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Agenda 05/24/2011 Item #16A 95/24/2011 Item 16.A.9. EXECUTIVE SUMMARY Recommendation to award ITB #11 -5663 for the Traffic Operations Signal Components & Hardware on a Line Item Basis to each individual qualified lowest bidder - Temple, Inc., Rainbow Distributors, Inc., Control Technologies of Central Florida, Inc., Graybar Electric Co, Inc., and TPFL, Inc. (Estimated annual expense is $300,000) OBJECTIVE: The purpose of the bid is to obtain replacement Traffic Signal Operating Components and Hardware at the most competitive bid price. CONSIDERATIONS: Traffic Signal Operating Components and Hardware include complex electrical solid state units that operate twenty -four hours a day seven days a week in keeping our signal system operating. These items (controllers) are susceptible to spikes and drop in electrical voltage and are affected by electrical storms. Due to the demands placed on this equipment, they require replacement from time to time and are required stock inventory items. Additional items (signal heads, pedestrian heads, etc.) also become outdated or fail and thus require replacement as a regular part of our maintenance program. On March 16, 2011 - 311 notices were sent to prospective bidders for ITB 11 -5663 Traffic Operations Signal Components & Hardware and seven bids were received with two bids deemed non - responsive. The Bid Tab for ITB 11 -5663 Traffic Operations Signal Components & Hardware is attached. After review of the Bid Tab for each individual item, staff recommends awarding ITB #11 -5663 Traffic Operations Signal Components & Hardware to each individual qualified lowest bid on a Line Item Basis. The lowest qualified bid for each individual item is highlighted on the attached Bid Tab. On some items, two bidders quoted the same price for the exact item. Purchases for these items will be based upon availability and delivery time. Collier County Traffic Operations annually purchases approximately $300,000 worth of items that are included in the attached bid. FISCAL IMPACT In FY11, $200,000 is available under the Transportation Supported Gas Tax Fund 313 and $100,000 in Transportation Services Fund 101 to purchase necessary items under this bid. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and requires majority vote for approval - SRT. RECOMMENDATION: That the Board of County Commissioners award ITB #11 -5663 Traffic Operations Signal Components & Hardware to each individual lowest qualified bidder on a Line Item Basis and authorize the Chairman to execute the contract that will be in the form of a standard County Purchase Order. Prepared by: John W. Miller, Project Manager, Traffic Operations, Transportion Engineering and Construction Management Department, Growth Management Division Attachments: Bid Tabulation, ITB #11 -5663 Packet Page -403- COLLIER COUNTY Board of County Commissioners Item Number: 16.A.9. 5/24/2011 Item 16.A.9. Item Summary: Recommendation to award ITB #11 -5663 for the Traffic Operations Signal Components & Hardware on a Line Item Basis to each individual qualified lowest bidder - Temple, Inc., Rainbow Distributors, Inc., Control Technologies of Central Florida, Inc., Graybar Electric Co, Inc., and TPFL, Inc. (Estimated annual expense is $300,000) Meeting Date: 5/24/2011 Prepared By Name: LynchDiane Title: Administrative Assistant 5/4/20114:55:15 PM Submitted by Title: Project Manager,Transportation Engineering & Const Name: MillerJohn 5/4/20114:55:17 PM Approved By Name: KhawajaAnthony Title: Engineer - Traffic Operations,Transportation Engineering & Construction Management Date: 5/5/20112:53:31 PM Name: BathonDale Title: Project Manager, Principal,Transportation Engineer Date: 5/6/2011 8:57:27 AM Name: BetancurNatali Title: Executive Secretary,Transportation Engineering & Construction Management Date: 5/10/20119:19:00 AM Name: Tara Castillo Title: Fiscal Technician,Transportation Engineering & Construction Management Date: 5/10/20119:22:15 AM Packet Page -404- 5/24/2011 Item 16.A.9. Name: AhmadJay Title: Director - Transportation Engineering,Transportation Engineering & Construction Management Date: 5/10/20119:38:13 AM Name: BrilhartBrenda Title: Purchasing Agent,Purchasing & General Services Date: 5/11/2011 9:37:35 AM Name: CarnellSteve Title: Director - Purchasing/General Services,Purchasing Date: 5/11/20112:03:04 PM Name: FederNorman Title: Administrator - Growth Management Div,Transportati Date: 5/11/20114:48:53 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 5/12/2011 7:57:36 AM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 5/13/2011 8:33:54 AM Name: KlatzkowJeff Title: County Attorney, Date: 5/13/2011 11:10:29 AM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 5/17/20112:58:45 PM Name: OchsLeo Title: County Manager Date: 5/17/2011 3:54:40 PM Packet Page -405- 5/24/2011 Item 16.A.9. Packet Page -406- CO O 0 0 0 0 0 o 0 0 0 V M m C o y W 4. C! 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N N N r O r-: 6091 603 fo.> (0%1 641 613 (n C!3 d9 6R di 4A 64 64 fA H> 6% Hi 69 fi% 6% 69 69. f!? 6% C ++ d O M 'C o Q Vi V N CD w U D. o o O a) m CL (n d• Cfl w O_ N �_ N v N N �T CO o O W N Co m 00 N 'T O N O d' CO O _ C O W O 00 O 00 O 00 O O O O O V O _O O_ _O _O �_ m U N N N N N N N N O O N O N N Xt _O N * O N N N N N Xk N N LL N *k *k N N *t *k > O O O O 0 0 0 0 O > 0 0 0 0 0 0 0 0 0 0 0 0 5 F- O U F- U F- U U U U U U U U F- U U U F- U U U O U F- U U U U U U F- U f- U F- U W U U (.)1 U U U Of U U U I U U U U U W U W U U U U U U U U U U m W o) W ca W n) W m W co W m W m W m W m W m W W m W CO W m W m W m W m W co W m W M W Cu W m w Co W M W Co W m W Co W Co w N N- N N V N N N to N � N W N M N - O M M N M N M M M M Co- M M M M M M V r 4 N - � M V Packet Page -407- n._ cc 0 N N m m a m c O N a 0 N C m Q... — 1-- N U h n m ) o4 _om 0 0 Z m 3 ns d c a E O U i s 0 CL FE F- 5/24/2011 Item 16.A.9. C J . LL CL f- v m W a T R C7 H O C '0 0 C C) n d H G' O o O a o o O 0 o 0 -O 0 O -0 O 0 0 -o O - 0 o o 0 0 0 0 0 0 0 0 0 0 o 0 o 0 O 0 O Cl o 0 o 0 O 0 0 0 O 0 o 0 O 0 O a O CD O O N O I- M rl- Co N N 0 .- 'CO M 0 O 00 V M M I� V N CO ti LO 00 N L M tD V I- h � tD M M CO (0 CO h IA 00 M M N V) O M Co (O d C. ti I` - N M (A h 00 O M - N ct O h_ O O O N M_ t` 31 O N O N .-- N (f) (D O M N V N V N E. va 69 ei 69 6? fo:>l 6sl 6A j Efl 60"1 691 va b9 6,3,1 69 tq 69 Is 6% 6q fA 10 6T 69 64 69 011 69 :2 :O M :O :O M W :2 O a :2 n M (n :2 _ V :9 :2 :O to Co O :O ' .O 'O .2 w C C- a, C C C C C Cam. 05 C C C C C L L L L L Cr, U, L L L L L U. CT, L L L L L LL L L L C = _ _ _ = X X = _ _ = = X X = _ _ _ = X X = _ _ _ = •O Q X. L x L X L X L X L L .0 r- O X L X : L X L X L X L L 'O L .D X L X L X L X: L X L L .0 L .0 X G X L X L X L X :5 X L :C5 U) 0 C CO .- W W 00 W X X .N V ' .N V N N N N - X N X O M O M O M O CQ O M Cl) X M X (D M - C0 M (O M Co M 0 M M > . . 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V x V QZ V w V x V a' V o V w V T V O V ; V X V w V 2' V of V of V Df V X V X M N It* N o - 6 - o - d - d - o - d - o - ci - o - v - (i - o - o - d - 6 - (i - ci - o - o - - - - o - - (3 - d - O O 6 _N 0) 0) _N _N : 0) _N _O d 0) 0) 0) 0) N 0) 0) 0) 0) 0) M N 0) 07 0) 0) 07 U U U U E E E E E E E E E ° r- E E E ° E E E E E E E E E � EE IE IE H D N W N W N W Co W (o W (o W Co W M W Co W Cu W (o W OS W to W Co W CS w 07 W N w Co W Co W Co w Co W N W Cu W (o W Co W N w Co W Co W (0 w Ci � v v v v v v v c v v v v v v v v v v v v v 'v v v v v v v c v v v° v a v V v v` v v V v v v' v •'a v v v v v v v v v v v Packet Page -408- r t- N M N V C - m a Zma ix E Co 3 a `m 2 4) C a E O U c rn CLC O d 0 E m c L O N m Co N �O a` 0 Z 5/24/2011 Item 16.A.9. C J LL CL H v V m W ea a R t9 W d .O CM O` C O O C U u d H O a c eo 0 r CO (M !� t�0 CO N CO M -a0 Cp 00 O. O N lA f"1 N CO O O CV lA ' Ch � to to lA u') CD to M M (o o rn Cl! o v v n rn o o r v is au o r r N n n Cl v o O. - N - r r r' r -- N -- e- -- r N N N r a- r N N ' N N r r N N N N N ) ffi 69 ffl (ti Efl fA EA EA 69 ttJ EA 69 EA ifl ER E9 Efl Vi U9 64 6% &93 ffi &% C a 7> 7 d 7 d 7 7 O 7 O d 7 d 7 0 7 7. M O O 7 7 7 7 7 O O 7 7 7 7 7 O O (n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L L L L L -4 4 C = _ = _ = = _ 1: _ = = _ = _ _ _ = _ _ = = O : X L X X X X X X x L X X X X X X X L X X X X X X L X L X X X X X X L X L L L L L L L L L 0 Co N r W r 00 r 00 r 00 r V' N � N � N 't N N N N O CO O M O. Cl) O Cl) O M M Cr) (o Cl) to Co to M CO Co to M Co CO X c X X X X X X c X s X X X X X X c X c X X X XX X c X- X X X X X X X c CD N W t O O N n OD O M OD O o N_ w O CD N n .4 00 Co m O N w O N- V o- _o N 00 o N V (o O N_ Q Q Q Q Q O Q m Q m Q Q O Q O Q Q O m M W M m M M 07 O M M o M CA Q m M O M Q m M Q p) Q o Q Q p) M 0 0 0 0 0 0 0 0 0 0 0 0 0 o C> O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d c d c �i c ti c ci c (i c d c ci c ti c d c d c ti c ti c d c ti c d c d c v c d c ti c ci c d c ti c d c d c ti c d c d c (i c m N a) m m m m a) m m N m m a) m a) m m m m N m a1 m N m m a) d CD o 0i aM m m m m ao 0 w m o aa)i Q) aa)i aa)i m 0' m CD aa) (D (D aa) W 0 aa) 0 H H 1- F- F H I- F- F- f- f- H H H H H F- F- H H I- I- I- F h- H F I- 1- Co w Ca w N w (o w Co w Co w (o w to w N w - Co w Co w Co w (o w to w to w 10 w (o w (o w (o w Co w Co w Co w Co w a3 w M w Co w Co w Co w Co w d �..0 d V U V .0 'O V N - N. V '.K V V L L V •- V d' Y Y V - V E E 'cY7 Cp C O V L V W N e} 7 -1 7 a .. >1 > V 7 ..x 1C V V IV N_N V '7 7 V a Packet Page -409- O_. a d 0 m N m N n m 0 d U Co a n G N r 5/24/2011 Item 16.A.9. Packet Page -410- O o 0 0 0 0 r N , _ r C1 c0 Co O Co : Cn Co Y c J LL _ma) O 2 CO ti -Lq N h C'M 0 O O .` tV (0, ' M V Lo IO d W T Io `' to tR W Esi b9 69 69 69 69 6H N .O Cq O C O O C . " V � d .! H O O O O O O O O O O O O O O O O O O tT O 1 Co O .O O 1 0 O O O O O O O O O O O Co N ui CO . CO Lo LO M M O r- O O O O U.) O 3 CO ti M N CA CO CA _ CA W CO r r h O O Cn - 1` - O M CID U') t- M M 1- r r r N C M `o 3 U Isi e9 69. 66, CA 69 6+ Iy9 Ct? EA EA 69 6W u9 fR VT CA m c N C a E to H s co Co N c O iC N F L O C O O U V CCI ICf � o Q O p O .. .. 'C O U 1.1 ? v j O O w of 'o 0 U U O w 00 U') C OOD Co U U ICS Y U Y U LO M Q. U CCS I6 W c} O U Co 2 O NO O O �O O O N v f.0 OD O N N to CD LO .. O O O U U CO O O U U O O O CO N Ln N C N C N C N N U U 7 7 N U U 7 7 N N N N N N N 7 7 _ 0� O O .O ..O O O O O 0 O> O> O> 0 0 C O O O C C O o 0 0 0 O 0 0 0 U U U Q V pU U U U N O U U U N U U U U U U U N @ U U W W rn t` m O U U U U 0 c J Q Io m m Ia ca m m m m m Ia m m m m m m m m m m m M Cu m m Z w W w W w w W w w w W w w W W W W w w w w w w w w W w CC7 ri a` a ' CD Co c r- w ro rn o 0 o I O I o ] U ;r Lo ) Packet Page -410- - I, N M 0 j N U C U a O N Z m It N 3 `m 2 C C 0 C') o (D o CO in U c a rn DO � c 0 m `m O l` H w cc m �o a` 0 Z 5/24/2011 Item 16.A.9. Packet Page -411- `o- d a Cu `o N N m Ca 0 C O N a c V N C R7 00 tl CC N: CO U') CN O :: (O N T :. O O J U. IL H tl tF Co tll O CD to N tM O 0 C O O � V v m H 3_ O .O C 00 0O 00 00 0O 00 00 M Co CD d 0' O. E } EA Eg 69 (A '4A 6"1 6Fi o O N M d U) CO J O O- O O a LL (b 15 CD 15 (D 16 aa) 16 aa) E 7 Co Cn U) Cn Z 7 NM t0 r a CC : C C c '000000 O O LD 0 O O (n Cn Cn N O 2 M M (n M > C O N d N N N 0 0 LL LL LL LL O Cr C a > a > a E a E a E CD o CD CO (0 oo 0 n N OO C) C z z z z z c d a d d rn rn '00 '00 :. '00 " - '00 0 w w 0 CA N U U Xk J ate' d d d v ti o 00 0 0 to O 0 c c LL: N O U) C N C N C N C Co C N U. C O 0 0 0 0 C 0 a � Co M N w _ @ U M U M 'U Lr_ Ca U 0 U CO CO O_ N 't LL to U fA '..0 U .y U N N N U Cn co O N O W O O 0 M : 'O 'O 'O 'O 'O O CA O O O' CA fP N MN 'O 'O O CA 0 O N N N N 0 0 d 0 0 N N N N N N �- O O O O O N N N O O O r N Cl) In �- N c N c 0 0 N O �t O ik O O O O 0 0 O UU U � L6 L6 L' O F- .- ._ _ c ._ c _ h P H f- H p- H .0 0 0 0 0 0 0 0 v c I- O O O r_ a U U U co co mi M M U W W w w :w U U U U U U Co d a a LL U U w U m M m m Co m m Co m Cu m m m Co M M N Co M M Co Co co m Ca m M Co w w w w w w w w w w w w w w w w w w w- w w w w w w w w w — — — r- — — c- — — — — r- .- — .- — .- — � .- — — Ci CA U7 O CD r (D r O (O r CO U) CD N O N CO N CD N O N - O N (D M (D to U) (D O CD f` M [O O - ap - (D -Co - CD 0.0 CD .- Packet Page -411- `o- d a Cu `o N N m Ca 0 C O N a c V N C R7 r n N M > Y _c n a J N LT1 � O Z L 7 5R 0 CL 5/24/2011 Item 16.A.9. Packet Page -412- O 0 O 0 O 0 O 0 O 0 0 0 0 0 :0 0 0 0 O 0 0 0 O 0 0. 0 0,0 0 0 0 O O O O 0 0 I' 0 V C C7D CA C'A C7) O CV M 00 M CV d' 0 V* -.. M Cn M O It a' O CC) 1p LC) l[j M r Wit' LO Ct r 0 0 - 0 'T CV - N O OD M O 0) Co �. J LL a Ffl Efi 69 69 6F) fA En b4 Efl 64 (f3 69 64 (9 G4 69 69 6C? HC? fH tfi EA - 69 6? w W .0 T to N A! CM O O C O O C V � CD H 0 a C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 o 0 0 0 0 0 0 0 0 0 0 0 0: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 CA M O O Lo Co V' Cn _ ;T 00 It M CC) 0 M C� It Sri d' c 0 vi Cn 00 Cl) of d' Co -It CC) to U7 LC) N Co Nr "r H Esi tf? ua EA 64 6% 69 6h 14 to ER EA 69 69 64 69 6% 6% 64 EH 14 I'l is CA C O .a d (D r 00 r O N O CO O a' M In O J LL Q J LL J 4 J 4 J 4 J 4 J 4 J 4 N - J LL J 4 J 4 J 4 o 00 Co C 000 000 000 000 000 r d. i N.. r0 i CD ~ O N d Cn 0. V) N M 'IT V' V lf) 4 d CO Li Cn (n U) d Cn O Z LL W Lo n. Cn r J 'C d J O (0 Co (7p (b 00 W w w w w Cl) O N CD CA O 4 LL LL M N CND J CD J CND CND J N U- 4 LL 4 LL 4 LL 4 O N O N O N O N N M N N N 00) N DM) N N CO M N M p M N N O N O O O * LL LL J LL u O O O O O 4t � 0 0 0 * 0 * 0 N * * 0 p N * 0 N *t O N 0 N 0 U O O O O U * 4t 0 o O U U U U U a U d U d U U CL U m W w m w m W m w Co w Co I W m w ca w m 'W is W m W m W m W m W m w ca W ca w m W m W m W ca W ca w m w m W _T C'1 m a v N a N n a N n N n r N n M n a M n M n Ch n t M n m 'cr n v t n m V n 7 V. Cn n a In n m CO n o - CO n - co v bD n i n n m Packet Page -412- e- (.- N M > m � C U N O'o W Z m O Z 0 Co m 0 iL 5/24/2011 Item 16.A.9. Packet Page -413- O a m a `o d L N d m a Cu C O N CL U N m U N C: Cu O o 0 0 0 o O a o 0 0 0 o O O o O o 0 0 M 04 LO � 00 C6 r CO 7 OD Ih 00 OD CD N O) LO O O O Cl) O O Co 1- Co 1- - OO O O CV ....LO CV r r r r J W a f•' 69 fA 6o 69 fig 1 40) 1 69 V% d9 fA fA ffi d4 (f3 fA b9 f 69 F!4 v w V Q1 W (a a R N ) OtM 0 C O O v � d F- O O O O O O O O p O O Co W O * N r-- - 0 r r N - C fR fR fR fig ti4 O O N CO Co M CD O Co M h - OR In lt') M I- Co M M 00 w N N r O M O 00 Ou D) O O N CA N 0 N 1-- N M D) CO Co N O Co Co Co CD Co O O) V- O CD D) O N O M Co M OU O Co m r N r r Q E N ffl Ni EA ffl Erg ti4 to 60 69 <0% fA ffi 69 69 603 69 ffl 6-> 6f3 fA N O O Cl) Z c a o C CL •` N6 r LL o o N N � v o y CD N O O O J p LL LL L(n L _U_ � W J o d a 0) a) LL N m a- CO 0- O M LO N M O n O O p N p N O ' O C C/) * * � M Cl) N N N N N N N a' v -,t CC/) w m m a CO a m a cn m a m a m a m m d m v o o 0 o N CD o o co CL ou op m N N a a OO O a -CO a. a. Cn N M to M 00 T CD CD 00 N M M (P p In LO CD LO O Co W N Co O O a0 (D O t- N f` � CD f• M J l.L J LL J LL _ N W _ O N O) N N N _ C O -N C O N M N M N O N M N M N M N LL LL LL LL LL LL LL (P N O O O N C/ 41 O O O _O _O O O r r O r o O *t > O 0 '.0 0 > 0 > 0 0 0 0 0 0 0 O O O O o o O 0 O m F 0 m 5 F 0 F c> F• 0 F• v '5 F- � '� F 0 F• 0 F• 0 F• 0 F 0 F-. 0 F- 0 r d r d r a r d r d r Ci r m F- 0 r a r d r a M. L) a w v U U U w O w 0 U 0 U U U U cn ED U) cn cn cn cn O U) U) U) Cu W Cu w m W m W m W m w m W m W m W m W m W m W m W m W m W m W m W m W m w m w m W m W m W m W m w m w m W m W Co w � O - CO CO a a0 U CO N CO M Co e} Co CO m tO CO (O N m (O - -00 f` DD CO CO M Co O M CA N CA M m a M (A a M CA (h CA s M CA iM m c m CA a b CA (n Packet Page -413- O a m a `o d L N d m a Cu C O N CL U N m U N C: Cu - 1.- N M .6 > v •C 8 _mom 0 z M 3 a m N a E J) c 0 d O E 'o a` 5/24/2011 Item 16.A.9. Packet Page -414- O O O O .:� CD O O 0 0 0 0 0 0 0:0 `. 0 0 0 0 0 O. 0 O I. M O: 0 0 � 0 0 (D r r 0' 0 r N � J LL a d W (a W d O O C O O C V v d H O .0 C M N O O N d' L` N Co Co Ln et O 0> t U') N Cp O O M N M It Lo It DD O M -. L- O O CD Lo O) O N Co Co M CO 00 O N M M Co _O 0 CD M (A lA O 06 O M O M 0 O O O O) N O 4 O CD (A O O C. 0 v- (A r- D) O O N O et O M O h O M N CD 0 -;r N n d r CL E FO-- b9 H3 b4 EA EA b4 Efl b4 EA Ei4 ER K3 EA H4 H4 d4 K3 H3 EA H4 b9 (A H4 (tT EA 64 EA c O .a O O N U N O' O' d G r- LJL r LJ Cl) _ O O C? O Itt d' 't 'IT O O O (D Co Co Co N N N N N N N CO C? C? 0? 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