Agenda 04/26/2011 Item #16J1
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4/26/2011 Item 16.J.1.
Executive Summary
Recommendation that the Board authorize the Chairman to sign Amendment Two with clarifying
language to the Interlocal Agreement between the Board of County Commissioners and the Clerk
of the Circuit Court for Collier County, Florida.
OBJECTIVE:
Amendment Two includes clarifying language to define the approved funding was a proration of
eight months of the twelve months for the period from February 1, 2011 through September 30,
2011.
CONSIDERATIONS: On January 25, 2011, the Board approved Amendment One to the Interlocal
Agreement for services. The executive summary clearly laid out the amount of $263,300 as the
proration of eight months from the total $394,950 twelve month cost for Internal Audit. The
amendment document however included only the amount without reference to the period of
service or proration.
FISCAL IMPACT: There is no fiscal impact as this executive summary isto add clarifying language
regarding the time period covered in Amendment One.
LEGAL CONSIDERATIONS: This proposed amendment is intended to clarify and supercede
Amendment No.1, contains no substantively difference with Amendment No.1 (which the Board
previously approved), is legally sufficent for Board action, and requires majority support for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board authorize the Chairman to sign Amendment Two with
clarifying language to the Interlocal Agreement betwe.en the Board of County Commissioners and
the Clerk of the Circuit Court for Collier County, Florida.
PREPARED BY: Crystal K. Kinzel, Director of Finance and Accounting, Clerk of the Circuit Court
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4/26/2011 Item 16.J.1.
CONTRACT AMENDMENT #2
AMENDMENT #2 TO INTERlOCAl AGREEMENT BETWEEN THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA AND THE CLERK OF THE CIRCUIT COURT FOR
COLLIER COUNTY, FLORIDA
This amendment, dated April 12, 2011 to the Interlocal Agreement dated July 27, 2010, as
amended January 25, 2011, shall be by and between the Board of County Commissioners of Collier
County, Florida (BOARD) and the Clerk of the Circuit Court for Collier County, Florida (CLERK).
Addition to Exhibit A: Scope of Services:
The Clerk, serving as Auditor to the Board, shall perform auditing services as authorized by law.
These services will include audits of cash, accounting controls, financial transactions and other
reviews of financial information.
Addition to Exhibit B: Proposed Cost for Services:
This amendment is for the period February 1, 2011 through September 30, 2011. This amount is
eight months proration of the annual cost of $394,950.
Audit Services: Personal Services
Operating Expenses
Capital Outlay
$253,800
6,500
3.000
$263,300
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the BOARD and the CLERK have each, respectively, hereunder set their
hands and seals on the date indicated below:
Accepted: April 12, 2011
CLERK:
COUNTY:
By:
Dwight E. Brock, Clerk of the Circuit Court
By:
Fred Coyle, Chairman
A lTEST:
DWIGHT E. BROCK, CLERK
Approved as to form and legal sufficiency:
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, Deputy Clerk
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Scott R. Teach
Deputy County Attorney
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4/26/2011 Item 16.J.1.
4/26/2011 Item 16.J.1.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.J.1.
Item Summary: Recommendation that the Board authorize the Chairman to sign
Amendment Two with clarifying language to the Interlocal Agreement between the Board of
County Commissioners and the Clerk of the Circuit Court for Collier County, Florida.
Meeting Date: 4/12/2011
Prepared By
Name: JohnssenDerek
Title: VALUE MISSING
4/4/2011 1 :20:20 PM
Submitted by
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Title: VALUE MISSING
Name: JohnssenDerek
4/4/20] 1 1:20:22 PM
Approved By
Name: KinzelCrystaI
Date: 4/5/2011 10:36:28 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/5/2011 11:49:33 AM
Name: GreenwaldRandy
Title: ManagementlBudget Analyst,Office of Management & B
Date: 4/5/2011 1:27:05 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/5/2011 1:57:50 PM
. Name: OchsLeo
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4/26/2011 Item 16.J.1.
Title: County Manager
Date: 4/5/2011 2:47:11 PM
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4/26/2011 Item 16.J.1.
1/ L':JI LUll Item lL.A.
Executive Summary
Recommendation to amend the Interlocal Agreement with the Clerk of the Circuit Court to include
audit services in the defined scope of services to be provided and to provide funding for these
services for the remainder of FYII in the amount of $263,300.
OBJECTIVE:
To amend the Interlocal Agreement with the Clerk of the Circuit Court to include audit services in
the defined scope of services and to obtain funding for the audit department.
CONSIDERATIONS: On July 27, 2010, the Board and the Clerk entered into an Interlocal
agreement for services. $394,950 had been removed from the originally submitted Inter/ocal
Agreement based upon discussions with the County Manager regarding litigation. The DCA had
ruled in favor of the Clerk's audit authority on September 23, 2009, however the County had
pursued a Supreme Court Ruling that was pending. The Signed agreement did not include services
or funding for the audit function of the Clerk due to pending litigation regarding the Clerk's ability
to audit. On November 10, 2010 the Supreme Court of Florida reaffirmed the right of the Clerk of
Courts to audit County funds.
FISCAL IMPACT: Additional funds are requested for the period February 1 through September 3D,
2011 in the amount of $263,300. This is a prorated amount for services as outlined in Amendment
One (attached) to the Interlocal agreement and contemplates 4 FTE's as previously existed. Full
funding, pursuant to terms of the agreement for fiscal year 2012 will be submitted as part of the
Clerk's information provided to the Soard on May 1, 2011. Funds are available from
$1,393,543.42 returned to the Board by the Clerk for FY2010.
lEGAL CONSIDERATIONS: This item is legally sufficient for Board action and requires a simple
majority approval. - JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board authorize the Chairman to sign Amendment One to the
Interlocal Agreement between the Board of County Commissioners and the Clerk of the Circuit
Court for Collier County, Florida, and approve a budget amendment in the amount of $263,300
for funding of audit services.
PREPARED BY: Crystal K. Kinzel, Director of Finance and Accounting, Clerk of the Circuit Court
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4/26/2011 Item 16.J.1.
J../,::J/,U J..J.. I U:~ff1 l.L.A.
CONTRACT AMENDMENT #1
AMENDMENT #1 TO INTERLOCAL AGREEMENT BETWEEN THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA AND THE CLERK OF THE CIRCUIT COURT FOR
COLLIER COUNTY, FLORIDA
This amendment, dated January 25, 2011 to the Interlocal Agreement dated July 27, 2010, shall be
by and between the Board of County Commissioners of Collier County, Florida (BOARD) and the
Clerk ofthe Circuit Court for Collier County, Florida (CLERK).
Addition to Exhibit A: Scope of Services:
The Clerk, serving as Auditor to the Board, shall perform auditing services as authorized by law.
These services will include audits of cash, accounting controls} financial transactions and other
reviews of financial information.
Addition to Exhibit B: Proposed Cost for Services: .
Audit Services: Personal Services $253,800
Operating Expenses 6,500
Capital Outlay 3,000
$263,300
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the BOARD and the CLERK have each, respectively, hereunder set their
hands and seals on the date indicated below:
Accepted: January 25} 2010
CLERK:
COUNTY:
By:
Dwight E. Brock} Clerk of the Circuit Court
By:
Fred Coyle, Chairman
ATTEST:
DWIGHT E. BROCK, CLERK
, Deputy Clerk
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