Agenda 05/24/2011 Item #16A 85/24/2011 Item 16.A.8.
EXECUTIVE SUMMARY
Recommendation for the Board of County Commissioners to enter into a Landscape Maintenance
Agreement with Diamond Lake Condominium Association, Inc. for work performed along the
County Right -of -Way along Piper Blvd (hereinafter referred to as "Road ").
OBJECTIVE: To obtain approval from the Board of County Commissioners for the Chairman of the
Board of County Commissioners to sign a Landscape Maintenance Agreement ( "LMA ") with Diamond
Lake Condominium Association, Inc., for work performed along County Right -of -Way along Piper Blvd
(hereinafter referred to as "Road ").
CONSIDERATIONS: In November 2010, the Diamond Lake Condominium Association, Inc.
contacted County staff to share its commitment on beautifying its entrance to its community along Piper
Blvd. The community wanted visual continuity along Piper and wanted to restrict vehicle from parking
along the sidewalk and right of way adjacent to their community.
The Diamond Lake Condominium Association, Inc., through the attached landscape maintenance
agreement, acknowledges all responsibilities for the perpetual maintenance of the required landscaping
and irrigation. Per the county's Right -of -Way handbook, the Association is required to prepare landscape
architectural plans and enter into a landscape maintenance agreement for landscaping along County
Right -of -Way. This agreement ensures that the Diamond Lakes Condominium Association plantings do
not conflict with underground utilities and will be maintained to Collier County specifications.
FISCAL IMPACT: The Diamond Lake Condominium Association, Inc. is responsible for all permitting
and associated recording fees associated with the agreement. The Diamond Lake Condominium
Association is responsible for all ongoing operations and maintenance associated with the installed
planting and irrigation.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for Board approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: Recommendation that the Board of County Commissioners approve and
authorize its Chairman to sign a Landscape Maintenance Agreement with the Diamond Lake
Condominium Association, Inc., for work performed along County Right -of Way beside Piper Blvd.
Prepared By: Liz Soriano, Project Manager, Alternative Transportation Modes Department
Attachments: (1) Landscape Maintenance Agreement, (2) Permit, (3) Landscape Architectural Plans
Packet Page -386-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.8.
5/24/2011 Item 16.A.8.
Item Summary: Recommendation for the Board of County Commissioners to enter into a
Landscape Maintenance Agreement with Diamond Lake Condominium Association, Inc. for
work performed along the County Right -of -Way along Piper Blvd (hereinafter referred to as
"Road ").
Meeting Date: 5/24/2011
Prepared By
Name: SorianoLiz
Title: VALUE MISSING
5/4/20114:54:08 PM
Submitted by
Title: Manager - Landscape Operations,Alternative Transpo
Name: LulichPamela
5/4/20114:54: 10 PM
Approved By
Name: LulichPamela
Title: Manager - Landscape Operations,Alternative Transpo
Date: 5/6/2011 10:52:35 AM
Name: HerreraGloria
Title: Management /Budget Analyst,Transportation Administration
Date: 5/6/2011 11:16:30 AM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & Construction Management
Date: 5/10/20119:19:13 AM
Name: LulichPamela
Title: Manager - Landscape Operations,Alternative Transpo
Date: 5/10/2011 9:52:42 AM
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5/24/2011 Item 16.A.8.
Name: Mark Burtchin
Title: Project Manager,Transportation Engineering & Construction Management
Date: 5/10/20114:11:58 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 5/11/20114:44:42 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 5/11/2011 5:07:03 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/12/2011 3:39:26 PM
Name: MarcellaJeanne
Title: Executive SecretaryTransportation Planning
Date: 5/13/2011 8:34:23 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 5/16/2011 9:15:34 AM
Name: SheffieldMichael
Title: Manager- Business Operations, CMO
Date: 5/17/20119:28:37 AM
Packet Page -388-
5/24/2011 Item 16.A.8.
LANDSCAPE MAINTENANCE AGREEMENT
This Landscape Maintenance Agreement is entered into this day of , 2011,
by and between Collier County, Florida, a political subdivision of the State of Florida whose
mailing address is 3301 Tamiami Trail East, Naples, FL 34112 (hereinafter referred to as the
"County "), and Diamond Lake Condominium Association Inc. whose mailing address is
Advanced Property Management Services, Inc., 1035 Collier Center Way, Suite 7, Naples, FL
34110 (hereinafter referred to as the "Association ").
RECITALS:
WHEREAS, County is the owner of that certain right -of -way located in Collier County,
Florida and known as Piper Boulevard hereinafter referred to as "Road "); and
WHEREAS, Section 1 -A -1 of the Construction Standards Handbook for Work Within
The Public Rights -Of -Way, Collier County, Florida (2009) provides as follows:
Permitting
The responsible property owner or his authorized agent must apply for a "Permit
to Perform Work and/or Maintenance in Public Right -of -way. "
WHEREAS, Section 1: Planning and Development of the Landscape and Irrigation
Specifications for Beautification Improvements within the Public Right -of -way, Collier County,
Florida (2009) provides as follows:
Improvements to unimproved medians in the right of way: A private owner, Developer or
civic or homeowners' association desiring to landscape within a public right -of -way
shall submit landscape and irrigation construction documents prepared by a licensed
landscape architect for County review. The Permit application shall include three (3) sets
of detailed plans indicating the existing right -of -way facilities and the type and location
of the proposed plantings, location of electrical and irrigation systems(s). After
acceptance of the landscape and irrigation plans, a landscape agreement shall be
prepared by the contracting parties and approved by the County Attorney's Office. (See
Appendix for example.) The purpose of the landscape agreement is to ensure that the
permittee, or his successors or assigns, shall be responsible to maintain such material
and irrigation system until removed or unless otherwise specified.
WHEREAS, in keeping with the above, the Association has applied for a Landscaping
Permit Within the Public Rights -of -Way, and has submitted landscape and irrigation construction
documents prepared by a licensed landscape architect for County review. A copy of this Permit
and the plans are attached hereto as Schedule "A." The Association shall follow the Collier
County Maintenance specifications attached as Schedule "B."
NOW, THEREFORE, in consideration of the covenants contained herein, the parties
agree as follows:
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5/24/2011 Item 16.A.8.
1. Subject to the issuance of all necessary Permits, County hereby grants to the
Association the right to use those portions of the Road depicted in Schedule "A," for the sole
purpose set forth in Schedule "A." The Permits address, among other things, the timing of the
work, maintenance of traffic flow during construction, and the permissible lane closures during
the time that work is to be performed.
2. The Association agrees to construct and maintain the improvements set forth in
Schedule "A" (hereinafter referred to as "Improvements") at its sole cost and expense, until such
time as the County executes a release from indemnification as discussed below.
3. Should the Association fail to construct or maintain the Improvements in accordance
with Schedule "A" or law, the County may provide notice to the Association in writing,
specifying the nature of the deficiency. Within five working days following receipt of such
notice, the Association at its sole cost shall cause the appropriate repairs or cure to be effected.
In the event damage to, or failure to maintain the Improvements results in a situation where
public safety is at risk, (1) the Association shall effect repairs within twenty -four hours of receipt
of the County's written notice, or (2) the County may, at its option, effect repairs to the
Improvements, without the need for prior notice to the Association, and will promptly bill the
Association for all actual costs incurred in effecting the repairs. The Association shall reimburse
the County for such costs within thirty days of receipt of the County's bill.
4. The Association, as Indemnitor hereunder, shall indemnify and save harmless the
County, as Indemnitee hereunder, including all employees of the County, from any loss or
damages Indemnitee may suffer as a result of claims, suits, demands, damages, losses, fines,
penalties, interest, expenses, costs, or judgments, including attorneys' fees and costs of litigation,
against the County arising out of the Association's use of the Road for the purposes set forth in
this Agreement, including the construction and removal of the Improvements. The Indemnitee
shall not undertake to settle any lawsuit or threatened lawsuit that could give rise to Indemnitor's
obligation hereunder without the prior consent of Indemnitor, such consent to not be
unreasonably withheld.
5. The indemnity provided for by this Agreement will extend from the date of this
Agreement until such time as the parties hereto acknowledge in writing that the Association has
ceased to use the Road for the purposes stated within this Agreement and the Road has been
restored as set forth below, at which time, following receipt of the Association's written request,
the County will execute a release from indemnification in favor of the Association.
6. Indemnitee agrees to give Indemnitor written notice of any claims filed against the
County in connection with this Agreement, within thirty days of the date that County is aware of
such claim.
7. Unless terminated as set forth below, this Agreement shall remain in full force and
effect in perpetuity from the date first set forth above, and shall be binding upon the parties and
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5/24/2011 Item 16.A.8.
all their successors in interest. The Agreement may be freely terminated as of right by either
party, with or without cause, upon written notice to the other. If the Association exercises this
right, or if the County exercises this right based upon the Association's substantial breach of this
Agreement, then upon written demand by County, the Association, at its sole cost and expense,
shall remove the Improvements and will restore the Road to the condition that existed
immediately prior to the effective date of this Agreement. If the County exercises this right, or if
the Association exercises this right based upon the County's substantial breach of this
Agreement, then the County will be responsible for any removal of the Improvements or
restoration of the Road. Except for the above, neither party will be liable to the other for any
damages or claims resulting from the termination of this Agreement.
8. In the event either party hereto shall institute legal proceedings in connection with,
or for the enforcement of, this Agreement, the prevailing party shall be entitled to recover its
costs of suit, including reasonable attorney's fees, at both trial and appellate levels.
9. This Agreement may be recorded by the County in the Official Records of Collier
County, Florida. The Association shall pay all costs of recording this Agreement prior to the
execution of this Agreement. A copy of the Recorded Agreement will be provided to the
Association.
10. This Agreement is the entire agreement between the parties, and supercedes all
previous oral and written representations, agreements and understandings between the parties.
This Agreement shall be governed by the laws of the State of Florida, and may not be altered or
amended in any way, save by written agreement signed by both parties.
11. The rights and obligations of this Agreement shall bind and benefit any successors
or assigns of the parties.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK FOR SPECIAL CONDITIONS, IF ANY
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5/24/2011 Item 16.A.8.
In Witness Whereof, the parties have caused these presents to be executed on the day and
date first above written.
E%floc&W
Dwight E. Brock, Clerk
STATE OF FLORIDA
COUNTY OF COLLIER
q''tY
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Fred W. Coyle, Chairman
Diamond Lake Condominium Association. Inc.
( "Association")
riated e: Joseph Deleva
itle: President
�-1
Signed and acknowledged on this a 1 day of (�,p�� , 2011, before me, the
undersigned notary public, by 3s�--e q Wit. C,,, , President of
Diamond Lake Condominium Association, Inc., a Florida corporation not- for - profit, on behalf of
the corporation. He [] is personally known to me or ,produced
F1 61 as identification.
a/---
No Public
Print Name: tt- -e L-A-2- —
My Commission Expires: _t `�' -,x b �'-
Approved as to Legal Form and Sufficiency:
Scott R. Teach
Deputy County Attorney
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,ppul�N
rio��`Y %� JOHN A LAZOR
Notary Public • State of Florida
3a^ " My Comm. Expires Dec 9. 2012
Commission #E DO 844481
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Right -of -Way Application 5/24/2011 Item 16.A.8.
GROWTH MANAGEMENT DIVISION
ROW PERMITTING & INSPECTION
2800 NORTH HORSESHOE DRIVE, NAPLES, FLORIDA 34104
Telephone Number. 252 -5767 Inspection Telephone Number 252 -2417 htto•Owww collieraov net/Indexaspx7page
❑CALL []MAIL
FILL IN ALL APPLICABLE INFORMATION RIGHT -OF -WAY PERMIT #
PSP# SDP /AR# 940103 Mirage BUILDING PERMIT #
PROJECT NAME Diamond Lake
-- -- - -- rcc0 APPLICATION CHECKLIST
Driveway $200
❑ Renewal/Modification (Unexpired Permit) $100 ❑ Copy of house survey with
❑ Jack- and- Bore/Directional Bore $500 A sketch for the
request
❑ Sprinkler Head $50
[3 Open -Cut $2,000 ❑ Application fee
❑Details for request
El Miscellaneous Miscellaneous Events (location, size, etc.)
Other
Renewal/Modtfication (Unexpired Permit)
Jack-and-Bore/Directional Bore
Sprinkler Head
Tum- lane/Median
Open -Cut
Work in the ROW without Lane Closures
Work in the ROW with Lane Closures
COMMERCIAL ONLY:
PLEASE PRINT
Today's Date
March 29, 2011
.,.,.,- =�
$500
4c,vvuVI- W p4,U
$1,000
$1,000
$2,000
$200
$400
$1,500
$3,000
$4,000
$6,000
$50V /$100♦
$100v /$200♦
See Exhibit "A"
I ♦- JUN. -NOV.
$100 + $50 per day inspection Fee
LA-DEC.-MAY.
FEE PAID
Est. Number of Days in ROW (if applicable) 14
Make checks payable to: Board of County Commission
Approval is hereby requested by (Owner Name) Di
For the purpose of Landscape & Irrigation to
Total Amount
Paid 0-0r--
Receipt #
nium Association, Inc.
r.o.w, of Piper Blvd.
At/on (project street Address) 1455 Piper Boulevard (between Euclid Avenue & Lakeland Avenue)
Lot No. _
Subdivision
Folio No.
_ Block Unit Tract Portion of Tract N
Sec. Twp-
E S W
Rge. E.
1. Work shall be performed in accordance with approved plan,
Conditions of Permit appearing on reverse side, stipulations
specified as part of this permit and in accordance with Collier
County Ordinance #09-19 and the "Public Right -of -Way
Constmiction Standards Handbook," latest edition.
2. Applicant declares that prior to filing this application he has
ascertained the location of all eudsting utilities, both aerial and
underground. Any changes to any utility shall be the responsibility
of the Pennittee for all cost.
3. This permit is contingent upon Permittee obtaining necessary
rights of entry for construction and maintenance where required
right-of-way for public use has not been dedicated and accepted by
Collier county.
4. If the application is made by any person or firm other than the owner of
the property involved, a written consent from the property owner shall
be required prior to processing of the application.
5. Growth Management Division approval does not exempt the permittee
from gaining approval from any State, Federal or Local Agencies having
jurisdiction over the proposed work.
6. 1 have read the Collier County Right -of -Way Permit Notes and
Conditions and agree to conduct all work in accordance with the County
Ordinance #09 -19, as amended and all applicable all County and State,
codes and taws, as amended. UndeLpenalties of perjury, I declare that
1 have a oing permit app cab and that facts stated in it are
true
AU`rAORIZED SIGNATURE
Packet Page -393-
CONDITIONS OF PERMIT 5/24/2011 Item 16.A.8.
1. This permit must be kept on the work site and be available upon request or prominently displayed.
2. Permits are required for all work performed in any rights- of-way or easemerrta provided for public use in the unincorporated area of Collier County and in time
public rttihts-of -way or easements, which are maintained by Collier County, but lie within municipal boundaries.
3. creme permitted facilities are placed within a public right- of-way or easement, the installation is for permissive use only and piecing of facilities shall not operate to
Y property right in the associated right-of-way or easement to the permitter. Furthermore, the permittee shall be responsible for maintenance of
such faalitles until they are removed, unless otherwise specified.
4. Ad materials and equipment, including Maintenance of Traffic (MOT) and equipment placement, shall be subject to inspection by the Growth Management Division.
5. Requests for pre - inspections shall be made 72 hours prior to commencing work requiring Inspection.
6. No lane closures will be permitted between the hours of 7:00 — 9:00 A M. and 3:30 — 6:30 P.M.
7. Prior to construction, the Contractor/Permittee shall submit a Maintenance of Traffic plan (MOT) for any construction project Involving work or activity that may
affect traffic on any County street, roadway or bikepath/sidewalk. The MOT must be signed by either a Professional Engineer or person certified by the
International Municipal Signal Association (IMSA) If affecting Arterial or Collector Roadways, unless waived by the Growth Management Division, Road
Maintenance Department The driveway fill and driveway culvert including soil erosion/sedimentation control measures must be installed prior tD the start of any
earth moving construction activity with drainage plans, culvert size, soil erosioNsedimentation controls, elevation offset, and ditch slope designed and certified by a
licensed engineer for all commercial projects.
8. During construction the shad comply with the 'State of f 7 xida Manual of Traffic Control and Safe Practices for Street and Highway
Carstrtx;tion. Maintenance, and UNY Operations' and with the 'Manual On Uniform Traffic Control Devices' and with all other governing safegr regulations and
shall "Min n the approved site drainage plan mown control per.
9. The Permittee shall hold the Comfy harmless and the County shad be relieved of all responsibility for any damage or liability of any nature arising from work
authorized and performed under this perniL
10. AN crossings of existing pavement shad be made by jacking and boring at a minimum depth of thirty-six inches (36'), unless otherwise authorized by the Growth
Management Division for good cause shown.
11. All overhead installations must meet a minimum four foot separation to communication lines (both vertically and horizontally), minimum seven foot separation to
guys (both vertically and horizontally) and minimum ten foot separation to neutrals (both vertically and horizontally), and meet and/or exceed all other OSHA
requirements as may be determined by OSHA clearance requirements and /or formulas relevant to overhead lines clearances and /or separations requirements
(both vertically and hodwntady), and all underground crossings shall be placed at a minimum depth of thirty -six inches (36') below the pavement and/or a
minimum depth of twenty -flour inches (24j) below the designed roadside ditch or swale invert Primary cable (voltage exceeding 500 volts) shad have minimum
thirty-six (36') cover. Secondary cable (voltages less than 500 volts) shall have a minimum thirty -inch (301 cover. Exception may be made by authority of the
Growth Management Division for good cause shown.
12. Two prints of the proposed work covering details of this installation shall be made a part of this permit If additional plans are required, they shall become a part of
this permit
13. Following completion of all permitted work, grassing and/or seeding shall be required for any disturbed rights -of -way.
14. All property disturbed by work authorized by this permit must be restored to better than, or equal to, its original condition, and to the satisfaction of the County.
15. Whenever deemed necessary by the County for the construction, repair, maintenance, improvement, alteration or relocation of applicable right- of-way or easement
and when so notified by the County, any or all poles, wires, pipes, culverts, cables, sod, landscaping, driveways, sprinklers, or other facilities and appurtenances
authorized shall be removed from said right-of-way or easement, or reset or relocated thereon as required, to be installed by this Permit, and at the expense of the
permittee, his successor, or asapm.
16. When the pernittee, or his successor, or assign is notified of a need for construction, repair, maintenance, improvement, alteration of or relocation within the right -
of-way or easement and no action is taken by the responsible party within the time frame specified by the County, the County shall cause the permitted work to be
altered, relocated, or removed, with the total expense being borne solely by the permittee or the responsible party.
17. Permits shall generally be in a form approved by the Board of County Commissioners and shelf include the time of commencement, the number of days the job is
expected to take, and the approximate date of completion. The permit will expire ninety (90) days after the designated completion date, unless authorized in the
specific instance for a longer or shorter period. If the work has not been completed by the expiration date, there will be a renewal fee, set by Resolution, payable
upon extending the expiration date for an additional ninety (90) days.
18. All ounespondence regarding construction prooedures will be through the permittee, or his authorized agent or consultant, and not through any contractor or
subcontractor.
19. If there are any lane closures or work that will impede normal traffic flow. The permit holder is obligated to inform the road alert coordinator at 239- 252 -8192 and
the ROW Permit Section at 239 -252 -5767, three working days prior to construction.
20. Collier County Traffic Operations Inspection Staff stall be notified in writing either via form letter (To: Collier County Traffic Operations, 2885 Horseshoe Drive
South, Naples, FL 34104) or email (Traffie0os0codieroov.net) a minimum of 72 hours prior to the commencement of jobs that Include overhead or underground
work that will be conducted as part of construction or maintenance projects within Collier County or State Road rights -of -way within Collier County and 12 hours
prior to any and all daily work to be performed throughout the entire length of construction or Maintenance projects. Any rescheduling of work shag be provided in
writing. All underground facilities must be located prior to construction.
21. Prior to acceptance by the County (including issuance of Certificate of Occupancy), the ROW Permitting Sedion shall be notified by mailing or delivering a request
for a final inspection to the ROW Permitting Section, 2885 South Horseshoe Drive, Naples, FL 34104, or by phone, 239.252 -5767, upon completion of authorized
work. All as built surveys shall be submitted in GIS format following Collier County Growth Management Division Standard for Design and As -Built Electronic
Drawings (APPENDIX B) in addition to signed and sealed copies of the as -built survey.
Packet Page -394-
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5/24/2011 Item 16.A.8.
SCHEDULE "B"
RIGHT OF WAY LANDSCAPE MAINTENANCE SPECIFICATIONS
These specifications are intended to provide the information by which private entities may understand the minimum
requirements of Collier County relative to maintaining County rights of ways. Records of all specification requirements shall
be kept and made available to the County's representative upon request. The specific project area includes the grass strip
between the northern edge of pavement of Piper Boulevard and the sidewalk within the right -of -way, for the section of road
between Euclid Avenue and Lakeland Avenue.
A. MOWING AND EDGING: Mowing and edging for this site shall include the project area as described above. All
turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings.
Should bagging be necessary, the bagged clippings shall be collected and removed at no additional cost. Grass shall .
be cut at a height of three and one half inches (3 ''h "). The frequency of cutting will be weekly or fifty -two (52)
times for St. Augustine grass or twenty-six (26) times for Bahia grass. The number of mowings may be modified at
the discretion of the Association in response to seasonal weather conditions.
Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs,
around all planting beds, utility service boxes, street light bases, sign posts, headwalls, guardrails, timer pedestals,
posts, and trees. Metal blade edging is not permitted along back of curbing. Grass root runners extending into the
mulched areas shall be cut and removed when the edging is performed. Edging will also be required in all turf areas
around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they exist. All debris on
streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used for edging.
All sidewalks, curbing and/or gutters shall be cleaned after each service. All sidewalks shall be blown clean, but no
clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on
right -of -way areas.
B. WEEDING: Weeding of plant beds, sidewalks (asphalt, concrete or pavers), guardrail bases, and curb joints as well
as other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a
weed free and well maintained area.
C. GENERAL SITE PRUNING: General site pruning shall be defined as the pruning of any plant's foliage below
ten -foot (10') foot.
All groundcovers, shrubs, canopy trees and palms up to ten foot (10') level, shall be inspected and pruned on a
weekly or an as needed basis, so to maintain the proper or required heights for visibility, vehicular movement
purposes and desired shape or form as determined by County's representative. Pruning shall also include removal of
water sprouts, suckers and any dead or diseased foliage or branches.
Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred
twenty inches (120 "). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one
foot (1') of clearance from the edge of the pathway. It is recommended that adjacent shrubs and groundcovers be
maintained so that they angle or are rounded away from the pathway.
D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include, but
not limited to; paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick -ups shall be
performed "prior" to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or
disposal site.
E. STREET CLEANING/SWEEPING: Street Cleaning: A four foot (4') wide area measured from the face of the
curb and gutters including turn lanes shall be cleaned with each site service to remove any accumulation of debris or
objectionable growth so to maintain a neat and safe condition.
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5/24/2011 Item 16.A.8.
F. TRAFFIC CONTROL: The Association shall comply with the requirements of Collier County Maintenance of
Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing Department. The
Association and its Contractor shall obtain and review the County MOT policy requirements prior to submitting a
bid.
The Association will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standard Indexes, or other related documents, so to become familiar with the requirements. Strict
adherence to the requirements of the MOT policy will be enforced under this Contract.
To assist in employee visibility; approve bright day glow red/orange colored safety vests shall be worn by employees
when servicing the area.
G. CANOPY TREE AND PALM PRUNING: For this site, canopy trees shall be defined as any large shrub, tree, or
palm with foliage above a ten -foot (10') level.
All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen -foot (1T)
canopy clearance over the roadways and a ten -foot (10') canopy clearance over all pathways.
Since the proposed Royal Palms are self - cleaning, no pruning will be necessary to remove dead fronds or seed stalks.
Some pruning assistance may be required occasionally if a brown or dead frond becomes hung up on the trunk. The
work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms
shal l not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a ladder,
boom truck or lift. All debris from the pruning and fronds that have fallen shall be removed and the site shall be left
on a clean and neat manner.
When any pruning work is being performed with the use of a lift or boom truck, it is required that the adjacent traffic
or turn lane to the work area, be closed using traffic control devices and signage per the current FDOT traffic control
standards and indexes.
H. FERTILIZATION: Granular fertilization of shrubs and groundcovers shall be applied by hand in a twelve -inch
(12 ") wide radius ring around the base of the plants. Granular fertilization of the trees and palms shall be determined
by the caliper (diameter) of the trunk and broadcast by band in a band around the plant's base from a distance of 12"
to the drip line of the palm, whenever possible.
An 8 oz. cup equals one (])pound. Trees and palms shall receive one (1) cup per one -inch (1") caliper. Shrubs and
groundcovers shall receive one (1) cup per three foot (3') of height or spread. Shrubs and groundcovers shall receive
one -half (1/2) cup per eighteen inches (18 ") of height or spread. All fertilizer shall be swept off all sidewalks,
concrete curbing and paving.
The fertilizer shall be applied as set forth in the following schedule.
Turf Areas and Plant beds containing Shrubs, Groundcovers, and Trees.
The (13 -3 -13) fertilizer shall be applied at a rate often (10) pounds per one thousand (1000) sq ft. for all areas. Four
applications of (13 -3 -13) fertilizer will be applied yearly during the months of February, May, July, and October.
Palms: Association shall apply approved by County's representative palm fertilizer during February, May, July, and
October as specified below.
Should yellowing occur on the top of the fronds, manganese sulfate will be required and if on the lower fronds, Sul -
Po-Mag or equivalent will be required to be applied with the palm fertilizer at the rates specified.
1. MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide for a
four inch (4 ") non - compacted or unsettled depth measured from the existing soil grade. The area to receive the
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mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to the placement
of the mulch. Two inches must be applied to replenish this mulch twice a year, November and during May.
J. LANE CLOSURE: Lane closure for maintenance shall be limited. Upon proper placement of the lane closed
signs, pre - warning signs, arrow boards, traffic cones form the existing soil grade.
K. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone shall be
manually turned on at the valve once a week and a thorough inspection conducted to ascertain proper operations of
the system. Quick coupling valves, if existing shall be reviewed weekly and operated quarterly to insure proper
operation. Maintenance responsibilities will include cleaning and adjustment of heads, nozzles, installation or
replacement of risers, repair of minor PVC piping breaks or subsurface piping or restricted sprinkler lines,
replacement of damaged valve boxes/lids and adjustment of controller and rain shut off switches for settings and
operations. Where required, the Association shall maintain on site reclaimed water irrigation signage.
SUBSURFACE IRRIGATION SYSTEMS:
No excavation or mechanical metal edging around plant beds shall be done within the Right -of -way. Mechanical
metal. blade edging is permitted along the back of curbing.
Weekly Service Requirements:
1. A visual inspection of the subsurface irrigation systems shall be performed weekly to determine if the
systems are functioning normally and if cuts, leaks, piping damage, flooded areas exist, and repair as
necessary. This shall also include review and re- setting of the controller and in- ground moisture sensor
adjustments or other rain sensing devices as needed.
2. System Computer /Controller
a. Operate, adjust, and set controller to provide proper operation of the systems.
b. Diagnose and repair electrical and mechanical malfunetions.
c. Monitor and adjust the system zones moisture levels based upon moisture sensor readings.
d. Operate controller on automatic, manual and single trip operation.
e. Monitor controller standby battery backup and replace as required.
3. Automatic Control Assemblies and Quick Coupling Valves
a. Review control valve assembly and by -pass system for proper settings.
b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks;
pressure gauge operation; proper settings and are clean of debris or mulch.
Pump Sites
a. Inspect for proper operations.
b. The Association shall record and provide to the County's representative the well water flow meter
readings for the two well locations on the General Maintenance Report Sheets.
5. Review system water source connections to include water meters, backflow preventers, gate valve points of
connection and main lines for proper operation.
Monthly Service Requirements:
1. Automatic Control Valve Assembly
Manually operate valves, and clean valve assembly filters
2. Backflow Assembly
Review assembly for proper operation and clean filter as needed
Quick Coupling Valves
Review boxes and operate valve
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4. Pump Sites
a. Once a month, the Association will trouble shoot each pump station, checking amperage draw and
document the results for future reference.
b. Manually run the system to ensure proper coverage and that no sprinkler head and nozzle are spraying
onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to ensure proper
coverage.
c. The Association will check all zone wiring and solenoid conditions through the use of an OHM meter
and document the results for future reference.
d. The Association will clean the strainers filters and inspect them for wear at the Pump Station.
5. Manually run the system with open flush caps and review sprinkler head indicators located at the end of
zones.
6. Review pressure gauge readings at control valve assemblies for each zone, as well as gauges located at the
end of zones where present to determine the system and porous piping is functioning properly.
7. Check, analyze and adjust flow control devices as required.
Quarterly Service Requirements:
1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors and controllers for overall
operation and provide adjustments as required to assure proper operation and irrigation application.
CONVENTIONAL POP -UP IRRIGATION SYSTEMS:
Weekly Service Requirements:
1. Each zone shall be manually turned on at the valve to ascertain proper operation of the system.
2. Repair system for any blown -off heads, broken lines or leaks around heads or valves.
3. Check the controller and rain sensing devices for proper operation and settings.
4. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent (100 %) irrigation coverage.
5. Within all work areas the Association shall review the plant material and turf for dry conditions and if
found correct the problem.
Monthly Service Requirements:
1. Manually run the system, clean and adjust sprinkler heads/nozzles and concrete donuts as necessary to
ensure proper coverage and that there are no sprinkler heads /nozzles spraying directly onto the roadway.
a. Each zone shall be manually turned on at the valve to ascertain proper operation of the system.
b. Repair system for any blown -off head, broken lines or leaks around heads or valves.
c. Check the controllers and rain sensors for proper operation and settings.
d. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent (100 %) irrigation coverage.
e. Within all work areas the Association shall review the plant material and turf for dry conditions and if
found correct the problem.
General Service Requirements for Irrigation Systems:
I . Should South Florida Water .Management District or other governing agency establish water restrictions,
the irrigation systems shall be inspected and all other controllers set to the mandated hours of operation set
by the District or Agency. Subsurface systems are exempt from water restrictions.
2. Replace defective heads or nozzles, install or replace defective risers and repair minor breaks or restricted
sprinkler lines.
3. Replace damaged valve boxes/lids if caused by the Maintenance contractorr.
4. Inspect, clean, and replace, if necessary, screen /filters within the sprinkler heads.
5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod level.
All valve boxes in plant beds are to be kept two inches (T') above finished mulch.
6. One hundred percent (100 %) irrigation coverage shall be maintained within all irrigated landscaped areas
while this Contract is in effect.
7. Notification to the County's representative is required when acts of vandalism or accidents have occurred
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to the irrigation system. Photos shall be taken and provided to the County's representative at no added
cost.
Miscellaneous Irrigation Maintenance Responsibilities:
1. Should the temperature be forecast to be below thirty-four (34) degrees, the Association shall be
responsible for turning the irrigation system off in order to protect plants from possible freeze damage.
2. It shall be the Association's responsibility to notify the County's representative of any irrigation problems
or additional irrigation maintenance needs.
3. The irrigation service personnel must trouble shoot time clocks, i.e. power -in 110 volt and 24 -volt fuses, 24
volts output when necessary.
4. The irrigation services personnel must trouble shoot any pump start relay, main fuses and capacitors when
necessary.
L. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and diseases
and must be treated appropriately by a licensed Pest Control Operator approved by the County's representative.
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