Agenda 03/08/2011 Item #16E7
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3/8/2011Item..16.E..."1.
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EXECUTIVE SUM~Y
Recommendation to accept repOrts and ratify staff-aj)prov..change orders and C......
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change .orders
and changes to work orders and promote accountability in/the use Of$taff authority.
CONSIDERATIONS: OnApri122,2003, the Board approvedarecpmmendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Boardapprpved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other CQntracts (Section.XV.G, Collier County Purchasing. Policy) that are not greater than 10
percent. of the current Board Approved .amount or $100,000 . (Whichever .is greater). The
Administrative. report identifies the. percentage changes.. to contracts or work orders that have
occurred since.. the prior BCe approved amount. which. are below the threshold limits as
referenced above.
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The plan caUs for staff to. submit a monthly report listing these change orders from the previous
reporting periqcl. Enclosed .is the monthly report of the Administrative Change Orders and
Administrative.Changes to. Work Orders. These reports cover. the periOd of January 13, 2011
through.February15, 2011.
FI~A.t..IMPA.CT:. The total change to contracts is a dedu~ion 01$61.104.68. The total
Change tp work prders is $4.400. 00.
G~q)Vl'HMA.NA.GE.E:"TIMPA.CT: There is nO Growth Managementlmpactassociat~ with
this action.
REC<;>..,.,END~rION: That. the Board of County Commissioners accepts the enCJQSed
Administrative Change Orders R~port and Administrative Chang.es to Work Orders Report and
ratifies the listed change orders and.. changes to work orders.
PREPARED BY: Diana De Leon, Contract TeChnician, Purchasing. Department
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Packet Page -1086-
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. COLLIER COIJNTY
.BoardofCounty Comml$$ioners
Item Number: 16;E.7.
Item Summary: -Recommendation to accept reportsandratifystaff..approved change
orders and chansestowork orders.
Meeting Date: 3/8/2011
Prepared JJy
Name: DeLeonDiana
Title.: V.4..LUE MISSING
2/22/20 III :31 :06 PM
Submitted by
~
Title: VALUE MISSING
Name: DeLeonDiana
2/2212011 1 :31 :07 PM
\.'
Appmv. By
Name: SmithKristen
Title: AdtninistratiyeSe.~retary,Risk Management
Date: 2/23/20113:43:56PM
Name: QtrneUSteve.
Title: Director - Pureh~inglGeneraJ Services,Purchasing
Date: 2124/20111:11:58PM
Name: PriceLen
Title: Administrator - AdnlinistrativeServices,
Date: 2/24/2011 2:11:42 PM
Name: . Klatzkowleff
Title: CountyAttomey,
Date: 2/24/20113:01:42 PM
r\
Name: KlatzkowJeff
Packet Page -1087-
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Title: COUt:lty AttQm~,
Date: 212412011 3:3l:32 PM
Name.:. St8.nl~Therese
Title: ManagementIBudgetAnaIYs4Seni{lJ'~Office ofM~tlt~'llq~
Date: 2/28/20119:23:16 AM
Name: IsacksonMark
Title: Director-Corp Financialanq Mgttitsvs,CMO
Oate: 2/28/2011 9:47:41 AM
Packet Page -1088-
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Packet Page -1090-
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3/8/2011 Item 16.E.7.
County
~ AdninlS1l'aWe Services DMsion
P'urthasing
Purchasing Department
Change Modification Form
IZI Contract Change Request
o Work Order Modification
Contract#: 10-5445 Mod#: 01 (one) POtwork Order #: Project Name: Forest Lakes MSTU
4500117594 Bonet Issue Project F-53 Quail Run Lake
Shorel.ine Restoration & Stabilization
Proiect
Projeqt #; Project Manager: Darryl Department: ATM Dept.O Contractor/Finn Name: Quality
4500117594 Richard Enterorises, USA Inc.
Original ContractIWork Order Amount
Current Bce Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work OrderTotal
Cumulative Changes
Original BCC Approval Date; Agenda Item #
Last Bee Appro\.al Date; Agenda Item #
Original notice to proceed date:
June 1, 2010
Number of days added (if
extension, must attach current
insurance certificate( s) from SAP
or obtain from vendor : 120
Add new task(s)
Revised date (includes this Change): 02115/1.
Explain why additional days are needed (detailedlspecific): Additional days required for
rock removal (added item #10) and Installation of tie-back system at Lake 4 (added
item #11)
Change task(s}
Delete task(s)
o Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Task Item #2: [REDUCTION TO EXISTING ITEM] Shoreline StabiHzation is reduced by 1,630 tinier feet due to field
adjustments resulting in less linier feet of Shoreline Stabilization. Contract unit cost per linier foot is $33.33 reduced by
1,630 tinier feet equals $54,327.90 reduction in contract line item #2.
Task Item #3: [REDUCTION TO EXISTING ITEM] Bulkhead Installation is reduced bY 516 linier feet due to field
adjustments resulting in less Iinierfeetof Bulkhead Installation. Contract unit cost per linierfoot is $409.20 reduced by
516linierfeet equals $211,147.20 reduction in contract line item #3.
Task Item #4: [ADD TO EXISTING ITEM] Sodding (Tifton 419 Bermuda Grass) is increased by 138,269 square feet due
to additional sod required to repair golf course. Actual sod quantity was verified by field measurements. Adjustment in
quantity is due to variation in project logistics in that access was not allowed by some private property owners at certain
anticipated entry points which resulted in a longer travel path for mobilization of equipment for the project. This was
primarily related to Lake No.2 access and logistics in that a private property owner did not allow access from the closest
access point which resulted in the contractor baYing to find an alternate access point which was further away from the
project site. Contract unit cost per square foot Is $0.44 which is increased by 138,269 square feet which equais
$60,838.36 added to contract line item #4.
Task Item #5: [ADD TO EXISTING ITEM} Sodding (Misc. Sod; Other grass varitites (not 41 9 Bermuda Grass)) is
increased by 85,550 square feet due to additional sod required to repair private condominium property grass using a
longer route for access. The private property owner did not aHow access at the closest access point to the project which
resulted in the contractor having to travel a futher distance to the project and thus damaging additional sad which had to
be repaired. Contract unit cost per square foot is $0.39 which is increased by 85,550 square feet which equals
$33,364.50 added to contract !ine item #5.
Add New Task Item #10: Rock Removal [NEW TASK ITEM]. Geatechnicallnvesti ation was done durin
Revised: 1/12/2011
1
Packet Page -1091-
. \ "'"1.
'. '. " 3/8/2011 Item 16.E.7. '
design phase with 4 bores done at lake locations. Bonngs indIcated cap rock at all fake locations and therefore removal L
of cap rock. w~ S included in contractor pricing for the quote for 'bulkhead installation' [item 3]; however. additio.n al rock .
was found inside the la~es that was not liisible above water and could not be identified by geo-technical investigation.
T.he type of rock foun.d.1n lake 7E appeared to be 'construction debris' and other rock material which apparently was
dlsposed.of by th~ orlgmal contractor who built the condominium adjacent to the lake. At lake 16 a similar type of '
construction debns was found during excavation resulting in an adjustment to the bulkhead installation futher away from
the building to avoid the rock material. At the south end of lake 4 rock was found that would require removal. The
removal of the rock material at lake 4 required additional sod and fill dirt to restore the project site. This additional sod
and fill material is included in contractor lump sum price for this line item. New Contract Task Item #10 is lump sum in
the amount of $135,972.00. Note: Lump Sum pricing is utilized due to the multiple variations in the type of removal
(various mechanical means - utilizing different types of equipment) and also the miscelaneus site restoration activities
from adding additional soil to fill in areas where rocks were found to additional sod required to repair areas where rocks
were removed near sodded areas.
Add New Task Item #11: Lake No.4 Tie-Back System [NEW TASK ITEM]. Due to extensive rock found at Lake No.4
which could not be removed - a unique design solution had to be provided by Engineer Consultant (Malcolm Pirnie). The
existing rock material was found to be 15 feet below graded and 5 to 6 feet thickness. Normal construction methods
were not successful in removing the rock as it was too close to the adjacent building concrete slab. Consensus of
Engineer Consultant (Malcolm Pirnie) and staff was to leave the rock material in place as attempting to remove the
material would result in damage to the adjacent building concrete slab. Engineering solution incorporated driving the
sheet pUes all the way to the top of the rock material and installing tie-backs to stabilize the sheet' piles in place. The
installation of a tie-back system for lake No.4 was quoted as a lump sum item by contractor due to the multiple variables
involved with the installation. New Task Item #4 is $35,300 Lump Sum.
2. Provide detailed rationale for the requested change:
Task Item #2: [REDUCTION TO EXISTING ITEM] Shoreline Stabilization
· Rationale for change is that actual quantities as measured in the field varied from contract quantity _
resulting in Iigitiamate reduction for th~ line item #2 utilizing contract pricing.
Task Item #3: [REDUCTION TO EXISTING ITEM] Bulkhead Installation
· Rationale for change is that the actual quantities as measured in the fieid varied from the contract quanity _
resulting in ligitamate reduction for this line item #3 using contract pricing.
Task Item #4: [ADD TO EXISTING ITEM] Sodding (Tifton 419 Bermuda Grass)
· Rationale for incease is that original project logistics called for entry onto the golf course at the 'closest
access point' - while in reality the private property owner denied access from the closest access point and
the contractor had to find alternative access point which was further from the project site. This alternative
solution required additional repair sod (419 Bermuda). The Quail Run Golf Course required that any sod
damaged during construction be repaired - this change to line Item #4 allocates necessary funding to repair
damaged Bermuda 419 sod.
Task Item #5: [ADD TO EXISTING ITEM] Sodding (Misc. Sod; Other grass varitites (not 419 Bermuda Grass))
· Rationale for incease is that original project logistics called for entry onto the golf course at the 'closest
access point' - while in reality the private property owner denied access from the closest access point and
the confractor had to find alternative access point which was further from the project site. This alternative
solution required additional repair of private property sod which is various types of grass (non-419
Bermuda). The Quail Run Golf Course required that any sod damaged during construction be repaired -
this change to line item #4 allocates necessary funding to repair damaged Bermuda 419 sod.
Add New Task Item #10: Rock Removal [NEW TASK ITEM].
· Rationale for this new task item is that rock removal was necessary at lakes 4, 7E, lake 16. While contract
pricing did include removal of cap rock found in geo-technical investigation - this rock removal identified in
this new line item is for various other types of rock material encountered during construction such as
construction debris, construction waste, and unusually large rocks which did not appear in geo-technical
investigation and were not visible (hidden underneath water and soil).
Add New Task Item #11: Lake No.4 Tie-Back System [NEW TASK ITEM].
· Rationale for this new task item is that the tie-back system was determined to be necessary in order to
accomidate a 'shorter sheet pHe installation'. The sub-surface rock material prevented the contractor from ~
installing the sheet pile to the original specified depth. This shorter sheet pile needed to be stabilized in
such a manner that it would not give way under pressure from surroundi" soil material. The tie-back
Revised: 1/12/2011
2
Packet Page -1092-___
system is the recommended method for stabilization of the shorter sheet piles.
3/8/2011 Item 16.E.7.)'
3. Provide explanation why change was not anticipated in original scope of work~
Xask Item #2: [REDUCTION TO EXISTING ITEM] Shoreline Stabilization .. .
Explaination: Original scope quanltity was adjusted In the field due to variation in actual site conditions and actual
linier foot of shore line versus line work in project plans.
Task Item #3: [REDUCTION TO EXISTING ITEM] Bulkhead Installation
Explaination: Original scope quanitity was adjusted in the field due to variation in actual site conditions and actual
tinier foot of shore line versus line work in project plans.
Task Item #4: [ADD TO EXISTING ITEM] Sodding (Tifton 419 Bermuda Grass)
Explaination: Original scope included that quantity of sod necessary to repair damage to golf course when
contractor utilized the 'closest' point of access to project site. While actual project conditions resulted in utilization
of alternate access points due to 'no access allowed by private property owner(s).'
Task Item #5: [ADD TO EXISTING ITEM] Sodding (Misc. Sod; Other grass varitites (not 419 Bermuda Grass))
Explaination: Original scope included that quantity of sod necessary to repair damage to golf course when
contractor utilized the 'closest' point of access to project site. While actual project conditions resulted in utilization
of alternate access points due to 'no access allowed by private property owner(s).'
Add New Task Item #10: Rock Removal [NEWTASK ITEM].
Explaination: Original project scope included removal of cap rock in the bulkhead installation line item [#31 at lakes
4, 7E, lake 16. However, the type of rock material found was 'construction debris' which apparently had been
placed within the lakes during construction of the adjacent condominium properties. The debris was not visible
from the surface. of the water and was not found in geo-technical investigation. This type of debris needed to be
removed as if left in place would impede the contractors progress in work outlined and would undermine the
stabilization of the lake{s).
Add New Task Item #11: Lake No.4 Tie-Back System [NEW TASK ITEM].
Explaination: Original project scope did not include tie-backs for the sheet piles as they were determined to not
,equire tie-backs due to the depth that the sheet piles could be installed would not require tie-back stabilization.
ihe Lake No.4 sheet pile system had to be installed at a 'shallow depth' due to the rock encountered and as a
result required tie-back stabilization.
4. Describe the impact if this change is not processed:
Task Item #2: [REDUCTION TO EXISTING ITEM] Shoreline S,tabilization
Impact: Reduction in project cost per reducted quantity would not be realized.
Task Item #3: [REDUCTION TO EXISTING ITEM] Bulkhead Installation
Impact: Reduction in project cost per reducted quantity would not be realized.
Task Item #4: [ADD TO EXISTING ITEM] Sodding (Tifton 419 Bermuda Grass)
impact: Additional 419 Bermuda grass would not be available to repair golf course damaged during construction.
Task Item #5: [ADD TO EXISTING ITEM] Sodding {Misc. Sod; Other grass varitites (not 419 Bermuda Grass))
Impact: Additional Misc. Sod would not be available to repair damage to private property damaged during construction.
Add New Task. Item #10: Rock Removal [NEW TASK ITEM].
Impact: Rock construction debris found in lakes would remain in place and prevent installation of shoreline stabilization and
bulkheads called out in plans.
Add New Task Item #11: Lake NO.4 Tie-Back System [NEW TASK iTEM].
Impact: The tie-back system would not be installed on Lake No.4 thus undermining the structural integrity of the sheet piles.
~"
Revised: 1/12/2011
3
Packet Page -1093-
~ 1. Planned I Elective
o 4. Correction of error s
Type of Change I Mpdifi~tion
2. Unforeseen conditions/circumstance
[gj 5. Value added
Cnange.Request~ By
Contractor/Consultant
[8J Design Professional
Owner
Regulatory Agency (specify):
Approved by (Name and Titl .
rd, Project Manager
Reviewed by (Pure
Packet Page -1094
3/8/2011 Item 16.E.7. ,.
~
No
Date:
Date:
i
~
I""""'.
Revised: 1/12/2011
4
,::.(
3/8/2011 Item 16.E.7.
p~~. /(:llll!
,-.....
.. 'emmt
~
Adninf&tratNe Serviaa bMsicm
purcha:;ing .
Purchasing Department
Change Modification Form
~
XContract Change Request
o Work Order Modification
Contract #: 08- Mod#: 2 POlWork Order #: Project Name: Watershed Management
5122 4500106318 Plans
Project #: Project Manager: Mac Department: Land ContractorfFirm Name: PBSJ
Hatcher Development SelVices
Original ContractlWork Order Amount
Current BCC Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractfWork Order Total
Cumulative Changes
~~$,i:'5V5;?36~95..:' 3/1O/D9i16.A1Q,.
,.$i;it;t;87ff,1$4'.33.. 0'; 1 Ofl3t09"'JOB
~. $<1~.879'~134.33..
.. ..... ...., ..;$0 0.' I
.. P..,., p.. .. O.
':;~:~::~.:< ~;:'Ji:~:~~f. '::~ .~ ~ . , :
I $ 1,879,134.331
I $ 1,303,397.38 I r
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
0.00%1 Change from Current BCC Approved Amount
0.00%1 Change from Oriainal Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: QGtebor 1a, Revised date (includes this change): June 1,
March 25, 2009 ?ooq (Itl'>m 10 g1 i d.-(!:.i (0 2011
Number of days added (if Explain why additional days are needed (detai!ed/specific): ): The time extension is to
extension, must attach current allow a more through public discussion and vetting of issues. The BCC approved a
insurance certificate(s) from SAP public meeting schedule at the 11/9/201 Q BCC [TleetiQg tem 10 B)41td
or obtain from vendor': 121 Da s ~
o Add new task(s) 0 Change task(s)
.1""""'.,
1. Provide a detailed and specific explanation of the requested change(s) to the task{s): NA
2. Provide detailed rationale for the requested change:The time extension is to allow a more thorough public discussion
and vetting of issues. The BCe approved a public meeting schedule at the 11/9/2010 BCC meeting (Item 10 B).
3. Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
meet planning deadlines did not allow sufficient time for public discussion,
4. Describe the impact if this change is not processed: Failure to complete the Watershed Management Plans would
result in a Growth Management Plan deficiency.
o 1. Planned / Elective
04. Correction of error(s)
Type of Change I Modification
I X 2. Unforeseen conditions/circumstance I r 1 3. Quantitv or price adjustment
I 0 5. Value added 1 X 6, Schedule adjustment
,Change Requested By
~'.I Approved by (Name and Title): \ i . ;;. _ ..
i"l\i~. ;'*1~',.A.t..)~.
I Reviewed by (Purchasing Professional):
. , '"
\ It'; (,I
Date:1/1312011
Date:
/ .
.') '-"'il.":~ '" \..' l-
Packet Page -1095-
3/8/2011 Item 16.E.7.
fL~ C2/t (1/
cJt,~,
~~tt~
.Purcha~i~;' .
Purchasing Department .~
Change Modification Form
. x Contract Change Request
o Work Order Modification
Contract #: 11- Mod#: 2 PO/Work Order #: Project Name: GovMax Upgrade
5616 4500123520
Project #: 50001 Project Manager: Susan Department: OMB Contractor/Firm Name: Method Factory
Usher
Original ContractIWork Order Amount
Current BCC Approved Amount
Current ContractJWork Order Amount
Dollar Amount of this Change
Revised New ContractJWork Order Total
Cumulative Changes
rl~S...~...~.....". $\\tro.'i1!5. ;m~)Gi~
~~.". .. ~_.::J. .___,~V,,_, t~~,,_,^...., ..",,,,,,,f.W~
~lI~"":';~~liO~~1iWi l~~~'#"~~
Ill. "'~!.lii'..R>~...Y.lil~,",_~~",~,
~~~~~~~~
.,.,.",."",,~'(i~rt~ I
$ 167,250.00
$13,375.00
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
. . ..-...,....1.;. _, . .
~\. ,,:,\";(~','HI,:'f:I<i.'\ -'.' ", ,"v '("'&':~~''''''." ,', {:'~"'",. ,_ '.
~;i!:.Plet\~==;r.~esc:~t.i..(;'~f th'e:~,. . q~~~nd.R~tiO~~~;~
Original notice to proceed date: Last approved date: Revised date (includes this change):
10/26/10 2/28/11 ~Uill t- 'A
Number of days added (if Explain why additional days are needed (detailed/specific): N/A
extension..ml.lstattach current. ..
insurance certificate(s) from SAP
or obtain from vendor: (;
Add new task(s) X Change task(s) Delete task(s) 0 Other (specify):
8.69%1 Change from Current BCe Approved Amount
G.A.~+
4.37% Chan e from .. I Amount
,-......
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add 28 hours of work for
Service Level Locking. Add 36 hours of work for Program lookup Table Work Scoping. Credit of 8 hours was given for
. deleting the CIP Project Budget Proforma custom report (3 hrs) and revising the selection screen on the Budget
Document - CIP report (5hrs).
2. Provide detailed rationale for the requested change: Collier County uses the Service Level function in GovMax to
capture costs associated with each new item. (expanded level of service) requested by depts. during the budget
process. Depts. are required to complete, in GovMax, a Budget Issue form which is "hooked" into a service level.
GovMax v5 allows the depts. to by-pass the Budget Issue process and just select a service level. This change order will
Jock the service levels down so that the depts cannot by-pass the completion of a Budget Issue form. In the Budget
Book, all the depts. are required to complete a Mission Statement and explain any budget variances; these narratives
are stored in a Program Lookup Table. In GovMax v5, the Program Lookup Table is unsecured. Any user with a
password can add, edit or even delete any- dept's narrative. In GovMax v4, these narratives were secured and only
users with access to a particular dept were allowed to make edits. This change order will add security over the Program
Lookup Table with the use of Work Scoping.
3. Provide explanation why Change was not anticipated in original scope of work: All other counties and cities that
use GovMax report their budgets at the Division/Department level. We are the only entity that reports its budget at the
sub-dept level. Method Factory had proposed that the narratives be stored in a "look up" table in GovMax v5. Once all
the data and narratives were loaded into GovMax v5.we realize that the narratives were not secured. In GovMax v4,
users can not change the service levels on revenue/expenses unless a Budget Issue form is completed.
4. Describe the impact if this change is not processed: Errors will happen by users changing service levels without
selecting a budget issue and this will result in inaccurate information in the budget. Also, without the Program Look
Table narratives beinsecured, an user could alter another de ts narrative.
Packet Page -1096-
3/8/2011 Item 16.E.7,.
Approved by (Name and Title):
OWl
Reviewed by (Purchasing Professional):
I""""'.
~
Revised: 1/12/2011
2
Packet Page -1097-
3/8/2011 Item 16.E.7.
.,
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: NCWRF Deaasifier and DC
PROJECT #: 71002 PROJECT MANAGER: Mark J. Sunvak
.r'\
BIDJRFP #: 10-5423 MOD #: 2
DEPARTMENT: PPMD
PO#: 4500116770
WORK ORDER #:
NA
CONTRACTOR/FIRM NAME:
Mitchell & Stark. Construction Co.. Inc.
Original Contract Amount:
$ 2.904.563.00
(Starting Point)
$ 2.904.563.00
(Last Total Amount Approved by the BCC)
$ 1.586.983.00
(Including AU Changes Prior To This Modification)
Current BCe Approved Amount:
Current Contract Amount:
Change Amount:
$ -68.100.00
Revised ContractlWork Order Amount: $ 1.518.883.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $
-1.385.680.00
Date of Last BCe Approval
3/912010
Agenda Item # 100
- 4'7.'71
-~ % under
Percentage of the changeoVer/urider current contract amount
Formula: (Revised Amount / Last BCC approved amount)-1
CURRENT:
I""""'.
CURRENT COMPLETION DATE (8): ORIGINAL: 1/1512011
2/2812011
This change order will: 0 Add a new Task for $
[gJ Decrease Task Number 2 by $ 68.100.00
o Other_ Omit a Task for $
Describe the change(s): Reduce contract by 68.100.00 in order to execute a direct material purchase of equipment.
Specify the reasons for the change(s) r. 1. Planned or Elective ('" 2. Unforeseen Conditions ('" 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
('" 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed:
The County would not realize the savings in sales tax avoidance of $4,086.00.
This change was requested by: rlContractor/Consultant PI Owner n Using Department r CDES
Loesign Professional rIRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: Ii7 Yes
r No
APPROVED BY:
Date: \ It '3 J I I
Da'e:~
Date: ~/1-6 f I
I""""'.
APPROVED BY:
REVIEWED BY:
Packet Page -1098-
~
3/8/2011 Item 16.E.7.
c . .. County
~
I""""'. Administrative SeNires Division
Purchnsing
Purchasing Department
Change Modification Form
rZl Contract Change Request
o Work Order Modification
Contract #:N/A
Project #: {
~ ~
Mod#:2 POIWork Order #:' - (N
Project Manager: Penny Department: Immokalee
Phillippi CRA.
Original ContracllWork Order Amount
Current BCe Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Changes
4/14/09; 16G4 Original BCC Approval Date; Agenda Item #
4/14/09; 16G4 Last BCC Approval Date; Agenda Item #
0.00%1< Change from Current BCC Approved Amount
Completiot) Date, Description of the Task(s) Change. and Rationale for the Change
Original notice to proceed date: Lastapproved date: September 30, Revised date (includes this change):
April 14, 2009 201.1 (end of FY11) September 30, 2011 (end of FY11)
. . NUfTIb~rQf daY$.j~dded (!t Explain w.hy additional days are nee.ded (detailed/specIfic): N/A
extension, must attaCh current
insurance certificate(s) from SAP
r obtain from vendor: None
o Add new task(s) 18I Change task(s) 18I Delete task(s) 0 Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task{s):
Paragraph 4.05 of the Agreement reads as follows:
"ThfJ CRA shall regularly and periodically examine} with the DEVELOPER'S representative} requests for payment as
submitted to the DEVELOPER by the DEVELOPER'sconlractor to determine that the requests are proper for payment and
are consislent with the description of the work to be performed pursuant to Exhibit "B" attached to this Agreement. . This
review process shall take place prior to making any payments. When such requests are deemed to be in proper order the
CRA shall certify, to the best of its knowledge, that the quality and quantity of work performed is in accordance with Exhibit
liB" and shall transmit the requests for reimbursement, together with all of the doouments and materials required under
Section III above to the County Finance Direotor as pari of the reimbursement process".
Given this payment request review process, Exhibit B to the Agreement identifies and obligates the Developer to soecific
items and quantities deemed reimbursable under the terms of the Agreement During the lengthy course of infrastructure
development, a few items need repair due to weather conditions, natural settling of items, routine construction activities and
use of the site. A field design change also occurred due to a conflict in pipe runs which required additional pipe, the
relocating of a blow-off valve and more manholes. Therefore, the vendor is requesting to make the following changes to
Exhibit B prior to submitting the final invoice for the project:
fncrease the following items in Exhibit B to these quantities:
Item Description
B-2 15" RCP
B-4 24" RCP
-4 Manhole 4' (0-6')
:ew lterns
Mobilization
Remove & Relocate Blow-Off
Quantitv
160
360
6
Unit Unit Price
LF $27.54
LF $48.66
EA $3,554.24
EA $1,560.54
Total Ouantitv
$4,406.40
$17,517.60
$21,325.44
$1,560.54
Change
$1,982,88
$5,740.86
$3;554.24
$1,560.54
Revised: 2/1/11
1
Packet Page -1099-
Valve
Littoral Planting8
Spray Cattails
Grading @ Ponds & Structures
Clean Inlets
Cut Drainage Outlet Ditch
Remove Sidewalk
Remove Valley Gutter
Replace Sidewalk
Replace Valley Gutter
Excavate & Place Fill
Type "C" Inlet
T()tal Additions
I
2,500
1
1
1
1
60
100
60
100
5000
2
EA
EA
LS
LS
LS
LS
SF
LF
SF
LF
CY
EA
$1,154.04
$0.77
550.00
$2,300.00
$250.00
$500.00
$1.00
$5.00
$3.00
$10.11
$1.80
$1,400.00
3/8/2011 Item 16.E.7:q
$1,154.04 $1,154.04
$J.925.00 $J,925.00
$550.00 $550.00
$2,300.00 $2,300.00 ...........
$250.00 $250.00 '
$500.00 $500.00
$60.00 $60.00
$500.00 $500.00
$180.00 $180.00
$1,017.00 $1,017.00
$9,000.00 $9,000.00
$2;800.00 $2,800.00
$33,074.56
Deduct the foJlowtng Items from Quantities in Exhibit B to Cover Cost of Above Additions
Item Descriotlon Quantitv Unit Unit Price TotalOuantitv
B-3 18" RCP 250 LF $36.44 $9,110.00
B-S 30" RCP 120 LF $65.89 $1,906.80
B-7 Headwalls 4 . EA $1,267.74 $5,070.96
C-2 8" pve Ss (0-6' Cut) " 59ft LF $1 S.38 $10,991.24
Total Deductions
NET CHANGE: -$4.44
Chan!!e
"9,110.00
-7,90.6.80
-5,070.96
-10,99124
-S33,079.00
2~ Provide detailed rationale for the requested change:
The Empowerment Alliance is; undertaking Phase 2 of the infrastructure work at Esperanza Place with the remaining eRA
dollars. Much of the Phase 2work is already covered in the existing contract, b!,Jt several new line items are needed such as
mobifization of the contractor's equipment, relocation ofa blow-off valve due to the extensions of pipes. and several other
items.. Also,..during the fengtfiycourse-of il1frastructure" development, a few iterrisneed -repair due to weather-conditions,
natural settling of items, routine construction activities and use of the site. In addition, the Collier County
inspectionfacceptance exercise has become more onerous than originally anticipated so some fundil1g has been targeted for ~
miscellaneous repairs that might b~ required to pass inspection. DUe tq these issues, the quantities in certain line items on
Exhibit 8 have increased, and some new line items have been added. Although items have been added, other items are
being deleted from the scope. Ultimately reducing the net contractvalue by $4.44.
3. Provide explanation why change was not anticipated in original scope of work:
Some of the infrastructure items were damaged due to weather conditions and other routine construction activities. In
additiqo, the Collier County il1spection/acceptance exercise has become more onerous than originally anticipated.
4. Describe the impact if this change is not processed:
The Developer would be prohibited from spending $33,074.56 of remaining funding in the Agreement if this change order
were not processed.
Type of Change I Modification
[gJ 2. Unforeseen conditions/circumstance
5. Value added
o 1. Planned f Elective
4. Correction of error s
o Contractor/Consultant
Change Requested By
,~
Revised: 211/11
2
Packet Page -1100-
t.
3/8/2011 Item 16.E.7.-
c&~
~
1""""'.. Administrative Services Division
Purchasing
Purchasing Department
Change Modification Fonn
. Contract Change Request
Contract #1 0-5457 Mod#: 1
o Work Order Modification
POlWork Order #:
4500124442
Project #: 33072.1 Project Manager:
& 33072.2 Vick Ahmad
Department:
Parks & Recreation
Project Name: Roll Down Shutters for
CAT Transfer Station and other County
Facilities
Contractor/Firm Name:
Storm Smart Buildin S stem Inc.
Original ContractlWork Order Amount $ 113.578.00 11/9/10,168 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 113.578.00 Last BCC Approval Date; Agenda Item #
Current ContractlWork Order Amount $ 113,578.00
Dollar Amount of this Change $0.00.. 0.00%1 Change from Current BCC Approved Amount
Revised New ContractIWork Order Total $ 113,578.00
Cumulative Chan es $ ~-('){) 0.00%
Completion Date, Des.criptit?n of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: Revised date (includes this change):
December7,2010 ~ <..f(Gt (( Janlliilry14, ?011 'f: Go If
Number of days added (if Explain why additional day~ are needed (detailed/specific): N/A
extension, must attach current
insurance certificate(s) from SAP
obtain from vendor: N/A
Add new task(s) Change task(s) Delete task(s) Other (specify): Amend Contract
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Davis Bacon Act does not apply to this project, it was inadvertently added to the contract and it should be removed.
2. Provide detailed rationale for the requested change: The project does not require Davis Bacon.
3. Provide explanation why change was not anticipated in original scope of work: Davis Bacon was not included in
the original scope of work. it was inadvertently added to the contract.
4. Describe the impact if this change is not processed: Contractor's invoice on hold upon approval of this contract
amendment.
o 1. Planned I Elective
4. Correction of error
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
iewed by (Purchasing Professional):
Revised: 1/1212011
1
Packet Page -1101-
r
3/8/2011 Item 16.E.7.
EXHIBIT A-I Contract Amendment # 10-5457
"Roll Down Shutters for CAT Transfer Station and other County Facilities" ~
This amendment, dated V~ / rift" , 2011 to the referenced agreement shall be by and between the
parties to the original Agreement, Stonn Smart Industries, Ine., (to be referred to as "Contractor") and
Collier County, Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract #10-5457 "Roll Down Shutters for CAT Transfer Station and other County Facilities
The following revisions to the Agreement have been mutually agreed upon by the Contractor and the
County:
Remove from Exhibit "A," Granting Agency Requirements Funded by US Department of
H9meland Security I Florida Division of Emergency Management, the following:
#5 Davis-Bacon Act, as amended (40 V.S.C. 276a to a-7) - Delete in its entirety.
STATEMENTS AND PAYROLLS (29 CFRJ) - Delete in its entirety.
GENERAL DECISION: FL200801 1 1 02/12/2010 FLl 11 - Delete in its entirety.
The Contractor and County agree that this amends the original Agreement. All other terms and
conditions of the Agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
r"-
CONTRACTOR
By:
Title:
Dated:
OWNER:
Approved as to form and
~RLl
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLL COUN~, ~L~~ .In:
By: . L.EUf{/IIJ
St phe Y. ell
Director of Purchasing and General Services
r"-
Packet Page -1102-
3/8/2011 Item 16.E.7.
Administrative SeNices Division
~ Purdiasing
Purchasing Department
Change Modification Form
l8J Contract Change Request
D Work Order Modification
Contract #: 1 0- Mod#: 3 POlWork Order #: Project Name:
5423 4500116770 NCRWTP Deqasifier and OC
Project#: 71002 Project Manager: . Department: PPMD Contractor/Firm Name:
Mark J. Sunvak, P.E. Mitchell & Stark Construction Co., Inc.
Original Contract/Work Order Amount
Current BCe Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Changes
f'$!~?:~i,90i:}V56~iot);t~g::!J/9/201.0~~tt.Q Q1
j{$~~1;$';j:'$~'8e31'O()~ ~;:,319/2010:;;(,1 {) D;
:'<$(;::~:,5ij~$'::aa'a:,'OQj~
i..;i;'~:'[i;'~)i,t$)~;iit:..$Q~OQ\~ I
1$ 1,518,883.00 I
I ($1,385,680.00)11
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
0.00%1 Change from Current BCC Approved Amount
0.00%1 Change from Current Amount
: _'0:_ ..' , ,: .:: . ":'f.. ,,,' ':':':':'::-'_' >" ,,->,,__:/-:'-;'::."" ',' ,,:::.!.::':::':,:.>-~ :"'::. ' _', .:." ,', ,>.::",:-:_' ,::_' ::.. .. , "'-:", ,:,.<',,:.':'~,::: ::::</,~,:': :,:" :<. ::"':::.:, .,,"''- :': """ ", ,.':, ':_ ',:. ':--",
...9bmplet(?nPat~~:'!:)~~~ri'p,ti<?J'('9f~h~;Ta~k(~)qfi~r,i~J.~i:""nd:Ra~ic)nale J()rthe Change
;- :~H;,{: :~;~'.'::: '~'>.' :_~::'j\,~~) i, ;~::'~?\_:":: -:'i,,:,,:,~~,~\t~'<;';:{<,~:>, ./. :";.<'.- ',,:;':,,' :;"~},i~;'!,:" ,\>.:'';.' ~'.,,: -.,~.;/~~..j"t:;::\~W:':~,' ',:i],'" '. ," _,;,:,:,: ~:~ '.~ :. >.>~;.r::,.::'-' :," ,::. '; .:" _' _ :;,:_ '~:' :
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 1/15/11 2/28/2011 . change): 5/9/2011
Number of days added (if Explain why additional days are needed (detailed/specific): Additional time needed due
- extension, must attach current to long delivery time of specialized parts and equipment Also, additional time for
insurance certificate(s) from SAP operational testing period of new equipment was required to ensure safe and effective
or obtain from vendor: 70 treatment of otable water treatment rocess and related s stems.
dd new task(s) D Change task(s) D Delete task(s) l8J Other (specify):
Time extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional time needed due
to long delivery time of specialized parts and equipment Also, additional time for operational testing period of new
equipment was required to ensure safe and effective treatment of potable water treatment process and related systems.
2. Provide detailed rationale for the requested change: Ensuring a lengthy break-in period for new equipment is
imperative as peak water consumption season approaches. Minimization of risk associated with the operation of new
equipment is a priority to meeting customer needs.
3. Provide explanation why change was not anticipated in original scope of work: Estimated fabrication timelines
were used in preparing the original contract duration. As equipment was ordered and entered the production schedule
at various manufacturers, the production timeline was extended due to market conditions. The additional break-in period
for staff was needed to fully integrate all operators in the new equipment and computerized controls under 24/7
operations and various demand conditions.
4. Describe the impact if this change is not processed: Possible legal claim by the contractor for delays and inability to
meet service demands of customers.
D 1. Planned 1 Elective
D 4. Correction of error(s
TYP~c,fCI1~h:gel...Modification.
o 2. Unforeseen conditions/circumstance
D 5. Value added
Change Requested.By
1.{:./I\
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3/8/2011 Item 16.E.7._
Purchasing Department
Change Modification Form
~
o Contract Change Request
~ Work Order Modification
Contract #: 06- Mod#: 2 POlWork Order #: Project Name: MKY Apron Expand &
3969 4500104957 Parkina Relocate
Project #: 46034 Project Manager: Robert Department: Airport Contractor/Firm Name: a. Grady Minor
Tweedie Authority
ceM Trackin #: QGM-FT-3969"'()9-04
Original ContractIWork Order Amount
Current Approved Amount .
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Changes
. Con,Pletio':'Pate; [)~s(:riktj9~i~ft6~"f~~k($l~flan~e,arid ~~....
::>:: " ,;,:'-.:-:>:"'. ' , .,'. -':'" '<::; ," ~: .,':'r', :_~:","'," >~i:::' :>~::::::::;_:;.}:;::.;~ :<',,:':')';\?,i::;:'~, ,:'<'<':~:;';r('; '_':::';:<"::"'(:-:,::-_ ,'_.<:<',~:c/,::~::"'.;: ~.'.:'::::, ,,>:'~<:C':'
Original notice to proceed date: Last approved date: 9/15/10 Revised date (includes this change): 1/31/11
2/18/09
Number of days added (if
extensioh, must attach current
insurance certificate(s) from SAP
or obtain from vendor: 135
Add new task(s) 0 Change task(s}
Original Approval Date; Agenda Item #
Last Approval Date; Agenda Item #
0.00%1 Change from Current Approved Amount
Explain why additional days are needed (detailed/specific): To allow engineer to
continue providing services during construction.
~ Other (specify):
Extend Schedule
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): No changes to tasks.
o Delete task( s)
2. Provide detailed rationale for the requested change: A time extension was approved for the Contractor that
exceeded the engineer's contract end date. The Contractor's time extension was because of (1) permitting delays at the
start of the project by more than 30 days, (2) additional delay after starting awaiting US Army Corps of Engineer review
an clarification of permit special conditions related to crocodile nesting season, (3) changes in the scope of the project
adding additional tasks required by the final permits, and (4) additional value added items added near project completion
at Airport Authority's request to reduce future maintenance costs and enhance the project functionality and appearance.
3_ Provide explanation why change was not anticipated in original scope of work: Project was bid while permitting
was being finalized in order to start utilizing grant funds by the grant agency's deadline, and value added items added to
scope of contractor's work were were not included in the original scope because it was not included in the design/bid
plans and specifications primarily due to budget considerations at the time and contingencies for possible additional
work in other areas being required as a result of permit conditions.
4. Describe the impact if this change is not processed: No engineering services will be provided during construction,
and enaineer will be unable to rovide certifications and project close-out.
Change Requested By
Date:
""
',",. " , ' .
Typ~ ot 9hClrg~lf111odification..
~ 2. Unforeseen conditions/circumstance
o 5. Value added
Date:
Revised: 1/1212011
1
Packet Page -1106:
..,.,
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
3/8/2011 Item 16.E.7.
PROJECT NAME: Liqhtninq Protection
r" O't-~(5"(
BID/RFP #:.Wk MOD #: 1
PROJECT#: 71007/70059/73071 PROJECT MANAGER: Tom Chmelik
PO#: 4500105675
WORK ORDER #:
4500105675
DEPARTMENT: PUPPMD
CONTRACTOR/FIRM NAME:
RKS Consultino Enqineers. rnc.
Original Contract Amount: $ 50.000.00
(Starting Point)
Current BCC Approved Amount: $ NA
(Last Total Amount Approved by the BCG)
Current Contract Amount: $ 50,000.00
(Including All Changes Prior To This Modification)
Change Amount: $ 0
Revised ContractfWork Order Amount: $ 50.000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractfWork Order: $ 0
Date of Last BCC Approval
NA
Agenda Item #
NA
Percentage of the change over/under current contract amount O. O~ % over
Formula: (Revised Amount / Last BCC approved amount)-1
~URRENT COMPLETION DATE (S): ORIGINAL: March 23.2010
CURRENT:
December 31,2010
rhis change order will: 0 Add a new Task for $
o Increase Task Number
by $
Other Increase time
Describe the change(s): Time extension only to allow for coordination with operational and budgetary constraints.
Specify the reasons for the change(s) r: 1. Planned or Elective (" 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) (" 5. Value Added
(!' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Time extension only.
This change was requested by: r1Contractor/Consultant rl Owner r! Using Department r CDES
l7Design Professional rlRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes
W No
APPROVED BY:
Date:
APPROVED BY:
.-<EVfEWED BY:
D~partment Director. PUPPMD
! ~ /kL-
Contract Specialist
Date:
~
Date:
Packet Page -1107-
.....,
3/8/2011 Item 16.E.7.
;u. eel- {(,2:Y It
. Cof~ County
.......~~...........----.
Administrative Services. O!vision
Purchasing
~
Purchasing Department
Change Modification Form
o Contract Change Request
X Work Order Modification
Contract #: 05- 'Mod#: 3 POIWork Order #: Project Name: Watershed Management
3657 4500102994/ URS-FT-3657- Plans
07
Project #: Project Manager: Mac Department Land Contractor/Firm Name: URS
Hatcher Development Services
Original Contract/Work Order Amount
Current BCC Appro~d 'Amount .
Current Contiaciiwork- Order Amount
Dollar Amount of this Change
ReVised' New Contract/Work Order Total " $
Cumulative Changes . p" f $
$ .198,840..00 9/25/07.-10E Original BCC Approval Date; Agenda Item #
.$.' .1.58;697...50: 6/22/1.0 16A1.y.;. :~ast B~C APPI"C)~1 Dat~; ~genda Item.# ..
$ 158,697.50
.' ..$0.00. I
158,697.50 I
(40,142.50)1 r
0.00%1 C~an~e ~om..curr~nt B~CAppro-.,ed A.,mount
0.00%1 -Change-from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: June 22,2010 I Revised date (includes this change): June 1,
October 1, 2007 2011
Number of days added (if / Explain why additional days ~re n!?~ged (detailed/specific): The time extension is to
extension, must attach current allow a more through public discussion and vetting of issues. The BCC approved a
insurance certificate(s) from SAP pUblic meeting schedule at the 11/9/2010 BCC meeting (ftem 10 B).
or obtain from vendor}: 152 Davs
o Add new task(s) I 0 Change task(s) I 0 Delete task(s) I XOther (specify):Time extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
2. Provide detailed rationale for the requested change:The time extension is to allow a more thorough public discussion
and vetting of issues. The BCe approved a public meeting schedule at the 11/9/2010 BCe meeting (Item 10 B).
3. Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
meet planning deadlines did not allow sufficient time for public discussion.
4. Describe the impact if this change is not processed: Failure to complete the Watershed Management Plans would
result in a Growth Management Plan deficiency.
-
/"""..
1. Planned / Elective
4. Correction of error s
Type of Change I Modification
X 2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Contractor/Consultant
Approved by (Name and Titie): '.' \ ! i. '. "
:';: \{." ,"-\ v. (>'.~."_.
Reviewed by (Purchasing Professional): !
. i 1~;'AI
Date: 1/13/2011
Date:
~.
Revised: 1112/2011
,1
Packet Page -1108-
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
3/8/2011 Item 16.E.7.J(
PROJECT NAME: Imorovements to SCWRF Aeration Basin Odor Control Svstem-Desion PROJECT #: 72534.1
I""""'.
JJECT MANAGER: Oscar P. Martinez
BID/RFP #: 05-3785 MOD #: 1
PO#: 4500101004 (old 4500075720) WORK ORDER #: 4500101004
DEPARTMENT: PUPPMD
CONTRACTOR/FIRM NAME:
Carollo Enqineers. Inc.
Original Contract Amount:
$ 109.825.00
(Starting Point)
$ H tJj",-
(Last Total Amount Approved by the BCC)
$ 109.825.00
(Including All Changes Prior To This Modification)
Current BCC Approved Amount:
Current Contract Amount
Change Amount
$ 0.00'
Revised ContractIWork Order Amount: $ 109.825.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ 0.00
Date of Last BCC Approval
NA
Agend~_ltem #
NA
Percentage of the change over/under current contract amount
~ula: (Revised Amount / Last BCC approved amount)-1
(,~. .KENT COMPLETION DATE (S): ORIGINAL: 6/21/08
0.0 % over
CURRENT:
5/21/11
This change order will: 0 Add a new Task for $_ Increase Task Number _ by $_Other Extend contract time bv 1060 days
Describe the change(s): Additional time necessary to design and construct the Aeration Basin Odor Control System
at SCWRF given the additional requirements requested by the County's Wastewater Dept.
Specify the reasons for the change(s) @ 1. Planned or Elective 0 2. Unforeseen Conditions
Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added
o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
o 3. Quantity
Identify all negative impacts to the project if this change order were not processed: A time extension letter was written
on April 14, 2008 to extend the completion date of tasks 1-3 tiIJ June 21,2008 (which was 940 + days ago). The remaining
tasks (4-6), which dealt with the bidding and construction supervision of the project, were "deferred until further notice"
due to lack of funding for the actual construction. Funding is now available to complete this project; however, the
completion date needs to be extended tiIJ May 21, 2011 (which is 1060 days from the last completion date of June 21,
2008). Failure to authorize the change order will hold up Carollo's payment.
This change was requested by: C1Contractor/Consultant I:?I Owner BI Using Department 0 CDES
fJDesign Professional CIRegulatory Agency (Specify)
SPECIALIST PARTICIPATION IN NEGOTIATIONS: IV'! Yes
AP~OVED BY: ~ '
Project Manag
t
Department Director, PUPPMD
REVIEWED BY: WttJ;q flJ.t.q
Contract Specialist
LOther (Specify)
CONTRACT
fJ No
APPROVED BY:
} /20 IIf
Date: '1~1ZbIi
Date: I / j!..S Iii
Packet Page -1109- I
Date:
Co~er County
'--~.-""""'~-'~--
Admnistratrlle Services OMskn
Purcha sing
~
3/8/2011 Item 16.E.7.
IU~a. 01--1 r ""/"
Purchasing Department
Change Modification Form
~
o Contrad Change Request
12] Work Order Modification
Contract #: 06- Mod#: #6 POlWork Order #: Project Name: Underground storage
3970 4500111875 Tank. Removal: 4315 Bayshore Drive
Project #: NlA Project Manager: Department: Bayshore ContractorlFirm Name:
David Jackson Gateway Triangle CRA HSA Engineers & Scientists
$
Original BCC Approval Date; Agenda 'tern #
Last BCC Approval Date; Agenda Item #
#NEAl Change from Current BCC Approved Amount
Original Contract/Work Order Amount
Current BCC Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractlWork Order Total $
Cumulative Cha es
49.200.00
#NIA
$ 120,120.00
$4,400.00
124,520.00
$75,320.00
3.66%
Completion Date, Description of the Task(s) Change. and Rationale for the Change
Original notice to proceed date: Last approved date: Revised date (includes this change):
10/12/09 11/15/10 04/29/11
Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current There are less than 30 days before completion date of last Work Order mod. To
insurance certificate(s) from SAP . complete this task a time extension is needed to mobilize contractor(s) and compiete
or obtain from vendor: (pO tRy; work.
Add new task(s) Change tasl<(s) Delete tasl<(5) Other (specify): Increase time
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): See attached Scope of Work
to complete FDEP requirements
2. Provide detailed rationale for the requested change: FDEP ordered monitoring wells be abandoned in accordance
with statelfederal regulations.
3. Provide explanation why change was not anticipated in original scope of work: FDEP required monitoring wells
were additional tasks required as the project proceeded.
4. Describe the impact if this change is not processed: Federal tines and recinding of FDE? Completion Order.
1. Planned I Elective
4. Correction of error(s)
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Reviewed by (Purchasing Prqfessional): lyn Wood, Contract Specialists
Date: 02105/11
Date:
)11 ~~.
Revised: 1/1212011
1
Packet Page -1110-
cltr~
~-
AdministralWe Servioas Division
~ Purchasing
3/8/2011 Item 16.E.7.
Purchasing Department
Change Modification Form
o Contract Change Request
[8J Work Order Modification
Contract#:09-5262
Pro.ect #: 70062.2
Mod#: 1
PM: Aaron Cromer
POlWork Order#: 4500123668
De artment: PUPPMD
Pro'ect Name: IQ Scada Priorit 2 Sites
Contractor/Firm Name: Hole Montes
Original ContractlWork Order Amount
Current BCC Approved Amount
Current ContractlWork Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Changes
;:i$;~~q~\~!ett!oql ~ii>;r:,;.;."i{i'#N/A Original BCC Approval Date; Agenda Item #
~?~I]fi#:m{J.jiii;r~;;i~ ~iFj~ ..#N1A' Last BCC Approval Date; Agenda Item #
:";~'?"''''''''.07Mi.j. ..'/O'Q'.l\r.:f;!;'
Jl,iSP.~1ii~~~h~!~~lh:-' ,_., ~:O,Q:'~i
"""'U. """i'iti. . 41"'~i$:'O"'@...O'~: I
""i~~"~:j'_':"" ',,"'~W. ., ~.'" ,,:-,.
::!;~l: :;_:'t>io"f~_~!;;;. '~t~ .. :.:;::.i" _':.,.~~I
1$ 34,100.001
I $0.00 II
#N/AI Change from Current BCC Approved Amount
0.00%1 Change from Current Amount
Change, and RatiOria,lef9rthe Chang~
... ~.,.,
Last approved completion date:
12/27/10 change):. 04/14/2011
Explain why additional days are needed (detailed/specific): To allow for coordination
with operational and budgetary constraints - timing of task completion was missed due
to holiday season (Thanksgiving, Christmas, New Years and vacations surrounding)
Original notice to proceed
completion date: 12/27/10
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor): 108
o Add new task(s) 0 Change task(s)
o Delete task(s)
~ Other (specify):
Time Extension
~
Provide a detailed and specific explanation of the requested change(s) to the task(s):
The timing of specific tasks was not completed according to the proposed schedule due to holiday season. Staff was
either not available at the requested decision points due to scheduled absences or other conflicts due to scheduled
absences.
2. Provide detailed rationale for the requested change:
The finished design product required an evaluation of site specific locations, in which only staff can provide access and
define requirements or guidance on design. Conference calls were utilized; however, site specific evaluations were
necessary to ensure radio signal, power delivery and boundary placement.
3. Provide explanation why change was not anticipated in original scope of work:
Total time requirements surrounding site visits were not anticipated by vendor or staff.
4. Describe the impact if this change is not processed:
Project design will not be completed. Specific sites will not be able to be designed, reconstructed and retrofitted to work
with the SCADA system. Without updated control and measurement equipment, possibleFDEP violations could occur in
re ards to not controllin_g the amount of Re-use water provided to the customer, or accounting for all water delivered.
-,Type9rth~1l1~e I Modification
o 2. Unforeseen conditions/circumstance
o 5. Value added
o 1. Planned / Elective
I 04. Correction of error(s) _.
Change Requested By
I 0 Contractor/Consultant ~ Ovmer
I 0 Design Professional -10 Regulatory Agency (specify): ._
J Purchasing Professional Participated in Negotiation of Change / Modification:
~
-~--
Jved by (Name and Title: Date:
f{ ()fIJ C/J..f) M Gi( fC 1/11 Ct f tf- f ld"'JTflT .MANtffi r;rL
Reviewed by (Purchasing Professional): l.{l - k-- Date:
'-
Revised: 2/2/11
1
Packet Page -1111-