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BCC Minutes 07/20/1981 B . .. ..- -.. ..-> . .J ': -'., r'--_ ___ a...-.........~..-.............--.;.,~~_-::-- ................. -'- --.--......---- Naples, Florida, July 20, 1981 LET IT 8E REMEMBERED, that the Board of County Commissioners in and far the County af Collier, ~nd also acting as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 1150 P.M. in Budget Review Workshop In Building "F" of the Courthouse Complex with the following members present: Chairman: John A. pistor Vice Chairman: Clifford Wenzel C. R. "Russ· Wimer (2:04 P.M.) Mary-Frances Rruse Dav id C. Brown ALSO PRESENT: Harold L. Hall, Chief Deputy Clerk/Fiscal Off icer; Virginia Magri, Deputy Clerk; Sheriff Aubrey Rogers; Don Hunter, Sheriff's Department Planner; Bill McNulty, Sheriff's Department/Comunications; and Irving Berzon, Utilities Mðnager. AGENDA Sheriff Utilities Division Clerk of Courts/Clerk to Board Debt Service GENERAL COMMEN~S Fiscal Officer Hall stated that this is the first of the 8chedul~ Page 1 &OOK 06Z PACE 231 . ,'r;-:; ~_.. ---... . --- ..- .... ~ - -.......'.~ .-...~.- .. . , ; . ' - . J' '7 \ .4 \. . . . . . .... . . aOOK 062 PACE 232 July 20, 1981 workshops on the tentative budget for 1981-82. He said that the reason for hearing the Sheriff's budget first is because, by Statute, the Board is to address ,and tnke action on the Sheriff's budget by August 1st. Also, the Board must do whatever reviews arc needed relative to the Property Appraiser's budget and by August 15th advise the Depart- ment of Revenue of any comments or suggestions that they may have, th~n, the Department of Revenue will go ahead with their finalization of the Property Appraiser's budget~ He said that there are no other requirements such as this for the other Condtitutional Officers. Mr. Hall said that the Tax Collector, this year, for the first time, is to submit a copy of his budget for public review; however, the Board of County Commissioners takes no action on the Tax Collector's budget. Mr. Hall said that the Clerk submits for the records the budget; however, practically all of the Clerk's budget is in Board format and is funded by the Board. Another comment made by Mr. Hall, regarding budget preparation, was the tact that this year, for the first time, they added a sub-total and it is called operating sub-total, which brings the Board to a sub-total before capital equipment and before fund transfers. He said that this is the closest he can get to giving the Board a real .eaningful figure on percent increase. Chairman Pistor expressed the desire to have more citizens attend the budget workshops, noting thðt this is the time th~t the items ar~ discussed in detail and it would save time when the budget goes to a public heedng. Page 2 ---..........--,..,.....~. ~-.--çro-~~::J,...------- ! ...-.... - ,....... ~ ~- ----~------------~ .:;.-:;:. _ _ _ _ _e.....-_ _-1_*'-'-- July 20, 19R1 SHERIFF'S BUDGET - NO ACTION TAKEN Sheriff Rogers re~d from a prepared report, outlining increased growth in Collier County, the demand for services, the rise in serious major crimes, vandalism, etc. He said that while trying to keep up with State and Federal mandates and inflation, they have fallen way behind with the number of law enforcement officers that they need on the street. He emphasized that the increase in his proposed budget is needed for the safety of the citizens of Collier County. Sheriff Rogers referred to two maps displayed to show how the deputies are assigned and how they propose to use the requested increase. One map of the current zones indicated that the coastal area is divided into five zones; six including Marco; seven, Everglades area and eight, the Immokalee area. He said that basically the personnel in this area is one man in any giv~n zone at one time. The Gheriff detailed the areas included in the coastal zone. Continuing, Sheriff Rogers said that they are trying to find a way to supervise the personnel that they now have and also to have the flexibility to handle the problems that they have in different areas, and that this is in line with what the Ðoard directed them to do when they set up the sub-station in North Naples. Also, there is a proposal to add one to Golden Gate, and the East District would work out of the courthouse. He said that they will have a commander in each distïict to meet with the citizens and that will give them three people in each one of the areas and that they will be the same people all of the time. Page 3 W3K 062. PACE2a3 T ~..---...-:-- ~-~ --...--- ~....- - ~....-....- - --,.-- · . ~ - . - -.......--- ~-----' ~~ --.-.- ----- ------- ~---------- - ------- bG'J~ 062 PACE23'4 July 20, 1981 ~ccording to the Sheriff, they are operating so thin now that they cannot handle the complaints and the beach. Also, he pointed out that the County has an unusual situation in having a lot of farm and labor , camps. He said that they are attempting to put enough men on the street to react and have ~ de~ent response time and have the supervision and the flexibility. Also, he noted that when the deputies co~e to court from the outlying areas (Everglades, etc.) those areas are left uncovered. Sheriff Rogers concluded by saying that they are aiming a~ establishing these districts that can relate with the people and have a commander that can identify their problems and work with them. Mr. Don Hunter, with the help of several visual aids, related the calls for services from 1q75 to 1980, indicating that there has been an increase of approximately 78\. He cited the increase of 42.6\ of offenses, noting that this category does not include narcotics, drIving under the influence, and all of the other offenses that are considered to be Part II offenses. He said that they investigated 1229 automobile accidents, adding that each investigation takes 1 hour and 29 minutes which equals 1757 hours or one man per year. Regarding road strength, Mr. Hunter related that in 1975 there were 61 road deputies compared to 68 in 1980, an increase of 11.5', which is not enough people to deal with calls for service. The addition of 29 road deputies that are bping requested brings the proposed new personn~l to 55, he said. Commissioner Wenzel questioned the 55 new positions and Mr. Hunter explained that, in addition to the 29 road deputies, there would be six Page 4 ---~.........- ..........-:~-- - --- ~~.-- -"--"""'::J ---."...-.,----- , - . ... ~ ,....., c:::s , '~ \ r-- ...... /-r- - - - - - -~ - _,J.-._ ~-- :11.0.-'.0..------- ... - . i ; ,~ ~ -"'--....................... JIJ1 Y 70, ....l')~ 1 investigators and the remaining would cctu311y bo supporting personnel other than those Involved In the jail. Mr. Hunter displayed a chart outlining the typical schedule of IS-man squads and said that the offectlve ~tron9th would be increased by approximately one man. Co=miasloner Rruse ~sked if they are playing ·catch-up·? Mr. Huntor replied In the affirmative, recalling that they have had a 78' increase in the calls for service and only an 11.5\ increase in road deputies. Commissioner Kruse questioned if the much larger budget is attribut~bl. to the gro~th over the past 2 year9 or over the five year period and Mr. Hunter said that it has been spr&ðd over ð five year period. Mr. Huntor reported that they have only been experiencing ~ 2\ lncroðse In road strength, nnd added that thoy have tried to implement so~e cost-efficiency methods, such as receiving complaints over thft phon~. He said that last year they established a five-man unit callod "Focus- which i. very speclall%ed and avail~ble to impact the high volume crl~Ð areas, patrol the beach, and fIll in the gaps th~t they are unable to provide with the road patrol. Aloo, they wore trained as a ·Swat" tnam and they~have ð canine unit. He Bald that they find they are not able to keep up with the demands for service, and as the demands increase so do the needs to increase the road stren9th. Referrint) to the proposed 55 new people, ""r. Hunter ludd that they hAve ostab1ished a phase-in and would hire immediately OCtober 1, 1981 12 poople for road deputies, also, 2 radio diapatchnrs, 1 tor Naples and 1 for Immokal~ft. He noted thÞt ð8 a result of the phasft-ln they Pa9- 5 &GD~ 062. PACE235 - -- - --- -- -- - --- - - -- ------- -.-- ... . . ------- ------- ---' - - -~...:..-_-------._- &c:)~ 062. PACE 236 July 20, 1981 should realize some cost sðving ~round $210,000 because they would not be hirinQ the people tor a full year. . ..Commiasioner Brown left tho meeting at this time and did not return·· Mr. Hunter said that the only re~eining personnel requested is in the jail section and it wôs a recommendation from the Department of Corrections that they increase their staff of correctional officers and that they only i~creascd it by 10 and since thnt time the formula used has chnnged and they arc requesting ð total of six officers {or Naples and 3 for Immokalee which brings them in line with the minimum standards. The only other major cost In the budget is for mIcrofilm equipøent, sold Mr. Hunter, which they havt! been contemplating going into for a year, and arc pl~nning for a carnera and reader/printer. Also, they havo projected S63,000 for the Golden Gate Sub-atation for personnel and office expenses. Co~mlsaioner ~cn%el que~tioned if there wae Ð hreakdown for the stocknde cost? Mr. Hunter s^id that they have project~d $~73,102 for t~ I~mokalee jail center which is 0.7' of the total budget and 3~.6' of the total budget increaso over 19AO-Al. Co~mis.ioner Kruse noted that they are requesting 29 road personnel and 41 vehicles. Sheriff Rogers 8ftld that the vehicle. are b.aed on ð for~ula and that th~y try to assign ono car to two road deputies and that they trado in the cora at around 75-80,000 miles. ft. ..ið thftt the Inv~8tigðtors do not have regular ah1fts and that they paq. 6 ........-._ -~,...-...-..-;o,-- -.- - -.,_:""--- ~..-.-..-,-. r -..- - - - - --..... ~ - .~ -1 ~ - ~ ~ .. ~ ,~ _ _.........,_.,....,.~ ......._ --.1.£::--:::::-.-..--..---.....-.--........-....- __ ~.- --.-.--- --- ___..e.-. July 20, 19ft1 have to have their cars with them and also certain staff that has to respond. Mr. Hunter explained that they have 15 trades, marked vehicle8, 5 trades, unmarked vehicles, for current staff, and additional vehicles would be 15 marked and 8 unmarked pursuit veh ic-'. os, 6 of which would be ðss1yned to the 6 new investigators and, also, 2 cars would be pooled among the administrative staff. Sheriff Rogers also advised that there are hidden items such as mental health and medical expenses. He said that they do try to work with the Health Department on medical needs. During discussion it was clarified that this is a ·catch-up· measure for the Sheriff's Department; the increase is not necessitated by events of the past year or so and that it will take one year to implement the propos~d personnel. He also noted that since the County has gone into the ambul~nce business they are doing a considerable amount of more work than before, and they are doing ambulance book- keeping The Sheriff said that he has met with several civic associations and they-all want more people and whether or not they are willing to pay for them remains to be sr.en. Chairman pistor questioned whether or not the Sheriff has ever gotten any help from the Federal or State government to assist with the smuggling problem and the Sheriff replied that he has not received any money; however, there is a seizure law. He said that the thing that is hard to explain is that these drugs are causing som~ of the crime in the County. Chairman pistor noted that several cases are dismissed PaC). 7 ~C1~ 062 rACE237 --- -------- --- -----....-...--...-. -,..- - --- ...--"........-- -. ~ .,. .- "", , . . ,.. ..... __ ____ ____ _--.I ____ --" ____ -....ø ~____ ---' ~ ~ -- ---- --a. ......;..... --- --- ",,-":..A.,. &CQK 06Z PACE 23B July 20, 1981 because of lack of evidence and asked if additional help would improve this situation. Sheriff Rogers advised that they only make the arrest and the States Attorney does the investigation. , Replying to Chairmen pis tor, Sheriff Rogers expleined that the proposed salaries are figured on the actual time worked, adding that the Department of Administration is doing a pay plan study for his depðrtment. He said that he is losing people to other areas of the County because he is losing ground-with the salaries. There was a brief discussion regarding those people under_-special risk- and the Sheriff edvised that the State re-evaluated this and found that there were people in this classification that should not have been and they had to recertify some of their personnel. Commissioner Wimer questioned the format of the budget. Sheriff Rogers explained that they have tried to get it changed to where it is prepared the same as other budgets; however, the Florida Sheriffs' Budget Law tells them how they will prepere the budgetJ they make up the forms and then have seminars and training sessions based on that. He said that they would like to have it the same as the rest of the County. Commissioner Wimer said that he would like to have a breakdown of the budget and questioned as to whether or not there is a law that prohibits it from being provided. Mr. Hall said that he believes that the Uniform Chart of Accounts requires the reporting of correction expenditures separate from law enforcement expenditures. Also, the Sheriff's budget is one large figure and there is no way for the Board to get a good picture of it paqe 8 ----....--:-r-~---.,...,._..--:........~J-~~---'- .. . .... . . .. . ...~... -- . -. ' -,'.!':,,;' ''', --- -.. ~ }', c:::......-..- _ _ _...........:...,.-...- -.L ~ ~-- -- - - - ----- -.-.-, --- July ~O, lqRl other than the verbal presentation being made today. Again, Commissioner Wimer recalled that last year the Board askftd for a breakdown and the Sheriff said thðt on the basis of the request they have attempted to get the Florida Sheriffs' Law changed. Chairman pistor thanked the Sheriff for his presentation, commenting that he will not say that the Board is satisfied, adding that they understand the additional money Is not going to come Rout of the clouds". Commissioner Wimer questioned if it was thp. consensus of the Board that they want the breakdown figures and Chairman Pistor confirmed th~t they do. Commissioner Wimer said that he would like the breakdown for the different sub-stations. Replying to Commissioner Wimer, Fiscal Officer Hall said that there is no law that says ~ny Constitutional Officer could not furnish to the Board whatever they ask for. Mr. Hall said that he is sure that there Is nothing that prohibits the Sheriff from providing the breakdown and that when he puts it together in the beginnIng that is the Wðy all of the information comes in, then all of the information is consolid~ted into line items. He said that as a minimum the Sheriff must submit to the Board the five line items, plus contingencies; that is the minimum required by Statute. Commissioner Wimer requested that the Chairman send a letter to the Sheriff asking for a breakdown of divisions, categories, etc. Commissioner Wimer said that he thought that with the double taxation suit that there had t~ be 8 breakdown of services. Fiscal Officer Hall reported that the dollar estimate was obtained from Deputy Chief Barnett which was arrived at pag e 9 ~oo~ 062. fACE 239 - '- -.'-' .-, - . ". . t" ~ '.~·a\~·~ ~~~~~~~~~~~~~~~-~-- ----.----.. .-... ~--- --'" -- --- -- -- ~c~tt 062. PAtE2A.O July 20, 1981 last year by a formula used by a consultant who did the work. Chaif1l\an pistor asked why, since Everglades is a city, the Sheriff cannot charge for his services rendered or ask them to form their own police department? UTILITIES DIVISION Utilities Manager Berzon distributed a prepared memo to the Commissioners, pointing out that basically his division prepares and administers 25 budgets of which 10-12 arc active and only one has any ~ffect on the millage and that is for the Everglades 201. He said that other t'.an that everything else that they do is totally operating revenues with one exception which is the East Naples MSTD which was used to borrow the money to develop the plans for the area. He said that they have already paid 1/3 and will pay 1/3 this year and 1/3 nex~ year. Everglades 201: Commissioner ~enzel questioned why the County is considering the 201 study for Everglades and Mr. Berzon said that literally nothing has t~ken place because there have been no funds from the Federal Government. He said that they are just carrying $10,000 which is 1/4 of the amount needed if the government comes through with the S30,000 or 75'. He suggested that the Board carry it one more year in case they go through with the study. Commissioner Wenzel noted that the Utilities Division is working ~I in the black. Mr. Berzon reported that they will need one increase ~~\ ", this year and next year which will bring them to a revenue that will !. , J~. Page 10 ~--~-~~~~~~~~~~---~-/~ . ~,~ 0 . ,.... ~".... . . .. . ---~-,-..-~ ..... \ "" ~. , - - ~ ..--. ...,.. . ¡ . c ",,__,___e'.'" '__ _---.... ____L..-:.""---- -----------------~ .1 ul y 20, 1 tI ~ 1 support the water system. Mr. ßerzon said that revenue is generated from user fees, monies levied for new pipe lines and system development charges which will raise approximately nine million dollars. He said that they have already collected to date about $l.5 million on water. He said that they are coming close to the time when they will have to borrow money. Other 8udgetst Referring to his other budgets, Mr. Berzon said that he has had no new people with the exception of two people in Area .AW because the DER may want th~m to go back to a 16 hour day, 7 days a week operation and if they have to increase the hours of operation th~y will need the increase. Another increase, said Mr. Berzon, is for nino new personnel needed to operate the new plant 24 hours a day, 7 days a week. He said that he does not anticipate spending any of that money in the coming year; however, he may need it in August, 1982. He noted that until they hire the people there is no expenditure. Also, he said that he needs a secretary in the administrative office. He explained that the increase in the administrative budget is because they are carrying three people that were carried by the Clerk's office. Immokalee Water/Sewer Dfstr ict : . Fiscal Of!1cer RaIl sa id tha t there is another item that required ad valorem taxes which is the Immokalee Water/Sewer District, an independent district under the Board. Mr. Berzon recalled that when the Immokalee sewer pla~R were being prepared in the early 70's the Board was advancing the monies and until the independent district was formed it was the intention of the Board to do the project and the district was to repay the Board. He . Page 11 &CO~ 062. PACE241 ______~~~~."......-~~-----...-............-....-..~~~r-""f'~-.....-,,---,..-.-,.-,..,...-- - . . (' . . ' , ' . 'J¡ . - · . , 4 " ---... ~ --....--- ~ --- -- -- - ---- ~ --- '---'--- -----~ -.-- -- - --- - - -- - -- &CD' ü62. PACE 242 July 20, 1981 said that in September of 1980 they did repay the County but instead of turning over $320,000+ like they should have they only repaid a portion. Mr. Hall said that the County started billing them for interest in the amount of funds th~y would have earned had the funds been invested. He said that the district has the money and that it is his understanding from the FmHA that it should be paid. Mr. Hall said that All funds advanced from the General Fund are to be paid as soon as avai]a~l~. Mr. Hall said that actually the money is due to the Gencral Fund from the Immokalee Water/Sewer dependent district under the Board, and the Board has taxing powers, and the Immoka1ee Water/Sewer District independent board owes it to the dependent district and one way to gP.t it is to levy a tax. Mr. Hall advised that the amount involved is $2R,6l0 which is mostly interest and the FmHA advised him that they do not intent to repay it. Commissioner wimer requested that Mr. Hall find out what bank the money is deposited in and what interest rate it Is earning. It was the general consensus of the Board that a taxing district be created to recover interest due on the loan. Capri W"ter Service: Chairman pistor noted that Capr i Water Service is included in the budget and Mr. Be r zon said that Is because if the County buys it they ....ould have a budget. Mr. Hall noted that every ycar they budget the total amount of a capi tal expenditure and if it does not come about that yeðr it Is budget~d in the next ye~r. Yor 8erzon added that, from a planning standpoint, you can deal with it if it materializes. Mr. Berzon said that he is budgeting on the high side F"qe 12 ..---~-~---'--- -- ., ........; --....----........-----.-.-.---- ~ --- ..- ,......-., ,......, ,--, :- , t' ~ ' ,.. J f' _. .__ _ _ -:~........ _.-....L.:r...--JiIi-- _ _ _ _____ ~ _ - ~__ u.:.:...---,,:,~______----. Ju) y :>0, 1::11 because there is not enough historical background and they are beginning to obtain surpluses in certain funds. Chairman pistor thanked Mr. Berzon for his presentation and s~id that he is doing a good job as well as working in the black. CLERK - DEFERRED Mr. Reagan said that he preferred to wait until there was a full board and this was agreeable with those present. DEBT SEPVICE Mr. Hall said that they have paid off one of the issues that is funded by ad valorem taxes and the ad valorem tax for debt service is low. He said that the race track money and the guaranteed entitlement portion of State Revenue Sharing are two big issues and there is nothing unusual about the debt service retirement schedule this y~ar. Referring to Page 8-92-1 within the proposed budget, Mr. Hall said that they have the 1961 and 1966 General Obligation Issues on Courthouse improvemÐnts. He said $361,400 is pledged in race track revenue. He said that they have Golden Cate, which is not county-wide but is one of the debt service items of $24,000. He said that the tax in more than that, $24,000 goes to debt service and the remainder goes to operation. Mr. Hall said that State Revenue Sharing Guaranteed Fntitlement Portion, which was the last big bond issue of $5,000,000, was used for completing the 5th floor, bikepaths, etc. " Fiscal Officer Hall said that there is debt service on lhe Gas Tax Page 13 eOOK 062 PACEZ43 ~":. .._~....----- ----.--- -.-r- ~.....--~ -......-_.---___....... '... , , . , .. ....., -------------........-------------------- ~(jOK 062 PACEm July 20, 1981 Bonds 1980 issue of $1,800,000. Chairman pistor questioned if there would be a problem if people do not buy that much gasoline and Mr. Hall said that the County has pledged the 9th and 7th cent on the $6,000,000 issue. He said that the $10,000,000 issue was handled by the state and that comes from the 5th and 6th cent; however, the County's coverage is almost doubled of what it should be so the County has the 9th cent and 7th cent obligated. He said that the only problem the County might have is if they go back and exercise an option and issue more bonds against the obligation of the 9th and 7th cent. He said that if the Board elected to go back and issue another $6,000,000 they would get the coverage down real tight. * * * -~-~~~-~-~----~-~~J-~------- '.' ~ .' : '. ... . . . There being no further reviews scheduled, the meeting was adjourned by the Chairman at 3:58 P.M. Page 14 - - ........... .. , ;~