Backup Documents 06/26/2018 Item #16E3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 E 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through 112,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 6/26/18
4. BCC Office Board of County ] C����.�
Commissioners J{}S1
5. Minutes and Records Clerk of Court's Office 49t� -(G3 :(8,1
PRIMARY CONTACT INFORMATION f ' l
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Artie R.Bay,Emergency Medical Services Phone Number 252-3756
Contact/Department
Agenda Date Item was 6/26/18 Agenda Item Number 16-E-3
Approved by the BCC
Type of Document Resolution—Ambulance Uncollectible Number of Original One
Attached Accounts Documents Attached
PO number or account n/a C�ll� I 10
number if document is
to be recorded
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines!
8. The document was approved by the BCC on 6/26/18 and all changes made during the JAK N/A is not
meeting have been incorporated in the attached document. The County Attorney' option for
Office has reviewed the changes,if applicable. this Me.
9. Initials of attorney verifying that the attached document is the version approved ay the ' N/A s not
BCC,all changes directed by the BCC have been made,and the document is rea y for the an o tion for
Chairman's signature. tit* !e.
[04-COA-01081/1344830/1]1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
16E3
MEMORANDUM
Date: June 27, 2018
To: Artie Bay, Supervisor
EMS Operations
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2018-110: Removal of Ambulance Uncollectible
Accounts
Attached is the document referenced above, (Agenda Item #16E3) approved by
the Board of County Commissioners on Tuesday, June 26, 2018.
The Minutes and Records Department has kept the original as part of
the Boards Official Records.
If you have any questions, please feel free to call me at 252-8411.
Thank you.
16E3
RESOLUTION NO. 2018- 1 10
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL FROM
THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN ACCOUNTS
AND THEIR RESPECTIVE BALANCES WHICH HAVE BEEN IDENTIFIED
AS UNCOLLECTIBLE.
WHEREAS, Collier County provides emergency ambulance transportation services
throughout Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the County
after the services have been rendered due to the County's responsibility to protect the public health,
safety and welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is statutorily
prohibited from collecting or due to contractual arrangements cannot be collected; and
WHEREAS,the County's generally accepted and practiced accounting method to recognize an
allowance for bad debts is a periodic or annual bad debt expense in the books and records for accounts
that have been identified by the Department as un-collectible; and
WHEREAS, Rule 69I-71, Florida Administrative Code, allows the Board to adjust accounts
receivable for less than the full amount if the accounts have not been reported to the Department of
Financial Services,Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 08-27, Section 2. H and I, provides for removing these
accounts from the Board's Emergency Medical Services Fund Accounts Receivable; and
WHEREAS, the Board of County Commissioners hereby finds that diligent efforts at
collection have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The following chart sets forth the charges billed, the portion uncollectible due to
statutory prohibitions and Board contractual arrangements, the amount collected and the balance of
accounts receivable to be written off:
1
16E3
Contractual&
Gross Charges Other Amount Net Write-Off Write-Off Total
Billed Adjustments Net Billed Collected Collection% Amount % Accounts
23,370,189.00 7,214,686.99 16,155,502.01 10,829,979.47 67% 5,325,522.54 33% 7573
2. The Board authorizes staff to remove 7,573 individual accounts and their respective balances
for a total of$5,325,522.54 from the Board's Emergency Medical Services Fund. Same amount will
be removed from the Accounts Receivable General Ledger control account, and the Allowance for
Doubtful Accounts General Ledger control account in the Board's Emergency Medical Services Fund.
This Resolution adopted on this2L,. n day of June 2018 after motion, second and majority vote
favoring adoption.
ATTEST: CRYSTAL K.KINZEL, BOARD OF C! TY COMMI IONERS
• 0 4I TERIM CLERK COLLIER '• , FLO' • ; /.
Li, r ..s...- „ By: At ','
. e as tQ Alm• , .)eputy Clerk :i DY SOLIS, CHAIRMAN
st1.;ure +
cj y
Appro 11,. ._:: a - egality:
aft
Jeffrey Al la Ma
County Ai srn',,
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I .Its^t# 1(0 r;
cenda ablk
Date
Date te fail(
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Depu),Clerk
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