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BCC Minutes 09/24/2004 E (Hurricane Jeanne) September 24,2004 SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS TO REVIEW HURRICANE JEANNE PREPAREDNESS PLANS Naples, Florida September 24, 2004 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board( s) of such special districts as have been created according to law and having conducted business herein, met on this date at 1 :30 p.m. in EMERGENCY SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: ACTING CHAIRMAN: Fred Coyle Jim Coletta Tom Henning Frank Halas ALSO PRESENT: Jim Mudd, County Administrator David C. Weigel, County Attorney 1 ~,._...._'~ ..,.,', ___0"'" '". COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ~ EMERGENCY AGENDA September 24, 2004 1 :30 p.m. Donna Fiala, Chairman, District 1 (absent) Fred W. Coyle, Vice-Chair, District 4 Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. COLLIER COUNTY ORDINANCE NO. 2003-53, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. REQUESTS TO ADDRESS THE BOARD ON SUBJECTS WHICH ARE NOT ON THIS AGENDA MUST BE SUBMITTED IN WRITING WITH EXPLANATION TO THE COUNTY MANAGER AT LEAST 13 DAYS PRIOR TO THE DATE OF THE MEETING AND WILL BE HEARD UNDER "PUBLIC PETITIONS". ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO FIVE (5) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. 1 September 24, 2004 IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE A V AILABLE IN THE COUNTY COMMISSIONERS' OFFICE. 1. Pledge of Allegiance 2. Update on Hurricane Jeanne and its affect on Collier County - Dan Summers, Collier County Emergency Management Director Presented 3. Adoption of Proclamation/Resolution of the Board of County Commissioners of Collier County to Declare a State of Emergency for All Territory Within the Legal Boundaries of Collier County including All Incorporated and Unincorporated Areas. Resolution 2004-296 Adopted 4/0 (Commissioner Fiala absent) 4. Adoption of Resolution for Emergency Action to be taken in preparation for Hurricane Jeanne: to set funds for use during Hurricane Jeanne of$10,000 Resolution 2004-297 Adopted 4/0 (Commissioner Fiala absent) 5. Comments Meeting to reconvene at 12:00 p.m. on Saturday, September 25, 2004 for updating from the Emergency Management Department - Approved 4/0 (Commissioner Fiala absent) 6. Adjourn 2 September 24, 2004 September 24,2004 MR. MUDD: Ladies and gentlemen, would you please take your seats. Commissioner Coyle, Chair, you have a hot mike. ACTING CHAIRMAN COYLE: Okay. The emergency meeting of the Board of County Commissioners is now in session. Would you all please stand and say the pledge of allegiance with me. (Pledge of Allegiance was recited in unison.) ACTING CHAIRMAN COYLE: Okay, County Manager. MR. MUDD: Chairman Coyle, what we're going to do today, Commissioners, is basically give you an update on the forecast for Hurricane Jeanne, talk about some areas of concern that Mr. Summers is going to give you and what actions we contemplate. Once that's done, we're going to ask the board to declare an emergency for Collier County, not so much the fact that we all need to go someplace, because Collier County's going to be one of the least affected counties in the State of Florida, based on the predictions of the storm, or the path where it's supposed to go, but because we will end up probably being a place where people evac. to and for our shelters and whatnot. And this is more to set us up for funding to help us defray some of those costs than it is for anything else. And without further ado, sir, I'd like to turn this meeting over to Mr. Summers, our Emergency Management Bureau Director. Item #2 UPDATE ON HURRICANE JEANNE AND ITS AFFECT ON ACTING CHAIRMAN COYLE: Mr. Summers? MR. SUMMERS: Commissioners, good afternoon. Dan Summers, Director of the Bureau of Emergency Services for Collier 2 September 24,2004 County and your emergency management director of record. I wanted to let you know that I did touch base this morning with Chairman Fiala. She had some very essential travel plans this morning. I did discuss those with her. And it looks like based on the scope of the storm, we're certainly very comfortable with the travel plans that she needed to continue with today and spoke with her accordingly. She will try to dial into the EOC between her flight situations and check in with us. But I did communicate with her, per your instructions, last night. I'd like to jump right to the weather situation as we know it right now. This is what we're seeing in the visible satellite imagery from Hurricane Jeanne. Again, the Hurricane Center's hope and their forecast models hope that maybe within 35 to 75 miles of the Florida east coast that we see Hurricane Jeanne make a turn to the north. However, as there has always been in our 2004 hurricane history, that there is always some degree of uncertainty with that forecast track. Weare still seeing a Category 1 hurricane. We do expect to see a Category 2 hurricane event. I'm sort of thankful that we're not seeing the degradation in forward speed that was discussed yesterday. We're still holding between eight and 12 miles per hour forward motion. We really want that forward motion speed to be consistent. That helps us in our planning, and helps avoid the extended EOC operations and the extended evacuation periods that we have had with our previous storms. This is the picture as we see it today. Let's run the hurricane evacuation modeling, our HURREV AC software. And if you'll kind of -- I'm going to bump the storm up here, I have to do that manually. And the storm here is at scale to the size of Florida, again, with the blue outer ring being the 39 mile per hour winds, the yellow band being 58 miles per hour, and anything inside the red band denoting hurricane force winds at 74 miles per hour. It is anticipated that the first effects of this storm right now, based on the current track, will hit Palm Beach County around 3:00 p.m. 3 September 24, 2004 Saturday. I'll talk to you a little bit about Collier County's clearance times in just a minute. At 8:00 p.m. Saturday evening should put us, again if the track holds true, will put us in the fringe effects of Hurricane Jeanne. And if you'll notice the dotted lines there, they are predicting the storm to be that close to coastal Florida before the turn to the north. And you will see as I sort of rock the model back and forth here a little bit, you'll see the sudden change in direction. Now, that again only gives us about 30 to maybe 60 miles of which to play with in terms of our error of margin, our safety zone, so to speak. The blue -- again, if you look at Collier County, by 9:00 Saturday evening, we should start seeing some of those effects, based on the current track. Moving it up a few more hours puts again our northern sections of Collier County of concern. And this is starting to look somewhat reminiscent of Frances -- I hope I have the storm name correct, there's been so many -- but starting to be reminiscent of Frances a little bit. And the bulk of our incident action plans again will address the mobile home community, mobile homes within the Immokalee community. I need not do the hypotheticals for you, but you can imagine with those circles -- if we are to drop that storm down the peninsula a little bit, if it were to redirect and come across Highlands, Glade County, again, that's just going to bring us a little closer. So as we activate -- my recommendation will be to activate the Emergency Operations Center tomorrow morning, and I'll go into that in great detail, but we've got a period here, a situation where we need to watch this storm very closely. Yes, sir. ACTING CHAIRMAN COYLE: Could we go back to that chart, Mr. Summers? MR. SUMMERS: Yes. 4 September 24,2004 ACTING CHAIRMAN COYLE: I think it's important that we -- we inform people that those rings forecasting wind velocities are valid at its current location over water. MR. SUMMERS: Correct. ACTING CHAIRMAN COYLE: Once it hits land, those rings will actually move closer to the center of the hurricane and not reach out as far. So I think in order to provide an accurate indication of what we can expect if it stays on this particular course, the blue line will not extend as far outward from the center of that hurricane, once it hits land, as it does while it's on water. MR. SUMMERS: A little clarification there. And you bring up a very, very good point. The bands may extend the distance, but the intensity does drop, and prin1arily because of the friction over land. And the hurricane -- the HURREV AC software has some known conservant -- conservancy built into the modeling for wind speed. And however, as I continue to -- you see that we're only one county away from the storm force winds as well. So there is a little bit of overestimation in the model as it approaches land, I will grant you that. However, this does put us in a scenario where again the wind bands, the thunderston11s, the rain -- fortunately this is not a storm surge event by any stretch of the imagination right now for Collier County. But there is a very legitimate point that there is some degradation in the intensity. And HURREV AC just -- and the Hurricane Center, for that matter, just does not have a good formula for addressing that. So it's a little bit on the high side. MR. MUDD: Can you move up a little bit? MR. SUMMERS: Yes, sir. MR. MUDD: Okay. Okay. Now how about going to where it's going to make landfall. MR. SUMMERS: Okay. MR. MUDD: So when it starts to make landfall, that's when it 5 September 24, 2004 starts to decrease anyway for Collier County. Move it forward a little bit. You can see the bands coming out of Collier County at that time. And then at that time, Commissioner, I would say that your comment, then it really does diminish more because of the model once it hits landfall. ACTING CHAIRMAN COYLE: I won't debate the point. But the fact is that even the outer bands begin to diminish when the outer bands hit land because of friction, and there's no way to deny that. So we won't debate that issue any further, but nevertheless -- MR. MUDD: The other good news, Commissioner, is we're on the left hand side of this storm, and you always know that the right-hand side of the storm is the one that is more prone for tornados and other issues and is normally the worst impacted. So Collier County is in, as I said before when we started, probably in the best position of almost all the counties in the State of Florida on this storm. MR. SUMMERS: Good point. This is what the National Hurricane Center presently has on its website for the storm's ultimate track. And we'd like to see a little bit more of Collier County in the green there in terms of the landfall cone. But again, that's just sOl11ething that we'll have to monitor over time and hope that the forecast and the track remains consistent and remains solid over the next 24 hours. These areas in pink here already indicate the hurricane watch is in effect for the east coast. We expect that the east coast will go to a hurricane warning possibly as early as 6:00 tonight or as late as 11 :00 p.m. tonight. But the east coast, needless to say, has a lot of activity going on today for its preparation measures. I'll bring you back to the action plan for today and tomorrow. Our areas of concern again will be addressing mobile home communities in northern Collier County. The other reason that the EOC needs to remain active tomorrow 6 September 24,2004 is to address any persons with special needs, particularly if they're electrically dependent. However, we don't anticipate this being a big power outage event. We should be able to sustain this okay. But we know that all of our power systems in the State of Florida have been through a lot the last couple of months, last month or so, and we want to make sure that we're ready to address that. I want to stress to you that we're not doing any -- not making any evacuation recommendations whatsoever for persons with special needs today. Tomorrow we'll have to have some latitude in terms of addressing those persons on a case-by-case basis tomorrow. And again, the bulk of that concern will be those individuals that are electrically dependent in the northern part of Collier County. And that's where we'll start first. We want to minimize the stress that evacuating puts on the elderly, and we want to minimize the cost involved with providing those shelter resources, so we want to take it on a case-by-case basis. And again, those are decisions, hourly decisions that the EOC will have to make tomorrow. We want to maintain an operational posture just in case we see a change in the storm's intensity and the storm's track. It is my recommendation to you that we go ahead and declare a state of emergency event today, that -- I do not have any recommendations for any prohibitions or curfews, because power -- if we do have some outages, it is likely to be isolated and of short duration. Certainly no curfews are necessary. I'd like to discuss with you updating you tomorrow, again probably late afternoon, again depending on weather and the storm's track. We would like to ask that you give consideration to the EOC having some emergency measures funding again, only unless absolutely necessary to rent supplies and equipment and respond. We think this will be a short duration event, so we have substantially lowered our request for any additional support that we may need. And 7 -.-..... ... ... September 24, 2004 as you well know, we're working with FEMA on all three scenarios to date to -- all three events to date for the appropriate reimbursement. It's my recommendation that the EOC activate tomorrow morning at 7:00 a.m. with a full staff. If we see a change in the storm's forward motion, as I normally do, I will release some agencies from the EOC to avoid any unnecessary personnel cost, but reserve the right to call them back in later in the day. Our Collier Hurricane Information Center, our telephone bank, we'd like to activate that on or about 8:00 tomorrow morning so that we can answer the inquiries of the public. And again, our other concerns will be to monitor the mobile home evacuation concerns, as well as address persons with special needs. That's the action plan as we have recommended, and don't see anything much different than what we did during the Frances scenario, but we want to make sure that we have everything in place, just in case. Questions or comments? ACTING CHAIRMAN COYLE: Commissioners? (N 0 response.) ACTING CHAIRMAN COYLE: No questions. Item #3 RESOLUTION 2004-296: PROCLAMATION/RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY TO DECLARE A STATE OF EMERGENCY FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF COLLIER COUNTY INCLUDING ALL INCORPORATED AND COMMISSIONER COLETTA: I make a motion that we 8 _"~.·"F··"" ,.-<- -- -~."~-_.._."_... September 24,2004 declare an emergency. COMMISSIONER HALAS: I'll second that. ACTING CHAIRMAN COYLE: Okay. There's a motion by Commissioner Coletta, second by Commissioner Halas to declare an emergency. MR. MUDD: David, do you need to read it for the record? MR. WEIGEL: I would like to, yes. MR. MUDD: Okay. MR. WEIGEL: Thank you. The board will be adopting a resolution which is a proclamation, and it's called a proclamation of the Board of County Commissioners of Collier County to declare a state of emergency for all territory within the legal boundaries of Collier County, including all incorporated and unincorporated areas. And it reads as follows: WHEREAS, Hurricane Jeanne has the potential for causing extensive damage to public utilities, public buildings, public communications systems, public streets and roads, public drainage systems, commercial and residential buildings and areas; and, WHEREAS, Collier County emergency management officials are recommending that a state of local emergency be declared due to the current and predicted path of Hurricane Jeanne; and, WHEREAS, Chapter 252.38, Sub-paragraph 3(A)(5), Florida Statutes, and Collier County Ordinance Numbers 84-37, 2001-45 and 2002-50, codified as Sections 38-56 through 38-70 in the Collier County Code of Laws and Ordinances provide for a political subdivision such as Collier County to declare a state of local emergency and to waive the procedures and formalities otherwise required of political subdivisions by law pertaining to: Number one, performance of public work and taking whatever prudent action is necessary to ensure the health, safety and welfare of the community. Two, entering into contracts. Three, incurring obligations. Four, employment of permanent and temporary workers. Five, rental of 9 September 24, 2004 equipment. Six, utilization of volunteer workers. Seven, acquisition and distribution with or without compensation of supplies, materials and facilities. Eight, appropriation and expenditure of public funds. NOW, THEREFORE, it is resolved by the Board of County Commissioners of Collier County, Florida in special session this 24th day of September, 2004, that Hurricane Jeanne poses a serious threat to the lives and property of residents of Collier County, and that a state of local emergency be declared effective immediately for all territory in the incorporated and unincorporated areas of Collier County. BE IT FURTHER RESOLVED that the Board of County Commissioners hereby exercises its authority pursuant to Collier County Ordinance Nun1bers 84-37, 2001-45 and 2002-50, and waives the procedures and formalities required by law of a political subdivision as provided in Chapter 252.38, Sub-paragraph 3(A)(5), Florida Statutes, including authorization for purchasing director to waive existing purchasing card limitations during the declared emergency. BE IT FURTHER RESOLVED that the Board of County Commissioners hereby declares that during an emergency, it shall be unlawful and an offense against the county for any person operating services sold during the emergency within the county to charge more than the normal average retail price for any merchandise, goods or services sold during the emergency. The average retail price is used herein -- as used herein is defined to be that price at which similar merchandise, goods or services were being sold during the 30 days immediately preceding the emergency, or at a markup which is a larger percentage over wholesale costs than was being added to wholesale cost prior to the emergency. This last additional part may not be relevant, at least in whole, but the waiver and reimposition of the state gas taxes shall not factor as to gasoline petroleum products sales prices. 10 --.'-'--' September 24, 2004 THIS PROCLAMATION AND RESOLUTION adopted after motion, second and majority vote favoring same. That is the motion that you have before you, I believe, to adopt this resolution proclamation. ACTING CHAIRMAN COYLE: Is there any discussion by Commissioners? (No response.) ACTING CHAIRMAN COYLE: Hearing none, I'll call the question. All in favor, please signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. COMMISSIONER HENNING: Aye. ACTING CHAIRMAN COYLE: Aye. All those opposed, like sign. (No response.) ACTING CHAIRMAN COYLE: Motion carries unanimously. Item #4 COMMENTS - MEETING TO RECONVENE AT 12:00 P.M. ON SATURDAY, SEPTEMBER 25, 2004 FOR UPDATING FROM THE MR. MUDD: Commissioner, I think the only piece that we need to talk about now that was on Dan's agenda is if the board wants to meet tomorrow . My recommendation is if this storm keeps on the track that you just saw earlier, then I would tell you the need for a meeting tomorrow is slin1 to none, we really don't need it. But I will all -- if something changes this evening into tomorrow morning where this track, this cone of influence pushes farther down to the south than everybody is predicting, then we probably will want to have a meeting probably around noon tomorrow, because if we're having the meeting, 11 September 24, 2004 then we're talking about some kind of an evacuation because the storm is taking a different direction than what's been predicted by the National Weather Service. And at that particular juncture, that gives us enough time with enough day light to get that information out and to get people informed. Because then it will start talking to us in the dark part of Saturday evening and through the wee hours of Sunday and finally be gone sometime around noon, 1 :00 on Sunday. ACTING CHAIRMAN COYLE: It's always best to be prudent and at least plan for the worst, so I would suggest that we schedule a meeting for tomorrow at a time certain, and then if it appears that the information available at that point in time indicates a meeting would not be appropriate, then you can notify us and we can cancel it. But at least we will have it. MR. MUDD: Yes, sir, and we've done this before whereby the board didn't meet but Dan just gave an update on the weather and we carried it on our TV channel so everybody could know, so -- and it worked out pretty well. ACTING CHAIRMAN COYLE: Okay. Is there a notion to schedule such a meeting for tomorrow? COMMISSIONER HALAS: I move that we schedule a meeting for 12:00 noon. ACTING CHAIRMAN COYLE: Does that give you enough time -- MR. SUMMERS: Yes, sir, it's after the 11 :00 advisory, yes, sir. COMMISSIONER HALAS: Twelve noon? ACTING CHAIRMAN COYLE: Okay. Twelve noon, there's a motion for 12:00 noon. Is there a second? COMMISSIONER HENNING: Is that okay with Commissioner Coletta? COMMISSIONER COLETTA: Thank you for asking. That would be fine. ACTING CHAIRMAN COYLE: There's a motion by 12 September 24,2004 Commissioner Halas, a second by Commissioner Coletta. And is there any discussion? (No response.) ACTING CHAIRMAN COYLE: All in favor, signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. COMMISSIONER HENNING: Aye. ACTING CHAIRMAN COYLE: Aye. Any opposed by like sign? (No response.) ACTING CHAIRMAN COYLE: Motion carries unanimously. Item #5 RESOLUTION 2004-297: A RESOLUTION FOR EMERGENCY ACTION TO BE TAKEN IN PREPARATION FOR HURRICANE JEANNE: TO SET FUNDS FOR USE DURING HURRICANE MR. MUDD: Commissioner, one other thing, I need a motion for that $10,000 for Dan in order to bring that into his account for his expenses -- COMMISSIONER HENNING: So moved. COMMISSIONER HALAS: Second. ACTING CHAIRMAN COYLE: Motion by Commissioner Henning, second by Commissioner Halas. Any discussion? (No response.) ACTING CHAIRMAN COYLE: Hearing none, I'll call the question. All in favor, signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. 13 "."~"-_."--_.,,_..,,"., - .,,~_.-- September 24, 2004 COMMISSIONER HENNING: Aye. ACTING CHAIRMAN COYLE: Aye. Those opposed by like sign? (No response.) ACTING CHAIRMAN COYLE: Motion carries unanimously. MR. MUDD: I believe we're complete, sir, that's all we need for this meeting unless you have further questions. ACTING CHAIRMAN COYLE: Commissioners? I would like to make one observation. We're not trying to alarm the people of Collier County . We do not anticipate a severe storm event for Collier County, based upon the current projections. We're being prudent in taking necessary precautionary measures to be ready in case something changes about this storm. Is that a fair asseSSlnent of our position? MR. MUDD: Yes, sir. ACTING CHAIRMAN COYLE: Good. And in that case, this meeting is adjourned. Thank you very much. 14 .---- September 24, 2004 ***** There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 1 :52 p.m. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD(S) OF SPECIAL DISTRICTS UNDER ITS CONTROL. '1uJ-w. ~ FRED COYLE, Acting Chairman ATTEST: DWIGHT E. BROCK, CLERK c .t~,";'*,,~~~',~.:, :,;, These mllíur~s. .~pp.F9_vedby the Board o~ presented '/ . :, " or as corrected '/0_ -;;-(P -OV- _, as TRANSCRIPT PREPARED ON BEHALF OF GREGORY COURT REPORTING SERVICE, INC. BY CHERIE' NOTTINGHAM. 15 -.-.. ·~4·.·;·~·.·,.,_"__"" ._, _...._._._ _' ".__...,.~..,~.."_.~_~,^_~__",~._,,____,._.,^