amount of$331 ,351.25
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
\\~th this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
Board approval-SRT.
RECOMMENDATION: Recommendation that the Board approves an Underground Facilities
Conversion Agreement with Com cast of the South, Inc. ("Com cast") for "Phase One" of the
Vanderbilt Beach MSTU Utility Conversion Project the Agreement and authorizes the Chainnan
to sign the Agreement; and approve payment to Comcast in the amount of $331,351.25 to cover
the construction cost for the Comcast underground utility conversion.
. Prepared By: Darryl Richard, RLA, Project Manager, Alternative Transportation Modes
Packet Page -1091-
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6/14/2011 Item 16.A.19.
Attachments: (1) Underground Facilities Conversion Agreement; (2) Comcast Cost Estimate;
(3) Comcast Contractor Selection Letter; (4) Vanderbilt Beach MSTU Minutes - February 3,
2011.
Packet Page -1092-
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6/14/2011 Item 16.A.19.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.19.
Item Summary: Recommendation that the Board approve and authorize the Chairman to
sign an Underground Facilities Conversion Agreement with Comcast of the South, Inc
(IIComcastll) for Phase One Project as stipulated by Florida Public Service Commission Tariff
6.310 for the conversion of overhead electric distribution facilities and other non-electrical
utilities located on utility poles within the Vanderbilt Beach Municipal Service Taxing Unit (the
'MSTU') Underground distribution and to approve payment to Comcast in the amount of
$331,351.25 to cover the construction cost for conversion of Comcast from overhead utilities to
underground.
Meeting Date: 6/14/2011
Prepared By
Approved By
Name: RichardDarryl
Title: Project Manager,Altemative Transportation Modes
Date: 5/24/2011 4:48:42 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Altemative Tr
Date: 5/25/2011 9:30:39 AM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & Construction Management
Date: 5/27/2011 9:39:14 AM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 5/27/2011 2:44:34 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 5/31/2011 4:49:53 PM
Packet Page -1093-
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6/14/2011 Item 16.A.19.
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 6/6/2011 2:25:36 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/7/2011 9:05:04 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 6/7/2011 9:49:42 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 6/7/2011 9:57:20 AM
Packet Page -1094-
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6/14/2011 Item 16.A.19.
UNDERGROUND FACILITIES
CONVERSION AGREEMENT
This Agreement is made and entered into this . day of. .' 20 , by and between
I
the BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, Fl., ("Board") and COMCAST OF
THE SOUTH, INC. ("Comcast"), a Colorado corporation with an address of 12641 Corporate Lakes Dr, Fort
Myers, FL, 33913.
WHEREAS, pursuant to Ordinance 2001-43, as amended, the Board created the Vanderbilt Beach Beautification
Municipal Service Taxing Unit ("MSTU") for the purpose of beautifying public areas within the boundaries of
the MSTU.
WHEREAS, the MSTU seeks to beautify Gulfshore Drive from Vanderbilt Beach Road to Illth Avenue and
adjoining side-streets Seabreeze Avenue, Channel Drive, and Bayview Avenue by having cable and other utility
lines including Florida Power & Light Utility poles, moved from aboveground to underground.
WHEREAS, pursuant to the MSTU's request, the Board now requests and has agreed to reimburse Comcast for
its costs to convert certain' of its overhead cable distribution facilities attached to Florida Power & Light ("FPL")
utility poles located on Gulfshore Drive from Vanderbilt Beach Road to III th A venue and adjoining side-streets
Seabreeze Avenue, Channel Drive, and Bayview Avenue, as more specifically described as Phase I as depicted
in Exhibit "A", attached hereto (the "Conversion" and collectively the "Existing Overhead Facilities") to
underground.
NOW THEREFORE, in consideration of the foregoing premises and the covenants and agreements set forth
herein, and other consideration the sufficiency of which is hereby acknowledged, the parties intending to be
legally bound, hereby covenant and agree as follows:
1. Comcast has provided the Board an estimate for the Conversion in the amount of$331, 351.25.
2. The Board hereby agrees to pay Comcast its costs for the Conversion in the amount of $331 ,351.25 as
provided in paragraph 3 and 4 hereof ("the, Payment").
3. The Board shall issue ninety (90) percent ($298,216.00) of the Payment to Com cast prior to Comcast's
commencement of the Conversion. After the Payment is received and FPL has converted its
aboveground facilities to underground, Comcast will remove the Existing Overhead Facilities from FPL
poles and convert them to underground, except for equipment or facilities necessary to maintain the
underground facilities, after FPL notifies Comcast in writing that it has converted its facilities to
underground. After the removal of Comcast's Existing Overhead Facilities and conversion to
underground, the Board shall issue the remaining ten (10) percent ($33,135.25) of the Payment to
Comcast.
4. In the event the actual cost of the Conversion exceeds the estimate, Comcast shall notify the Board in
writing of the excess amount (if any) and the Board shall remit payment to Comcast of such excess
amount within 30 days of its receipt of said notice from Com cast pursuant to an addendum.
Contlict between Terms of Franchise Agreement. In the event ofa conflict between the tenns of this Agreement
and any pennit or franchise agreement entered into by the County and Com cast, the tenns of this Agreement shall
control.
IN WITNESS WHEREOF, the Board and Corncast have executed this Agreement on the date first set
forth above.
PacketPage-1095-
nOARD OF COMMISSONERS OF
COLLIER COUNTY, FL.
Signed
1'f ame
Title
4ttest:
DWIGHT E. BROCK, Clerk
!
By:
Deputy Clerk
.Approved as to Form and Legal Sufficiency
Signed
I
'Name
I
1fitle
Packet Page -1096-
6/14/2011 Item 16.A.19.
COMCAS~S~~~C
Signed ~ -
Name Do J ty\ " [Vl ;U"1\
Title 5~^,~r VI ~~ Pr.$. J."ot
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6/14/2011 Item 16.A.19.
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CnBLE WilliNG $PEClIJlIS"TS. INC.
Project Name:
Gulf Shore Blvd
Address:
Gulf Shore Blvd
Franchise Area:
Naples
Field contact person:
Mark Cook
Type of work:
Relocate existing aerial plant
Labor Cost:
$291,121.50
Material Cost:
$40,229.75
Total Cost:
$331 ,351 .25
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Relocate existing aerial plant on gulf shore drive from
Vanderbilt Beach Rd to 10620 gulf shore dr.Relocate aerial
plant on Seabreeze Ave, Channel Dr and Bay Veiw Ave
and provide drop sleeves under road to replace drops to
active customers.
Packet Page -1097-
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Item #
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SPL
SPL
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ENG
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3232 2" Directional Bore
3234 ! 4" Directional Bore (Fiber Optic Cable)
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3248 Soft Dig Price
3250 : R I R Asphalt Per
3252 i R I R Concrete
3258 . Install 12" x 18" Vault
3266 ; Install 36" x 48" Vault
3270 Install Pedestal
3274 Install Node Pedestal (Rlno)
3282 Hand Dig Pit
3320 ! Underground Splicing with Forward Activation
3354 ! Splice Fiber Node (Night)
3356 ! Hot Splice Amp
3360 . Hot Splice LE
3364 : Hot Splice Coupler
3368 i Hot Splice Tap
3372 i Hot Straight Splice
21 Underground Permit - up to 500'
7 New Bulld - SFUrrownhomes Survey over 2640'
8 i New Bulld - SFUrrownhomes CAD over 2640'
9 New Build - SFUrrownhomes Design over 2640'
22 . Underground Permit - 501' to 1000'
23 I Underground Permit - over 1000'
3136 , Install Riser Guard
3184 I Drop Move
3980 'Aerial Wreckout
3198 Traffic Flaggers
3536 Pre-Drop
3408 Pull 1-1/4" Innerduct or fiber cable in new conduit
3414 Fusion Splice each Fiber
3418 Install Fiber Splice Enclosure
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Packet Page -1098-
6/14/2011 Item 16.A.19.
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Cost
$ 10.00
$ 14.50
$ 100.00
$ 5.50
$ 7.50
$ 30.00
$ 125.00
!Ii 20.00
$ 110.00
$ 50.00
$ 0.39
$ 230.00
$ 120.00
$ 70.00
$ 35.00
$ 18.00
$ 13.00
$ 250.00
$ 180.00
$ 100.00
$ 170.00
$ 400.00
S 0.18
$ 28.00
$ 5.00
$ 0.14
$ 25.00
$ 1.50
$ 0.55
$ 25.00
$ 110.00
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Units of
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Ft
Ea
Sq. Ft
Sq. Ft
Ea
Ea
Ea
Ea
Ea
Ft
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
Ea
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Ft
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Ea
Ft
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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$
$
140,000.00
56,9B5.00
11,500.00
2B,930.00
23.655.00
930.00
1.500.00
700.00
220.00
1.800.00
4.231.50
460.00
1.080.00
350.00
595.00
36.00
416.00
250.00
180.00
100.00
170.00
400.00
1.305.00
168.00
325.00
1.281.00
5,000.00
4.890.00
2.134.00
1.200.00
330.00
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~OlncastQD
Corncast Cable
4600 Touchton Road East
Building 200
Jacksonville, FL 32246
March 22, 2011
Darryl Richard, RLA
MSTU Project Manager
Department of Alternative Transportation Modes
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, Florida 34104
Dear Mr. Richard:
The Collier County Board of Commissioners (the "Board"), Florida Power & Light and Comcast
Cable are involved in an undergrounding project along Gulfshore Drive from Vanderbilt Beach
Road to 111 th Avenue' and adjoining side-streets Seabreeze A venue, Channel Drive and
Bayview Avenue in Naples, Fl. Comcast will use construction contractor Cable Wiring
Specialist, Inc., of Hollywood, Fl., to transfer its aerial facilities to underground. The purpose of
this letter is to outline Comcast Cable's selection process for construction contractors, as
requested by the Board.
Comcast periodically sends out a request for proposals stating the number of plant miles it
expects to build the following year. The proposals cover a specific geographic area, e.g., the
Naples, Fl., area. Cable network construction is highly technical and requires specialized skills.
So proposals are sent to contractors qualified to perform the work. The company awards bids on
a variety of factors including price and quality of previous work. Construction jobs are
authorized through a statement of work and work orders.
Contractors sign an agreement to meet schedules set forth in the statement of work. The
contractor will agree to furnish an adequate supply of workers, equipment, tools and restoration
materials (such as concrete and asphalt). The work must be performed in a professional and
workmanlike manner in strict accordance with standard construction practices customary in the
cable television, broadband distribution and telephony industries.
The contractor is required to perform work in compliance with all applicable local and state
utility construction requirements as well as regulations and requirements of the Federal
Communications Commission, Environmental Protection Agency, Department of Transportation
and Federal Aviation Administrati01~ the Natio~al Electric Code of the National Fi1~ Protection
Association, the National Electric Safety Code, rules of the Occupational Safety and Health
Administration, and the Cable Communications Policy Act of 1984, as amended.
The contractor represents and affirms that it complies with the Immigration Reform and Control
Act of 1986. It specifically warrants that: (i) it has not hired since November 6, 1986, and will
not hire at any time in the future, "unauthorized aliens," as defined in 8 C.F.R. ~ 274a.l(a), to
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6/14/2011 Item 16.A.19.
March 22, 2011
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perfonn any portion of the Work; and (ii) it will comply with the verification requirements of 8
C.F.R., g 274a.2. The contractor carries Workers' Compensation and Occupational Disease
insurance, commercial general liability, and automobile liability insurance as well as umbrella
excess i liability.
Please:contact me at (904) 256-1965 or bill ferry(ci>.cable.comcast.com ifyoll have comments or
I
questions.
Very truly yours,
~ ~'^{
Bill Ferry
Vice Piesident of Government Affairs,
Comca~t Cable, Coastal Region
,
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Cc: iBarb Hagen
!Andy Vaspasiano
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1/ tlled-e,lI", Beaell M.s.7Jt.
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Advisory ltOHtHfitto#
~70!i Horseshoe Driye South
Naplcs~ F~. 34104
February 3, 2011
MINUTES
I. Can Meeting to Order
The meeting was called to order by Charles Arthur at 2:00 p.m.
A quorum was established.
u.
Attendance
Members: Dick Lydon, Charles Arthur, Bill Gonnering, Bruce Forman,
Bud Martin (Excused)
County: Darryl Richard-MSTU Project Manager, Gloria Herrera-Budget
Analyst, Michelle Arnold-Director ATM, Pam Lulich-Landscape Operations
Manager, Diana Dueri-Public Utillties
Others: Chris Tilman-Malcolm Pimie, Jim Fritchey-CLM, Darlene
Lafferty-Juristaff
m. Approval of Agenda
Add: XI. A. Government Liaison
Dick Lydon moved to approve the agenda as amended. Second by
Bruce Forman. Motion carried unanimously 3-0.
lV. Approval of Minutes - January 6, 2011
Change; IV, pg 3, sixth paragraph, first bullet should read: "Bill" Ferry
Dick Lydon moved to approve the. minutes of .January 6,2011 as
amended. Second by Bruce Forman. {~otion carried unanimously
3..o~
2:03 p.m. Bill Gonnering arrived
V. Budget Report
Glor~a Herrera reviewed the following information:
o Collected Ad Valorem Tax $856,996.84
o Available Capital Outlay $5,672,700.00
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6/14/2011 Item 16.A.19.
Discussion took place on inconsistencies between the Budget Report and
the Adjusted Balance Sheet.
Darryl Richard noted after the February Audit the Adjusted Balance
Sheet and Budget Report will be in balance.
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VI. Landscape Maintenance Report-CLM-Jim Fritchey
Darryl Richard reported the Contractor was directed to trim the Berry
Bush between 102ml and 1 03rd Ave to prevent a safety hazard.
VII. Utilities Report-Charles Arthur
Chris TiEman gave additional information on Phase I Easement Status:
(See attached)
Location (4) Vanderbilt Bay Condominiums Phase 2
o FPL approved relocation of (2) Units
Location (SA and 9) Chafee
(} Original Easement Documents were receIved without a required
Notary Stamp
Location 9A Forbis
0- (3) Easement Documents were submitted to Mr. Forbis
Location (11) Mario Costantini
o Status is pending the outcome of acquiring an Easement from
Mr. Monaghan (11A)
.
Location 13 Villas of Vanderbift Beach
o RWA Survey is pending
Location 13A La DauQhin
o RWA. Survey is complete
LocaUon 15 Manatee Resort
o Pending FPL approval on final Easement Documents
Location 16 Vanderbilt Seach LLC
o casement Documents are under review by Legal Counsel (for
the Association)
Location 18 & 19 Vanderbilt Beach Motel
o Original Signatures by an Property Owners is required on the
Easement Documents in lieu of scanned signatures
Charles Arthur recommended Malcolm Pimie provide prepaid FEDEX
envelopes to Property Owners to expedite acquiring signatures for
Easement Documents.
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6/14/2011 Item 16.A.19.
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Darryl Richard responded that Staff will provide the County (Growth
Management Division) FEDEX account number to Chris Tilman.
Charles Arthur reported on the Meeting held January 21s1 with FPL and
Comcast:
o It was agreed that FPL will begin work first
- In August if Easement Acquisitions are complete
Chris TUman stated:
0> Comcast may need additional Easements to install (4) Power
Units
o Confirmation is needed from FPL on the following items
- If Pits are required at the beginning and end of
Directional Bores (Gulf Shore Dr.)
- The required Pit size
- The number of driHs (Iongitudinally and laterally)
Darryl Richard noted the Asbestos Concrete AC Pipe runs the length of
the job site and was factored in on the Directional Boring plan by FPL.
.
Dick Lydon questioned the cost involved for mitigation and protection of
the existing AC Pipe not covered by the FPL Contract. (See attached)
Darryl Richard responded:
o Placement of protective steel sheets over the AC pipe is not
covered under the (FPL) Contract
- The Project will be supervised separately (Asbestos AC
Pipe protection)
After discussion it was concluded if the AC Pipe should break during
construction the MSTU will be responsible for repairs.
Discussion ensued on the condition of the Asbestos Concrete AC Pipe.
Diana Dueri stated County Standards must be follovlfed to protect the
Asbestos Concrete AC Pipe.
Charles Arthur requested the County Utilities Department coordinate with
FPL on County Standards to protect the AC Pipe.
Darryl Rrchard reported Public Utilittes will assist in the management of
the Asbestos Abatement on the \Nater Line Relocation Project
Charles Arthur questioned if the Steel Casing issue was resolved.
Chris TUman responded negative. The Plans were submitted WIThout
Steel Casing induded due to lack of response (by Plan Review.)
Diana Dueri will confer with Plan Review Department .on the Steel Casing
Issue.
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6/14/2011 Item 16.A.19.
Project Phase I Como/elion Schedule (See attached)
Chris Tilman reported:
o Construction Schedule was broken into 3 components
- FPL Underground System installaHon (90 days)
- Comcast Underground System installation (30 days)
- FPL Aerial System removal (90 days)
o Comcast Easement Acquisition
- Bar indicates timeframe allotted to acquire Easements to
remain on Schedule
o Recommended postponing payment to Corneast until the
Project is near the Construction Phase
- Excluding lead time to order Materials
o FPL lead time to order Materials is 16 weeks
o Confirm with FPL and Com cast if Temporary Construction
Easements are required
.
VlII. Project Manager Report-Darryl Richard reviewed the following items:
o Bentley EfectricQuote $15,900.00 for the Meter Conversion at
10021 Gulf Shore Dr. (See attached)
Dick Lydon moved to spend $151900.00 (Bentley Electric Quote.)
Second by Bruce Forman. Motion carried unanimously 4.().
o Comcast Underground Facilities Conversion Agreement (See
attached)
- Was approved by the County Attorney
- Noted a change to paragraph 3 and paragraph 4, should
read: Gulf Shore Dr. in lieu of Vanderbilt Beach Road
.
, Dick Lydon moved to approve the (Comcast) Conversion Agreement
as amended with the understanding that it will be Planning approved
by legal (County Attorney.) Second by Bill Gonnering. Motion
carried unanimously 4.0~
o MSTU Project map Phasing in relation to current Public Utilities
Projects in the area
- Phase If & III Water Line Replacement on Vanderbilt
Beach Rd. to 111th
_ Water Line Replacement from 111 th to gt.n Street
;:) Pathways Project is postponed until MSTU Projects are
complete
It was noted coordination is needed as (3) Project Phases will be
underway simultaneously in the same corridor (Vanderbilt to 111tll Street):
o Public Utilities Project
() Vanderbilt Beach Utilities Project
o Pathways Project
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6/14/2011 Item 16.A.19.
o County Attorney Letter regarding the selection process for
Construction Contractors by Comcast (See attached)
Jim Fritchey announced he submitted his resignation to eLM.
Charles Arthur commended Jfm Fritchey on a job weB done.
IX. Old Business
X. Update Report
A. Maintenance - Bruce Forman - None
B. Tax Analysis - Bud Martin - None
XI. New Business
A. Government LIaison
Dick Lydon perceived the MSTU Commtttee should establish a
rapport with the new 2no District County Commissioner.
Charles Arthur volunteered to update Commissioner Hiller on the
Vanderbilt Beach MSTU Project.
XII. Public Comment - None
There being no further business for the good of the County I the meeting
was adjourned by the Chair at 3:25 p.m.
Vanderbmlt Beach MSTU
Advlsory Committee
~/-I /! I
'/'-::~,/' ,l~~v' ,/;'?/)<7~-~~~.
C/'L-'~ #:t.,...,p; lA/v ( '----
Charles Arthur) Chairman
These minutes approved by the Board/Committee on -:; ~ .:~ - t
as presented . or amended ,k
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