Agenda 02/22/2011 Item #16D8
2/22/2011 Item 16.0.8.
EXECUTIVE SUMMARY
Recommendation to approve a change order to contract #10-5561 ARRA Green Lighting
for Parks - Eagle Lakes to Electrical Contracting Services, Inc. for $303,000 to add two
additional community park sites.
OBJECTIVE: To allow a modification to existing Contract #10-5561 ARRA Green Lighting
for Parks - Eagle Lakes to Electrical Contracting Services, Inc., to retrofit existing light fixtures
at the East Naples Community Park and Vineyards Community Park sport fields.
CONSIDERATION:
The Parks and Recreation Department's green lighting system retrofit projects have received a
portion of the grant award from the Energy Efficiency and Conservation Block Grant (EECBG)
from the United States Department of Energy for American Recovery and Reinvestment Act of
2009.
On April 13, 2010 (Item 16D8), the aboard approved ITB 10-5417 for ARRA Green Lighting for
Parks in the amount of $485,809 to Electrical Contracting Services Inc. At the conclusion of the
retrofit of lights for Immokalee Community Park and Gulf Coast Community Park, additional
ARRA funding became available. The provision to add additional sites was not included in the
original solicitation, and therefore, the Purchasing Department conducted a new solicitation.
On September 14,2010 (Item 1602), the board approved 10-5561 and executed a contract with
Electrical Contracting Services Inc for $276,096 for the retrofitting oflights at Eagle Lakes
Community Park. The agreement allows for:
"The County reserves the right, should additional funding be identified, to quote out
future energy saving lighting projects that are of a similar nature to this project to the
successful firm." (Page 4 of the solicitation document, and incorporated by reference in
page 5, paragraph 17 of the contract and page 8, paragraph 28)
On February 8, 2011, (Item # 16E4), the Board of County Commissioners accepted and approved
the reallocation of EECBG funding to existing EECBG projects. Parks and Recreation was
allocated additional funding of $286,676.12 to expand the project to East Naples Community
Park and Vineyards Community Park sp0l1 fields.
The scope of work for East Naples and Vineyards Community Parks include the same
specifications as in solicitation and contract 10-5561 for Musco Lights and ARRA grant
requirements that apply for Eagle Lakes Community Parks, as well as contract 10-5417 for
Immokalee and Gulf Coast Community Center.
Parks and Recreation received two quotes from Electrical Contracting Services Inc for:
· Vineyards Community Park: $175,310
· East Naples Community Park: $127,690
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2/22/2011 Item 16.0.8.
Parks and Recreation staff negotiated the quotes with the contractor and prepared a cost
comparison per pole and per fixture for each park sites; the cost comparison is closely in line
with 2 previous bids.
Staff recommends the Board approve the change order in the amount of $303,000.
FISCAL IMP ACT: The project cost for Immokalee Community Park, Gulf Coast Community
Park and Eagle Lakes Community Park is $763,580.12. With the addition of East Naples
Community Park for $127,690 and Vineyards Community Park for $175,310 the total project
cost is $1,066,580.12. Funds are available in ARRA Grant Fund 725 in the Energy Efficiency
and Conservation Grant number 33062.2.
LEGAL CONSIDERATION: This item has been reviewed by the County Attorney's Office,
requires simple majority vote, and is legally sufficient for Board action. - CMG
GROWTH MANAGEMENT IMPACT: The value of the improved facility will be inventoried
in the Growth Management Plan.
RECOMMENDATION: Recommendation that the Board of County Commissioners approves
the change order to Contract 10-5561 with Electrical Contracting Services, Inc for $303,000 to
include East Naples Community Park and Vineyards Community Park sport fields.
Prepared by: Vicky Ahmad, Project Manager, Parks and Recreation Department
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2/22/2011 Item 16.0.8.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8.
Item Summary: Recommendation to approve a change order to Contract #10-5561 ARRA
Green lighting for Parks - Eagle Lakes to Electrical Contracting Services, Inc. for $303,000 to
add two additional sites.
Meeting Date: 2/22/2011
Prepared By
Name: AhmadVicky
Title: Project Manager,Parks & Recreation
2/3/2011 1 :54:49 PM
Submitted by
Title: Project Manager,Parks & Recreation
Name: AhmadVicky
2/3/2011 1 :54:50 PM
Approved By
Name: WiIliamsBany
Title: Director - Parks & Recreation,Parks & Recreation
Date: 2/4/2011 8:34:48 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 2/4/2011 12:42:54 PM
Name: RubertoTony
Date: 2/7/2011 10:01 :26 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & General Services
Date: 2/10/2011 2:33:52 PM
Name: NelsonTona
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2/22/2011 Item 16.D.8.
Title: Administrative Assistant, Senior,Parks & Recreation
Date: 2/10/2011 3:05:18 PM
Name: Carnell Steve
Title: Director - Purchasing/General Services,Purchasing
Date: 2/10/20113:43:50 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 2/10/2011 3:53:37 PM
Name: WiIliamsBan)'
Title: Director - Parks & Recreation,Parks & Recreation
Date: 2/10/2011 4:06:31 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 2/10/2011 4: 14:03 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 2/10/2011 4:39:02 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/11/2011 8:53:40 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 2/14/2011 2:38:57 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 2/14/2011 3:38:14 PM
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2/22/2011 Item 16.0.8.
Charles Floyd
Electrical Contracting Services, Inc.
2375 West 7th Street
Hialeah, FL 33016
CHANGE ORDER TO A CONTRACT
Parks & Recreation
15000 Livingston Road
Naples, FL 34109
Tel. (239)252-4000
Fax: (239)514-3646
ARRA Green Lighting for East Naples and Vineyards Community Parks
Cont:ractNo.10-5561
Change Order No.2
Change Order Description:
This change order is to add East Naples and Vineyards Community Parks to the contract and
update the Davis Bacon Wage Determination schedule.
Original agreen1ent BDlOunt .............................................................. 5276,096.00
Sum of Previous Changes............. n". . ... .. .. . ... ... ... .. .... . .. . .. ...$ 1,500.00
This Change Order No.2 Amount (add)...............:........................... $127,690.00 EastNaples
$175.310.00 Vineyards
Revised Agreement Amount ................. ............................. .... ........... $580,596.00
PO Number - 4500123229
February 4, 2011
Original contract time in calendar days ................ n .. . .. .. .... .... ....... .. 180 days .
Adjusted number of calendar days due to previous change orders ............ 60 days
This change order adjusted time is. ... .. .. . .,.. .. .. . .. . .. . .... ... .. ....... .... ... .... 240 days
Revised. Contract Time ill working days.......................................- 110 days
Original Notice to Proceed date ................................................. October 21,2010
Completion date based on original contract time........................ April 19, 2011
Revised completion date due to change orders........................... June 19, 2011
Your acceptance of 1his change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as COJItained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement sbaI1 constitute a full and final settlement of any and all claims
arising out of, or re set fa . including claims for impact and delay
~by: Date: . ~/&/.~I
Vicky ~ectManager ~
~d ~ 'on Department.
Accepted by: \ _ ~~ ~~ Date: J....- ~ - LC \ \
Charles Floyd
E1~ Contracting Services, Inc.
Approved by: I~$L-.
Barry Wi1Iiams, Director
Parks and Recreation Department
Date: c?~.h~/~
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c1!r County
Admnistrative Services Division
Purchasing
2/22/2011 Item 16.0.8.
Purchasing Department
Change Modification Form
. Contract Change Request
o Work Order Modification
Contract #: Mod#: 2 POlWork Order #: Project Name:
10-5561 4500123229 ARRA Green Lights for Parks
Project #: Project Manager: Vicky Department: Parks & Rec. Contractor/Firm Name:
33062.2.3 Ahmad Electrical Contracting Services, Inc.
Original ContractIWork Order Amount
Current BCC Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chan es
$ 276,096.00
$ 276,096.00
$ 277,596.00
$303,000.00
$ 580,596.00
$304,500.00
9-14-10, 16D2 Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
110.29%1 Change from Current BCC Approved Amount
109.15%
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: I Revised date (includes this change):
10/21/10 11/17/10 6/19/11
Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current We need additional days to conduct light test, punch list and final close out.
insurance certificate(s) from SAP
or obtain from vendor): 60 CD
DAdd new task(s) D Change task(s)
o Delete task( s)
Other (specify): Add East Naples
& Vineyards light retrofit projects to
existing contract.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): It was anticipated during the
last bid process that additional parks might be added to this contract; a provision for additional park site was added if
additional ARRA grant funding is available in the future. On October 2010, Parks was notified on the available
reallocation of ARRA grant funds. Parks and Recreation has submitted 9 park sites to DOE for light retrofits. Three park
sites were approved, funded and completed under the ARRA grant funds. East Naples Community Park was the next
highest ranked project on the list that was also submitted to DOE. Parks also recommended to retrofit the lights at
Vineyards Community Park because of high enegy bills on the soccer fields. Both park projects does not require
significant work, are shovel ready and both were approved by DOE.
This change order also includes update to the DBA wage detemination schedule.
2. Provide detailed rationale for the requested change: Electrical Contracting Services, was the low bidder on the last
two projects that went out for bidding of a similar nature to this project; they completed all the work on time, meet all
ARRA grant requirements and Park staff is please with their work.
3. Provide explanation why change was not anticipated in original scope of work: As noted in item #1, this change
order was anticipated earlier. Funding for another parks was limited at that time.
4. Describe the impact if this change is not processed: The park sport fields will continue to use old light fixtures with
high energy consumption.
1. Planned / Elective
4. Correction of error s
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
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Change Requested By
2/22/2011 Item 16.0.8.
Approved by (Name and Title): Vicky Ahmad, Project Manager
Reviewed by (Purchasing Professional):
Date:
/-
-1/
Date:
Revised: 1/1212011
2
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