Agenda 05/10/2011 Item #16F1
5/10/2011 Item 16.F.1.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding between
Collier County and Hodges University in support of Emergency
Management activities related to natural and man made hazards emergency
response.
OBJECTIVE: To obtain approval of a Memorandum of Understanding between
Collier County and Hodges University in support of Emergency Management
activities related to natural and manmade hazards emergency response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of
emergency services within Collier County. Collier County also coordinates the
administration of relief activities of both public and private relief/disaster
organizations that agree to volunteer their services under direction or guidance of
Collier County authorities. Collier County may also utilize personnel and facilities
of relief/disaster assistance of organizations, Churches, Temples, Synagogues
for the distribution of food, water, supplies, and/or other items for temporary relief
activities.
The purpose of the Memorandum of Understanding is to set forth, define, and
establish mutual agreements, understandings, guidelines. and obligations
between Collier County and Hodges University to coordinate relief efforts at the
time of a disaster.
GROWTH MANAGEMENT: There is no growth management impact associated
with this executive summary.
LEGAL CONSIDERATIONS:
the County Attorney's Office
majority vote.-JBW.
This item has been reviewed and approved by
and is legally sufficient. This item requires a
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive
Summary.
RECOMMENDATIONS: That the Board of County Commissioners approves the
MOU between Collier County, through its Emergency Management Department,
and Hodges University which has volunteered to partner with Emergency
Management during both Presidentially declared and undeclared disasters.
Prepared by: Judy Scribner, Human Services Program Manager, Emergency
Management Department
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5/10/2011 Item 16.F.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1.
Item Summary: Recommendation to approve a Memorandum of Understanding between
Collier County and Hodges University
Meeting Date: 5/10/2011
Prepared By
Name: BoniChristine
Title: Administrative Assistant. Senior,
4/26/201] 3:] 0:43 PM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
4/26/20] 13:]0:45 PM
Approved By
Name: WhiteJennifer
Tit]e: Assistant County Attorney.County Attorney
Date: 4/27/201] 10:]2:00 AM
Name: SummersDan
Title: Director - Bureau of Emergency Services.
Date: 5/2/201] 12:07:05 PM
Name: SummersDan
Title: Director - Bureau of Emergency Services.
Date: 5/2/201] 12:08:28 PM
Name: PryorCheryl
Title: Management/Budget Analyst. Senior.Office of Management & Budget
Date: 5/2/20 I I 2:56:] 2 PM
Name: KlatzkowJeff
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5/10/2011 Item 16.F.1.
Title: County Attorney,
Date: 5/2/2011 4:08:54 PM
Name: lsacksonMark
Title: Director-Corp Financial and Mgmt Svs.CMO
Date: 5/2/201] 5:54:54 PM
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5/10/2011 Item 16.F.1.
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Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Hodges University
I: Puroose: The purpose of this Memorandwn of Understanding (MOll) is to set forth, define
and establish mutual agreements, understandings. and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
Hodges University.
ll: Statement of Basic Resoonsibilities:
A. Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. 1ms includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its. Emergency Management Department, also coordina1es the
aclm;n;stra1ion of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
churches, temples and synagogues in the distribution of food, relief supplies,
medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities
whenever Collier County authorities deem it necessary and the Organization
signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to
supplement assistance and recovery to victims of both Presidentially declared or
undeclared disasters and the need to work in harmony with local governments and
private relief agencies, Hodges University wishes to assist in rendering the most
efficient service with a minimum of duplication to the citizens and guests of
Collier County.
ill: Coordination of Effort: Cooperation and coordination between Collier county
Government, through its Emergency Management Department and Hodges University at a time
of major disaster and during the post-disaster recovery period should be maintained at efficient
levels and is part of the purpose of this Agreement Hodges University worlcs on a voluntary
basis as a member of the Collier Emergency Response Volunteer (CERV) Working Group, and
will make a continuing effort to acquaint its members of this Agreement to assist Collier County
government in carrying out mutual responsibilities for disaster relief.
IV: ResDonsibilities:
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5/10/2011 Item 16.F.1.
A. Collier County Emergency Management Department agrees to the following:
1. Notify Director of Campus Safety ofthepotentiaI need to assist
in activities following a disaster, and
2. Participate in and develop training in disaster response for the members of
HodgesUmversity~and
3. Assist in the development plans for Hodges Umversity~ and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
S. Utilize, when and as appropriate, the services of Hodges Umversity
for disaster relief and recovery projects; and
6. Whenever members of Hodges Umversity are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or
equipment utilized pursuant to this Agreement and shall pay any expenses in
the repair thereof; and
8. Collier County agrees to be responsible, to the extent provided under Florida
Statues 768.28, for its negligent acts, however, this responsibility shall not
serve as a waiver of Collier County's Sovereign Immunity limits.
B. Hodges Umversity agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of the Collier
Emergency Response Volunteer (CERV) Working Group; and
4. Participate in exercises developed by the Emergency Management
Department; and
5. Provide the Emergency Management Department with an update of facility
and manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
I. No modifications or changes will be made to the facility/property by
the Collier County Representative without the express written
approval of the owner/operator.
2. Prior to occupancy, representatives of both parties will inspect the
facility/property and will note any discrepancies on the inspection form,
and/or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility/property to note any discrepancies on the release form. Normal
wear and tear is considered to the responsibility of the
organization/owner/operator.
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5/10/2011 Item 16.F.1.
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4. The facility/property will be returned to the organization/owner/operator in
the same condition as it was when occupied/acquired.
5. Other provisions as follow: None
V. Effective Date. Automatic Renewal. and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and Hodges University will cooperate to aid victims at the time of
disaster. In witness thereof, the parties have executed this agreement on the date indicated.
The provisions of the Agreement will be effective from the date approved by the Board of
County Commissioners for a period of three (3) years. At the end of the three year (3)
period, this Agreement will automatically renew for an additional term of one year unless
terminated as provided in Paragraph VI of this Agreement. At the end of the one (I) year
renewal period, this Agreement will renew for an additional term of one (I) year unless
terminated as provided in Paragraph VI. of this Agreement This Agreement may only be
automatically renewed two times. Both parties have the authority to amend provisions of this
Memorandum of Understanding upon mutual consent and by written instrument executed by
the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
AS TO COUNTY:
Attest:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
By:
Deputy Clerk
By:
Fr<"d uJ. CDY (e.
5/'c/U
, Chairman
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Print Name: ~ht1 W. Wh,f-<-.-
Organization Name: Hodges University
BY:~~~)-
Print Name: '1.::lt..rW1 f. ~C"'~~
Title:JMCI O~
WITNESSES:
STATE OF FLORIDA
COUNTY OF COLLIER
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5/10/2011 Item 16.F.1.
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NOTARY PUBLIC
Name: Don A-nnf:lr1r,'oISL
(Type or Print)
My Commission Expires: llL.ua. ~s:-; 'dbl ~
(SEAL)
Approved as to form and legal sufficiency:
Jennifer B. ~~\2) 'v4-
Assistant County Attorney
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