Agenda 05/10/2011 Item #16D2
5/10/2011 Item 16.0.2,
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign Transportation
Agreement with the District School Board of Collier County for transporting
County summer camp program participants at an estimated cost of $52,000
Obiective: To obtain cost-effective and reliable transportation services for summer camp
program participants,
Considerations: For the past twenty two years, Collier County has entered into a
Transportation Agreement with the District School Board of Collier County for the
transportation of participants of recreation programs, particularly summer camp, Campers are
typically taken from their base camp locations to educational and recreational attractions
throughout the area. Most campers go on one field trip each week. Seven hundred and twenty six
(726) children were registered last year in the full summer camp program, and fifteen hundred
and sixty two (1562) were enrolled as weekly registrants. Once executed, the Agreement will be
effective from June 10 until August 19,2011,
The School Board is the only provider that can meet the transportation needs of the Parks and
Recreation Department summer camp program in a safe, reliable, and cost-effective manner.
The Department will use the services of School Board transportation under the provisions of
Option A of the Agreement, wherein the School Board will provide buses and drivers at a rate of
$24.00 per hour plus $2.30 per mile. This rate is calculated from the time the bus leavcs the
transportation barn to the time of its retum.
Payment will be made in compliance with Chaptcr 218, Florida Statutes, the local govemment
Prompt Payment Act.
Fiscal Impact: Funds are budgeted in associatIOn with each camp location within FY 11
MSTD General Fund (111) Naples and Immokalee Parks. Total expense associated with this
action is estimated at $52,000. Revenue in the form of summer camp program participant fees is
budgeted to recover the expense.
Growth Manaaement Impact: No Growth Management Impact is associated with this action.
Leaal Consideration: The Agreement has been reviewed by the County Attorncy's Office,
requires majority vote, and is legally sufficicnt for Board action. .- CMG
Recommendation: That the Board of County Commissioners approves and authorizcs the
Chairman to sign the Transportation Agreement with the District School Board of Collier County
for the transportation of County summer camp program participants.
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Prepared bv: Shari Ferguson, Regional Manager, Parks and Recreation Department
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5/10/2011 Item 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0.2.
Item Summary: Recommendation to approve an agreement with the District School
Board of Collier County for transporting school-age recreation program participants at an
estimated cost of $52,000.
Meeting Date: 5/10/2011
Prepared By
Name: NelsonTona
Tit]e: Administrative Assistant. Senior.Parks & Recreation
4/8/201] 10:50:06 AM
Submitted by
Title: Administrative Assistant, Senior, Parks & Recreation
Name: NelsonTona
4/8/20] 1 10:50:08 AM
Approved By
Name: AlonsoHaiJey
Title: Administrative Assistant.Domestic Anima] Services
Date: 4/12/201] 1:45:15 PM
Name: WardKelsey
Title: Manager - Contracts Administration.Purchasing & Ge
Date: 4/2]/20] 1 12:10:43 PM
Name: Carnell Steve
Tit]e: Director - Purchasing/General Services, Purchasing
Date: 4/25/20112:25:12 PM
Name: WilliamsBarry
Title: Director - Parks & Recreation.Parks & Recreation
Date: 5/1/20112:55:33 PM
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Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 5/2/2011 9:] 6:56 AM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 5/2/20 II 12:36:32 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/2/2011 4:09:03 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 5/2/20 II 4:30:45 PM
Name: SIRE Administrator
Date: 5/3/2011 3 :36:46 PM
Name: OchsLeo
Title: County Manager
Date: 5/3/20 II 4: 12: 19 PM
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5/10/2011 Item 16.0.2.
5/10/2011 Item 16.0.2.
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STUDENT SUMMER TRANSPORTATION AGREEMENT
THIS AGREEMENT made for the 2011 Summer School Recess. by and between the District School Board of
Cfllier f'lUnty, Florida ("the School Board") and Buard of County Commissioners, Collier Coun!)', Florida
("the County").
WHEREAS, Chapter 1006 of the Florida Statutes autilDrizes local School Boards to enter into Agreements
with nonprofit corporations and nonprofit civic associptions and groups for the transportation of school agc children
for activities sponsored by tilese Organizations, and
WHEREAS. the County is a nonprofit corporation, nonprofit civic association, or governing body of a
municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and
WHEREAS, the School Board has the right to restrict dates, times and locations.
WHEREAS, the School Board desires to assist the County in providing transportation to. school age
children for activities sponsored by th~ County on the terms and conditions set torth herein, and
WHEREAS, this Agreement contemplates two (2) lIse options with concomitant reimbursement from the
County to the School Hoard.
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ("ESE") attendants to the County in accordance with the tenns of this Agreement For the
purposes of this Agreement, an "operated mile" is defined as every mile driven for eaeh bus operated in support of
the County's program, whether with passengers or not, and to include necessary trips to and from a School BO:Jrd
Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as
billed by the County. The parties further agree as f"llows:
1. Option A - Bus and Driver
a. County shall reimburse the School Board for each vehicle with driver at the rate of $24.00
per hour and $2-30 per operated mile for each bus.
b, County will be billed a minimum of two hours plu;,> mileage for each v~hicle and driver.
2. Option 8 - 8us. Driver and ESE AtJ"Dclan!
a. County shall reimburse the School B02rd at the rate above plus an additional $21.60 per
hour for an aUendant.
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3. .
111e rates described in paragraph la above are based on conditions current as of March 30, 2011.
In the event that these conditions change, for example, increased fnel or labor costs, the School
Board shall have the right to pass those increased costs on to the County in the form of an increase
in the rates shown in paragraph la above.
The County agrees tbat in the- event of a c.ancellatiotl, the School Board will be given at least 24
hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
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5/10/2011 Item 16.0.2, -
5. Payment for services rendered or due shall be billed by the School Board by the 10'11 of each month
and paid by the County by the 30" of each month. Payment shall be made in compliance with Ch.
218, Fla.stat.. the Local Government Prompt Payment Act.
6. By entering into this Agreement, you agrce to indemnify and hold harmlcss thc School Board from
liability resulting from any injury or accident during the process of transpmtation and its officers,
board members, agents and employees from and against any and aH fines, suits, claims, demands,
penalties, liabilities, eosls or expenses, losses, settlements, judgments and awards and actions of
whatever kind or nature, attorney's fecs and costs are excluded (and costs and fees on appeal), and
damages (including, but not limited to, aCLUal and consequcntial damages) arising from any
negligent, willfl<1 or wrongful misconduct, knowing misrepresentation or breach of the Agreement
by such party, its officers, board members, agents or employees, The foregoing aside, this
paragraph shall not be construed in any way to aller the State's waiver of sovereign immunity or
extend the parties liability beyond the limits established in Section 768.28 Florida Statutes.
7. The County agrees that at all times material to this Agreement, it shall provide liability insurance
coverage in the minimum amounts of S i ,000,000 on any claim or judgments and $2,000,000 on all
claims and judgments arising from the same incident occurrence. The Coumy shall present proof
ofinsur1inc~ covt:rage befort: approval of this Agreement by the Board,
The County agrees that there shall be no fee charged to passengers on the bus.
The use of vehicles by the County shall at all times be subject to the Jaws of the State of Florida,
the provisions of the Florida Admmislrati"e Code, and rules adopted by the School Board.
The Agreement shall commence on the day and year signed by the agencies, not before June 10,
2011, and remains in effect through August 19. 2011.
County shall provide proof of its Ilon-profil status prior to execution of this Agreement.
This Agreement represents lhe entire Agreement between the parties and may not be amended
except by written instrument signed by all parties hereto.
All the tcnns and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives. successors and assigns,
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5/10/2011 Item 16.0.2. -
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year signed by the agencies.
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The District School Board of Collier County, Florida
Date
Je;:ff Stauring, Director of Transportation
.f~r: ~Date i/7'~61(
Dr. Russell Clukey, Executive Director of Support Services
i~~AL__Datel1~J 7-0 II
on Fishbane, District General Counsel
Signed in the Presence of:
Board of County Commissioners, Collier County,
:Florida
Attested To By (
)
By:
Title:
Date
ATTEST:
DWIGHT E. BROOK, 0Ierk
By:
By:
Title:
Date
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roved as to form & legal sufficiency
Colleen Greene,
Assistant County Attorney
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