Agenda 02/22/2011 Item #16D3
2/22/2011 Item 16.D.3.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign an agreement with the State of
Florida, Department of Children and Families accepting a Challenge Grant in the amount of $63,397
and authorize the necessary budget amendments associated with this action.
OBJECTIVE: To approve and authorize the Chainnan to sign an agreement for a Challenge Grant with
the State of Florida, Department of Children and Families (DCF) in the amount of $63,397 to provide
homeless assistance for Collier County citizens through Saint Matthew's House, the Shelter for Abused
Women and Children, Youth Haven, and the Collier County Department of Housing, Human &Veteran
Services,
CONSIDERATIONS: On May 27,2003, the Board of County Commissioners (BCC) gave approval for
the County to become the Lead agency and to apply, on behalf of the County's social service agencies, for
annual homeless assistance. On September 28, 20] 0, the BCC provided after the fact approval (Item
] 6D07) for the 20 I] Challenge Grant application submission. On January I 1, 201 I, the BCC approved
and authorized the Chainnan to sign the State of Florida, Department of Children and Families
certifications and documentation (Item 16D09) required to receive 2011 Challenge Grant funding, The
total amount of Challenge Grant funding to be received is $63,397.
Of the total Challenge Grant amount of $63,397 the Collier County Housing, Human & Veteran Services
Department proposes to provide $43,397 from the Grant as pass through funds for three non-profit sub-
recipients (Saint Matthew's House, The Shelter for Abused Women and Children, Youth Haven) and
retain $20,000 to administer the Homeless Management Information System for the Collier County
Continuum of Care,
FISCAL IMPACT: Approval of this agreement will allow grant funds in the amount of $43,397 to pass
through Collier County to the three non profits and for the County to retain $20,000 in Challenge Grant
funds to administer the Homeless Management Information System. No general funds are being utilized
in these Challenge Grant projects,
GROWTH MANAGEMENT IMPACT: Challenge Grant funding will further the goals, objectives and
policies of the County's Gro~th Management Plan's Housing Element.
LEGAL CONSIDERATIONS: This agreement has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action, This item requires a simple majority vote, _
JBW
RECOMMENDATION: To approve and authorize the Chainnan to sign an agreement with the State of
Florida, Department of Children and Families for a Challenge Grant in the amount of $63,397 and
authorize any necessary budget amendments associated with this action,
Prepared by: Nick Green, Grants Coordinator
Housing, Human and Veteran Services Department
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2/22/2011 Item 16.D.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0,3.
Item Summary: Recommendation to approve and authorize the Chairman to sign an
agreement with the State of Florida, Department of Children and Families accepting a Challenge
Grant in the amount of $63,397 and authorize the necessary budget amendments associated
with this action.
Meeting Date: 2/22/2011
Prepared By
Name: GreenNick
Title: Grants Coordinator,Housing, Human & Veteran Services
1/31/2011 2:07:23 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: GreenNick
1/31/2011 2:07:23 PM
Approved By
Name: CastorenaMargo
Date: 1/31/2011 3:50:38 PM
Name: KrumbineMarcy
Title: Director - Housing & Human Services, Housing, Human & Veteran Services
Date: 2/1/2011 10:20:36 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 2/1/2011 2:17:28 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 2/1/2011 2:36:56 PM
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Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 2/1/2011 4:06:15 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 2/8/2011 2:00:58 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 2/9/2011 4:15:19 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/]0/20] 1 ]:42:]6 PM
Name: PryorCheryl
Title: Management! Budget Analyst, Senior,Office of Management & Budget
Date: 2/14/20]] 9:24:54 AM
Name: OchsLeo
Title: County Manager
Date: 2/]4/2011 9:54:38 AM
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2/22/2011 Item 16.0.3.
Grant Solicitation Number: LPZ01
Grant Number: HFZ1D
gr-~f~~~~~!lltem 16.D.3.
FLORIDA DEPARTMENT OF CHILDREN & FAMILIES STANDARD GRANT AWARD LETTER
The Florida Department of Children and Families, hereinafter referred to as the "Department," hereby notifies Collier County
Board of County Commissioners, hereinafter referred to as the "Recipient," that pursuant to the terms and conditions of the
above numbered grant solicitation the Department has determined to provide financial assistance to Recipient in the amount
specified below. Recipient's acceptance of said financial assistance constitutes an agreement by Recipient to the terms and
conditions contained in the solicitation, unless expressly modified in this Award Letter or attachments, if any. As a result of
Department's offer of financial assistance and Recipient's acceptance of the assistance the parties enter into an Agreement
consisting of the following documents: this Award Letter and attachments, if any; the Approved Budget; the Grant Solicitation
identified above; the Recipient's Application and Proposal, Certification ReQardinQ Debarment and Suspension and
Release of Funds Schedule. In the event of a conflict among the provisions of the various documents the priority of
interpretation shall be given in the same order in which the documents were enumerated in the preceding sentence, with the
highest priority being accorded to the Award Letter and its attachments, if any.
Section I. Recipient Agrees to Certain Terms and Conditions
The Recipient expressly acknowledges its agreement to the Grant Agreement Terms & Conditions contained in Section 5,1 of
the grant solicitation.
Section II, Amount of Financial Assistance
The Department shall provide financial assistance to the Recipient in an amount not to exceed $63,397.00. The State of
Florida's obligation to pay this amount is contingent upon an annual appropriation by the Legislature and the availability of
funds. The Recipient shall provide records to the Department evidencing that all funds provided by this agreement have been
used for the purposes, and in the amounts, described in the Approved Budget. The Recipient shall vary from the Approved
Budget only with the prior written consent of the Department which must be obtained in each separate instance.
Section III. Representatives of the Parties
Official Payee and Representatives (Names, Addresses, Telephone Numbers, and e-mail addresses):
1. The Recipient name, as shown on this agreement, and
mailing address of the official payee to whom the payment shall be
made is:
Name: Collier County Board of County Commissioners
Address: 3299 Tamiami Trail East
7'" Floor
City: Naples State :FI Zip Code: 34112 Phone:239-774-2096
2. The name of the contact person and street address where
Recipient's financial and administrative records are maintained is:
Name: Marcy Krumbine
Address: Housing, Human and Veteran Services
3339 Tamiami Trail East, Suite 211
City: Naples State: FI Zip Code: 34112-5361 Phone: 239-252-8442
e-mail: MarcyKrumbine@colliergov.net
3. The name, address, telephone number and e-mail address of the
grant manager for the department for this agreement is:
Name: Robert Farr
Address: Department of Children and Families
2295 Victoria Avenue
City: Fort Myers State:FI Zip Code:33901 Phone:239-338-1295
e-mail: Robert]arr@dcf.stateJl.us
4. The name, address, telephone number and e-mail of the
representative of the Recipient responsible for administration of the
program under this agreement is:
Name: : Marcy Krumbine
Address: Housing, Human and Veteran Services
3339 Tamiaml Trail East, Suite 211
City: Naples Slate: FI Zip Code: 34112-5361 Phone: 239-252-8442
e-mail: MarcyKrumbine@colliergov.nel
Recipient CEO/CFO e-mail: www.colliergov.netfhumanservices
Upon change of representatives (names, addresses, telephone numbers and e-mail addresses) by either party, notice shall be
provided in writing to the other party and the notification attached to the originals of this Agreement.
Section IV, Termination
This agreement may be terminated by either party without cause upon no less than 30 calendar days written notice to the
other, said notice to be delivered by the U.S. Postal Service, or an expedited delivery carrier with evidence of completed
delivery in either instance. In the event funds used to support this agreement become unavailable the Department may
terminate this agreement upon no less than 24 hours notice, in writing, to the Recipient. In the event the Recipient fails to
comply with the terms and conditions of this agreement the Department may terminate the agreement upon no less than 24
hours (excluding Saturday, Sunday, and Holidays) notice in writing to the Recipient. The Department must specify in its notice
the circumstances and conditions pertaining to the termination for failure to comply. The department's failure to demand
1
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Grant Solicitation Number: LPZ01
Grant Number: HFZ1D
C 2/22/2011 Item 16.D.3.
CFSA No. 60.014
performance of any provision of this agreement shall not be deemed a waiver of such performance nor shall the department's
waiver of anyone breach of any provision of this agreement be deemed to be a waiver of any other breach and neither event
shall be construed to be a modification of the terms and conditions of this agreement. The provisions herein do not limit the
department's right to remedies at law or in equity.
Section V. Duration of the Grant Agreement
This Agreement shall begin on the date on which the last of the parties affixes its signature and shall end on June 30, 2011
unless otherwise terminated in accordance with Section IV,
Section VI. Notice
Any notice that is required under this agreement shall be in writing, and sent by U.S. Postal Service or any expedited delivery
service that provides verification of delivery or by hand delivery. Said notice shall be sent to the representative of the recipient
responsible for administration of the grant, to the designated address contained in this agreement.
Section VII. Modification, Amendment, and Entirety of the Agreement
This agreement may only be modified or amended in writing with such modifications or amendments duly signed by both
parties. This agreement and its attachments, I. II, III and IV, and any referenced exhibits, together with any documents
incorporated by reference, constitute the entirety of the agreement. There are no other terms or conditions other than those
contained herein, This agreement supersedes all previous communication and representations, If any term or condition is
legally determined to be unenforceable all remaining terms and conditions remain in full force and effect.
By signing this agreement the parties agree they have read and agree to the entirety as described above.
IN WITNESS THEREOF, the parties have caused this 141 page agreement to be executed below,
RECIPIENT:
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
Collier County Board of County Commissioners
Signature:
Signature:
Print Name: Fred W, Coyle
Print Name: Harriet A, Coleman
Title: Chairman
Title: Circuit Administrator
'2/ZZ/11
Date:
Date:
STATE AGENCY 29 DIGIT FLAIR CODE:
Federal Tax lD # (or SSN): 596000558-157
Recipient Fiscal Year Ending Date: 09f30.
ATTEST:
DWIGHT E. BROCK, Cleft
Approved 8S to form S. legal Sufficiemw
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ATTACHMENT I
Department of Children & Families
Office on Homelessness
Grant solicitation # LPZ01
Homeless Continuum of Care
Challenge Grants
CSFA 60.014
FY 2010.2011
July 28, 2010
Application Instructions
Office on Homelessness
1317 Winewood Boulevard
Tallahassee, FL 32399-0700
850/922-4691
FAX: 850/487-1361
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2/22/2011 Item 16.D.3.
2/22/2011 Item 16.D.3.
ATTACHMENT I
Introduction
1.1. Statement of Need and Purpose
The Challenge Grant program is authorized by section 420.622(4), Florida Statutes, to provide grant funding
annually to lead agencies for homeless assistance continuums of care. To qualify for the grant, a lead agency
must develop and implement a local homeless assistance continuum of care (Coe) plan for its designated
planning area.
The Challenge Grants shall be used to assist the local homeless continuum of care lead agency and local
providers implement their written plan for addressing the needs of their homeless populations. These funds
may be used for an array of programs, facilities, and services that are identified in the local continuum of care
plan, This may include, but not limited to, the following types of activities or projects (see section 420,624,
F.S" Exhibit 2 for a complete description of the Continuum):
Homelessness Prevention
Outreach
Emergency Shelter
Supportive Services
Transitional Housing
Permanent Housing
This grant solicitation describes the Department's instructions to govern the grant application process,
including the ranking process for applications in accordance with statutory preference criteria stated in section
420.622(4), F,S, [Exhibit 1],
1.2. Applicant Qualifications
The only entities that may submit an application for the Challenge Grant shall be the lead agencies of the
continuum of care, as designated pursuant to section 420,624(6), F,S" by the Office on Homelessness for
specified catchment areas within the state,
The designation of the lead agencies by the Office on Homelessness has been done in consultation with the
U.S. Department of Housing and Urban Development (HUD), the local homeless coalitions within the state,
and those agencies that were identified as the lead agency in the most recent application for HUD homeless
grants, The list of designated lead agencies by catchment areas is attached in EXHIBIT 3,
Applications shall be accepted only from these lead agencies, Any applications received from other entities
not on the list of designated lead agencies shall be returned, without review, to the entity that submitted it.
Lead agencies are required to register in MyFloridaMarketPlace (FMP) as a vendor. Registration is required
because the Department of Financial Services uses data from MFMP to establish the payment data file for
purposes of disbursing state funds,
Funds disbursed to lead agencies as a result of these grants are financial assistance, In accordance with Rule
60A-1.032(1)(i)1, FAC" disbursements of financial assistance to recipients of state financial assistance are
exempt from paying the MFMP transaction fee,
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2/22/2011 Item 16.D.3.
ATTACHMENT I
1.3. Funding Cycle and Funds Availability
For FY201 0-2011, the Department has $2,031,354 in Challenge Grant funding available for award to lead
agencies for the continuum of care planning areas.
The limit on the grant award to a lead agency shall be $100,000 for FY 2010-11, This maximum grant shall be
provided to the top seven ranked applications, The remaining 21 continuum of care applications shall be
funded at a maximum award of $63,397, assuming the top 7 applications have approved budgets of $100,000,
If not, the remaining 21 awards shall be capped at an equal share of the balance of funds left after the top 7
grant awards are made.
Applications may be submitted for any amount up to, but not exceeding $100,000. The lead agency shall
clearly identify a budget for those uses or activities to be funded, and shall list the projects or activities to be
funded if the award is made at the $63,397 level.
Funds disbursed to lead agencies as a result of these grants are financial assistance, Grant funding shall be
expended on eligible services and programs by June 30, 2011. The grant funds may be used to carry out the
services or programs identified in the local homeless assistance continuum of care plan, as certified by the
lead agency,
Scope of Grant Activities
2.1 Program and Financial Requirements
2,1.1 Definitions
The definitions set forth in section 420.621, Florida Statutes, are applicable to the Challenge Grant program,
This section of state law is attached in Exhibit 4,
2.1.2 Program Need
The Department expects that the Challenge Grant funding shall be used locally to assist those individuals or
households who are homeless, and/or those at risk of becoming homeless. The intent of the state grant is to
help to implement the local homeless assistance plan, and to help the community reach the goals and
objectives outlined in the Continuum of Care plan,
As the fund source for the state's grant is general revenue, the grant recipients are encouraged to use the
state funds to leverage other federal grants to serve the homeless, In addition, the state grant is intended to
be used in concert with the private funding contributed to local homeless service agencies to address the
needs of the persons who are homeless in the planning area.
The overall state goal is to make the Challenge Grant available to partner with local agencies to reduce
homelessness in Florida. The grant recipient shall evaluate the success of the grant award to attain the
performance measures outlined in section 4.2.2 of these instructions,
2.1,3 Financial Information
This state grant requires no matching funds, As the source of the state funding is from general revenue, there
will be strict limits on the time available to obligate and expend these dollars, All grants must be obligated by
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2/22/2011 Item 16. D.3.
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an executed grant agreement and all grant funded activity or project services should be completed or provided
by June 30, 2011.
All recipients of Challenge Grants shall be required to submit quarterly reports on progress and performance
until all grant funded activities are completed.
The lead agency may use the grant funds to fund any activity or project that is clearly and specifically identified
in its written continuum of care plan. To be an eligible activity or use the lead agency shall execute a written
certification that the use is specifically contained in the plan and shall provide evidence of that inclusion in the
plan with the certification, This evidence shall be documented with an adopted amendment to your submitted
2009 Exhibit 1 plan that clearly denotes the projects to be funded with the state's grants. The plan should be
sufficiently detailed so as to clearly denote the use, the agency performing the service, and that state
funds will be sought to support the use. The amendment shall be filed with the Office on Homelessness on
or before the grant application deadline identified in Section 3 below.
The application may contain one or more activities t6 be funded so long as each and every one of the activities
proposed for funding is specifically identified in the written continuum of care plan as amended. All of the
grant funds shall go to activities proposed for funding that directly benefit homeless persons or persons at risk
of homelessness, Activities that do not directly benefit homeless persons may include, but are not limited to,
public education, training, planning, and capacity building, Homeless management information systems may
be claimed to be a direct benefit use only to the extent that the system is used as a case management tool to
coordinate services among two or more local agencies serving the homeless person.
The lead agency's written 2009 plan for its continuum of care shall be as filed with the Office on
Homelessness in November 2009. Any amendment to that plan on file with the Office, which has been
formally adopted by the continuum of care's governing body in a duly noticed meeting, and adopted
subsequent to the designation of the lead agency, must be attached to the application along with a certification
of the amendment date by the lead agency. See Exhibit 5, for a sample format to use to amend your 2009
Exhibit 1 plan,
The application must clearly enumerate the activities or projects to be funded, the purpose of each, the
amount allocated for each, and the entity to carry out that use or activity, The lead agency shall be fiscally
responsible for all grant funds and is responsible to ensure that funds are expended on for eligible activities,
Performance monitoring of the grant activities is a responsibility of the lead agency. Upon completion of the
grant funded activities, the lead agency shall provide its written assessment of the grant's effectiveness in
furthering the continuum of care plan.
Grant administration costs of the lead agency are not specifically authorized in section 420,622(4), F,S" and
are ineligible, No grant funding shall be used by the lead agency for staff salary, benefits, or operating
expenses directly related to the management and oversight of this grant. In accordance with section 287.14,
F.S., use of the Challenge Grant to purchase or continuously lease any motor vehicle is prohibited,
Staffing and administrative costs directly related to the implementation of eligible use activities shall be eligible
and shall be included within the total budget allotted to that eligible use. For example, if the lead agency
carries out an eligible outreach activity, its staff and operating costs associated with that outreach activity are
eligible.
2.2 Administrative Requirements
2.2,1 Order of Precedence of Documents
Multiple documents shall comprise the complete grant agreement, including the solicitation, your submitted
application and grant award letter. In the event of a conflict between the provisions of the documents, the
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2/22/2011 Item 16.D.3.
ATTACHMENT I
award letter shall take precedence. The remaining order of precedence shall be the approved budget, the
grant solicitation, and finally the recipient's application,
2.2,2 Grant Agreement Terms and Conditions
Applicants are directed to 'review the grant award letter, standard terms and conditions, and other forms
specified in Section 5. The recipient shall be required to execute the Certification Regarding Lobbying, CF
1123, If the grant funding will be used to make improvements to real property, the Department shall be
granted a security interest to the property being improved, using the Mortgage Lien and Security Agreement
contained in Exhibit 19,
2,2.3 Audit
The grant is subject to the state single audit requirement. The grant recipient has the responsibility to track the
amount of financial assistance received during a single fiscal period, to determine whether the state single
audit requirement applies to the recipient. Applicants are directed to review the Audit Attachment in Exhibit 21.
Section 3 Grant Solicitation and Evaluation Process
3,1 Overview of the ~rant Solicitation Process
3.1,1 Contact Person
Thomas Pierce
Office on Homelessness
Department of Children & Families
1317 Winewood Blvd.
Tallahassee, FL 32399-0700
(850) 922-9850
(850)487-1361 (Fax)
3,1.2 Contacting Department Personnel
Applicants are permitted to communicate with the Department staff after the notice of grant availability has
been announced. Department staff will attempt to answer applicant questions, based upon the written grant
solicitation document. The written solicitation document is binding. In the event the Department staff offer
verbal guidance that may be in conflict with the solicitation document, the written instructions shall be binding.
3,1,3 Advertisement and Posting
The grant solicitation shall be posted on the Department of Management Services Vendor Bid System, on. the
MYFlorida,com website, at the following internet address:
http://vbs,dms,state.fl.us/vbs/main-menu
Exhibit 6 contains the notice,
At the time the notice is submitted to the Vendor Bid System for publication, an electronic file of the grant
solicitation shall be provided to the designated lead agency applicants by the Office on Homelessness,
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2/22/2011 Item 16.D.3.
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Further, once the solicitation notice is posted to the Vendor Bid System, the Department will post the grant
solicitation document to the Department's internet site at www.state.fl.us/homelessness.
Any formal changes or amendments to the grant solicitation shall be posted on the Vendor Bid System, with
notice of the changes provided to all eligible lead agency applicants by the Office on Homelessness
3,1.4 Schedule and Deadlines
Activity
Date
Time Location
Solicitation Conference'
Aug,2,2010
Aug,9,2010
N/A Vendor Bid System
2:00 p,m. Eastem Conference Call
1888-808-6959
Code 9229760
Post Notice of Solicitation
Earliest Date to Submit Application
Aug,12,2010
NfA Office on Homelessness
Bldg, 3, Room 201
1317 Winewood Blvd.
Tallahassee
Deadline date for submission of
applications
Sept. 1,2010
3:00 Eastern Office on Homelessness
Bldg. 3, Room 201
1317 Winewood Blvd,
Tallahassee
Grant Manager Review for
completeness of applications
Completeness period ends
Sept. 16, 2010
5:00 p.m, Eastern N/A
Evaluation Team initial meeting
Sept. 21, 2010
Sept. 27, 2010
9:00 a,m, Eastern NfA
Evaluation Team completes scoring Oct. 4, 2010 N/A
Anticipated Date to Post Notice of Nov. 2" 2010 NfA
Grant Award
Anticipated effective date of grant Dec, 7,2010 NfA
agreement
9:00 a.m, Eastem Conference Call
1-888-6959
Code 9229760
N/A
Vendor Bid System
N/A
The earliest date on which an applicant may submit their application is ten days following the posting of the notice of
grant solicitation on the Vendor Bid system. This date is August 12, 2010, The final date for the submission of grant
applications shall be September 1,2010 by 3:00 p.m., Eastern Time. To be considered for a grant award, applications
must be received by the Department in the Office on Homelessness, 1317 Winewood Blvd., Building 3, Room 201,
'Tallahassee, FL 32399-0700,
3,1,5 Solicitation Conference
The Department will hold a conference call with the eligible applicants on August 9,2010 at 2:00 p,m, Eastern
time, The agenda for the conference shall be to answer questions from the applicants, The conference call in
number is 1-888-808 6959, code 9229760, The call will be recorded, and a summary of a conference call will
be prepared by the Office on Homelessness, Attendance on the conference call is not mandatory for the
eligible applicants.
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3,1,6 Written Inquires
Eligible applicants may submit written inquiries regarding the content of the grant solicitation, in order to
enhance the understanding of the Department's needs and requirements. Inquiries may be submitted any
time after the notice of solicitation is posted, The Department's Office on Homelessness shall respond to the
written inquires within two work days of receipt of the inquiry. Use of electronic communications is encouraged
for all inquiries, All eligible applicants will be copied on the responses to written inquiries.
3,1.7 Department Not Responsible for Cost of Preparing Applications
The department is not liable for any costs incurred by an applicant in responding to this grant solicitation.
Further, such costs are not eligible for reimbursement from the grant award.
3,1,8 Applicant Ranking and Secretary's Decision
The Department will award grants to the applicants whose application is determined by the Secretary, or his
designee, to be the most advantageous to the state. Following the close of the completeness review, the
Department's grant evaluators will score the applications submitted to them by the Office on Homelessness.
The Office on Homelessness will compile the results of the evaluators' scores, and provide the Secretary, or
his designee, with the recommended ranking from the evaluators, along with other considerations noted by the
Office on eligibility and budget issues.
The Department will award grants based on the final selection by the Secretary, or his designee, who will
consider the evaluation criteria set forth in this solicitation. No scoring by the Secretary, or his designee, will
be required to make the selection and award decision, The scoring and ranking by the evaluators shall serve
as a recommendation only.
3.1,9 Notice of Grant Awards
The Department will issue the Secretary's, or his designee's final decision by posting the award notice on the
Vendor Bid System, The award notice shall also be provided in writing by US Mail, and em ail to each
applicant. The award notice shall be written and contain the following information.
(1) Grant solicitation title;
(2) The dates allowed for the submission of applications under this solicitation;
(3) The contact person for the grant solicitation for applicants to request additional
information;
(4) The names and location of applicants to which the Department intends to award grants;
(5) The amount of the intended grant awards;
(6) The anticipated effective date of the awards.
3,1,10 Formal Appeals
The Department shall provide for a process for appeals of grant awards resulting from this grant solicitation.
Appeals of grant awards resulting from this grant solicitation shall be subject to the procedures described in ss,
120.569 and 120,57(1) or (2), Florida Statutes, See Exhibit 7 for the specific language regarding appeals
under this solicitation,
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3,2 Evaluation Process and Criteria
3.2,1 How the Applications Will Be Evaluated
The Department shall upon receipt of the application, log it in as received, The initial step in the review and
evaluation process shall be to review each application for completeness. The Office on Homelessness will
use the completeness checklist to determine if all required documents are contained in the application, and to
check that the paperwork is complete, with no blanks, and signed where required, Applicants will be notified
by the Office by email and fax of items missing, The applicant shall be given 3 work days to submit the items
noticed as incomplete,
To score the applications, the Department of Children & Families shall appoint a three person team consisting
of persons who are knowledgeable in the program area, and may include others such as employees of other
state agencies or entities that are engaged in planning for or providing homelessness services, Reviewers
shall be free of conflict of interest with either potential applicants or providers of eligible activities or project
uses of the Challenge Grant
Once the completion period closes, the Office on Homelessness will initiate the scoring of the applications by
the three evaluators. The Office on Homelessness will conduct a briefing meeting with the evaluators to go
over the scoring process,
This team shall score all eligible applications, and rank them using the three statutory preference criteria cited
in section 420,622(4), F,S.
The rankings from the evaluators shall be provided as a recommendation to the Secretary, along with the input
from the Office on Homelessness on eligibility issues and budget reviews.
3.2,2 Completeness Criteria and Correction
The Office on Homelessness shall initially review applications received to determine whether the applications
are substantially complete, This will address whether required forms are present and properly signed, that the
proposal appears to have addressed the application contents required, and that there is not an easily
discernable or obvious error that may be readily corrected.
Should the Department detect such an error, the applicant will be afforded three work days during which
corrective action to adjust the application may be taken.
The Department is under no obligation to detect or offer the opportunity for such completeness and correction,
The Department's election to afford this opportunity should not, and does not give rise to an expectation of
completeness or application correction.
The applicant has the sole responsibility for determining whether to submit the missing or incomplete items. If
the applicant elects to submit incomplete items, the applicant bears sole responsibility for the delivery of the
items to the Department and for the content of the items submitted, if any. The Department has elected to
afford an opportunity for applicants to correct incomplete items, but the applicant is solely responsible for any
response to the Department's notice, The applicant is also solely responsible for the content, quality, and
sufficiency of any material submitted to the Department
During the correction period the applicant is permitted only to take action to correct completeness errors cited
by the Department, and not to supplement their application for the purpose of improving competitiveness, or to
add material for any other purpose.
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3,2.3 Description of Scored Criteria
The application shall be scored on the three statutory preference criteria:
· Ability of the continuum of care to provi~e quality services to homeless person;
· Ability to leverage federal homeless assistance under the McKinney Vento Act, and private funding for
services to the homeless;
· Continuum of care planning areas with the greatest need for providing housing and services to the
homeless, relative to the population of the planning area.
Each of the three criteria will be weighted equally in scoring and ranking process. These preference
criteria are described in Section 4 below.
Section 4 Instructions for preparation and Submission of Applications
4,1 Submitting an Application to the Department
Each designated lead agency shall submit no more than one (1) application in the fiscal year solicitation, If
more than one application is submitted, all applications received from that lead agency shall be rejected and
returned to the lead agency without review,
All applications must be received by the Department in the Office on Homelessness, 1317 Winewood
Boulevard, PDHO, Building 3, Room 201, Tallahassee, Florida 32399-0700, by 3:00 pm, September 1, 2010.
This deadline shall be formally noticed in the solicitation of applications as published in the Vendor Bid
System,
Applications received after this deadline shall be rejected and returned to the lead agency applicant without
review, There shall be NO EXCEPTIONS or WAIVERS, The applicant is exclusively responsible for the
delivery of the application to the Department. Applications must be received in the Office by the deadline,
Applicants should make sure that if the application is mailed or sent by courier service that they allow
adequate time for the application to be delivered to the Department. The Department will not entertain
appeals based on the failure of a delivery service to make timely delivery,
All applications received shall be date and time stamped upon receipt in the Office on Homelessness and a log
maintained to reflect the receipt of each application, No faxed or electronic delivery shall be permitted for
submission of applications,
The lead agency applicant shall submit an original signed application plus three (3) photocopied applications
to the Department. Failure to submit an original signed copy, plus the required number of copies (3) following
the completeness review period, shall result in the rejection of the application, The original signed application
shall be clearly labeled on the cover sheet "ORIGINAL" to identify the original signed application,
All applications shall be on paper of the size 8% x 11, be provided in the order described below, and the
application shall be bound with a table of contents clearly showing the order of the material, and with pages
clearly numbered. Where referenced documents are to be included in the application, they shall be inserted in
the application immediately following the section of the application in which they are referenced,
4.2 Content of the Application
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ATTACHMENT I
Each application shall consist of the following information and shall be bound in the following order.
4,2,1 Cover Letter
The lead agency shall provide a letter, on agency letterhead, describing the total amount of the requested
grant, an enumeration of the uses of the grant, and the point of contact at the lead agency to serve a grant
manager. A point of contact shall be identified who can be notified in the event of a grant completeness issue.
A phone and fax number shall be provided for the contact person for completeness issues. A duly authorized
official of the lead agency shall sign this letter.
Applicants shall complete the application checklist using the form in Exhibit 8, and shall include that checklist
in the application immediately following the cover letter,
4.2.2 Budget
The budget shall follow the forms contained in EXHIBITS 9 and 10 and must clearly delineate the following for
each proposed activity or project:
(a) The activity or project use,
(b) Amount of grant for each use/activity,
(c) Name of the provider entity to carry out the activity or use,
(d) Whether this is an existing service or a new service to fill an unmet need.
(e) Number of Homeless Persons Served,
(D Estimated Expenditure of Grant Funds by Quarter.
Separate budget forms should be submitted for the two possible grant award levels.
4,2.3 Certification of Consistency with Continuum of Care Plan.
The lead agency shall provide a letter on agency letterhead that shall be signed by the same duly authorized
official that signs the cover letter certifying that each use is specifically identified within the continuum of care
plan. This letter shall list each use proposed for funding along with the specific citation of where in the plan
this activity or use is described in the plan, This reference should cite the section, page, project list, or other
clearly identifiable reference to the plan, Copies of applicable portions of the written plan or adopted
amendment shall be attached to the letter highlighting the specific use citations, which clearly denote the use,
the agency to perform the service, and that state funds will be sought to support the use, Failure to properly
document the consistency of any activity proposed for funding shall make that activity ineligible for
the grant.
4,2.4 Narrative
The lead agency shall provide a narrative that describes all of the activities to be funded, the homeless
populations to be served, and the outcomes expected to be achieved for each activity proposed to be funded,
This narrative should clearly delineate which uses would be funded at the $100,000 grant level, as well as
those to be funded at the $63,397 level. The narrative shall clearly state how the Challenge Grant will further
the implementation of the continuum of care plan, and help to reduce homelessness in your community.
4.2.5 Quality of Services
The lead agency shall document the actions taken by the continuum of care in providing quality services, as
described below, Be sure to document the quality of service issue with your 2009 CoC plan information, so as
to enable the reviewer to determine whether the quality indicator has been achieved. The certification by the
lead agency of indicators of quality of services on the form in Exhibit 11 shall be signed by the lead agency.
Documentation of the scored criteria shall follow the Exhibit 11 certification, The documentation shall be clearly
identified to refer to the scoring criteria, Failure to properly document the issue shall result in no points
being assigned to that quality of service issue.
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The lead agency shall document the performance of its continuum of care to provide quality service to the
homeless in its catchment area. This documentation should specifically address the following indicators of
quality service as reported in its continuum of care plan for 2009, In addition to the documentation, the lead
agency shall execute the certification contained in Exhibit 11, attesting to the data reported in its 2009
continuum of care plan. Failure to execute the certification on quality of services, shall cause the application to
be ranked last on these preference criteria. The lead agency shall attach source documentation to verify the
data used in the Exhibit 11 form,
The applicant's total score for these rating criteria will be the sum of points awarded for all of the quality of
service indicators. The applicant and CoC achieving the highest number of points for most quality of service
indicators achieved shall be ranked number one. The applicant having the second highest number of points
will be ranked number 2, and so on until all applicants are ranked,
The review team shall award points only to the extent that the documentation affirms the quality of
service standard was attained. Documentation shall include the relevant charts from the Continuum of
Care Exhibit 1 Plan plus additional data as requested below.
Qualitv of Service Factors
4.2.5.1 Chronic Homeless Goalsl Strategy: Past Performance ~ Points
Based on your 2009 Exhibit 1 Continuum Plan, report the net change in
Permanent Beds for the chronically homeless between February 1, 2008 and January 31,
2009. Using the Beds Chart on HUD Chart 4B, divide the new permanent housing beds
by the Permanent Beds as of 2008 to calculate the percentage change in beds,
% Chanqe in Permanent Beds
100% or Greater
80-99%
60-79%
40-59%
20-39%
10-19%
1-9%
No New Beds in 2009
Reduction in Beds from 2008
Points
8
7
6
5
4
3
2
o
-2
4.2.5.2 Continuum of Care 2008 Achievements ~ Points
Based upon Chart 4A from your 2009 Exhibit 1 plan, report on the number of the five
HUD national objectives in your 2008 Exhibit 1 plan where your "proposed 12 month
achievement" for the 12 month period in 2008 were equaled or exceeded, as refiected in
the "Actual 12 Month Achievement" column,
# of HUD National Objective-12 month Points
Achievements equaled or exceeded
1 1
2 2
3 3
4 4
5 5
4.2.5.3 Project Performance - Employment Income ~ Points
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ATTACHMENT I
The percentage of clients in all of your continuum's projects who exited or left the
projects who had employment income as a source of income will be evaluated, Using
your 2009 Exhibit 1 Continuum Plan's CoC Mainstream Programs and Employment
Project Performance, Chart 4D, report the percentage of the adults who left with
employment income at the time of exit from the applicable HUD projects.
% With Employment Income Upon Exit Points
80% or Higher 8
70-79% 7
60-69% 6
50-59% 5
40-49% 4
30-39% 3
20-29% 2
1 0-19% 1
Less than 10% 0
No Applicable HUD Projects 2
4.2.5.4 Project Performance - Food Stamp Benefits --LPoints
Similar to the employment income factor above, report on the percentage of the clients in
all of your continuum's projects who left the projects with Food Stamps, Using the COC
Mainstream Programs and Employment Project Performance, Chart 4D, report the
percentage of adults who left with Food Stamps at the time of exit from the applicable HUD
projects.
% with Food Stamps Uoon Exit Points
Greater than 60% 8
40-59% 7
30-39% 6
20-29% 5
15-19% 4
1 0- 14 % 3
5-9% 2
1-4% 1
0% 0
No Applicable HUD Projects 2
4.2.5.5 Project Performance- SSI LPoints
Like the employment income factor above, report on the percentage of clients in all of
your continuum's HUD projects who exited the projects who had 881 income, Using your
2009 Exhibit 1 Continuum of Care Plan Mainstream Programs and Employment Project
Performance, Chart 4D, report the percentage of the adults who left with 88l income at
the time of exit from the HUD projects,
% with SSI Upon Exit
20,0% or higher
10,0% to 19.9%
5.0% to 9,9%
0.1% to 4.9%
0%
No HUD Projects
Points
4
3
2
1
o
1
Page 14 of Grant HFZID
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ATTACHMENT I
2/22/2011 Item 16.D.3.
4.2.5.6 Project Performance- SSDI
As in the employment income factor, report on the percentage of clients in all your
continuum's HUD projects who exited the projects with SSDI income. Based on the
Chart 4D chart, report the percentage of the adults who left with SSDI income.
% with SSDI Upon Exit
20.0% or higher
10,0% to 19,9%
5.0% to 9,9%
0,1% to 4.9%
0%
No HUD Projects
Points
4
3
2
1
o
1
4.2.5.7 Project Performance - Permanency of Housing
Based upon your 2009 Exhibit 1 Continuum plan, Chart4C, Housing Performance
Chart, assess the percentage of the clients served with permanent housing who
remained in this permanent housing for six months or longer, Report the percentage
of participants in the applicable permanent housing projects who stayed six months or
longer.
% Stayed Housed 6 Months or Lonqer Points
100% 8
90-99% 7
85-89% 6
80-84 % 5
75-79% 4
ro~% 3
65-69% 2
Less than 65% 1
Zero (0%) 0
No HUD Projects 1
4.2.5.8 Project Performance - Transition to Permanent Housing
This factor assesses the percentage of all Transitional Housing clients who moved
to a permanent housing living arrangement. Using the 2009 Exhibit 1 Continuum
plan's, Housing Performance, Chart 4C, report the percentage of all participants
who left transitional housing who moved to permanent housing.
% Moved to Permanent Housing
100%
80-99%
70-79%
60-69%
50-59%
40-49%
1-40%
Zero (0%)
Points
8
6
5
4
3
2
1
o
Page IS of Grant HFZID
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.4 Points
~ Points
~Points
2/22/2011 Item 16.D.3.
No HUD Projects
ATTACHMENT I
1
4.2.5.9 Homeless Management Information Systems Coverage
The continuum's effort to implement a Homeless Management Information System in
all shelter, transitional, and permanent housing beds will be evaluated, Using the
data reported in the Continuum of Care Chart 2D, report the HMIS bed coverage
percentage for Emergency Shelter, Transitional Housing and Permanent Housing
beds,
HMIS Bed Coveraqe %
86% or higher
76% to 85%
65% to 75%
64 % or less
Housing Type Not in CoC
Points
3
2
1
-2
o
)
-LPoints
Emergency Shelter _%
Transitional _%
Permanent _%
3 Maximum (Points)
3 Maximum (Points)
3 Maximum (Points)
TOTAL
_ Points (Maximum 9)
10 Points
4.2.5.10 Homeless Population Shelter Coverage
This factor will assess the extent to which the continuum is sheltering its homeless
population, Based on the Continuum of Care Homeless Popul~tion and Sub-
populations chart (2r) in the 2009 Exhibit 1, calculate the percentage of the total
homeless persons that are sheltered in emergency or transitional facilities,
% of Homeless Person Sheltered Points
81-100% 10
70-80% 9
60-69% 8
50-59% 7
40-49% 6
30-39% 5
20-29% 4
Less than 20% 2
0% 0
4.2.5,11 Past Performance: Unexecuted Grants
Failure of the continuum to move projects awarded grants by the U,S, Department of
Housing and Urban Development in the Continuum of Care NOFA to successful grant
agreements is assessed as a negative periormance factor. The ability to implement the
grant agreements and carry out the federally funded homeless housing projects is
critical to the continuum's long term success, The lead agency shall submit the form
contained in Exhibit 12 to certify the status of the HUD grants awarded but not yet
under the fully executed grant agreement.
Number of HUD Awards Made Prior to 2008
Points Deducted
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2/22/2011 Item 16.D.3.
ATTACHMENT I
that are NOT Under Contract
1 Award Unexecuted
2 Awards Unexecuted
3 Awards Unexecuted
4 Awards Unexecuted
5 or more Awards Unexecuted
- 2 Points
- 4 Points
- 6 Points
- 8 Points
- 10 Points
Quality of Service Score
MAXIMUM POINTS POSSIBLE IS 72 POINTS
4,2,6 Leverage of McKinney Act and Private Funds,
The lead agency shall list the funding received in the period from July 1, 2009 to June 30, 2010, by grant
award or private funder, The list shall clearly show each individual grant or receipt of private cash, which
clearly references the item on the list The lead agency shall provide a signed certification of the total of
funding leveraged, This listing shall follow the form on EXHIBIT 13. Documentation of grant awards and
private cash sources shall follow the Exhibit 13 certification, and shall be clearly labeled to refer to the
specific leverage item claimed. Failure to properly document the grant awards and private cash,
shall result in the elimination of undocumented source from the leverage calculation.
Ability to leverage McKinney Act and private money for the provision of services to homeless persons,
The lead agency shall list on the form in Exhibit 13 all funding received by organizations participating in
the continuum of care from grants authorized under the McKinney-Vento Homeless Assistance Act (42
U ,S,S., ss 11371, et. seq.), and from private sources (non-governmental) for homeless services within its
catchment area, The list shall be limited to those grants received or private cash received within the
period from July 1,2009 to June 30, 2010.
For grants, "received" shall be defined as the total amount of the grant award as reflected on the fully
executed grant award letter from the grantor agency as dated within the above stated period.
Grant award letters with electronic signatures are acceptable, Alternately, the local grantee is
encouraged to submit a letter on agency letterhead certifying the federal grant award, along with
evidence from a federal agency internet site clearly depicting the award to the agency. Once the grant
award has been claimed as leverage in a Challenge Grant application, it may no longer be claimed on
any future Challenge Grant application. Do not include any grant awards claimed in your Challenge
Grant applications from 2010 or prior years.
For private funds, the amount received shall be the actual amount of cash received during the period
(July 1, 2009 to June 30, 2010) for direct services targeted to homeless persons, In-kind services or
donations of goods or services shall not be eligible to be claimed as leverage. The amount of cash
received for service to the homeless shall be evidenced by a letter on agency letterhead, signed
by the chief executive officer, stating the amount of cash received for homeless service, and the
specific homeless services supported by that cash. Do not claim in-kind services, donated goods or
time, or the value of services provided with other funds in the cash leverage letter. The lead agency
shall provide this evidence in the application, and keep it on file in the continuum records, Like the grant
funding, once the private cash is claimed in a Challenge Grant application, it may no longer be claimed
on any future Challenge Grant application,
Lead agencies are directed to the following programs authorized under the McKinney-Vento Homeless
Assistance Act, for claims of grant funding leveraged, These are the only grant sources that shall be
recognized for leverage.
p""", 17 "fnr"nt HFZID
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Proqram Name
ATTACHMENT I
CFDA Federal
Aqency
17,805 HHS
93,224 HHS
93,150 HHS
1, Homeless Veterans Reintegration Program
2, Healthcare for the Homeless
3, Projects for Assistance in Transition from
Homelessness (PATH)
4, Education for Homeless Children & Youth
84,196
5. Emergency Shelter Grant
14,231
Educ.
HUD
6. Shelter Plus Care 14,238 HUD
7, Supportive Housing Program 14,235 HUD
8. Section 8 Moderate Rehab, Single Room 14.249 HUD
Occupancy
9, Emergency Food and Shelter 97.024 FEMA
2/22/2011 Item 16.D.3.
Eliqible Grantees
Dept. of Labor grant award to
community agency
HHS grant award to local
government or non-profit agency
DCF award or contract specifying
amount of PATH dollars to
community agency
FL Dept. of Education grant award
to local school district
HUD grant award to unit of local
government, or DCF award to non-
profit agency
HUD grant award to project sponsor
or to CoC lead agency
HUD grant award to project sponsor
or to CoC lead agency
HUD grant award to public housing
authority or COC lead agency
National office of United Way award
to local United Way agency
The lead agency shall fully document in the application the amounts claimed as leverage and maintain that
evidence in its files to support the certification of leverage claimed on Exhibit 13, Failure of the lead agency to
execute the certification of leverage, shall cause the application to be ranked last on the leverage preference
criteria.
The amount of leveraged grant, as certified by the lead agency, shall be divided by the population of the
continuum's catchment area, to calculate a/everage ratio of McKinney-Vento grant. Likewise, the amount of
private cash received for direct homeless services, as certified by the lead agency shall be divided by the
population of the continuum's catchment area, to calculate a leverage ratio of private dollars per 1000
population
The ranking of the applications shall be based on the two leverage ratios calculated. The application with the
highest ratio of McKinney-Vento grants per thousand persons shall be ranked number 1 on this factor. The
next highest ratio of McKinney grants will be ranked 2 and so on until all applications are ranked,
Similarly, all applications will be ranked on the private cash ratio, with highest ratio ranked number 1, The
second highest ratio of private cash is ranked number 2 and so on.
A final ranking shall be established by combining the two rankings of the leveraging ratios, Example, an
application is ranked 4th on McKinney grant leverage and 15th on private cash leverage, The total ranking
score for that application would be 19, The application with the lowest combined ranking score will be ranked
first on this preference criteria,
4,2.7 Homeless Need
The lead agency shall complete the form on EXHIBIT 14, using the data from its Homeless Population and
Subpopulation Chart in its continuum of care plans from 2007, 2008, and 2009, and the census population
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ATTACHMENT I
data from EXHIBIT 15. The result should be the ratio of the average number of homeless persons per year
per 1000 population, rounded to the nearest hundredth of a person, The lead agency shall provide a signed
certification on the data used from the homeless population chart on Exhibit 14. Copies of the Homeless
Population and Sub-population Charts for the last three years, along with the narrative or chart describing the
methods used to estimate the need, shall fol/ow Exhibit14.
The lead agency shall add the data contained in the continuum of care homeless population and sub-
populations chart for both persons in households with dependent children and persons in households without
dependent children. This total number of homeless persons shall be aggregated as a count of the estimated
number of persons homeless, and shall include both those sheltered and unsheltered in the catchment area.
The data contained in the continuum's homeless population table as submitted in the 2007, 2008 and 2009
federal grant competition shall be used, without change, in determining need under this scoring criteria,
In documenting the need for homeless services, the lead agency shall use the Continuum of Care Homeless
Population and Sub-population chart as filed with the Office on Homelessness, as part of the designation of
lead agencies for the last three years,
The lead agency shall certify that this data:
(1) represents the number of homeless persons in the catchment area on any given night;
(2) is true and accurate for the catchment area; and
(3) is derived in accordance with the federal grant instructions,
The lead agency shall complete and execute the certification on the need form, Exhibit 14. In the event an
applicant fails to execute the certification, the application shall be ranked last on the need statutory criteria,
The HUD Exhibit 1 homeless population table along with the narrative describing the methods used to
estimate this need shall be submitted with the Exhibit 14, Failure to provide the required HUD tables/charts,
following the completeness review period, shall be cause for your continuum's need ratio to be scored as zero.
The total number of homeless persons for the three years shall be calculated, and then divided by three (3) to
determine the average number of homeless persons per year for the past three years, This average number
of homeless persons per year, both sheltered and unsheltered, shall be divided by the total population of the
catchment area, based on the 2000 Census data by county(s) within the catchment area, EXHIBIT 15
provides the total population by continuum in 2000, The resultant calculation shall establish a ratio of
homeless population per 1000 population for the catchment area as documented using the form found in
Exhibit 14,
The review team shall compare all eligible applicants to determine the catchment area with the highest ratio of
homeless persons per 1000 population. This application shall be ranked number one, All other applicants
shall be ranked in descending order with the second highest need ratio ranked second and so on until all
applicants are ranked.
In the event two or more applicants have the same need ratio, they shall be ranked equally in the rank order,
with their rank score being the average score of the two or more rank places. Example: Two applicants have
the same need ratio of 1,0 homeless persons per 1000 population. Ten applicants have higher ratios, The
two applicants would be ranked at 11,5, averaging the number 11 and 12 rank order places,
4.2.8 Ability to Complete Activities
The lead agency shall document the ability of the continuum of care agency(s) to complete the funded
activities by the end of June 2011, This should include timelines of critical tasks to be accomplished for each
use; monthly or quarterly spending plans; proposed draw down schedules; and reporting schedule for
outcomes achieved, This narrative should address the status of the selection of the local providers of
activities; the status of needed subcontracts between the lead agency and the provider entities; the
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A TTACI-IMENT I
identification of homeless clients to be served; and preparations underway to allow for the timely obligation
and expenditure of these funds.
Future grant awards may be subject to the timely completion of all grant funded activities,
.4,3 Final Ranking and Recommended Grant Amounts
The evaluators shall establish a final ranking by totaling the rankings in the three preference criteria outlined
above. For example, if the application is ranked number 7 in quality of service, number 3 in leverage, and
number 6 in need, its total ranking score is 16, The application with the lowest combined ranking score of the
three reviewers shall be the top ranked application.
In the event of a tie in the total ranking score, the applicant that was ranked higher on the catchment area
need preference criteria in comparison to the other application shall be ranked higher.
The total grant funding available for award is $2,031,354, The amount of grant award shall be the total
amount of eligible uses requested, up to $100,000. The top ranked application shall be funded first, with each
subsequent ranked application awarded until the grant amount is exhausted, The top seven ranked
applications shall be eligible for a grant up to $100,000, The remaining 21 continuum applications shall be
awarded a grant of $63,397. The Department reserves the right to make grant awards in amounts less than
the requested amount in the event that: (1) uses proposed are deemed ineligible by the Department, or (2) that
the grant funding remaining available is less than the amount of the grant request.
Lead agencies receiving grant awards shall agree to participate in the Office on Homelessness' process to
develop standardized data collection methods and the creation of a homeless management information
system. Further, grantees shall be required to submit quarterly reports of performance, until grant funded
activities are completed,
4.4 Grant Outcome Evaluation
Each lead agency receiving a grant under this solicitation shall provide to the Office on Homelessness on
or before June 30, 2011, a thorough evaluation of the effectiveness of the grant in achieving its intended
purpose, At a minimum, this written evaluation shall address the following:
a, Implementation of the Continuum of Care Plan. The lead agency shall evaluate the effectiveness
of the grant to further the continuum of care plan, including the extent to which the grant
accomplished plan objectives or actions steps, or resolved unmet needs specified in the plan,
b, Planned versus Actual Services Provided. The evaluation shall compare the proposed number of
homeless persons to be served by grant funded activity as enumerated on Exhibit 9, Budget
Form, to the actual number of persons served. The lead agency shall provide explanation for any
activity that failed to achieve the target service level.
c. State and Federal Performance Objectives. The lead agency shall report on their continuum of
care performance on the following four outcomes, The data shall include the continuum of care
plan performance at the time of the grant application submission, as well as the continuum's level
of performance as of June 30, 2011 on these four criteria.
(i) HMIS Implementation,
Report the total number of homeless beds, and the total number of those beds for which
data is being entered into HMIS on clients served by those beds for the continuum.
(HUD Exhibit 1 data)
(ii) Stability in Permanent Housing,
Report the number of homeless persons served in HUD permanent housing projects who
stayed 7 months or longer, as reflected in HUD Chart 4C, in the 2010 Exhibit 1 plan,
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2/22/2011 Item 16.D.3.
(iii) Move to Permanent Housing.
Report the number of persons living in HUD transitional housing who moved to
permanent housing, as reported on HUD Chart 4C, in the 2010 Exhibit 1 plan.
(iv) Employment Income.
Report the total number of adults who left HUD homeless housing, and of those, the
number who had employment income upon exit, as reflected on HUD Chart 40, in the
2010 Exhibit 1 plan.
ATTACHMENT I
5, Grant Agreement, Forms, and Reports
5.1 Grant Agreement, Terms and Conditions
The grant agreement shall consist of the grant award letter (Exhibit 16), the terms and conditions (Exhibit 17), an
approved budget, the grant solicitation, and the recipient's application.
5.2 Forms and Certifications
The applicable forms that the recipient shall complete include the Certification Regarding Lobbying (Exhibit 18), and, jf
applicable, the mortgage lien and security agreement.
In the event that the Challenge Grant proceeds are used to acquire or improve real property, such use shall be
contingent upon the lead agency and/or its sub-grantees granting to the state a security interest in the property
at least equal to the amount of the state funds provided, for at least five (5) years from the date of purchase or
completion of the property improvements, The securing of the lien position and recording of the lien document
shall be the responsibility of the lead agency. The lien must be in the Department's favor, See Exhibit 19 for a
sample lien document.
The recipients of the Challenge Grant awards shall file quarterly status reports with the Department, to report
performance on the expenditure of the grant, and the benefits of service to the targeted populations, Final
reports shall be submitted to the Department within 30 days following the end of the grant period, See Exhibit
20 for the report form.
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Exhibit #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
A IT ACHMENT I
Exhibits to Solicitations # LPZ01
Homeless Challenge Grants
Information
2/22/2011 Item 16.D.3.
Section 420.622, F,S" Challenge Grant authorization
Section 420,624, F,S" Local Homeless Assistance Continuum of Care
Designated Lead Agencies by Continuum of Care
Section 420.621, F.S., Definitions
Sample Format: Amendment to 2009 Exhibit 1 CoC Plan
Notice of Solicitation of Applications for Challenge Grants
Notice of Appeal Rights
Completeness Checklist
Budget Form
Expenditure Schedules
Quality of Service Certification by Lead Agency
Certification of Unexecuted HUD CoC Grant Agreements
Leveraged Funding Form and Certification
Certification of Estimated Need
Population per Continuum of Care
Grant Award Letter
Grant Terms and Conditions
Certification Regarding Lobbying
Sample Lien Document
Quarterly Status Report
Audit Attachment
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ATTACHMENT I
Exhibit 1
The 2009 Florida Statutes
Title XXX
SOCIAL WELFARE
ChaDter 420
HOUSING
View Entire ChaDter
420.622 State Office on Homelessness; Council on Homelessness.--
(1) The State Office on Homelessness is created within the Department of ChHdren and FamHy Services to
provide interagency, councH, and other related coordination on issues relating to homelessness. An
executive director of the office shaH be appointed by the Governor.
(2) The CouncH on Homelessness is created to consist of a 17-member councH of public and private
agency representatives who shall develop policy and advise the State Office on Homelessness. The council
members shaH be: the Secretary of Children and FamHy Services, or his or her designee; the Secretary of
Community Affairs, or his or her designee, to advise the council on issues related to rural development;
the State Surgeon General, or his or her designee; the Executive Director of Veterans' Affairs, or his or her
designee; the Secretary of Corrections, or his or her designee; the Secretary of Health Care .
Administration, or his or her designee; the Commissioner of Education, or his or her designee; the Director
of Workforce Florida, Inc., or his or her designee; one representative of the Florida Association of
Counties; one representative from the Florida League of Cities; one representative of the Florida
Supportive Housing Coalition; the Executive Director of the Florida Housing Finance Corporation, or his or
her designee; one representative of the Florida Coalition for the Homeless; and four members appointed
by the Governor. The council members shall be volunteer, nonpaid persons and shaH be reimbursed for
travel expenses only. The appointed members of the councH shall be appointed to staggered 2-year terms,
and the council shall meet at least four times per year. The importance of minority, gender, and
geographic representation must be considered when appointing members to the council.
(3) The State Office on Homelessness, pursuant to the policies set by the council and subject to the
availability of funding, shaH:
(a) Coordinate among state, local, and private agencies and providers to produce a statewide
consolidated program and financial plan for the state's entire system of homeless programs which
incorporates regionally developed plans. Such programs include, but are not limited to:
1. Programs authorized under the Stewart B. McKinney Homeless Assistance Act of 1987, 42 U.S.c. ss,
11371 et seq., and carried out under funds awarded to this state; and
2. Programs, components thereof, or activities that assist persons who are homeless or at risk for
homelessness.
(b) Collect, maintain, and make available information concerning persons who are homeless or at risk for
homelessness, including demographics information, current services and resources available, the cost and
availability of services and programs, and the met and unmet needs of this population. All entities that
receive state funding must provide access to aH data they maintain in summary form, with no individual
identifying information, to assist the council in providing this information. The council shaH explore the
potential of creating a statewide Management Information System (MIS), encouraging the future
participation of any bodies that are receiving awards or grants from the state, if such a system were
adopted, enacted, and accepted by the state.
(c) Annually evaluate state and local services and resources and develop a consolidated plan for
addressing the needs of the homeless or those at risk for homelessness.
(d) Explore, compile, and disseminate information regarding public and private funding sources for state
and local programs serving the homeless and provide technical assistance in applying for such funding.
(e) Monitor and provide recommendations for coordinating the activities and programs of local coalitions
for the homeless and promote the effectiveness of programs addressing the needs of the homeless.
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(f) Provide technical assistance to facilitate efforts to establish, maintain, and expand local homeless
assistance continuums of care.
(g) Develop and assist in the coordination of policies and procedures relating to the discharge or transfer
from the care or custody of state-supported or state-regulated entities persons who are homeless or at
risk for homelessness.
(h) Spearhead outreach efforts for maximizing access by people who are homeless or at risk for
homelessness to state and federal programs and resources.
(i) Promote a federal policy agenda responsive to the needs of the homeless population in this state.
(j) Develop outcome and accountability measures and promote and use such measures to evaluate
program effectiveness and make recommendations for improving current practices in order to best meet
the needs of the homeless.
(k) Formulate policies and legislative proposals to address more effectively the needs of the homeless and
coordinate the implementation of state and federal legislative policies.
(l) Convene meetings and workshops of state and local agencies, local coalitions and programs, and other
stakeholders for the purpose of developing and reviewing policies, services, activities, coordination, and
funding of efforts to meet the needs of the homeless.
(m) Conduct or promote research on the effectiveness of current programs and propose pilot projects
aimed at improving services.
(n) Serve as an advocate for issues relating to homelessness.
(0) Investigate ways to improve access to participation in state funding and other programs for prevention
and alleviation of homelessness to faith-based organizations and collaborate and coordinate with faith-
based organizations.
(4) t~ot less than 120 days after the effective date of this act, the State Office on Homelessness, with the
concurrence of the Council on Homelessness, may accept and administer moneys appropriated to it to
provide "Challenge Grants" annually to lead agencies for homeless assistance continuums of care
designated by the State Office on Homelessness. A lead agency may be a local homeless coalition,
municipal or county government, or other public agency or private, not-for-profit corporation. Such grants
may be up to $500,000 per lead agency.
(a) To qualify for the grant, a lead agency must develop and implement a local homeless assistance
continuum of care plan for its designated catchment area.
(b) Preference must be given to those lead agencies that have demonstrated the ability of their
continuum of care to provide quality services to homeless persons and the ability to leverage federal
homeless-assistance funding under the Stewart B. McKinney Act and private funding for the provision of
services to homeless persons.
(c) Preference must be given to lead agencies in catchment areas with the greatest need for the provision
of housing and services to the homeless, relative to the population of the catchment area.
(5) The State Office on Homelessness, with the concurrence of the Council on Homelessness, may
administer moneys appropriated to it to provide homeless housing assistance grants annually to lead
agencies for local homeless assistance continuum of care, as recognized by the State Office on
Homelessness, to acquire, construct, or rehabilitate transitional or permanent housing units for homeless
persons. These moneys shall consist of any sums that the state may appropriate, as well as money
received from donations, gifts, bequests, or otherwise from any public or private source, which are
intended to acquire, construct, or rehabilitate transitional or permanent housing units for homeless
persons.
(a) Grant applicants shall be ranked competitively. Preference must be given to applicants who leverage
additional private funds and public funds, particularly federal funds designated for the acquisition,
construction, or rehabilitation of transitional or permanent housing for homeless persons; who acquire,
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ATTACHMENT I
build, or rehabilitate the greatest number of units; and who acquire, build, or rehabilitate in catchment
areas having the greatest need for housing for the homeless relative to the population of the catchment
area.
(b) Funding for any particular project may not exceed $750,000.
(c) Projects must reserve, for a minimum of 10 years, the number of units acquired, constructed, or
rehabilitated through homeless housing assistance grant funding to serve persons who are homeless at the
time they assume tenancy.
(d) No more than two grants may be awarded annually in any given local homeless assistance continuum
of care catchment area.
(e) A project may not be funded which is not included in the local homeless assistance continuum of care
plan, as recognized by the State Office on Homelessness, for the catchment area in which the project is
located.
(f) The maximum percentage of funds that the State Office on Homelessness and each applicant may
spend on administrative costs is 5 percent.
(6) The State Office on Homelessness shall establish performance measures to evaluate the effective
performance of lead agencies that receive grant funds. Each lead agency for which grants are made under
this section shall provide the State Office on Homelessness a thorough evaluation of the effectiveness of
the program in achieving its stated purpose. In evaluating the performance 'of the lead agencies, the State
Office on Homelessness shall base its criteria upon the program objectives, goals, and priorities that were
set forth by the lead agencies in their proposals for funding, Such criteria may include, but not be limited
to, number of homeless individuals provided shelter, food, counseling, and job training.
(7) The State Office on Homelessness must monitor the challenge grants and homeless housing assistance
grants to ensure proper expenditure of funds and compliance with the conditions of the applicant's
contract.
(8) The Department of Children and Family Services, with input from the Council on Homelessness, must
adopt rules relating to the challenge grants and the homeless housing assistance grants and related issues
consistent with the purposes of this section.
(9) The council shall, by June 30 of each year, beginning in 2010, issue to the Governor, the President of
the Senate, the Speaker of the House of Representatives, and the Secretary of Children and Family
Services an evaluation of the executive director's performance in fulfilling the statutory duties of the
office, a report summarizing the council's recommendations to the office and the corresponding actions
taken by the office, and any recommendations to the Legislature for proposals to reduce homelessness in
this state.
History. us. 10, ch. 2001-98; s. 60, ch. 2008-6; s. 24, ch. 2009-96; s. 3, ch. 2009-164.
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ATTACHMENT I
Exhibit 2
The 200q Florida Statutes
Title XXX
SOCIAL WELFARE
Chapter 420
HOUSING
View Entire Chapter
420.624 Local homeless assistance continuum of care.--
(1) A local homeless assistance continuum of care is a framework for a comprehensive and seamless array
of emergency, transitional, and permanent housing, and services to address the various needs of homeless
persons and persons at risk for homelessness. The nature and configuration of housing and services may be
unique to each community or region, depending on local needs, assets, and preferences.
(2) The purpose of a local homeless assistance continuum of care is to help communities or regions
envision, plan, and implement comprehensive and long-term solutions to the problem of homelessness in a
community or region.
(3) Communities or regions seeking to implement a local homeless assistance continuum of care are
encouraged to develop and annually update a written plan that includes a vision for the continuum of
care, an assessment of the supply of and demand for housing and services for the homeless population,
and specific strategies and processes for providing the components of the continuum of care. The State
Office on Homelessness shall supply a standardized format for written plans.
(4) Each local homeless assistance continuum of care plan must designate a lead agency that will serve as
the point of contact and accountability to the State Office on Homelessness. The lead agency may be a
local homeless coalition, municipal or county government, or other public agency or private, not-for-profit
corporation.
(5) Continuum of care catchment areas must be designated and revised as necessary by the State Office
on Homelessness, with the input of local homeless coalitions and public or private organizations that have
previously certified to the United States Department of Housing and Urban Development and that
currently serve as lead agencies for a local homeless assistance continuum of care. Designated catchment
areas must not be overlapping. The designations must be consistent with those made by the United States
Department of Housing and Urban Development in conjunction with the awarding of federal Stewart B.
McKinney Act homeless assistance funding.
(6) The State Office on Homelessness shall recognize only one homeless assistance continuum of care plan
and its designated lead agency for each designated catchment area. The recognition must be made with
the input of local homeless coalitions and public or private organizations that have previously certified to
the United States Department of Housing and Urban Development that they currently serve as lead
agencies for a local homeless assistance continuum of care. The designations must be consistent with
those made by the United States Department of Housing and Development in conjunction with the
awarding of federal Stewart B. McKinney Act homeless assistance funding.
(7) The components of a continuum of care should include:
(a) Outreach, intake, and assessment procedures in order to identify the service and housing needs of an
individual or family and to link them with appropriate housing, services, resources, and opportunities;
(b) Emergency shelter, in order to provide a safe, decent alternative to living in the streets;
(c) Transitional housing;
(d) Supportive services, designed to assist with the development of the skills necessary to secure and
retain permanent housing;
(e) Permanent supportive housing;
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(f) Permanent housing;
ATTACHMENT I
(g) Linkages and referral mechanisms among aU components to facilitate the movement of individuals and
families toward permanent housing and self-sUfficiency;
(h) Services and resources to prevent housed persons from becoming or returning to homelessness;
(i) An ongoing planning mechanism to address the needs of all subgroups of the homeless population,
including but not limited to:
1. Single adult males;
2. Single adult females;
3. Families with children;
4. Families with no children;
5. Unaccompanied children and youth;
6. Elderly persons;
7. Persons with drug or alcohol addictions;
8. Persons with mental illness;
9. Persons with dual or multiple phYSical or mental disorders;
10. Victims of domestic violence; and
11. Persons living with HIV I AIDS.
(8) Continuum of care plans must promote participation by all interested individuals and organizations
and may not exclude individuals and organizations on the basis of race, color, national origin, sex,
handicap, familial status, or religion. Faith-based organizations must be encouraged to participate. To the
extent possible, these components should be coordinated and integrated with other mainstream health,
social services, and employment programs for which homeless populations may be eligible, including
Medicaid, State Children's Health Insurance Program, Temporary Assistance for Needy Families, Food
Stamps, and services funded through the Mental Health and Substance Abuse Block Grant, the Workforce
Investment Act, and the welfare-to-work grant program.
History.--s. 12, ch. 2001-98; s. 72, ch. 2002-1.
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 3
2010 CONTINUUM OF CARE DESIGNATED LEAD AGENCIES
As Updated by HUD 2010 CoC Registration Complete
CONTINUUM OF CARE LEAD AGENCY
Max Tipping, Executive Director
Alachua County Coalition for the Homeless & Hungry
PO Box 5494
Gainesville, FL 32627
P - 352-378-0460
F - 352/373-4097
mtippi ng@acha-fl.com
homeless@acha-fl.com
www.endhomelessnessinalachuacounty.org
Laurie Combs, Director
Homeless & Hunger Coalition of NW Florida
P,O, Box 549
Panama City, FL 32402-0549
P - 850/785-2174
F - 850/785-2174
combsj/((i!aol.com
coalition@Qcin.orQ
www,nwfloridahomeless,orQ
Tammy Harris
Brevard County Housing and Human Services
2725 Judge Fran Jamieson Way
Building B, Suite 103
Viera, FL 32940
P - 321/633-2076
F - 321/633-2170
tammv .harris@brevardcountv.us
Michael Wright
Broward County
Homeless Initiative Partnership
Governmental Center
115 S. Andrews Av, Room A 307
Ft. Lauderdale, FL 33301
P - 954/357-6101
F - 954/357-5521
mwriQht@broward.orQ
Angela Hogan, Executive Director
Charlotte County Homeless Coalition
PO Box 380157
Murdock, FL 33938-0157
P - 941/627-4313
F - 941/627-9648
AnQela. Hoaan@cchomelesscoalition,orQ
CATCHMENT
Alachua, Putnam, Bradford,
Levy, Gilchrist
FL 508
Bay, Calhoun, Gulf, Holmes
Jackson, Washington
FL 515
Brevard
FL 513
Broward
FL 601
Charlotte
FL 602
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CONTlNUUM OF CARE LEAD AGENCY
Barbara Wheeler
Mid-Florida Homeless Coalition
P,O, Box 3031
Inverness, FL 34451-303 I
p- 352-860-2308
F: 352-726-2380
Mfhc@tamoabav.rr.com
Rita Dopp
United Way of Suwannee Valley
325 NE Hernando Ave., Suite 102
Lake City, FL 32055-4015
P - 386/752-5604
F - 386/752-0105
Unitedwav@bellsouth.net
Marcy Krumbine
Collier County Housing, Human and Veteran Services
3301 E. Tamiami Trail
Bldg, H, Suite 211
Naples, FL 34112
P - 239/252-8442
F - 239/252-2638
M a rcykrumbine@collieroov,net
Richard Daggett
Highlands County Coalition for the Homeless
PO Box 1359
Avon Park, FL 33826
P - 863/452-1079
F - 863/452-2347
dickd aooett@hiohlandshomeless,net
Dawn Gilman, Director
Emergency Services & Homeless
Coalition of Jacksonville
4527 Lenox Avenue
Jacksonville, FL 32205-5417
P - 904/384-1361, Ext. 4231
904 384-1366
F - 904/387-3315
Dqilman@eshcnet.org
www.eshcnet.org
2/22/2011 Item 16.D.3.
ATTACHMENT I
CATCHMENT
Citrus, Hernando, Lake, Sumter
FL 520
Columbia, Hamilton, Lafayette,
Suwannee
FL 518
Collier
FL 606
DeSoto, Glades, Hardee,
Hendry, Highlands,
Okeechobee
FL 517
Duval, Clay, Nassau
FL 510
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2/22/2011 Item 16.D.3.
ATTACHMENT I
CONTINUUM OF CARE LEAD AGENCY
CATCHMENT
Brunie Emmanuel
EscaRosa Coalition on the Homeless
P,O. Box 17222
Pensacola, FL 32522
P -850/439-3009
F - 850/436-4656
UniVisGrp@aol,com
www,ecoh,org
Escambia, Santa Rosa
FL 511
Rayme L. Nuckles
Homeless Coalition of Hillsborough County, Inc,
P,O, Box 360181
Tampa, FL 33673-0181
P - 813/223-6115
F - 813/223-6178
Ravme@homelessofhc,orq
edi@homelessofhc.orq
www,homelessofhc.orq
Hillsborough
FL 501
Indian River, Martin, St. Lucie
Louise Hubbard, Executive Director
Treasure Coast Homeless Services Council, Inc,
2525 St. Lucie Avenue
Vero Beach, FL 32960
Public Line: 772-778-4234
P - 772/567-7790 ext. 102
F - 772/567-5991
irhsclh@aol,com
FL 509
Lee
Cyndy Calfee
Lee County Department of Human Services
2440 Thompson Street
Fort Myers, FL 33901
P - 239/533-7958
F - 239/533-7960
ccalfee@leeqov.com
Susan Pourciau, Director
Big Bend Homeless Coalition
2729 W. Pensacola
Tallahassee, FL 32304
P - 850/205-6005
Public Line: (Jeff) 205-6022
F - 850/577-0586
SPourcia u@biqbendhc,orq
FL 603
Leon, Franklin, Gadsden,
Liberty, Madison, Taylor,
Jefferson, Wakulla
FL 506
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CONTINUUM OF CARE LEAD AGENCY
Richard Martin
Suncoast Partnership to End Homelessness, Inc.
1445 2nd Street
Sarasota, Florida 34236
P - 941/955-8987
F - 941/365-4368
Richard, Martin@suncoastpartnership,ora
Dave Fullarton, Executive Director
Marion County Homeless Council, Inc
1740 E. Silver Springs Blvd.
Ocala, FL 34470
P - 352/732-1369
F - 352/622-2975
dave@mchcfl.org
www,mchcfl.orq
David Raymond, Executive Director
Miami-Dade County Homeless Trust
111 NW 1st St, Suite 27-310
Miami, FL 33128
P - 305/375-1490
F - 305/375-2722
dray@miamidade,qov
www,miamidade.gov/homeless
Dr. Wendy Coles, Executive Director
Southernmost Homeless Assistance League
PO Box 2990
Key West, FL 33045
P - 305/294-9105
F - 305/294-9105
Flshal@comcast.net
Lenore Wilson
Okaloosa Walton Homeless Continuum of Care
203 Cloverdale Blvd,
Ft Walton Beach, FL 32547-1405
P - 850/226-7694
F - 850/226-7673
Ravenlen@aol.com
www.okaloosawaltonhomeless.orq
Cathy Jackson, Executive Director
Homeless Services Network of Central Florida
P.O. Box 547068
Orlando, FL 32854-7068
P - 407/893-0133
F - 407/893-5299
shp@hsncfl.orq
cathY@hsncfl.org
vvww. hsncfl.orgv
2/22/2011 Item 16.D.3.
ATTACHMENT I
CATCHMENT
Manatee and Sarasota
FL 500
Marion
FL 514
Miami-Dade
FL 600
Monroe
FL 604
Okaloosa and Walton
FL 505
Orange, Osceola, Seminole
FL 507
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CONTINUUM OF CARE LEAD AGENCY
Georgiana Devine
Division of Human Services of Palm Bch County
810 Datura Street, Suite 350
West Palm Beach, FL 33401
P - 561/355-4778
F - 561/355-4801
Gdevineai>.obcQov, com
Eugene Williams
Pasco County Community Development Division
5640 Main Street, Suite 200
New Port Richey, FL 34652
P -727/834-3445
F - 727/834-3450
ewilliams@pascocountvfl,net
Sarah K. Snyder, Executive Director
Pinellas County Coalition for the Homeless
5180 62"d Ave" North
Pinellas Park, FI33781
P: 727/528-5762
C: 727/528-5764
sarahai>.pinellashomeless.orQ
Jacquelyn Henderson
Tri-County Human Services
1815 Crystal Lake Dr,
Lakeland, FL 33801
P - 863/709-9392 Ext. 222
F - 863/709-8923
JHendersonai>.TCHSonline. com
Mark Spiker, Executive Director
Homeless Coalition of Polk County
1820 South Florida Avenue, Suite C
Lakeland, FL 33803
P - 863/687-8386
F - 863/802-1436
hoolkai>.tampabav.rr.com
Barbara Dodson, Program Coordinator
Emergency Services and Homeless Coalition of
St. Johns County, Inc.
PO Box 3422
St Augustine, FL 32085-3422
P - 904/824-6623
F - 904/824-6361
homelesscoalitionai>.comcast. net
2/22/2011 Item 16.0.3.
ATTACHMENT I
CATCHMENT
Palm Beach
FL 605
Pasco
FL 519
PineUas
FL 502
PolkIWinter Haven -
(Excluding City of Lakeland)
FL 516
Polk - City of Lakeland
FL 503
St. Johns
FL 512
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ATTACHMENT I
CONTINUUM OF CARE LEAD AGENCY CATCHMENT
Tony SChefstad, Executive Director Volusia and Flagler
Volusia/Flagler County Coalition for the Homeless
Street Address: FL 504
324 North Street; Daytona Beach 32114
Mailing Address:
PO Box 6498
Daytona Beach, FL 32122-6498
P - 386/258-1855
F - 386/258-1854
tschefstad (ci)vfcch. orQ
www.vgcch.org
Office on Homelessness
June 18,2010
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2/22/2011 Item 16.D.3.
2/22/2011 Item 16.D.3.
ATTACHMENT I
The 2009 Florida Statutes
Exhibit 4
Title XXX
SOCIAL WELFARE
ChaDter 420
HOUSING
View Entire ChaDter
420.621 Definitions.--As used in ss. 420.621-420.628, the term:
(1) "Continuum of care" means the community components needed to organize and deliver housing and
services to meet the specific needs of people who are homeless as they move to stable housing and
maximum self-sufficiency. It includes action steps to end homelessness and prevent a return to
homelessness.
(2) "Council on Homelessness" means the council created in s. 420.622.
(3) "Department" means the Department of Children and Family Services.
(4) "District" means a service district of the department, as set forth in s. 20.19.
(5) "Homeless," applied to an individual, or "individual experiencing homelessness" means an individual
who lacks a fixed, regular, and adequate nighttime residence and includes an individual who:
(a) Is sharing the housing of other persons due to loss of housing, economic hardship, or a similar
reason;
(b) Is living in a motel, hotel, travel trailer park, or camping ground due to a lack of alternative
adequate accommodations;
(c) Is living in an emergency or transitional shelter;
(d) Has a primary nighttime residence that is a public or private place not designed for, or ordinarily
used as, a regular sleeping accommodation for human beings;
(e) Is living in a car, park, public space, abandoned building, bus or train station, or similar setting; or
(f) Is a migratory individual who qualifies as homeless because he or she is living in circumstances
described in paragraphs (a)-(e).
The terms do not refer to an individual imprisoned pursuant to state or federal law or to individuals or
families who are sharing housing due to cultural preferences, voluntary arrangements, or traditional
networks of support. The terms include an individual who has been released from jail, prison, the
juvenile justice system, the child welfare system, a mental health and developmental disability facility,
a residential addiction treatment program, or a hospital, for whom no subsequent residence has been
identified, and who lacks the resources and support network to obtain housing.
(6) "Local coalition for the homeless" means a coalition established pursuant to s. 420.623.
(7) "New anq temporary homeless"means individuals or families who are homeless due to societal
factors.
(8) "State Office on Homelessness" means the state office created in s. 420.622.
History.--s. 9, ch. 87-106; s. 18, ch. 92-58; s. 20, ch. 93-200; s. 202, ch. 99-8; s. 9, ch. 2001-98; s. 2, ch.
2009.164.
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ATTACHMENT I
Exhibit 5
N: cae 10 year Ptan. Db' clive and Action SleDS Chart
Objeclives to End 2009 l<lcal Adion Stepsl l.Hl!.fmgn
Chronfo Homelessness List name & t1Ue or ~ ~ ~ Numeric Achievements In
!!JJ/ Move FemUles and organization of one !!<l!.I:rJnl Level) Achievements in ~tsln5 10 YeaB
Individuals to person responsible
Pennanent Housing How are you going to do It'? List action steps to be completed within the 12 Months yesl'5
for accomplishing
next 12. months. each action step
Creste new PH
1 beds for chronic
homeless
petSOns Beds Beds Beds Beds
''''''''a50
2 percentage of
homeless % % % %
persOI1$ Sleylng
In PH ovar6
months to at
least 71%.
Increase
3 peroentage or
homeless % % % %
pe~ns moving
from TH to PH to
alleast 1.5%
increase
4 percentage of
homeleSS % % % %
persons
employed at exit
to at least 1"8%.
Ensure that the % Bed Coverage % Bed Coverage %Bed Coverege % Bed Coverage
5 COCn..e
fund.lonal HMIS
system.
Barners: If your coe wiJl not meet one or more of the above objectives, briefly describe why not (USI! Jus than two poragraph$.)
Other coe Objective in 2009 and beyond
1[ I
21 I I I -.
Instructions: Use the "Other CoC Objectives" to identify local actions to be submitted for state and local
funding, including the Challenge Grant, state's Emergency Shelter Grant awards. Be specific about the
action, which entity will be responsible, the source of funding be used, and accomplishments expected.
Sample Format for Amendment to 2009 CoC Plan
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2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 6
Notice of
Solicitations of Applications for
Challenge Grants
To Lead Agencies for Homeless Assistance
Pursuant to Section 420.622 Florida Statutes, the Department of Children and Families through the State
Office on Homelessness, hereby solicits applications for Challenge Grants to lead agencies for homeless
assistance continuums of care designated by the State Office on Homelessness. A lead agency may be a
local homeless coalition, municipal or county government, or other public agency, or a private not for profit
corporation. Such grants may be up to $100,000 per lead agency.
To qualify for the grant, a lead agency must develop and implement a local homeless assistance
continuum of care plan for its designated catchment area.
Preference will be given to those lead agencies that have demonstrated the ability of their continuum of
care to provide quality services to homeless persons and the ability to leverage federal homeless
assistance under the Stewart B. McKinney Act and private funding for the provision of services to
homeless persons. Preference will also be given to lead agencies in catchment areas with the greatest
need for the provision of housing and services to the homeless, relative to the population of the catchment
area.
Lead agencies wishing to apply for such Challenge grants may request an application package from:
Department of Children and Families
Office on Homelessness
1317 Winewood Boulevard
Tallahassee, FL 32399-0700
850/922-4691
The deadline for submission of applications to the Office on Homelessness shall be 3:00 p.m., EDT, on
September 1, 2010.
Page 36 of Grant HFZID
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 7
Notice of Appeal Rights
If you believe the Department's decision is in error, you may submit a written petition for an administrative hearing
to contest the decision. Failure to request an administrative hearing within 21 days provided below shall constitute
a waiver of the right to a hearing. Your written petition for an administrative hearing must be received by the
Department within 21 days of your receipt of this Notice.
You must submit your written request for an administrative hearing to the Department at the following
address:
Agency Clerk
Department of Children and Family Services
1317 Winewood Boulevard
Building 2, Room 204-X
Tallahassee, FL 32399-0700
Please note that a request for an administrative hearing must comply with section 120.569(2)(c), Florida
Statutes, and Rule28-106.201(2), Florida Administrative Code. Those provisions, when read together,
require a petition for administrative hearing to include:
· The name and address of each agency affected and each agency's file or identification number, if
known;
· The name, address, and telephone number of the petitioner;
· The name, address, and telephone number of the petitioner's representative, if any, which shall be
the address for service purposes during the course of the proceeding;
· An explanation of how the petitioner's substantial interests will be affected by the agency
determination;
· A statement of when and how the petitioner received notice of the agency decision;
.. A statement of all disputed issues of material facts. If there are none, the petition must so indicate;
· .A concise statement of the ultimate facts alleged, including the specific facts the petitioner
contends warrant reversal or modification of the agency's proposed action;
· A statement of the specific rules or statutes the petitioner contends require reversal or modification
of the agency's proposed action, including an explanation of how the alleged facts relate to the
specific rules or statutes; and
· A statement of the relief sought by the petitioner, stating precisely the action petitioner wishes the
agency to take with respect to the agency's proposed action.
Section 120.569, Florida Statutes, and rule 28-106.201 (4), Florida Administrative Code, require that a
petition to be dismissed if it is not in substantial compliance with the requirements above.
Page 37 of Grant HFZID
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Pace # in
Apolication
2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 8
Comoleteness Checklist
Comoleteness Items
.
Original signed application
· Three copies of the application - in addition to the original
Certification of consistency w/CoC Plan [2009].
· States the use of Challenge $/agency to perform use/
· Signed [Yes/No}
.
· CoC Exhibit 1 plan excepts to support certification
· Exhibit 11 - Completely filled out
· Signed [Yes/No]
Documentation ReQuired
· 2009 Exhibit 1, Chart 48, CoC Chronic Homeless Progress
· 2009 Exhibit 1, Chart 4A, CoC 2008 Achievements
· 2009 Exhibit 1, Chart 4D, CoC Enrollment in Mainstream Programs
· 2009 Exhibit 1, Chart 4C, CoC Housing Performance
· 2009 Exhibit 1, Chart 20, HMfS Bed Coverage
· 2009 Exhibit 1, Chart 21, CoC Point-in-Time Homeless Population
· Challenge Grant Exhibit 12
· Exhibit 13, Leveraged Funding Form and Certification
· Signed [Yes/No]
Documentation
· Attach detailed list of all grants leveraged, and the documentation of the grant award
noting the amount of the award, and date of the award and evidence of award. Use this
format:
Paae # Proaram Grant Amount Award Evidence - letter/Internet Notice
Date
Page 38 ofGrantHFZlD
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Page # in
Application
2/22/2011 Item 16.0.3.
ATTACHMENT I
· Attach detailed list of private cash received by agency, using the following format:
Paqe # Aqencv Amount of Cash Homeless Services Fundina
bv Cash
· Exhibit 14, Certification of Estimated Need
· Signed Certification
Documentation
· 2007 HUD 40090-1, CoC-K
· 2008 HUD Chart 2r
· 2009 HUD Chart 2r
· Exhibit 9, Budget Form -
. $100,000 Level
· $ 63,397 Level
· Exhibit 10, Expenditure Schedule-
· $100,000 Level
· $ 63,397 Level
· Exhibit 12, Certification of Unexecuted HUD CoC Grant
Page 39 ofGrantHFZlD
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 9
BudaetForm
Agency Existing New Number 0 Persons
Grant Activitv/Use $ ReQuested Provider Homeless To Be
Name Service Service Served
1
2
3
4
5
TOTAL GRANT $
Total Persons To
Be Served
Instructions
Please list your grant activity or use in,order of priority. The maximum grant shall be $100,000 in 2011. Only the top
seven (7) applications shall receive this level of award. All other grants will be awarded at $63,397, depending on
the ranking of the application and available funding. Your order of use on this form shall be used to set the approved
budget, if your award is ata lower grant level. Alternatively, you may submit two Exhibit 9 forms; one for each grant
award level.
1. Grant Activity / Use
Please use the same title or description used in the narrative. Be sure to identify and list each activity to be
funded. if more than one is proposed for funding.
2. $ Requested
List the amount of Challenge Grant requested for each activity or use separately and the total amount of the
Challenge Grant requested.
3. Provider Name
Identify the specific entity. person. or agency to carry out each activity or use of the Challenge Grant Funding.
If the lead agency will perform the activity directly, cite the name of the lead agency. If another entity will carry
out the activity under contract with the lead agency. provide the legal name of that entity.
4. Existing or New Service
Specify whether the activity or use to be funded will support an existing service or use, or whether the funded
activity is a new service to fulfill an unmet need.
5. Number of Homeless Persons Served
For each activity, identify the estimated number of homeless persons to be served.
Page 40 of Grant HFZ lD
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2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 10
Expenditure Schedule
Grant Activity/Use $ Budgeted Estimate Draw By Quarter Ending
I 12/31/10 I 3/31/11 I 6/30/11
1. $ $ $ $
2. $ $ $ $
3. $ $ $ $
4. $ $ $ $
5. $ $ $ $
TOTAL GRANT $ $ $ $
NOTE:
The funding for the Challenge Grant is state general revenue. It is estimated that no more than 25 percent of the
grant budget authority will be released in each quarter of the fiscal year. It may be less than 25 percent.
Accordingly, the lead agency shall manage the expenditures to assure that funding available for grant activities is
spread across the fiscal year. The actual amount of the release of the Challer:me Grant funds may be less than
25% per quarter, and the Department may be required to adjust the quarterly draws accordingly.
ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2011. FURTHER,
ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2011.
AS WITH EXHIBIT 9, you may submit two Exhibit 10 forms to correspond to the two possible grant award levels.
Page 41 of Grant HFZlD
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ATTACHMENT I
5. Project Performance - 551
From your 2009 Exhibit 1 plan, report the percentage of clients in all your projects who had SSI income upon exit from
the project. On HUD Chart 4D, report the percentage data as reported in "SSlft under Income Source, with the
percentage calculation reported in column 3, "Exit Percentage."
% of adults with SSI income at exit
- Check here if your continuum reported having no applicable HUD projects on this form.
Documentation Required
· HUD Chart 4D, Enrollment in Mainstream Programs and Employment Information Chart. (2009). One copy only
required for this form from 3 above.
6. Project Performance- 5S01
Using the HUD Chart 4D from your 2009 Exhibit 1 plan, report the percentage of clients in all your projects who had
SSDI income upon exit from the project. Report the percentage data as required in "SSDI" under Income Source, with
the percentage calculation reported in column 3, "Exit Percentage.""
% of adults with SSDI income at exit.
- Check here if your continuum reported having no applicable projects on this form.
Documentation Required
· HUD Chart 4D Enrollment in Mainstream Programs. (2009)
(Same as required for items 3, 4, and 5 above. One copy only required)
7. Project Performance: Permanency of Housing
From your 2009 Exhibit 1 Plan, report the percentage of the clients served with permanent housing who remained in
this permanent housing for six months or longer. Using data reported on HUD Chart 4C, Housing Performance Chart,
enter the percentage number reported in Participants in Permanent Housing, totaling the percentages from lines "c"
and "d."
_ % of Participants who stayed 6 months or longer.
_ Check here if your continuum reported having no applicable
permanent housing projects.
Documentation Required
· HUD Chart 4C, Housing Performance Chart (2009)
8. Project Performance: Transition to Permanent Housing
Based on your 2009 Exhibit 1 Plan, report the percentage of all Transitional Housing Participants who moved to a
permanent housing living arrangement. Using the data reported on HUD Chart 4C, Housing Performance Chart, enter
the percentage number reported in Participants in Transitional Housing, item "6" [Number of participants who moved to
permanent housing]
- % of participants in transitional housing who moved to
permanent housing.
_ Check here if your continuum reported having no applicable
transitional housing projects.
Documentation Required: Same as for 7 above, only one copy is required.
· HUD Chart 4C, Housing Performance Chart (2009)
Page 43 of Grant HFZID
Packet Page -796-
2/22/2011 Item 16.0.3.
ATTACHMENT I
9. Homeless Management Information Systems (HMIS) Coverage.
· Using information contained in your 2009 Exhibit 1 plan on chart 20, Homeless Management Information
System Bed Coverage, fill in the following chart
Housinq CateQorv HMIS Bed Coveraae %
1. Emeraency Shelter
2. Transitional Shelter
3. Permanent HousinQ
Documentation Required:
· HUD Chart 20, HMIS Bed Coverage
10. HUD Chart 21 , % Homeless Sheltered
Using information reported in your 2009 Exhibit 1 Plan's Homeless Population and Sub-population Chart, complete the
calculation below for the percentage of homeless persons that are sheltered in emergency and transitional
housing facilities. From HUD Chart 21, enter the data below and complete the percentage calculation.
- Total Homeless Persons in all Households (With dependent children and without dependent children).
- Total Homeless Persons Sheltered in Emergency and Transitional housing for both households with
and without dependent children.
Divide the Total Homeless Persons Sheltered _ by the Total Homeless Persons _ to determine the _
percentage of the Total Homeless Persons that are sheltered.
Documentation Required
· HUD Chart 21 (2009)
11. Past Performance: Unexecuted HUD Grants.
Using the information reported on Exhibit 12 to these instructions, report below the number of HUD McKinney-Vento
Act awards announced prior to 2008 that are not yet under contract (Le. signed grant agreement or executed ACe).
_ Total Number of McKinney-Vento Act awards Not Yet Under Contract.
Documentation Required
· Lead Agency Certification on Exhibit 12
I hereby attest that all information reported above is true and accurate, based upon the evidence and documentation
attached hereto, and made a part of this certification.
Name of Continuum of Care
Name of Lead Agency
Name of Certifying Official
Signature of Certifying Official
Date Signed
Page 44 of Grant HFZlD
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Failure to provide an original signed certification for quality of service shall be cause for the application to
ranked last on the quality of service preference criteria.
Failure to attach the "Documentation Required" for any of the items above shall be cause for that item to
receive Zero Points. Please check to ensure that all required documentation is attached immediately following
this certification in your application.
Page 45 of Grant HFZID
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2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 12
Certification of Unexecuted HUD CoC Grant Agreements
The lead agency shall complete the following table, and execute the certification.
Provide a list of ALL HUD McKinney-Vento Act awards made prior to the 2008 competition that are not yet under
contract (Le. signed grant agreement or executed ACC).
Proiect Number
EXAMPLE
M1238901022
Applicant Name
Proiect Name
Grant Amount
Michiana Homes
TH for Homeless
$500,000
1.
2.
3.
4.
5.
If NONE, check here D.
Certification
I herby attest that all information reported above is true and accurate.
Name of Continuum of Care
Name of Lead Agency
Name of Certifying Official
Signature of Certifying Official
Date Signed
Page 46 QfGrant HFZlD
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2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 13
LEVERAGED FUNDING
A. McKinney-Vento Homeless Assistance Act Grants
List each grant award claimed separately under the McKinney-Vento Program.
Proaram
Grant Amount
Grant Award #
/Reference
Paqe #
Date of Grantor Executed Award
Letter (Attach copy)
0,. Submit Letter from grantee
agency certifying the federal grant
award, with evidence from grantor
website depicting the award to the
grantee agency.
1. Homeless Veterans Reintegration $
2. Health Care for the Homeless $
3. PATH $
4. Education for Homeless Children $
5. Emergency Shelter Grant $
6. Shelter Plus Care $
7. Supportive Housing Program $
8. Section 8 Moderate Rehab., SRO $
9. Emergency Food & Shelter $
TOTAL GRANTS $
B. Private Cash for Services to Homeless Persons
List each agency separately, and the total private cash received by that agency.
Participatinq Continuum Aaencv Cash Received Paqe # Source Documentation
1.
2.
3.
4.
$
$
$
$
$
$
(Attach letter from agency chief executive
officer on agency letterhead certifying the
cash received and the homeless services
supported by that cash.)
TOTAL PRIVATE CASH
Do not attach copies of checks or financial
reports as documentation. These sources will
not be accepted as evidence.
TOTAL LEVERAGE CLAIMED
A. McKinney Act Grants
8. Private Cash
$
$
Lead Agency Certification:
I hereby attest that the above sources of grant and private cash claimed as leverage for this Challenge Grant
application, is true and accurate, and that the lead agency has documented the receipt of the grant award(s) and
private money leveraged by their continuum of care.
Name of Lead Agency:
Name of Certifying Official:
Title/Position:
Signature of Certifying Official:
Page 47 of Grant HFZ 1D
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Date Signed:
Leverage Ratio Calculations:
1.
=$
/1000 population
Total McKinney Act Grant + Population of Catchment Area = Ratio
Leverage Claimed from Exhibit 15
Divide the total McKinney Act Grant leverage claimed by the total population of the catchment area (rounded to the
nearest 1000 population), to calculate the McKinney Act grant leverage ratio expressed in dollars and cents per
every 1000 population of the catchment area. .
2.
=$
/1000 population
Total Private Cash
Leverage Claimed
+ Population of Catchment Area = Ratio
from Exhibit 15
Divide the total Private Cash leverage claimed by the population of the catchment area (rounded to the nearest
1000 persons) to calculate the Private Cash leverage ratio expressed in dollar and cents per every 1000 persons
in the catchment area.
NOTES:
1. To be eligible to be claimed as leveraged funding the grant award must have been executed, or the private me
received, between the dates of July 1,2009 and June 30,2010.
2. If more than one grant award was received for a specific McKinney Act grant, use more than one line, reflecting
each grant award separately, specifying the McKinney Act Program for each line used.
FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION ON LEVERAGE IN THE GRANT APPLICATION
SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST BY THE REVIEW TEAM ON THE LEVERAGE
STATUTORY PREFERENCE CRITERIA.
Attach copies of the grant award evidence, as well as evidence of all cash claimed as leverage. Failure to
document the leverage claimed shall be caused for thatleverage to be deducted from the total leverage in
calculating the leverage ratio.
Page 48 of Grant HFZlD
Packet Page -801-
2/22/2011 Item 16.D.3.
ATTACHMENTl
Exhibit 14
Certification of Estimated Need Per Catchment Area Population
1. Enter the total homeless population from your last three years' of Continuum of Care Plans in the table below.
This shall be the Total Homeless Population for individuals and persons in families with children, and shall include
both sheltered and unsheltered.
Year
2007
2008
2009
HUD Form (Attach forms)
HUD 40090-1, CoC-K
HUD Chart 21
HUD Chart 21
Total Homeless Population (Persons)
2. Add theTotal Homeless for ALL three years
3. Divide the 3 Year Total Homeless by 3 to calculate an "Average Total Homeless Population, 2007-2009.
Divide Total Number in line 2 above
By 3 years to calculate
3
Average Total Homeless Population, 2007-2009
3. Divide the Average Total Homeless Population, 2007-2009, by the population of the continuum's catchment
area as reflected in Exhibit 15, to calculate the ratio of your homeless population per 1000 persons in your
area.
=
Average Total Homeless
Population, 2007-2009
2000 Population of Your
Catchment Area, Exhibit H
Ratio of Homeless per 1000
persons in catchment area
Lead Agency Certification:
I hereby attest and certify that the above data is true and accurate; that the above data on estimated needs is
based upon a homeless population chart which uses data that (1) represents the housing need for homeless
persons in the catchment area on any given night; (2) is true and accurate for the continuum's catchment area;
and {3} is derived in accordance with the federal grant instructions.
Name of Lead Agency:
Name of Lead Agency Certifying Official:
Signature of Certifying Official:
Date Signed:
FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION IN THE APPLICATION SHALL BE CAUSE
FOR THE APPLICATION TO BE RANKED LAST ON THE NEED PREFERENCE CRITERIA.
Attach your 2007,2008 AND 2009 HUD Homeless Population Tables and the narrative/chart describing the
methods used to estimate this need. Failure to include these tables and narrative/chart shall be cause to score
your continuums need ratio as zero homeless persons per 1000 population.
Page 49 of Grant HFZlD
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2/22/2011 Item 16.D.3.
ATTACHMENT I
Exhibit 15
Population Per Continuum of Care
The following data shall be used in this application for calculating the leverage ratio and the homeless need ratio. The
data reflects the population of the respective continuum of care areas, rounded to the nearest one thousand persons.
Continuum of Care
Population (in thousands)
North Central Florida
Northwest Florida
Brevard
Broward
Charlotte
Mid-Florida
Suwannee Valley
Collier
Heartland Rural
Jacksonville
Esca Rosa
Hillsborough
Treasure Coast
Lee
Big Bend
SarasotalManatee
Marion
Miami-Dade
Southernmost
OkaloosaJWalton
Central Florida
Palm Beach
Pasco
Pinellas
Polk
City of Lakeland
St. Johns
Vol usia/Flagler
349
261
476
1,623
142
513
112
251
229
977
412
999
432
441
376
590
259
2,253
80
211
1 ,434
1,131
345
921
406
78
123
493
Page 50 of Grant HFZID
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 16
FLORIDA DEPARTMENT OF CHILDREN & FAMILIES STANDARD GRANT AWARD LETTER
The Florida Department of Children and Families, hereinafter referred to as the "Department," hereby notifies
, hereinafter referred to as the "Recipient," that pursuant to the terms and conditions of the above
numbered grant solicitation the Department has deteonined to provide financial assistance to Recipient in the amount specified below.
Recipient's acceptance of said financial assistance constitutes an agreement by Recipient to the teons and conditions contained in the
solicitation, unless expressly modified in this Award Letter or attachments, if any. As a result of Department's offer of financial assistance and
Recipient's acceptance of the assistance the parties enter into an Agreement consisting of the following documents: this Award Letter and
attachments, if any; the Approved Budget; the Grant Solicitation identified above; the Recipient's Application and Proposal; and
. In the event of a conflict among the provisions ofthe various documents the priority of interpretation
shall be given in the same order in which the documents were enumerated in the preceding sentence, with the highest priority being accorded to
the Award Letter and its attachments, ifany.
Section I. Recipient Agrees to Certain Terms and Conditions
The Recipient expressly acknowledges its agreement to the Grant Agreement Terms & Conditions contained in Section 5.1 of the grant
solicitation.
Section II. Amount of Financial Assistance
The Department shall provide financial assistance to the Recipient in an amount not to exceed . The State of Florida's
obligation to pay this amount is contingent upon an annual appropriation by the Legislature and the availability of funds. The Recipient shall
provide records to the Department evidencing that all funds provided by this agreement have been used for the purposes, and in the amounts,
described in the Approved Budget. The Recipient shall vary from the Approved Budget only with the prior written consent of the Department
which must be obtained in each separate instance.
Section III. Representatives of the Parties
Official Payee and Representatives (Names, Addresses, Telephone Numbers, and e-mail addresses):
1. The Recipient name, as shown on this agreement, and mailing
address of the official payee to whom the payment shall be made is:
Name:
3. The name, address, telephone number and e-mail address of the grant
manager for the department for this agreement is:
Name:
Address:
Address:
City:
State: Zip Code:
Phone:
ext:
City:
State: Zip Code:
Phone:
ex!:
e-mail:
2. The name of the contact person and street address where Recipient's
financial and administrative records are maintained is:
4. The name, address, telephone number and e-mail of the representative
of the Recipient responsible for administration of the program under this
agreement is:
Namc:
Address:
Name:
Address:
City:
State: Zip Code:
Phone
City:
State: Zip Code:
Phone:
ext:
ext:
e-mail:
e-mail:
Recipient CEO/CFO e-mail:
Upon change of representatives (names, addresses, telephone numbers and e-mail addresses) by either party, notice shall be provided in writing
to the other party and the notification attached to the originals of this Agreement.
Section IV. Termination
This agreement may be teoninated by either party without cause upon no less than 30 calendar days written notice to the other, said notice to
be delivered by the U.S. Postal Service, or an expedited delivery carrier with evidence of completed delivery in either instance. In the event
funds used to support this agreement become unavailable the Department may teoninate this agreement upon no less than 24 hours notice, in
writing, to the Recipient. In the event the Recipient fails to comply with the
Page 51 of Grant HFZ1D
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2/22/2011 Item 16.0.3.
ATTACHMENT I
terms and conditions of this agreement the Department may terminate the agreement upon no less than 24 hours (excluding Saturday, Sunri<>:l;.
and Holidays) notice in writing to the Recipient. The Department must specifY in its notice the circumstances and conditions pertaining'
termination for failure to comply. The department's failure to demand performance of any provision of this agreement shall not be deeme.. ~
waiver of such performance nor shall the department's waiver of any one breach of any provision of this agreement be deemed to be a waiver
of any other breach and neither event shall be construed to be a modification of the terms and conditions of this agreement. The provisions
herein do not limit the department's right to remedies at law or in equity
Section V. Duration of the Grant Agreement
This Agreement shall begin on the date on which the last of the parties affixes its signature and shall end on
unless otherwise terminated in accordance with Section N.
Section VI. Notice
Any notice that is required under this agreement shall be in writing, and sent by U.S. Postal Service or any expedited delivery service that
provides verification of delivery or by hand delivery. Said notice shall be sent to the representative of the recipient responsible for
administration of the grant, to the designated address con!ained in this agreement.
Section VJL Modification, Amendment, and Entirety of the Agreement
This agreement may only be modified or amended in writing with such modifications or amendments duly signed by both parties. This
agreement and its attachments, , and any referenced exhibits, together with any documents incorporated by reference,
constitute the entirety of the agreement. There are no other terms or conditions other than those contained herein. This agreement supersedes
all previous communication and representations. If any term or condition is legally determined to be unenforceable all remaining terms and
conditions remain in full force and effect.
By signing this agreement the parties agree they have read and agree to the entirety as described above.
IN WITNESS THEREOF, the parties have caused this _page agreement to be executed below.
RECIPIENT:
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
Signature:
Signature:
Printn'ype
Name:
Printffype
Name:
Title:
Title:
Date:
Date:
STATE AGENCY 29 DIGIT FLAIR CODE:
Federal Tax ID # (or SSN): _
Recipient Fiscal Year Ending Date: -1-.
Page 52 ofGrantHFZlD
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 17
DEPARTMENT OF CHILDREN AND FAMILIES STANDARD GRANT AGREEMENT TERMS & CONDITIONS
1. THE RECIPIENT AGREES:
A. Grant Agreement
It will comply with the provisions of the Department's grant solicitation identified above and will perform all activities, terms, and
conditions, described by the Recipient in its response thereto, unless otherwise specifically superseded by the provisions set forth in any
attachments or exhibits to this agreement. If the Recipient submitted an unsolicited grant application to the Department, the Recipient shall
perform all activities, terms, and conditions, described by the Recipient in its application unless otherwise specifically superseded by the
provisions set forth in any attachments or exhibits to this agreement.
B. State of Florida Law, Jurisdiction, and Venue
This agreement is executed and entered into the State of Florida and shall be construed, performed, and entered in all respects in
accordance with the Florida law including provisions for conflict oflaws. Courts of competent jurisdiction in Florida shall have exclusive
jurisdiction in any action regarding this contract. Venue is the appropriate state court in Leon County, Florida.
C. Federal Law and Prohibitions Against Lobbying
If this agreement is funded by the use offederal funds the Recipient shall comply with any and all ofthe provisions offederallaw
and regulation including, but not limited to 45 CFR, Parts 74 and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable,
the Energy, Policy and Conservation Act (Public Law 94-163) and any Executive Orders pertaining to the use of the grant funds. No federal
funds may be used by the Recipient or its employees or agents for lobbying Congress ofthe Florida Legislature. The Recipient shall not
employ unauthorized aliens. The Recipient shall comply with all laws, orders, and regulations pertaining to Equal Employment Opportunity.
If applicable, the Recipient shall comply with the Pro-Children Act of 1994.
D. Audits, Inspections, Investigations, Monitoring, Records, and Retention
The Recipient shall maintain books, records, documents, and electronic storage media, hereinafter "records," sufficient to reflect all
income and expenditures of funds provided by the Department under this agreement and to demonstrate the satisfactory performance of all
activities required by this agreement. The Recipient shall maintain such records for a period not less than six (6) years after completion or
termination of the agreement, unless a longer retention period is mandated by state or federal law or regulation. The Recipient shall make all
records available for inspection by the Department, persons duly authorized by the Department, federal authorities, or law enforcement
personnel upon demand. At no additional cost to the Department the Recipient shall make and supply such copies of records as may be
necessary for investigations, audits, program reviews, and compliance determinations to any organization or person duly authorized to inspect
the records. The Recipient shall comply with the requirements of Chapter 119, F.S. The Recipient shall fully cooperate with the Department's
agreement monitoring activities.
E. Indemnification and Insurance
To the extent permitted by Florida Law, the Recipient shall be fully liable for the actions of its agents, employees, partners, or
subcontractors and shall fully indemnifY, defend, and hold harmless the State and Customers, and their officers, agents, and employees, from
suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to any alleged act or
omission by the Recipient, its agents, employees, partners, or subcontracts, provided, however, that the Recipient shall not indemnify for that
portion of any loss or damages proximately caused by the negligent act or omission of the State or a Customer.
The Recipient's obligations under the preceding paragraph with respect to any legal action is contingent upon the State or Customer
giving the Recipient (l) written notice of any action or threatened action, (2) the opportunity to take over and settle or defend any such action
at Recipient's sole expense, and (3) assistance in defending the action at Recipient's sole expense. The Recipient shall not be liable for any
cost, expense, or compromise incurred or made by the State or Customer in any legal action without the Recipient's prior written consent,
which shall not be unreasonably withheld.
The Recipient's inability to evaluate liability or its evaluation ofliability shall not excuse its duty to defend and indemnifY after
receipt of notice. Only an adjudication or judgment after the highest appeal is exhausted fmding the department negligent shall excuse the
Recipient of performance under this provision, in which case the State and Customers shall have no obligation to reimburse the Recipient for
the cost of their defense. If the Recipient is an agency or subdivision ofthe State, its obligation to indemnify, defend and hold harmless the
department under this Section 19 shall be to the extent permitted by law.
The Recipient shall determine the type(s) and extent of liability insurance necessary to provide reasonable financial protection for
the Recipient and any persons that may be served or affected by this agreement. The Recipient shall maintain such insurance at its own
expense, and shall furnish a copy of the certificate of the existence of such insurance upon request by the Department. The Department
reserves the right to require reasonable additional insurance at any time.
F. Risk Prevention and Incident Reporting
If the Recipient provides any services directly to clients, the Recipient shall comply with CFOP 215-6 for establishing risk
prevention and reporting any incident listed in CFOP 215-6. The Recipient shall immediately report any knowledge or reasonable suspicion of
abuse, neglect, or exploitation of a child, aged person, or disabled adult to the Florida Abuse Hotline at telephone number l-800-96ABUSE.
This requirement applies to both the Recipient and its employees. .
G. Confidentiality of Client Information
The Recipient shall not use or disclose any information concerning any clients or persons served by occasion of this agreement for
any purpose prohibited by state or federal law or regulations except with the prior written consent of a person legally empowered to give that
consent or when authorized by law.
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H. Assignments and Subcontracts
This contract is for the provision of financial assistance to the Recipient who may not assign the agreement, any portion of this
agreement, the activities performed, or any payment. The Recipient may subcontract work relevant to the agreement only with the prior
written consent of the Department. The Recipient is responsible for the performance of all actions, work, or duties regardless of whether,
consent has been sought or granted. The State of Florida may assign or transfer, in whole or in part, its rights, duties, and obligations to
another governmental entity of the State of Florida by giving written notice to the Recipient. Such transfer or assignment d()es not affect the
Recipient's obligation to properly complete work and perform in accordance with the terms ofthis agreement. The Recipient shall include or
cause to be included in subcontracts (at any tier) the substance of all clauses contained in this agreement that mention or describe subcontract
compliance.
I. Civil Rights Requirements
The Recipient shall comply with all civil rights laws, regulations, and orders including, but not limited to, Title VII of the Civil
Rights Act of 1964, the Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992, and 45 CFR Parts 80, 83,84,90, and
91. The Recipient shall not discriminate against any employee or applicant on the basis of race, color, gender, national origin, disability, age,
or marital status.
J. Independent Capacity of the Recipient
The Recipient is an independent contractor. The Recipient shall act as an independent contractor and not as an officer or employee
of the State of Florida The Recipient shall not represent to others that it has the authority to bind the Department unless specifically authorized
in writing to do so. The Recipient is not entitled to any benefits reserved for state officers, employees, or personnel, (e.g. leave, retirement,
health care) or support services (e.g. office space, supplies, telephone service, clerical support). These provisions apply to the Recipient, its
employees, agents, subcontractors, and assigns.
K. Sponsorship Bnd Publicity
The Recipient shall provide appropriate recognition of the role state funds play in publicizing or advertising any program or activities
supported by the grant funds. Sponsorship material shall state "Sponsored by (Recipient's name) and tile State of Florida Department of
Children and Families." The Department's name shan appear in the same size and type letters as that of the Recipient The Recipient shall not
convey, represent, or claim that it is approved or endorsed by the State of Florida or the Department, nor shall it permit others, on its behalf, to
do so, whether directly or indirectly. The Recipient is not entitled to use the state's name or mark for any purpose without obtaining prior
written consent in each separate instance.
L. Gratuities
The Recipient shall not offer or provide any gift to any Department employee or officer of the State of Florida throughout the p
ofthis agreement and for two years thereafter. The Recipient shall ensure that its employees and subcontractors, if any, comply with this
prohibition.
M. Patents, Copyrights, and Royalties
If any patent arises or is developed, in whole or in part, as the result of the funds awarded by this agreement, the Recipient agrees
that it will refer the patent to the Florida Department of State to determine whether patent protection will be sought in the state or federal
government's name. All copyrighted materials produced or arising as a result of the funds awarded by this agreement are hereby reserved to
the State of Florida or federal government and shall be referred to the Department of State. The Recipient shall fully indemnifY, defend, and
hold harmless the State and Customers from any suits, actions, damages, and costs of every name and description, including attorneys' fees,
arising from or relating to violation or infringement of a trademark" copyright, patent, trade secret or intellectual property right, provided,
however, that the foregoing obligation shall not apply to a Customer's misuse or modification of Recipient's products or a Customer's
operation or use of Recipient's products in a manner not contemplated by the Contract or the purchase order. If any product is the subject of
an infringement suit, or in the Recipient's opinion is likely to become the subject of such a suit, the Recipient may at its sole expense procure
for the Customer the right to continue using the product or to modify it to become non-infringing. If the Recipient is not reasonably able to
modifY or otherwise secure the Customer the right to continue using the product, the Recipient shall remove the product and refund the
Customer the amounts paid in excess of a reasonable rental for past use. The customer shall not be liable for any royalties.
N. Information Security Obligations
The Recipient shall designate an appropriately skilled individual to act as its Data Security Officer who shall act as a liaison to the
Department's security staff and who wiII establish and maintain an appropriate level of security for all data related to this agreement collected
or obtained by the Recipient. The Recipient shall provide necessary data security training to its employees and affiliates. Recipient employees
who have access to departmental information shall comply with CFOP 50-2 and shall sign the security agreement forms described therein.
O. Health Insurance Portability and Accountability Act
The Recipient shall, where applicable, comply with the Health Insurance Portability and Accountability Act (42 D.S.C. 1320d) a<;
well as all regulations promulgated pursuant to the act (45 CFR Parts 160, 162, and 164).
P. Emergency Preparedness
Hthe Recipient provides any services directly to clients, the Recipient shall develop and submit to the Department an emergenc;
preparedness plan not later than 30 days after execution of this agreement and updated plans shall be submitted at least annually thereafter.
The Department agrees to respond in writing within 30 days of receipt ofthe plan accepting, rejecting, or requesting modifications. The
emergency preparedness plan shall, if implemented, enable the Recipient to continue functioning, assure the safety and well-being of clients
served, and ensure that the Department is fully informed at all times.
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Q. Whistleblower's Act Requirements
In accordance with section 112.3187(2), Florida Statutes (F.S.), agencies or independent contractors shall not retaliate against an
employee for reporting violations oflaw to an appropriate agency that creates substantial and specific danger to the public's health, safety, or
welfare. Furthermore, agencies or independent contractors shall not retaliate against any person who discloses information to an appropriate
agency alleging improper use of governmental office, gross waste of funds, or any other abuse or gross neglect of duty on the part of an
agency, public officer, or employee. Employees and persons may file with the Office ofChiefInspector General, Agency Inspector General,
the Florida Commission on Human Relations or the Whistle-blower's Hotline number at 1-800-543-5353.
R. Support to the Deaf or Hard-of-Hearing
(]) The provider and its partners, subcontractors, and agents shall comply with section 504 of the Rehabilitation Act of 1973, 29
D.S.C. 794, as implemented by 45 C.F.R Part 84 (hereinafter referred to as Section 504), the Americans with Disabilities Act of 1990,42
D.S.C. 12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to as ADA), and the Children and Families Operating Instruction
(CFOP) 60-10, Chapter 4, entitled "Auxiliary Aids and Services Persons with Hearing Impairment."
(2) The provider shall, if the provider or any of its partners, subcontractors, or agents employs ]5 or more employees, designate a
Single-Point-of-Contact (one per firm) to ensure effective communication with deaf or hard-of-hearing customers or companions in accordance
with Section 504, the ADA, and CFOP 60-10, Chapter 4. The name and contact information for the provider's Single-Point-of-Contact shall be
furnished to the department's Grant or Contract Manager within] 4 calendar days of the effective date of this requirement.
(3) The provider shall, within 30 days of the effective date ofthis requirement, contractually require that its partners, subcontractors
and agents comply 'with section 504, the ADA, and CFOP 60-10, Chapter 4. A Single-Point-of-Contact shall be required for each partner,
subcontractor or agent that employs 15 or more employees. This Single-Point-of-Contact wiII ensure effective communication with deaf or
hard-of-hearing customers or companions in accordance with Section 504 and the ADA and coordinate activities and reports with the
provider's Single-Point-of-Contact.
(4) The Single-Point-of-Contact shall ensure that employees are aware of the requirements, roles & responsibilities, and contact
points associated with compliance with Section 504, the ADA, and CFOP 60-10, Chapter 4. Further, employees of providers, its partners,
subcontractors, and agents with 15 or more employees shall attest in writing that they are familiar \-vith the requirements of Section 504, the
ADA, and CFOP 60- I 0, Chapter 4. This attestation shall be maintained in the employee's personnel file.
(5) The provider's Single-Point-of-Contact will ensure that conspicuous Notices which provide information about the availability of
appropriate auxiliary aids and services at no-cost to the deaf or hard-of-hearing customers or companions are posted near where people enter or
are admitted within the agent locations. Such Notices must be posted immediately, but not later than March 12,2010, with respect to current
providers (partners, subcontractors, and agents). The approved Notice can be downloaded through the Internet at:
http://www.dcf.state.f1.us/adminliglcivilrights.shtml.
(6) The provider and its partners, subcontractors, and agents shall document the customer's or companion's preferred method of
communication and any requested auxiliary aids/services provided in the customer's record. Documentation, with supporting justification,
must also be made if any request was not honored. The provider shall submit Compliance Reports monthly, not later than the 5th day of each
month, to the department's Grant or Contract Manager. The provider shall distribute Customer Feedback forms to customers or companions,
and provide assistance in completing the forms as requested by the customer or companion.
(7) If customers or companions are referred to other agencies, the provider must ensure that the receiving agency is notified of the
customer's or companion's preferred method of communication and any auxiliary aids/service needs.
II. THE DEPARTMENT AND THE RECIPIENT AGREES AS FOLLOWS:
A. Grant Amount, Funds Disbursement, and Compliance with State Comptroller Requirements
(1) The Department shall provide financial assistance to the Recipient in an amount not to exceed the amount stated in the Award
Letter, if any. The Sate of Florida 's obligation to pay this amount is contingent upon an annual appropriation by the Legislature and the
availability of funds. The Recipient shall provide records to the Department evidencing that all funds provided by this agreement have been
used for the purposes, and in the amounts, described in the Recipient's proposed budget The Recipient shall vary from the Approved Budget
only with the prior written consent of the Department which must be obtained in each separate instance.
(2) The parties shall comply with Section 215.97, F.S. Expenditures of state financial assistance shall comply with laws, rules, and
regulations applicable to expenditures of state funds, including, but not limited to, the Reference Guide for State Expenditures. All funds
charged to this agreement must be allowable and must result from obligations incurred during the term of the agreement. Any balances or
unobligated cash that have been advanced or paid that are not authorized for retention for direct program costs in a subsequent period must be
refunded to the Department
B. Return of Funds
The Recipient shall promptly return to the Department any overpayments due to unearned funds, disallowed or ineligible
expenditures, or accounting or record keeping errors. The Recipient shall return such excess funds immediately upon discovery by it or its
employees or upon receiving written notice from the Department.
C. Termination
This agreement may be terminated by either party without cause upon no less than 30 calendar days written notice to the other, said
notice to be delivered by the U.S. Postal Service, or an expedited delivery carrier with evidence of completed delivery in either instance. In the
event funds used to support this agreement become unavailable the Department may terminate this agreement upon no less than 24 hours
notice, in writing, to the Recipient. In the event the Recipient fails to comply with the terms and conditions of this agreement the Department
may terminate the agreement upon no less than 24 hours (excluding Saturday, Sunday, and Holidays) notice in writing to the Recipient. The
Department must specify in its notice the circumstances and conditions pertaining to the termination for failure to comply. The department's
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failure to demand perfonnance of any provision of this agreement shall not be deemed a waiver of such perfonnance nor shall the department's
waiver of anyone breach of any provision of this agreement be deemed to be a waiver of any other breach and neither event shall be construed
to be a modification of the tenns and conditions of this agreement The provisions herein do not limit the department's right to remedies l''-4Iw
or in equity.
D. Severability
If a court deems any provision of the Contract void or unenforceable, that provision shall be enforced only to the extent that it is not
in violation onaw or is not otherwise unenforceable and all other provisions shall remain in full force and effect.
E. Modification, Amendment, and Entirety of the Agreement
This agreement may only be modified or amended in writing with such modifications or amendments duly signed by both parties. The Award
Letter, and any referenced exhibits, together with any documents incorporated by reference in the Award Letter, constitute the entirety of the
agreement. There are no other tenns or conditions other than those contained herein. This agreement supersedes all previous communication
and representations between the parties or their representatives.
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Exhibit 18
Attachment
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND
COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the 'undersigned, to
any person for influencing or attempting to influence an officer or an employee of any agency, a
member of congress, an officer or employee of congress, or an employee of a member of congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress,
an officer or employee of congress, or an employee of a member of congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
Signature
Date
Name of Authorized Individual
Application or Contract Number
Name of Organization
Address of Organization
Page _
CF 1123. PDF 03/96
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Exhibit 19
Sample Lien Document
Note to clerk of the circuit court: The intangi!Jle personal
property evidenced by this instrument is owned by the State
of Florida or a political subdivision or agency of the State of
Florida and pursuant to Section 199.18;5, Florida Statutes, is
exempt from the nonrecurring intangible personal property
tax imposed by Chapter 199 Florida Statute~
MORTGAGE LIEN AND SECURITY
AGREEMENT
In consideration of a Challenge Grant (the "Grant"), by the State of Florida Department of
Children and Family Services (the "Department") to Mid Florida Homeless Coalition, Inc. (the
"Grantee") in the amount of , as provided for in the Challenge Grant Agreement
(the "Grant A2reement") between the Department and the Grantee for Grant Number , the
proceeds of which have be sub-granted by the Grantee to (the "Sub-
Grantee") for the purchase of the following described property, the Sub-Grantee, and any of the other
rmdersigned having any interest in the hereinafter described and defined Property, hereby mortgage - i
grant a lien to the Department, whose mailing address is 1317 Winewood Blvd.. Tallahassee. F10~.....a
32399, on all of his, hers, its, or their rights, title and interests in and to the land and real property located
in County, Florida, and more particularly described in Exhibit "A" attached hereto and
made a part hereof (said land and real property and the other matters referred to in the next phrase being
hereinafter collectively referred to as the "Propertv"}, together with all existing or subsequently erected or
affixed buildings, improvements, and fixtures; tenements and hereditaments; easements; appurtenances;
and all other rights, royalties, and profits, including without limitation all mineral, oil, gas, and similar
matters (subject and subordinate, however, to the lien of the prior mortgage in favor of
, recorded in O.R. Book
County, Florida).
, beginning
at Page
in the Public Records of
The Sub-Grantee and any of the undersigned having any interest therein also hereby grant to the
Department a security interest under the Florida Uniform Commercial Code-Secured Transactions, Chapter
679, F.S., .in all fixtures; plumbing, heating, air conditioning and other equipment; building materials,
appliances, and floor and window coverings, located on and/or used in connection with the Property.
This instrument is given to secure (a) the payment and performance of all obligations of the
Grantee under the Grant Agreement, (b) the payment and performance of all obligations of the Sub-
Grantee under any agreement governing the sub-grant, (c) the Department's Interest (as hereafter defined)
in the Property, and (d) the payment and performance of all obligations hereunder. The "Department's
Interest" shall be or deemed to be an amount equal to the amount of the Grant proceeds that have been
disbursed to the Grantee from time to time, plus all other cost, fees, and expenses owed by the Grante! -
for which the Grantee and Sub-Grantee are liable, under this instrument and the Grant Agreement.
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The Department's Interest shall be, or at the time that it is to be determined shall be deemed to have been,
proportionately reduced and subsequently vacated over a 5 year period (the "Term") of amortization unless
the lien of this mortgage is satisfied before that time or if before that time the Department declares all sums
and obligations hereunder to be immediately due and payable in accordance with the provisions of section
18 below. The Term shall commence on the date of the execution of this instrument and end on the date
that is 5 years from the date of the Sub-Grantee's purchase of the Property, as evidenced by the date the
deed to the Sub-Grantee for the Property is recorded in the Public Records of the county in which the
Property is located
As a condition of receipt of state funding for this purchase the undersigned agree that (a) if the
Property is disposed of before the Department's Interest is vacated or (b) at the time the Department
declares all sums and obligations hereunder to be immediately due and payable in accordance with the
provisions of section 18 below, an amount calculated as set forth in section 10 below shall be immediately
due and payable by the Sub-Grantee to the Grantee and by the Grantee to the Department, without any
interest thereon except in the event of default under this instrument or as otherwise expressly provided for
in this instrument. If the Sub-Grantee fails to pay all such sums to the Grantee and/or if the Grantee fails to
pay all such sums to the Department, immediately upon any disposition of the Property or otherwise when
due, from and after the date that the Department declares a default hereunder such sums shall bear interest
at the highest rate permitted by law and such interest shall also be immediately due and payable by the Sub-
Grantee to the Grantee on any such sums the Sub-Grantee has failed to timely pay to the Grantee, and by
the Grantee to the Department on any such sums the Grantee has failed to timely pay to the Department.
Sub-Grantee further agrees:
1. To keep the Property insured by such insurers, against such perils, in such forms (including without
limitation forms that include loss payable provisions acceptable to and in favor of the Department and
naming the Department as an additional insured), with such provisions requiring the insurer to give the
Department at least 30 days prior written notice of any changes in the policy or coverage or any intent to
cancel or not renew the policy, and for such amounts, as the Department may from time to time approve,
determine, and advise Grantee of and shall furnish to the Department evidence thereof that is satisfactory to
the Department.
2. To pay all taxes, assessments, and other costs and charges that may become a lien on the Property
and all documentary stamp or other excise taxes due in connection with the execution and delivery of this
instrument as they become due (and in all events prior to delinquency), and furnish to the Department
evidence thereof that is satisfactory to the Department.
3. To comply with all laws, ordinances, rules, regulations, procedures, guidelines and standards
pertaining to the Property, including without limitation all environmental laws, ordinances, rules, and
regulations; arid to obtain, keep, and maintain all permits and licenses necessary for the construction,
renovation, repair, and operation of the Property and the business to be conducted on the Property for the
purposes for which the Grant has been made. Also to comply with all laws, ordinances, rules, regulations,
procedures, guidelines and standards pertaining to the Grant.
4. To pay all persons or firms performing any work or supplying any materials for the construction
and/or renovation of improvements on or the maintenance or repair of the Property and all other persons
and firms who may have construction lien or other statutory lien rights for the performance of work or
services relating to the Property as and when all sums therefor are due and payable.
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5. To pay and perform all obligations under any other prior or superior mortgages, liens, or
encumbrances as they become due (and in all events prior to delinquency), not to create, suffer, or p it
any subsequent liens or mortgages on the Property without the Department's prior 'Written consent, to~__.;p
the Property free and clear of all other liens and encumbrances, including without limitation all
construction liens and other statutory liens for the performance of work or services relating to the Property.
6. To keep the Property free and clear of all pollutants, hazardous materials, and waste, including
without limitation petroleum products, with the exception of 'legally permitted and properly stored
materials in reasonable amounts customarily used in the construction, renovation, use, and operation of
similar property.
7. To maintain the Property in good condition and promptly perform all repairs, replacements, and
maintenance necessary to preserve its value.
8. During the term of this instrument, not to sell, transfer, mortgage, or assign its interest in the
Property or in the property subject to the security interest under the Florida Uniform Commercial Code-
Secured Transactions, unless the Department, in its sole discretion, whether reasonable or not, approves the
sale, transfer, mortgage, or assignment.
9. To continue the operation, maintenance, repair, and administration of the Property in accordance
with the purposes for which the funds of the Grant were originally appropriated and the terms of the Grant
Agreement, and for the length of the Term.
Sub-Grantee and Grantee further agree:
10. (a) If Sub-Grantee fails to comply with Section 9 above, or (b) ifthe Property is disposed of before
the Department's Interest is vacated, or (c) at the time the Department declares all sums and obligations
hereunder to be immediately due and payable in accordance with the provisions of section 18 below, the
Sub-Grantee shall pay to the Grantee and Grantee shall pay to the Department, no later than upon demand
by the Department, without any interest thereon except in the event of default under this instrument or as
otherwise expressly provided for in this instrument, an amount equal to the Department's Interest, as
adjusted by amortization.
11. If the Sub-Grantee fails to pay all such sums when due to the Grantee, and/or if the Grantee fails to
pay all such sums when due to the Department, then from and after the date that the Department declares a
default hereunder such sums shall bear interest at the highest rate permitted by law and such interest shall
also be immediately due and payable by the Sub-Grantee to the Grantee, on any such sums the Sub-Grantee
has failed to timely pay to the Grantee, and by the Grantee to the Department on any such sums the Grantee.
has failed to timely pay to the Department.
12. The Sub-Grantee shall indemnify, defend, and hold the Grantee and the Department harmless from
and against any and all claims or demands for damages resulting from personal injury, including death or
damage to property, arising out of or relating to the Property or the use of the Grant money.
13. Sub-Grantee shall return to Grantee and Grantee shall return to the Department any portion of the
Grant money received that is not necessary for the cost of the purchase for which the Grant was awarded. _
14. At all times in which Grant money is being disbursed and until such time as the Grant money IS
fully and properly spent according to the Grant Agreement and any agreement governing the sub-grant, the
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Sub-Grantee and the Grantee shall each obtain a blanket fidelity bond, in the amount of the Grant, issued
by a company authorized and licensed to do business in this state and approved by the Department, which
will reimburse the Department in the event that anyone handling the Grant moneys either misappropriates
or absconds with the Grant moneys, and in form requiring the surety to give the Department at least 30
days prior written notice of any intent to cancel or not renew the bond. All employees handling the Grant
moneys must be covered by the bond.
15. If any obligation hereunder, under the Grant Agreement, or under any agreement governing the sub-
grant is not timely paid or performed, or in the event of any beach of any warranty hereunder, under the
Grant Agreement, or under any agreement governing the sub-grant, in addition to all other remedies, the
Department may, but is not obligated to, payor perform the obligation and cure the breach and the costs
thereof shall bear interest at the highest rate permitted by law. Such costs and interest thereon shall be
secured by this instrument and be immediately due and payable and paid by Sub-Grantee and/or Grantee to
the Department upon demand by the Department.
16. If any action or proceeding is commenced that in the opinion of the Department would materially
affect the Departmenfs interest in the Property, the Department may, but is not obligated to, take any
actions the Department deems appropriate to protect its interest in the Property and the costs thereof shall
bear interest at the highest rate permitted by law. Such costs and interest thereon shall be secured by this
instrument and be immediately due and payable and paid by Sub-Grantee to Grantee and by Grantee to the
Department upon demand by the Department.
17. Sub-Grantee and Grantee warrant that (a) it is a Florida corporation not-for-profit organized and
existing under the Florida Not For Profit Corporation Act and exempt from taxation under Section
501(C)(3) of the United States Internal Revenue Code of 1987, (b) all persons or firms having any
ownership interest in the Property have joined in the execution and delivery of this instrument and have
good and marketable fee simple title to the Property free and clear of all other liens and encumbrances
other than governmental taxes, assessments, and charges not yet due and payable and any other matter
consented to by the Department in writing, (c) ) each of the undersigned executing this instrument on its
behalf has the full right, power, and authority to execute and deliver this instrument to the Department and
this instrument has been validly executed by each of them, (d) this instrument constitutes a valid lien and
encumbrance on the good aiJ.d marketable fee simple title to the Property and the good and marketable title
to the property encumbered by the security interest under the Florida Uniform Commercial Code-Secured
Transactions granted by this instrument, free and clear of all other liens and encumbrances other than
governmental taxes, assessments, and charges not yet due and payable and any other matter consented to
by the Department in writing, and (e) with the exception of such matters they will defend the title to the
Property and such other property and the priority of the lien of this instrument thereon against the claims of
all other persons or firms.
18. Upon (a) the failure of any obligation under this instrument, the Grant Agreement, or any
agreement governing the sub-grant, to be timely paid and performed and/or the breach by the Grantee
and/or Sub-Grantee of any term or condition under this instrument, the Grant Agreement, or any agreement
governing the sub-grant; (b) the death or dissolution of any of the undersigned; (c) the insolvency of any of
the undersigned, the appointment of a receiver for any part of the property of any of the undersigned, any
assignment by or on behalf of any of the undersigned for the benefit of creditors, any type of creditor
workout, or the commencement of any proceeding under any bankruptcy or insolvency laws by or against
any of the undersigned; or (d) any attempt by any governmental agency or entity, any other person or entity
that has the power to exercise the power of eminent domain, or any creditor, to attach, levy upon, garnish,
or take the Property or any portion or proceeds thereof, the Department may, at its option, declare a default
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hereunder, declare all sums and obligations hereunder, with interest thereon as hereafter provided, to be
immediately due and payable, and exercise any all remedies therefor available at law, in equity, or U' ~ 'r
this instrument. From and after the date that the Department declares any such default hereunder all ~ .s
due hereunder shall bear interest at the highest rate permitted by law. A default under this instrument, the
Grant Agreement, or any agreement governing the sub-grant shall be a default under each and all such
instruments.
19. Without limitation, such remedies include (a) regardless of whether or not the apparent value of the
Property exceeds the amount of the obligations secured hereby by a substantial amount, the right to have a
receiver appointed to take possession of all or any part of the Property with the power to protect, preserve,
operate and collect any rents from the Property preceding foreclosure or sale, and to apply the proceeds
over and above the cost of the receivership, to the obligations secured hereby (the receiver may serve
without bond if permitted by law), (b) judicial foreclosure of the interests of the undersigned, and (c) to the
fullest extent permitted by law the right to obtain a judgment for any deficiency remaining in the sums
secured hereby after the application of all amounts received by the Department from the exercise of any of
the rights provided in this section 19, the foregoing section 18, and the following Section 20.
20. Without limiting the generality of any the foregoing, with respect to the security interest under the
Florida Uniform Commercial Code-Secured Transactions, Chapter 679 F.S. granted by this instrument, the
Department shall have all rights and remedies of a secured party under the Florida Uniform Commercial
Code-Secured Transactions.
21. All of the Department's remedies hereunder are cumulative and may be exercised alone, together,
or in any combination thereof.
22. Immediately upon demand by the Grantee the Sub-Grantee shall pay to the Grantee, and
immediately upon demand by the Department, the Grantee shall pay to the Department all costs of
collection of the obligations and sums set forth herein after referral to a collection agency or attorney,
including without limitation an attorney that is a salaried employee of the Grantee or the Department, and
also including without limitation reasonable attorneys' fees at trial, on appeal, and in any insolvency
proceedings, including without limitation the costs of an attorney that is a salaried employee of the Grantee
or the Department, and all costs incurred by the Grantee and the Department in exercising its remedies
hereunder. All such costs shall bear interest at the highest rate permitted by law and all such costs and
interest thereon are part of the sums secured hereby.
23. The Grantee and Sub-Grantee are jointly and severally personally liable for and obligated to pay
and perform, or caused to paid and performed, and shall pay and peiform, or caused to paid and performed,
when due, whether by acceleration or otherwise, all obligations and sums provided for under this
instrument. Any other persons or entities who sign this instrument are doing so solely to, and do hereby,
encumber, subject, and subordinate his, her, or its interest in the Property, whether as an owner of the real
property encumbered by this instrument subject to, and as a lessor under, a lease in favor of the Sub-
Grantee, by marital or homestead rights or otherwise, to the lien of this instrument and are not personally
liable for or obligated to payor perform any obligations and sums provided for under this instrument. All
persons or entities, other than the Grantee and the Sub-Grantee, who sign this instrument, whether
personally liable hereunder or not, agree that to the fullest extent permitted by law the Department may,
without notice to and without his, her, or its consent, deal solely with the Grantee and/or Sub-Grantee ~
way of extension, modification, renewal, forbearance or otherwise make other accommodations with reE
to the terms and provisions of and the obligations and sums under this instrument without affecting ur
impairing the personal liability of any party personally liable for the obligations and sums hereunder or the
Page 62 of Grant HFZlD
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ATTACHMENT I
lien or priority of the lien of this instrument on the Property. Sub-Grantee agrees that to the fullest extent
permitted by law the Department may, without notice to and without his, her, or its consent, deal solely
with the Grantee by way of extension, modification, renewal, forbearance or otherwise make other
accommodations with regard to the terms and provisions of the Grant without affecting or impairing the
personal liability of the Sub-Grantee for the obligations and sums hereunder or the lien or priority of the
lien of this instrument on the Property.
24. This instrument contains the entire agreements of the parties with respect to the matters covered
hereby and may be modified or amended only by an instrument signed by whoever will be bound or
obligated by the modification or amendment. No rights of the Department hereunder shall be construed to
have been waived unless waived in writing by an instrument signed by the Department and any such
written waiver shall not apply to any other right of the Department hereunder or any future exercise of any
such rights waived in the written instrument unless so expressly stated in the written instrument signed by
the Department.
25. This instrument shall be governed and construed by any applicable federal law and to the extent not
preempted by federal law by the laws of the State of Florida without regard to its conflicts of laws
provisions.
26. If any provision of this instrument is found by a court of competent jurisdiction to be invalid or
unenforceable, or invalid or unenforceable in any particular circumstances, no such invalidity or
unenforceability shall affect or impair the validity or enforceability of such provision in other permissible
circumstances or the validity or enforceability of any other provision of this instrument
27. Without the written consent of the Department recorded in the Public Records in the County in
which this instrument is recorded, there shall be no merger of the interest or estate created by this
instrument and any other interest or estate in the Property at any time held by the Department in any
capacity. .
28. This instrument shall inure to the benefit of and be binding upon the parties, their respective heirs,
personal representatives, successors, and permissible successors in title and assigns, and in the event that
anyone or more of them hereafter become the owner of the Property the Department may, without notice
to or consent by any of the undersigned, deal with any such owner or owners by way of extension,
modification, renewal, forbearance or otherwise make other accommodations with regard to the terms and
provisions of and the obligations and sums under this instrument without affecting or impairing the
personal liability of any party personally liable for the obligations and sums hereunder or the lien or
priority of the lien of this instrument on the Property.
29. Wherever used in this instrument all pronouns shall include the feminine, masculine, and neuter
gender and the singular shall include the plural and vice versa.
30. Time is of the essence in the payment and performance of the obligations under this instnnnent.
By the acceptance of this instrument the Department agrees that it shall execute a satisfaction of this
instrument in recordable form upon full compliance by the Grantee and Sub-Grantee with the all of the
terms of this instrument.
All parties to this instrument hereby waive the right to any jury trial in any action, proceeding, or
counterclaim brought by any party against any other party.
Page630fGrantHFZID
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2/22/2011 Item 16.0.3.
ATTACHMENT I
SIGNATURE PAGE TO THE MORTGAGE LIEN AND SECURITY AGREEMr-T
FROM THE UNDERSIGNED TO THE FLORIDA DEPARTMENT OF CHILDfu.,N
AND FAMILY SERVICES
Witness
Witness printed name
By:
Printed Name
Witness
Title:
Address:
Witness printed name
Witness
Witness printed name
By:
Printed Name
Witness
Title:
Address:
Witness printed name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was subscribed, sworn to, and acknowledged before me the _ day of
,20_ by
the of and for and behalf of
or she is personally known to me or has produced
identification.
(Grantee). He
as
(Seal)
Notary Public, State of Florida
Printed Name
My commission expires:
Page 64 of Grant HFZlD
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2/22/2011 Item 16.D.3.
ATTACHMENT I
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was subscribed, sworn to, and acknowledged before me the _ day of
W ~ ,
(Sub-Grantee). He or she is
as
the
personally known to me or. has produced
identification.
(Seal)
Notary Public, State of Florida
Printed Name
My commission expires:
Page 65 of Grant HFZID
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2/22/2011 Item 16.0.3.
ATTACHMENT I
Exhibit 20
Quarterly Status Report
2011 CHALLENGE GRANT
QUARTERLY REPORT
Grant #
LEAD AGENCY:
REPORT PERIOD ---,- Check one:
a
Quarter ending: (9/30/10) (12/31110) (3/31/11) (6/30111)
Final: If this is your fmal report, the Lead Agency shall attach an evaluation of the
grant's effectiveness in achieving the intended purposes, in accordance with Section
14 of the application instructions.
Provide a copy ofthis report to BOrn your DCF Contract Manager and to the Office on Homelessness.
1. Financial
Provide a line item review of the grant funds received and disbursed to sub-grantees for each activity or use
contained in your Challenge Grant application.
Total Grant A ward to Lead Agency:
Total Grant Received by Lead Agency:
(grant draws from the Department by the Lead Agency)
Total Grant disbursed to Sub-grantees by
Lead Agency:
List each grant activity/use From
Exhibit F of the Challenge Grant
application
1.
2.
3.
4.
Original Amount
Awarded Sub-grantee
YTD
Grant amount Received
by the Sub-Grantee
Grant Balance Due
to the Sub-Grantee
2. Progress on Completion of the Grant Activity(s)
a. For each funded activity, complete the below table showing a comparison of work accomplished to date versus planned
timeframes for completion of the activity as outlined in your application.
ActivitylUse from Exhibit F Timeframe for completion according Actual date of completion
to the grant application
Page 66 ofGrantHFZlD
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ATTACHMENT I
b. Provide detailed explanations for any delays in carrying out a grant activity, reasons for any delays, and steps being taken
to assure completion of the activity or use by June 30, 2011.
c. Should any activity be identified as facing the likelihood of NOT BEING COMPLETED BY JUNE 30, 2011, list the
activity, explain the reason the activity will not be completed, and descrihe corrective actions being taken (e.g. amendment
to reduce grant award, return of funds, identification of other uses that could be completed by June 30, 2011 etc.).
Performance Measures
The Lead Agency shall provide a thorough evaluation of the effectiveness of the Challenge Grant in achieving the stated
purpose set forth by the Lead Agency in its application for funding. The Lead Agency shall document progress toward
achieving the perfonnance measures outlined in their application. In addition, the Lead Agency shall document and report
on the number of individuals served by each funded activity. Provide aggregate totals only. .
Activity Type of Number of Number of Describe Population Served (e.g.
Service Individuals Individuals Served Adults, Families, Children,
Provided Served for the during Grant Youth, Veterans, general
Quarter Period (to date) population, etc.)
CERTIFICATION OF ACCURACY
The above infonnation is true and accurate, based upon documentation available for inspection at the offices of the Lead Agency
cy, as ofthe date executed below.
LEAD AGENCY CONTACT:
Print Name
Signature
DATE:
Page 67 of Grant HFZlD
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ATTACHMENT I
Exhibit 21
AUDIT ATTACHMENT
The administration of resources awarded by the Department of Children & Families to the provider may be subject to audits as
described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as revised, the
department may monitor or conduct oversight reviews to evaluate compliance with contract, management and programmatic
requirements. Such monitoring or other oversight procedures may include, but not be limited to, on-site visits by department
staff, limited scope audits as defIDed by 0 MB Circular A -13 3, as revised, or other procedures. By entering into this agreement,
the recipient agrees to comply and cooperate with any monitoring procedures deemed appropriate by the department. In the
event the department determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any
additional instructions provided by the department regarding such audit. The recipient further agrees to comply and cooperate
with any inspections, reviews, investigations, or audits deemed necessary by the department's inspector general, the state's Chief
Financial Officer or the Auditor General.
AUDITS
PART I: FEDERAL REQUIREMENTS
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-
133, as revised.
In the event the recipient expends $500,000 or more in Federal awards during its fiscal year, the recipient must have a singl
program-specific audit conducted in accordance with the provisions ofOMB Circular A-133, as revised. In determining the
Federal awards expended during its fiscal year, the recipient shall consider all sources of Federal awards, including Federal
resources received from the Department of Children & Families. The determination of amounts of Federal awards expended
should be in accordance with guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by
the Auditor General in accordance with the provisions of OMB Circular A- 133, as revised, will meet the requirements of this
part. In connection with the above audit requirements, the recipient shall fulfill the requirements relative to auditee
responsibilities as provided in Subpart C ofOMB Circular A-133, as revised.
The schedule of expenditures should disclose the expenditures by contract number for each contract with the department in effect
during the audit period. The financial statements should disclose whether or not the matching requirement was met for each
applicable contract. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package
with reference to the specific contract number.
Single Audit Information for Recipients of Recovery Act Funds:
(a) To maximize the transparency and accountability of funds authorized under the American Recovery and Reinvestment Act of
2009 (Pub. L. 111-5) (Recovery Act) as required by Congress and in accordance v.ith 2 CFR 215.21 "Uniform Administrative
Requirements for Grants and Agreements" and OMB Circular A-I 02 Common Rules provisions, recipients agree to maintain
records that identify adequately the source and application of Recovery Act funds. OMB Circular A-I 02 is available at
http://www.whitehouse.gov/omb/circulars/al02/aI02.html.
(b) For recipients covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local
Governments, and Non-Profit Organizations," recipients agree to separately identify the expenditures for Federal awards under
the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the
Data Collection Form (SF-SAC) required by OMB Circular A-I33. OMB Circular A-133 is available at
http://www.whitehouse.gov/omb/circulars/a133/a133.htmI.This shall be accomplished by identifying expenditures for Federal
Page 68 of Grant HFZID
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ATTACHMENT I
awards made under the Recovery Act separately on the SEF A, and as separate rows under Item 9 of Part III on the SF-SAC by
CFDA number, and inclusion of the prefix "ARRA-" in identifying the name of the Federal program on the SEFA and
as the first characters in Item 9d of Part III on the SF-SAC.
(c) Recipients agree to separately identify to each subrecipient, and document at the time of subaward and at the time of
disbursement offunds, the Federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards
Recovery Act funds for an existing program, the information furnished to subrecipients shall distinguish the subawards of
incremental Recovery Act funds from
regular subawards under the existing program.
(d) Recipients agree to require their subrecipients to include on their SEF A information to specifically identify Recovery Act
funding similar to the requirements for the recipient SEF A described above. This information is needed to allow the recipient to
properly monitor subrecipient expenditure of ARRA funds as well as oversight by the Federal awarding agencies, Offices of
Inspector General and the Government Accountability Office.
PART II: STATE REQUIREMENTS
This part is applicable if the recipient is a nonstate entity as defmed by Section 215.97(2), Florida Statutes.
In the event the recipient expends $500,000 or more in state financial assistance during its fiscal year, the recipient must have a
State single or project-specific audit conducted in accordance with Section 215.97, Florida Statutes; applicable rules ofthe
Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. In determining the state fmancial assistance expended during its fiscal year, the
recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department
of Children & Families, other state agencies, and other nonstate entities. State financial assistance does not include Federal
direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements.
In connection with the audit requirements addressed in the preceding paragraph, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a fmancial reporting package as
defmed by Section 215.97(2), Florida Statutes, and Chapters 10.550 or 10.650, Rules of the Auditor General.
The schedule of expenditures should disclose the expenditures by contract number for each contract with the department in effect
during the audit period. The financial statements should disclose whether or not the matching requirement was met for each
applicable contract. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package
with reference to the specific contract number.
Page 69 of Grant HFZlD
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~ moz 0 8 ~n\i f1Jl
~3J ill 0 3J @ 3JW
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!ATTACHMENT II
COLLIER COUNTY CONTINUUM OF CARE Fl-606
,.
! COpy
i
I
j
!
!~~@~DW~~
ill] AUG 30 2010 [JJ
By f'O"tln,h
STATE CHALLENGE GRANT APPLICATION
: CSFA 60.014
FISCAL YEAR 2011
I
I
I
i
SUBMITTAL DUE DATE
SE~TEMBER 1,2010
i
I
Collier County Board of Commissioners
Fred W. Coyle, Chair, District 4
Jim Colletta, Commissioner, District 5
Tom Henning, Commissioner, District 3
Fran" Halas, Commissioner, District 2
Donna Fiala, Commissioner, District 1
I
I
I
1 County Manager
I
I Leo E. Ochs, Jr.
I
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J
i
PS Administrator, Marla Ramsey
HHVS Department Director, Marcy Krumbine
Grant Operations Manager, Margo Castorena
Grants Coordinator, Nick Green
A8
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J
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;
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1
j
J
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1
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i Packet Page -823-
ATTACHMENT II
TABLE OF CONTENTS
2/22/2011 Item 16.0.3.
1. Cover Page Cover
2. DCF Letter Permitting Challenge Application A
3. Cover Letter 1
4. Exhibit 8 (Completeness Checklist) 2-3
5. Exhibit 9 (Budget Form) at $100/000 4-5
6. Exhibit 10 (Expenditure Schedule) at $100/000 6
7. Exhibit 9 at $63,397 7-8
8. Exhibit 10 at $63,397 9
9. Certification of Consistency and Documentation 10-19
10. Narrative 20-22
11. Exhibit 11 (Quality of Service Certification and Documentation)_23-32
12. Exhibit 12 (Certification of Unexecuted HUD CoC Agreements)_33
13. Exhibit 13 (Leveraged Funding and Documentation) 34-49
14. Exhibit 14 (Certification of Estimated Need and Documentation)_ 50-56
15. Ability To Complete Activities 57-61
16. Grant Solicitation # lPZ01 Exhibit B
Page 71 of Grant HFZ1 0
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2/22/2011 Item 16.D.3.
ATTACHMENT II
State of Florida
Department of Children and Families
Charlie Crist
Governor
George H. Sheldon
Secretary
JUL 26 '10 At.ilO:50
July 19, 2010
Marcy Krumbine
Collier County Housing & Human Services
3301 E. Tamiami Trail
Bldg. H, Suite 211
Naples, FL 34112
Dear Ms. Krumbine:
The Department has received a copy of your 2010 Continuum. of Care Homeless Assistance
Program Registration, as approved by the Department of Housing and Urban Development.
In accordance with this registration, the Department designates the planning area of your
continuum of care for 2010 to cover Collier County. Further, Collier County Housing & Human
Services Is recognized as the lead agency for your continuum for FY 201 0~11.
The designations are made in accordance with section 420.624, Florida Statutes. As the
designated lead agency for your continuum of care, you are the eligible entity to submit grant
applications to the Department under the Challenge and Homeless Housing .Assistance
programs.
The Department welcomes the opportunity to partner with you in helping to meet the needs of
those persons who may be without a home of their own. .
Sincerely,
~
Thomas Pierce
Director, Office on Homelessness
1317 Winewood Boulevard, Tallahassee, Florida 32399-0700
Mission: Protect the Vulnerable, Promote Strong and Economically Self-Sufficient Families, and
Advance Personal and Family Recovery and Resiliency
Page 72 of Grant HFZ1 0
~.. _.. .....~ ~ '. .,......... -......
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Collier County Challenge 2011 A
2/22/2011 Item 16.D.3.
~TTACHMENT II
CaIGer County
....... ~- ~~ ---
Public Services Division
Housing, Human & Veteran Services
August 20, 2010
Tom Pierce, Director
Office on Homelessness
Department of Children & Families
1317 Winewood Blvd
Tallahassee, FL 32399-0700
Dear Mr. Pierce:
Enclosed please find one original and three caples of Collier County's Continuum of Care Challenge
Grant application CSFA 60.01, Grant Solicitation #LPZ01, FY 2010-2011. Collier County is submitting a
request for a $100,000 Challenge Grant to implement four (4) homeless initiatives in our community.
The four agencies requesting funds are:
Collier County
Shelterfor Abused Women and Children
St. Matthew's House
Youth Haven
The point of contact forthe Collier County Challenge Grant application is Marcy Krumbine, Director,
Collier County Housing, Human and Veteran Services. Ms. Krumbine can be reached at
(239) 252-8442, Fax (239) 252-2638, Email: MarcvKrumbine@>collienwv.net.
Sincerely,
~~
lea E. Ochs, Jr.
County Manager
Housing, 0
Human and
Veteran Services
:- ~orcol"erCOUnry Collier County Challenge 2011 Page 1
'o:t f.C ll':iE'Z,~1 East Tamiami Trail. Health Building. Naples. Fl34112
239-252'CA~~3l"i(:@2:Jr-He~t \'1-06"1 t3'9.252-CAFE (2233)' 239.252.RSVP m87~' 239.252NETS (B3B7) 'www.colliergov.neUhumanservices
Packet Page -826-
Paqe # in
Application
1-61
1-61
10-11
. 12-19
23-32
29
24
25
26
28
30
31
33
34-35
ATTACHMENT II
2/22/2011 Item 16.D.3.
Exhibit 8
ComDleteness Checklist
Completeness Items
. Original signed application
· Three copies of the applic~tion - in addition to the original
· Certification of consistency w/CoC Plan [2009J.
· States the use of Challenge $/agency to perform use/
. Signed [Yes/No}
· CoC Exhibit 1 plan excepts to support certification
. Exhibit 11 - Completely filled out
· Signed [Yes/No]
Documentation Reauired
· 2009 Exhibit 1, Chart 4B, CoC Chronic Homeless Progress
· 2009 Exhibit 1, Chart 4A, CoC 2008 Achievements
· 2009 Exhibit 1, Chart 40, CoC Enrollment in Mainstream Programs
· 2009 Exhibit 1, Chart 4C, CoC Housing Performance
· 2009 Exhibit 1, Chart 20, HMIS Bed Coverage
· 2009 Exhibit 1, Chart 21, CoC Point-in-Time Homeless Population
· Challenge Grant Exhibit 12
· Exhibit 13. Leveraged Funding Form and Certification
. Signed [Yes/No]
Documentation
· Attach detailed list of all grants leveraged, and the documentation of the grant award
noting the amount of the award, and date of the award and evidence of award. Use this
format:
Paae # Proaram Grant Amount Award Evidence - letterllnternet Notice
Date
See page 48
Page 74 of Grant HFZ1 D
Collier County Challenge 2011 Page 2
Packet Page -827-
Page # in
Application
49
50-56
50
51
52-53
54
4-5
7-8
Q
~
33
2/22/2011 Item 16.D.3.
ATTACHMENT II
o Attach detailed list of private cash received by agency, using the following fonnat:
Paae # Aaency Amount of Cash Homeless Services FundinCl
See page bv Cash
49
. Exhibit 14, Certification of Estimated Need
. Signed Certification
Documentation
. 2007 HUD 40090-1, CoC-K
. 2008 HUD Chart 2r
· 2009 HUD Chart 2I
· Exhibit 9, Budget Form -
- $100,000 Level
-$ 63,397 Level
- Exhibit 10, Expenditure Schedule-
· $100,000 Level
· $ 63,397 Level
· Exhibit 12, Certification of Unexecuted HUD CoC Grant
Collier County Challenge 2011
Page 3
Page 75 of Grant HFZ1 D
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2/22/2011 Item 16.0.3.
ATTACHMENT II
Exhibit 9
Proposed Budget at $100,000 Award Level
Budaet Form
Agency Existing New Number 0
Persons
Grant $ Reauested Provider Service Service
Name Homeless To Be
Activltv/Use Served
1 Maintain, 25,000 Collier Yes 700
support and County
Expand local
HMIS/INCC Yes 70
2 Mobile Case 25,000 Youth
Management Haven, Inc.
3 40
Shelter 25,000 The Shelter Yes
supportive for Abused
services/case Women and
management for Children
homeless
victims of
domestic
violence
4
Case 25,000 St. Yes 1200
Management Matthew's
and House
transportation
for homeless
population
TOTAL GRANT $ 100.000
Total Persons
To Be Served
2010
Instructions
Please list your grant activity or use in order of priority. The maximum grant shall be $100,000 in 2011.
Only the top seven (7) applications shall receive this level of award. All other grants will be awarded at
$63,397, depending on the ranking of the application and available funding. Your order of use on this
form shall be used to set the approved budget, if your award is at a lower grant level. Alternatively, you
may submit two Exhibit 9 forms; one for each grant award level.
1. Grant Activity I Use
Please use the same title or description used in the narrative. Be sure to identify and list each
activity to be funded, if more than one is proposed for funding.
2. $ Requested
Page 76 of Grant HFZ1 D
Collier County Challenge 2011 Page 4
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2/22/2011 Item 16.0.3.
ATTACHMENT II
List the amount of Challenge Grant requested for each activity or use separately and the total
amount of the Challenge Grant requested.
3. Provider Name
Identify the specific entity, person, or agency to carry out each activity or use of the Challenge Grant
Funding. If the lead agency will perform the activity directly, cite the name of the lead agency. If
another entity will carry out the activity under contract with the lead agency, provide the legal name
of that entity.
4. Existing or New Service .
Specify whether the activity or use to be funded will support an existing service or use, or whether
the funded activity is a new service to fulfill an unmet need.
5. Number of Homeless Persons Served
For each activity. identify the estimated number of homeless persons to be served.
Page 77 of Grant HFZ1 0
Collier County Challenge 2011 Page 5
Packet Page -830-
Grant Activitv/Use
1.
HMIS/INCC-CC
2.
Case
Management-
YH
3.
Shelter
supportive
services/case
management -
SAWCC
4.
Case
Management
and homeless
transportation-
Sf. Matthew's
ATTACHMENT"
2/22/2011 Item 16.0.3.
Exhibit 10
At $100,000 Award Level
Expenditure Schedule
$ 8udaeted
Estimate Draw By Quarter Ending
I 3/31/11 I 6/30/11
$ 8,333 $ 8,334
$ 25,000
J 12/31/10
$ 8,333
$ 25,000
$ 8,333
$ 8,333
$ 8,334
$ 25,000
$ 8,333
$ 8,333
$ 8,334
$ 25,000
$ 8,333
$ 8,333
$ 8,334
$ 33,332
$ 33,336
TOTAL GRANT . $ 100,000
$ 33,332
NOTE:
The funding for the Challenge Grant is state general revenue. It is estimated that no more than 25
percent of the grant budget authoritywill be released in each quarter of the fiscal year. It may be less
than 25 percent. Accordingly, the lead agency shall manage the expenditures to assure that funding
available for grant activities is spread across the fiscal year. The actual amount of the release of the
Challenge Grant funds may be less than 25% per quarter, and the Department may be required to
adjust the quarterly draws accordingly.
ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2011.
FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2011.
AS WITH EXHIBIT 9, you may submit two Exhibit 10 forms to correspond to the two possible grant
award levels. .
Page 78 of Grant HFZ1 D
Collier County Challenge 2011 Page 6
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2/22/2011 Item 16.D.3.
ATTACHMENT II
Exhibit 9
Proposed Budget at $63,397.00 Award Level
BudQetForm
Agency Existing New Number 0
Grant $ Reauested Provider Service Service Persons
Activitv/Use Name Homeless To
Be Served
1 Maintain, 20,000 Collier Yes 600
support and County
Expand local
HMISIINCC Yes 50
2 Mobile Case 15,397 Youth
Management Haven, Inc.
3 The Shelter Yes 30
Shelter 18,000
supportive for Abused
services/case Women and
management Chi/dren
for homeless
victims of
domestic
violence
4 800
Case 10,000 St. Yes
Management Matthew's
and House
transportation
for homeless
population
TOTAL GRANT $ 63.397.00
Total Persons
To Be Served
1480
Instructions
Please list your grant activity or use in order of priority. The maximum grant shall be $100,000 in 2011.
Only the top seven (7) applications shalf receive this level of award. All other grants will be awarded at
$63,397, depending on the ranking of the application and available funding. Your order of use on this
form shall be used to set the approved budget, if your award is at a lower grant level. Alternatively, you
may submit two Exhibit 9 forms; one for each grant award Jevel.
1. Grant Activity I Use
Please use the same title or description used in the narrative. Be sure to identify and list each
activity to be funded, if more than one is proposed for funding.
2. $ Requested
Page 79 of Grant HFZ1 D
Collier County Challenge 2011 Page 7
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ATTACHMENT II
2/22/2011 Item 16.0.3.
List the amount of Challenge Grant requested for each activity or use separately and the total
amount of the Challenge Grant requested.
3. Provider Name
Identify the specific entity, person, or agency to carry out each activity or use of the Challenge Grant
Funding. If the lead agency will perform the activity directly, cite the name of the lead agency. If
another entity will carry out the activity under contract with the lead agency, provide the legal name
of that entity.
4. Existing or New Service
Specify whether the activity or use to be funded will support an existing service or use, or whether
the funded activity is a new service to fulfill an unmet need.
5. Number of Homeless Persons Served
For each activity, identify the estimated number of homeless persons to be served.
Page 80 of Grant HFZ1 D
Collier County Challenge 2011 Page 8
Packet Page -833-
Grant Activity/Use
1.
HMISflNCC-CC
2.
Case
Management-
YH
3.
Shelter
supportive
services/case
management -
SAWCC
4.
Case
Management
and homeless
transportation-
St. Matthew's
TOTAL GRANT
2/22/2011 Item 16.0.3.
ATTACHMENT /I
Exhibit 10
At $6~,397 Award Level
Expenditure Schedule
$ BudQeted
Estimate Draw Bv Quarter Ending
I 3/31/11 ./ 6/30/11
$ 6,666 $ 6,668
$ 20,000
I 12/31/10
$ 6,666
$ 15,397
$ 2,000
$ 6,500
$ 6,897
$ 18,000
$ 6,000
$ 6,000
$ 6,000
$ 10,000
$ 3,333
$ . 3,333
$ 3,334
$ 63,397
$ 17,999
$ 22.899
$ 22.499
NOTE:
The funding for the Challenge Grant is state general revenue. It is estimated that no more than 25
percent of the grant budget authority will be released in each quarter of the fiscal year. It may be less
than 25 percent. Accordingly, the lead agency shall manage the expenditures to assure that funding
available for grant activities is spread across the fiscal year. The actual amount of the release of the
Challenge Grant funds may be less than 25% per quarter, and the Department may be required to
adjust the quarterty draws accordingly.
ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2011.
FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2011.
AS WITH EXHIBIT 9, you may submit two Exhibit 10 forms to correspond to the two possible grant
award levels.
Page 81 of Grant HFZ1 D
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2/22/2011 Item 16.0.3.
~TTACHMENT II
CoIBer County
~ ~...........
....... - --- --
Public SelVices Division
Housing, Human & Veteran Services
4.2.3 CERTIFICATION OF CONSISTENCY WITH CONTINUUM OF CARE PLAN
This is to certify that the following activities are consistent with the Collier County's Continuum of Care
Plan.
1. Collier County - HMIS is requesting funding to maintain, make better use of, and expand the
HUD mandated information system. The system is evolving as a more user friendly case
management tool for the agencies now currently participating in the HMIS and will serve the
same role for new agencies entering the information system.
This project Is identIfied In part 3A - Continuum of Care (CoC) Strategic Planning Objectives as
objectives # 4 and #5 which is attached for your review following this Certification. As HMIS is
the community coordinating tool, It can be argued that HMIS can be identified with any ofthe 5
objectives.
2. Youth Haven is requesting funding for a Mobile Case Manager dedicated to helping families with
children who are homeless or at risk of becoming homeless. This Case Manager will provide
services that are designed to establish both stable and permanent housing and have proven
successful In strengthening the family unit.
This project is identified in part 3A - Continuum of Care (CoC) Strategic Planning Objectives as
objectives # 2 and # 5 which is attached for your review following this Certification.
3. The Shelter for Abused Women and Children is requesting funding to provide shelter and case
management for homeless adult and child victims of domestic violence living in their emergency
shelter by partially funding a full-time Shelter Advocate.
This project is identified in part 3A - Continuum of Care (CoC) Strategic Planning Objectives as
objectives # 3 and # 4 which is attached for your review following this Certification.
4. St. Matthew's House is requesting funding to cover a portion of an eXisting Structured Recovery
Program Case Manager's salary. The program is deSigned to prepare a person to leave St.
. Housing, ""
H 1I111 a n and......... .
. Veteran Services .
=- -:1' Collier County Challenge 2011 Page 10
of CollIS' COllnly
~ae 82 of Grant HFZ13~1 EaslTamiami Trail' Heallh Building. Naples. FL 34112
239-252.CARcr,,73r . 23'9' 252.IfOME'(~66J)' 239.252.GAFE (223J) · 239.252.RSVP (7787\. 239.252-VETS (8387)' www.colliergav.netlhumansel.Vlces
Packet Page -835-
2/22/2011 Item 16.D.3.
ATTACHMENT"
Matthew's House and successfully return to society. Also, funding will be used for
transportation expenses related to meeting the needs of the homeless population.
This project is identified in part 3A - Continuum of Care (Cae) Strategic Planning Objectives as
objectives # 2, #3, and #4 which is attached for your review following this Certification.
Lead Agency Certifying Official and Title: Leo E. Ochs Jr.. County Manager
Slgnature:~ ~
~
Date: o/~f,()
Collier County Challenge 2011 Page 11
Page 83 of Grant HFZ1 D
Packet Page -836-
2/22/2011 Item 16.0.3.
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-60S CaC Registration 2009
FL-606
COC_REG_2009_009597
3A. Continuum of Care (CoC) Strategic Planning
Objectives
Objective 1: Create new permanent housing beds for chronicaUy homeless
individuals.
Instructions:
Ending chronic homslessness Is a HUD priority. CoCs can work towards accomplishing this by
creating new beds for the chronically homeless. Describe the CoCs short-term and long-term
plan for creating new permanent housing beds for the chronically homeless. For additional
instructions, refer to the detailed instructions available on the left menu bar.
In the next 12-months, what steps will the CoC take to create new
permanent housing beds for the chronically homeless (limit 1000
characters)?
As part of the CoC's creation of its 1 O-year plan to eliminate homelessness,
appropriate CoC committees will research and identify 1 potential project site
that will provide opportunity to establish a lease agreement with its agent for
permanent housing for the chronically homeless.
A CoC member agency has identified and applied for funding for Section 811
subsidized housing that will result in 24 new beds. The proposal is pending.
Describe the CoC plan for creating new permanent housing beds for the
chronicaUy homeless over the next ten years (limit 1000 characters)?
As part of the CoC's creation of its 1 O-year plan to eliminate homelessness, .
appropriate CoC committees will research and identify additional potential
project sites that will provide opportunity to establish lease agreements with its
agents for permanent housing for the chronically homeless.
The Section 811 proposal listed in the 12 month goals will be monitored closely
and alternative opportunities will be identified should that program be
jeopardized.
How many permanent housing beds do you 8
currently have in place for chronically
homeless persons?
How many permanent housing beds do you 11
plan to create in the next 12-months?
How many permanent housing beds do you 24
plan to create in the next 5-years?
How many permanent housing beds do you 30
plan to create in the next 10-years?
Exhibit 1 2009
I .
Page 1
08/23/2010
Page 84 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -837-
Page 12
2/22/2011 Item 16.D.3.
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 coe Registration 2009
FL-606
COC_REG_2009_009597
3A. Continuum of Care (CoC) Strategic Planning
Objectives
Objective 2: Increase percentage of homeless persons staying in
permanent housing over 6 months to at least 77 percent.
Instructions:
Increasing the self-sufficiency and stability of homeless participants is an important outcome
measurement of HUD's homeless assistance programs. Describe the CoGs short-term and
long-term plan for Increasing the percentage of homeless persons staying In permanent housing
over 6 months to at least 77 percent. For additional instructions, refer to the detailed instructions
avallable on the left menu bar.
In the next 12-months, what steps will the CoC take to increase the
percentage of homeless persons remaining in permanent housing for at
least six months to at least 77 percent? If the coe has already reached
this threshold, describe how it will be exceeded or maintained (limit 1000
characters) ?
Supportive services for housing stability will continue to be provided by HPRP
participating agencies (Catholic Charities, Salvation Army, Youth Haven, Legal
Aid of SW FL, Housing Development Corp, and Housing Authority) as well as
St. Matthew's House and several other CoC agencies. These services include:
case management, employment assistance, credit counseling, legal aid,
education, and other services.
Describe the CoC's long-term plan to increase the percentage of homeless
persons remaining in permanent housing for at least six months to at
least 77 percent? CoCs response should include how it will continue to
work towards meeting and exceeding this objective (limit 1000
characters).
As part of the CoC's creation of its 10-year plan to eliminate homelessness
supportive services for housing stability will continue as stated in the 12-mo
goal with the addition of the formation of assertive community treatment
team(s).
Continued needs assessment and gaps analysis will be conducted by the
Hunger and Homeless Coalition along with the CoC's Strategic Planning
Committee to assess and restructure as n~cessary.
What percentage of homeless persons in 78
permanent housing have remained for at least
six months?
In 12-months, what percentage of homeless 79
persons in permanent housing will have
remained for at least six months?
In 5-years, what percentage of homeless 80
persons in permanent housing will have
remained for at least six months?
Exhibit 1 2009
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Page 13
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
2/22/2011 Item 16.0.3.
FL-606
coe _REG _2009_009597
In 1 a-years, what percentage of homeless 82
persons in permanent housing will have
remained for at least six months?
Exhibit 1 2009
Page 2
Page 86 of Grant HFZ1 D
Collier Gountv Challenge 2011
Packet Page -839-
1
08/23/2010
Page 14
2/22/2011 Item 16.D.3.
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FLw606 CoG Registration 2009
FL-606
COC _REG _2009_009597
3A. Continuum of Care (Coe) Strategic Planning
Objectives
.. .. ....... .,.' .., . ""..'u".. . , """1""."'" .. "."'..... ^''''',.....-.>~-..~,'.""...'''''......,'',;''';'''''''''"''',.\.,._,,.....,~,,'''.I"~"~"":'
".,.;~[..:;..F~..~.J.'.o:'..'.r i0~."~t'.t::;;';'~3.~ ':tft.n~ri~Se '.l<!~}c"l' in."fit rAtrmi."f&>.~""~"':"P"'" li'1s~nsr.mo.'viffg"1lronf .. ':;~i;.
...,.... u'evlve..., . . '$tI~.,........"..."....l!':I:""~~'" .'1..' '.<.., ";.".
:';;',~:~';~~1i;; ..~ '''-slfbl''al:;hoijsi'''''~~fof''!' rinanen~liousrnlf~to~at1le'asfo5";percen,
~l:,'}::i'~;i<:;,:lr.~IJ..;..,,' ,., . ., i .' ;." .....:rg.;..: ..~P"...!,.:.....",,_, ,i '.' ,.,.....- .,.' 'r..' .~,. ::. 'j'. .. ..... '. ....... .... "
Instructions:
The ultimate oblective of homeless assIstance is to achieve the outcome of helping homeless
families and Incflvlduals obtain permanent housing and self-sufficiency. Describe the CoG's
shortwterm and long-term plan to increase the percentage of homeless persons moving from
transitional housing to permanent hOUSing to at least 65 percent. For addItional Instructions, refer
to the detailed instructions available on the left menu bar.
In the next 12-months, what steps will the CoC take to increase the
percentage of homeless persons moving from transitional housing to
permanent housing to at least 65 percent? IftheCoC has already reached
this threshold, describe how it will be exceeded or maintained (limit 1000
characters)?
The CoC exceeded the 2008 goal. To increase the percentage in the next 12
months agencies such as The Shelter for Abused Women and Children and St.
Matthew's House Wolfe Apartments will provide and allocate interim financial
assistance through Fresh Start, TBRA, and other resources. Various agencies
will continue case management services and development of prevention
education, child care, legal services, and economic empowerment services to
ensure effective linkage and coordination with the ultimate goal of securing
permanent housing.
Expand the rapid re-housing component of the HPRP to increase the number of
households and individuals the CoC can serve.
Explore funding sources of permanent housing and supportive services through
CoC SHP, Homeless Housint;) Assistance, ESG, Challenge, CDBG, and other
opportunities.
Describe the CoC's .long-term plan to increase the percentage of homeless
persons moving from transitional housing to permanent housing to at
least 65 percent? CoCs response should include how it will continue to
work towards meeting and exceeding this objective (limit 1000
characters) .
Continue case management services and other empowerment services for
housing stability and ongoing success. Increase the housing search and
placement services through development of MOUs with apartment
management. C.ontinue to explore existing funding and identify new funding
sources to sustain permanent housing.
What percentage of homeless persons in 80
transitional housing have moved to
permanent housing?
Exhibit 1 2009
Page 87 of Grant HFZ1 D
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Packet Page -840-
Page 15
ATTACHMENT II
Applicant: Naples/Collier County coe
Project: FL-606 CoC Registration 2009
2/22/2011 Item 16.0.3.
FL-606
COC_REG_2009_009597
In 12-months, what percentage of homeless 82
. persons in transitional housing will have
moved to permanent housing?
In 5-years, what percentage of homeless 84
persons in transitional housing will have
moved to permanent housing?
In 10-years, what percentage of homeless 86
persons in transitional housing will have
moved to permanent housing?
. ExhIbIt 1 2009
Page 2
Page 88 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -841-
08/23/2010
Page 16
2/22/2011 Item 16.0.3.
A IT ACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL-606
COC_REG_2009_009597
3A. Continuum of Care (Coe) Strategic Planning
Objectives
Objective 4: Increase percentage of persons employed at program exit to
at least 20 percent.
Instructions:
Employment Is a critical step for homeless persons to achieve (Jreater self-sufficiency, which
represents an important outcome that Is reflected both In partiCIpants' lives and the health of. the
communIty. Describe the CoCs short-term and long-term plans for Increasing the percentage of
persons employed at program exit to at least 20 percent. For additional Instructions, refer to the
detailed Instructions available on the left menu bar.
In the next 12-months, what steps will the CoC take to increase the
percentage of persons employed at program exit to at least 20 percent? If
the CoC has already reached this threshold, describe how it will be
exceeded or maintained (limit 1000 characters)?
Having exceeded the 2008 threshold the CoC will continue to maintain or
exceed 2009 goals. St. Matthew's House will be working with Career
Development and Express Employment in an effort to assist homeless
individuals with employment and tuition assistance.
Shelter for Abused Women and Children and various agencies will continue
case management services and development of prevention education, child
care, legal services, and economic empowerment services to ensure effective
linkage and coordination with the ultimate goal of securing permanent housing.
Describe the coe's long-term plan to increase the percentage of persons
employed at program exit to at least 20 percent. CoCs response should
include how it will continue to work towards meeting and exceeding this
objective (limit 1000 characters).
The CoC will continue to assist homeless individuals with employment and
tuition assistance.
Shelter for Abused Women and Children and various agencies will continue
case management services and development of prevention education, child
care, legal services, alid economic empowerment services to ensure effective
linkage and coordination with the. ultimate goal of securing permanent housing.
What percentage of persons are employed at 50
program exit?
In 12-months, what percentage of persons 55
will be employed at program exit?
In 5-years, what percentage of persons will be 60
employed at program exit?
In 10-years, what percentage of persons will 65
. be employed at program exit?
Exhibit 1 2009
Page 89 of Grant HFZ1 D
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Page 1
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Page 17
ATTACHMENT II
2/22/2011 Item 16.0.3.
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL-606
COC_REG_2009_009597
3A. Continuum of Care (CoC) Strategic Planning
Objectives
Objective 5: Decrease the number of homeless households with children.
Instructions:
Ending homelessness among households with children is a HUD priority. CoCs can work
towards accomplishing this by creating beds and/or increasing supportive services for this
population. Describe the CoCs short-term and long-term plans for decreasing the number of
homeless households with children. For additional Instructions, refer to the detailed Instructions
available on the left menu bar.
In the next 12-months, what steps will the CoC take to decrease the
number of homeless households with children (limit 1000 characters)?
Expand the continuum-wide process for homeless prevention and rapid re-
housing created for HPRP to concentrate on family homelessness. In addition,
a certain percentage of applicable funds will be directed to households with
children.
Youth Haven is currently offering rental assistance with wrap-around services
including case management and mental health assessments to this population
identified as imminently at risk of homelessness.
Describe the CoC's long-term plan to decrease the number of homeless
households with children (limit 1000 characters)?
Anticipating the modification of the homeJessness definition in 24 months, the
Continuum recognizes that this particular sub population will grow substantially.
It is likely with the new definition and the community's current economic
condition that the projected numbers in the next 12 months will be closer to 200
households. The CoG will explore funding for the Housing First Model which
includes wrap-around support services (child care, parenting skills, employment
readiness, educational achievement for children, health issues, food security
policies, etc) to provide housing stability to homeless families with children.
Immokalee Non-profit Housing is currently looking to expand its affordable
housing with supportive services to the CoG's rural farm working community.
The CoC will continue to provide prevention programs, housing stabilization and
economic empowerment programs to keep families self sufficient.
What is the current number of homeless 28
households with children, as indicated on the
Homeless Populations section (21)?
In 12-months, what will be the total number of 25
homeless households with children?
ExhibIt 1 2009
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Page 1
Collier Countv Challenge 2011
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2/22/2011 Item 16.0.3.
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL-606
COC_REG_200Q_009597
In 5-years, what will be the total number of 21
homeless households with children?
In 10-years, what will be the total number of 1 ~
homeless households with children?
Exhibit 1 2009
Page 2
Page 91 of Grant HFZ1 D
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Collier County Challenge 2011
Packet Page -844-
Page 19
2/22/2011 Item 16.0.3.
ATTACHMENT II
4.2.4 NARRATIVE
Collier County is submitting a request for a $100,000 Challenge Grant to Implement four (4)
activities In our community. The four agencies requesting funds are:
Activity # 1
Collier County Board of County Commissioners:
Funding level: Requesting $25,000 to be funded at $100,000 level; or $20,000 at $63,397 level
The County is requesting funding to maintain, improve and expand the HUD mandated HMIS
system. The HMIS has been in place since 2003 and fundin.g forthls required resource has
come from a number of sources including Community Development Block Grant (CDBG) and
Continuum of Care/SHP funds. There are currently 12 participating organizations in HMIS. The
new HMIS Administrator has brought a vast knowledge of Information Technology expertise
which will be invaluable to improving the participating organizations' use of the HMIS software
to make it even a more valuable tool for data management and coordination of community
services which sets out to lower the rate of homelessness in the County. Additionally, funding
from the Challenge Grant will Increase the number of organizations participating in HMIS by 4
or 5.
Full funding ofthis request would allow for more agencies to effectively participate in HMIS.
Funding will be used to provide equipment, software, training, and personnel costs. Funding of
HMIS by HUD and the Challenge Grant will improve the sharing of data, improve the effective
coordination of case management services, streamline processes and resources and improve
the efficacy of the Continuum of Care in Collier County.
At full funding it is estimated that 700 people will benefit from this activity and at the second
tier of funding It Is estimated that 500 people will benefit from this activity.
Activity # 2
Youth Haven:
Funding Level: Requesting $25,000 to be funded at $100,000 level; or $15,397 at $63,397 level
Youth Haven is requesting funding to provide a Mobile Case Manager dedicated to helping
families with children who are either currently homeless or at-risk of becoming homeless.
Youth Haven's unique Mobile Case Management support ~ervices are designed to establish
both stable and permanent housing and have been proven successful in strengthening the
family unit by reducing common stressors afflicting the impoverished and working poor. Youth
Haven has found that key to any successful prevention and intervention strategy, especially
when dealing with struggling families who are homeless or about to become homeless, is a
focused, experienced, and empathetic Case Management staff. Youth Haven has taken great
care in building a professional Case Management staff that reaches beyond the typical intake
process in order to offer services proven to make a profound difference. Youth Haven's Mobile
Case Managers provide crisis management, supportive services, information about housing
Collier County Challenge 2011 Page 20
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2/22/2011 Item 16.0.3.
ATTACHMENT II
options, job placement, budget and financial trainin& ready-to-rent training, assistance in
preparing job applications, resume preparation, non-Iegallandlordftenant mediation, parental
educational support and modeling, referrals to specialist agencies, and on-going follow-up and
support. Mobile Case Managers create individualized service plans that are unique to each
family and individually tailored to ensure that families who are struggling with their ability to
parent, experiencing a family or personal crisis, or working to mitigate their current financial
and housing circumstances get the support they need in order to not only become successful
parents and loving families, but also provide them with the skills needed for attaining self-
sufficiency and safe, stable housing.
At full funding it is estimated that 70 people will benefit from this activity and at the second tier
of funding it is estimated that 50 people will benefit from this activity.
Activity #3
The Shelter for Abused Women and Children
Funding Level: Requesting $25,000 to be funded at $100,000 levelj or $18,000 to be funded at
$63,397 level
The Shelter for Abused Women & Children will utilize Challenge grant funds to provide shelter
and case management for homeless adult and child victims of domestic violence liVing in the
emergency shelter. Specifically, the Shelter is requesting a portion of the salary, benefits and
taxes of a full-time Shelter Advocate. Currently, The Shelter has 60 beds designated for
emergency shelter and 20 beds for offsite transitional housing. Upon entering The Shelter,
residents pass through the emergency shelter program where each adult and child is assigned a
case manager who assesses their short and long term needs. The Shelter provides immediate
needs like food, clothing, and safety planning and staff works closely with them throughout
their stay. The Shelter also assists them with accessing mainstream benefits providers; job
placement; life skills to include economic empowerment, budgeting, nutrition and self-care;
court and legal assistance; transportationj along with any other basic necessities.
Case management is an important service component to promote self-sufficiency in a safe and
supportive environment. The Shelter's philosophy is empowerment based and relies heavily on
the residents' self-determination. Case management also benefits their physical, emotional,
mental and spiritual well-being, and therefore prepares them for the "transition" of starting a
new life free from violence and abuse. Over the grant term, the funding requested will
underwrite a portion of the salary of a Shelter Advocate who will provide supportive services
described above to approximately 30 (Tier 2) to 40 (Tier 1) adult and child victims of domestic
violence who are homeless.
Th e Shelter estimates expending the allocated funds for the salary of the staff described above.
Estimated spending to fund this salary is commensurate with comparable salaries in Collier
County.
Collier County Challenge 2011 Page 21
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ATTACHMENT II
At full funding it is estimated that 40 adults and children will benefit from this activity and at.
the second tier of funding It is estimated that 30 adults and children will benefit from this
activIty.
Activity #4
St. Matthew's House
Funding Level: Requesting $25,000 to be fully funded at $100,000 level; or $10,000 to be
funded at $63,397 level
St. Matthew's House (SMH) seeks to acquire $25,000 in funds to cover a portion of an existing
Structured Recovery Program Case Manager's (SRPCM) salary and funds to cover transportation
expenses related to meeting the needs ofthe homeless population of Collier County. The main
function of the Case Manager is to meet the needs of the homeless population of Collier
County. This activity is intended to work towards reducing chronic homelessness. SMH's
Structured Recovery Program serves approximately 1,700 unduplicated people a year at three
locations. Out of the 1,700 people a SRPCM helps approximately 30 unduplicated people a
month.
Transportation expenses for the passenger van would be used to transport residents of St.
Matthew's House to medical appointments, job interviews, job placements, support meetings
and any emergency situations requiring transportation. In addition, funds will be used to
supply residents with Collier Area Transit bus tokens. This will benefit over 800 homeless a year
that are seen at the emergency shelter.
The Challenge Grant funds would be used in conjunction with funds received from other donors
who give to the operational support of SMH.
At full funding it is estimated that 1200 people will benefit from this activity and at the second
tier of funding it is estimated that 800 people will benefit from this activity.
Collier County Challenge 2011 Page 22
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ATTACHMENT II
'Exhibi t 11
Quality of Service: Certification
1. Chronic Homeless Goals! Strategies: Past Performance
Using information from your 2009 Exhibit 1 Continuum of Care Plan, HUD Chart 48, Chronic Homeless Progress
Chart complete the following calculation.
New PH beds for Chronic Homeless (2/1/08 to 1/31/09) _0_ Beds
Number of Permanent Beds for Chronic Homeless 2008 _9_ Beds
Divide the Number of New Beds (_0_) by the Total Permanent Beds in 2008 (_9_) to calculate the
percentage change in Beds (_0_%).
Documentation Reouired.
· Attach to this form, HUD Chart 4B (2009)
2. Continuum of Care Achievements
Using infdnnation from Chart 4A, from your 2009 Exhibit 1 Plan, Indicate the number of the five national objectives where
your actual 12 month achievements for the continuums in 2008 equaled or exceeded the proposed achievement, found in the
column "Proposed 12 Month Achievement."
_1_ Number of Proposed Achievements equaled or exceeded in 2008.
Documentation Reauired:
· Attach HUD Chart 4A (2009)
3. Past Performance: Employment Income
Using information reported in your 2009 Exhibit 1 Plan, Chart 4D, Enrollment in Mainstream Programs and
Employment Information Chart, enter the percentage of clients in all your projects who gained access to "employment
income" at exit from the renewal projects. This data is reported as "employment income" under Income Source, with
the percentage calculation reported in column 3, "Exit Percentage."
_47_% of Adults with Employment Income at Exit
: - Check here if your continuum reported having no HUD projects on the form.
Documentation Reauired
· Chart 4D, Enrollment in Mainstream Programs and Employment Information Chart. (2009)
4. Project Performance: Food Stamp Benefits
Using information reported in your 2009 Exhibit 1 Plan, Chart 40, Enrollment in Mainstream Programs and
Employment Information Chart, enter the percentage of clients in all your projects who gained access to "Food .
Stamps" at exit from the projects. This data is reported as "Food Stamps. under Income Source, with the percentage
calculation reported in column 3, "Exit Percentage."
_20_ % of Adults with Food Stamps at Exit.
- Check here if your continuum reported having no applicable HUD projects on the form.
· Documentation Required: Same as for 3 above. One copy only required.
· HUD Chart 4D, Enrollment in Mainstream Programs and Employment Information Performance Chart. (2009)
Page 95 of Grant HFZ1 D
Collier County Challenge 2011 Page 23
Packet Page -848-
G3™ e.Forms
2/22/2011 Item 16.0.3.
ATTACHMENT 1/
Page 1 of2
, ~l'
e.Forms
1,1. NlekGreen
Applicant Name:
Naples/Colller County CoC
Applicant Number:
FL.606
Project Name:
FL-606 CoC Registration
2009
Project Number:
COC-REG_2000_009S97
CoC Regl;tratfon
FY2009
Exhibit 1 Detailed
Iristructions
exhibit 1 2009
Pa rt 1: coe Structure
lA. IdentlOcation
lB. Primary Dedslon.
Making Group
le. Committees
10. Member
Organizations
lE. PrOject Review and
Selection
IF. e.HIC Change In Beds
IG. e-HIC Attllchment
lH. e-HIC Sources and
MethOds
Part 2: Data Collection
and Quality
2A. HMIS Implementation
2B. HMIS Lead
Organization
2C. HMIS Contact Person
20. HMIS Bed Coverage
21:. HMIS Data Quality
2F. HMIS Data Usage
2G. HMIS Datil and
TeChnical StandardS
2H. HMIS Training
21. Homeless Population
21. Homeless
Subpopulatlons
2K. Sheltered Datil. PIT
2L. Sheltered DatD -
Methods
2 M. Sheltered Data -
5ubpopulatlons
2N. Sheltered Data _
Quality
20. Unsheltered Data -
Methods
2P. Unsheftered Data -
Coverllge
2Q. Unsheftered Data _
Quality
Part 3: CoC Stratt!lllc
Planning
3A. Strategic Planning
Objectives
ObjectIve 1
Objective 2
Objective 3
Objective 4
Objective 5
3 B. Discharge Planning
3C, CoC COOrdination
I Logout
.48. Continuum of Care (Cae) Chronic Homeless Progress
Instructions: [show]
* Indicate the total number of chronicallv homeless persons and total number of permanent
housing beds designated for the chronically homeless persons in the CoC for 2007, 2008,
and 2009.
Year
Number of CH
Persons
Number of PH beds
for the CH
2007
2008
2009
/73
/52
111
19
19
19
* Indicate the number of new permanent
housing beds In place and made available for
occupancy for the chronically homeless 10
between February 1, 2008 and January 31,
2009.
* Identify the amount of funds from each funding source for the development and
operations costs of the new permanent housing beds designated for the chronically
homeless, that were created between February 1, 2008 and January 31, 2009.
HUD Other
Cost Tvpe McKlnney- Federal State Local Private
Vento
Development I I I I I
Operations I I I I I
Total Iso Iso Iso Iso Iso
If the number of chronically homeless persons Increased Dr If the number of permanent
beds designated for the chronlcallv homeless decreased, pJease explain (limit 750
characters):
I
EI
..::J
~.~~~?~~~\~~~i+ii~{~~~~t)~~'1'~~{~1 '~~~~JJg~~f.~j;JiXi.fl~?~Nt~'51;~~~1!~\!\?
This e.Form has been submitted
Collier 'County Challenge 2011
http~"~'W~6'I~I~av~~configurePDFExport.jsf
Packet Page -849-
Page 24
8/23/2010
ATTACHMENT II
2/22/2011 Item 16.D.3.
Applicant: Naples/Collier County CoC
Project: FL-606 CoG Registration 2009
FL-606
COC_REG_2009_009597
4A. Continuum of Care (CoC) 2008 Achievements
Instructions:
For the five HUD national objectives in the 2009 CoC application. enter the 12-month numeric
achievements that you provided In Exhibit 1, Part 3A of the 2008 electronic CoC application.
Enter this number In the first column, "Proposed 12-Month Achievement". Under "Actual 12-
Month Achievement" enter the actual numeric achievement that your CoG attained within the
past 12 months that is directly related to the national objective. CoCs that did not submit an
Exhibit 1 application In 2008 should answer no to the question. "Old GaG submit an ExhibIt 1
application in 200B?" .
Objective Proposed 12.Month Actual 12-Month Achievement
Achievement (number of beds or percentage)
(number of beds or percentage)
Create new permanent housing 16 Beds 11 B
beds for the chronically homeless. e
d
5
Increase the percentage of 75 % 78 %
homeless fJersons staying In
permanen housing over 6 months
to at least 71.5%.
v
Increase the percentage of 82 % 80 %
homeless persons moving from
transit/anal housing to permanent
housing to at least 63.5%.
Increase percentage of homeless 85
persons employed at exit to at least
19%
%
50
Decrease the number of homeless 111 Households 28 H
households with children. 0
u
s
e
h
0
I
d
s
/
Did CoC submit an Exhibit 1 application in Yes
2008?
For any of the HUD national objectives where the CoC did not meet the
proposed 12-month achievement as indicated in 2008 Exhibit 1 provide
explanation for obstacles or other challenges that prevented th~ CoC from
meeting its goal:
Exhibit 1 2009
Page 97 of Grant HFZ1 D
Page 1
08/23/2010
Collier Countv Challenge 2011
Packet Page -850-
Page 25
2/22/2011 Item 16.D.3.
A,\TTACHMENT /I
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL-606
COC _REG _2009_009597
Permanent housing build projects take much longer than the typical one year
grant cycle that non-profit organizations work within. Over the past 12 months
non-profits have had to direct available funds to existing operations and
programs rather than expansion or new construction. The goal of increasing
persons employed at eXit projection in 2008's objective did not take into account .
the current economic and joblessness environment. The reported 2008 number
of homeless households with children was reported in error due to confusion
over the various definitions of homeless. The actual number should have been
56.
Exhibit 1 2009
,-
Page 2
08/23/2010
Page 98 of Grant HFZ1 0
Collier County Challenge 2011
Packet Page -851-
258
"
ATTACHMENT /I
i
2/22/2011 Item 16.0.3.
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL-606
COC _REG _2009_009597
40. Continuum of Care (Co C) Enrollment in
Mainstream Programs and Employment
Information
Instructions:
HU D will be assessing the percentage of clients In all of your existing projects who gained
access to mainstream services, especially those who gained employment. This includes all S+C
renewals and all SHP renewals, excluding HMIS projects. Complete the following charts based
on responses to APR Question 11 for all projects within the CoCo
Total Number of Exiting Adults: 15
Mainstream Program Number of Exit Percentage
Exiting Adults (Auto-calculated)
881 1 .~?~fii€~~4tt~~}~$i~~;~~3'.;~~~; ~~':~;J!~::::~:}~.~~<':; %
SSDI 2 '.13 M{~~~~;~tiqK~t~~~:!'~W~~ ~'{;!.~~~ \: ~;':"'.Y'E~. %
SocIal Security 0 A '. {i:.,..,:. ..,:::- :-'" ,'? %
"
General Public Assistance 0 cc ,,'<'c""" ..... %
TANF 0 . .
o ii:),~.~I~~~~;{~~~t::~:,:.~rl~~"ii\~~.<; ;"~"j' '.~ ,..:" ~;' ': %
8CH/P 0 O~'~:i.:~t~:;~~i~~i~~~ ~':~:i.:.f~'('~:~~""i~! :;.;-:~ "; ;'t~. %
Veterans Benefits 0 ' , - ,', ,
OY~j~~z~~;;:~n;jIi,~.~t i':~~~~'::~ :.(\:;\~.:: ,,',,: /~')._ %
Employment Income 7 47'~~r.i~;;;.~~t~'~~~~f~;~p:':~!,;:: )};.:~t ~,~~: ~.:.::.'.t'.~';:': %
Unemployment Benefits 0 o :'.:~~;~i~/j~~'~~i.:~~~~i~::~\~~)*;::~::-~::~.\ii '.~ ~-tl'..~~ :' /:.i ~:. ~ %
Veterans Health Care 0 o '::;i.,~?~1~,t;~;~S ~~};~~\';~:/<~t':'::j./:.:J::-..:" ':".'":Ft~.,: %
Medicaid 0 ~O :~'~.:;r~<~~~ (~~.~:~*;:t:f~~r'~~~~8~lS ~~~'ij.~~ :\~-i' %
Food Stamps 3 20~~JA~~~{t~~~\~,{~~:~'~~j;'~: .~~..~_.)~,:~ ~";~~~"~ %
Other (Please specify below) 0 O':,;~!:"l~~~~(~5~~~~;~:.~':'~~'(' ~ ~': :t:~ ;'~ :':'>:.: ,..~ ~'~ ~.;:' ::, %
.. ...n .....,..
,'c,..",.;;'"
No Financial Resources 2 '13'i:~?'~~;{.~~!~f~~t~fi~4:,it;_ ~~:J";::~;", ::t;i~~'- ~k._'+, %
The percentage values will be calculated by the system when you click the
"save" button.
Does CoC have projects for which an APR Yes
should have been submitted?
Exhibit 1 2009
J
Page 1
08/23/2010
J
Page 99 of Grant HFZ1 0
Collier County Challenge 2011
Packet Page -852-
Page 26
2/22/2011 Item 16.0.3.
A IT ACHMENT "
5. Project Performance - 551
From your 2009 Exhibit 1 plan, report the percentage of clients in all your projects who had SSI income upon exit from
the project. On HUD Chart 40, report the percentage data as reported in lISSl1I under Income Source, with the
percentage calculation reported in column 3, lIExit Percentage.1f
7 % of adults with 881 income at exit
~ -Check here if your continuum reported having no applicable HUD projects on this form.
Documentation Required
· HUD Chart 4D, Enrollment in Mainstream Programs and Employment Information Chart. (2009). One copy only
required forth is form from 3 above.
6. Project Performance- SSDI
Using the HUD Chart 4D from your 2009 Exhibit 1 plan, report the percentage of clients in all your projects who had
SSDI income upon exit from the project. Report the percentage data as required in "S8DI" under Income Source, with
the percentage calculation reported in column 3, lIExit Percentage.1I11
_13_ % of adults with SSDI income at exit.
- Check here if your continuum reportecJ having no applicable projects on this form.
Documentation Reauired
· HUD Chart 40 Enrollment in Mainstream Programs. (2009)
(Same as required for items 3, 4, and 5 above. One copy only required)
7. Project Performance: Permanency of Housing
From your 2009 Exhibit 1 Plan, report the percentage of the clients served with permanent housing who remained in
this permanent housing for six months or longer. Using data reported on HUD Chart 4C, Housing Performance Chart,
enter the percentage number reported in Participants in Permanent Housing, totaling the percentages from lines "e"
and "d."
_32_ % of Participants who stayed 6 months or longer.
- Check here if your continuum reported having no applicable
permanent housing projects.
Documentation Required
· HUD Chart 4C, Housing Performance Chart (2009)
8. Project Performance: Transition to Permanent Housing
Based on your 2009 Exhibit 1 Plan, report the percentage of all Transitional Housing Participants who moved to a
permanent housing living arrangement. Using the data reported on HUD Chart 4C, Housing Performance Chart, enter
the percentage number reported in Participants in Transitional Housing, item 1/6" [Number of participants who moved to
permanent housing]
_46_ % of participants in transitional housing who moved to
permanent housing.
- Check here if your continuum reported having no applicable
transitional housing projects.
Documentation Reauired: Same as for 7 above, only one copy is required.
· HUD Chart 4C, Housing Performance Chart (2009)
Collier County Challenge 2011 Page 27
Page 100 of Grant HFZ1 D
Packet Page -853-
2/22/2011 Item 16.D.3.
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
FL.606
COC_REG_2009_009597
4C. Continuum of Care (CoC) Housing
Performance
Instructions:
In this section, CoCs will provide information from the recently submitted APR for all projects
within the CoC, not just those being renewed in 2009.
HUD will be assessing the percentage of all participants who remain in S+C or SHP permanent
'housing (PH) for more than six months. SHP permf:\nent housing projects include only those
projects designated as SH-PH. Safe Havens are not considered permanent housing. Complete
the fOllowing table using data based on the most recently submitted APR for Question 12(a) and
12{b) for all permanent housing projects wIthin the CoCo
Does CoC have permanent housing projects Yes
for which an APR should have been
submitted?
Participants In Pennanent Housing (PH)
a. Number of participants who exited pennanent housing project(s) 5
b. Number of participants who did not leave the projact{s) 21
c. Number of participants who exited after staying 6 months or longer 5
d. Number of participants who did not exit after staying B months or longer 10
e. Number of participants who did not exit and were enrolled for less than 6 months ~
TOTAL PH (~t '58)
'- ::;:0-
Instructions:
HUD will be assessing the percentage of all transltonal housing (TH) participants who moved to
a PH situation. TH projects only Include those projects identified as SH-TH. Safe Havens are
not considered transitional housing. Complete the following table using data based on the most
recently submitted APR for Question 14 for all transitional housing projects within the CoCo
Does CoC have any transitional housing Yes
programs for which an APR should have been
submitted?
PartiCipants in Transitional HOUSing (TH)
a. Number of participants who exited TH prelect{s), Including unknown destination 7
b. Number of participants who moved to PH 6.._,
TOTAL TH (%)/ 1'86)
Exhibit:1 2009
I
Page 101 of Grant HFZ1 D
-r
Page 1
I
08/23/2010
Collier County Challenge 2011
Packet Page -854-
Page 28
2/22/2011 Item 16.0.3.
A.TTACHMENT"
9. Homeless Management Information Systems (HMIS) Coverage.
· Using information contained in your 2009 Exhibit 1 plan on chart 20, Homeless Management Information
System Bed Coverage, fill in the following chart
HouslnQ CateQOry HMIS Bed Coveraae %
1. Emeraencv Shelter 76-85%
2. Traditional (Transitional) Shelter 86%+
3. Permanent Housina 0-50%
Documentation Required:
· HUD Chart 20, HMIS Bed Coverage
10, HUD Chart 21 , % Homeless Sheltered
Using information reported in your 2009 Exhibit 1 Plan's Homeless Population and Sub-population Chart, complete the
calculation below for the percentage of homeless persons that are sheltered In emergency and transitional
housing facilities. From HUD Chart 2I, enter the data below and complete the percentage calculation.
_329_ Total Homeless Persons in all Households (WIth dependent children and without dependent
children),
_256_ Total Homeless Persons Sheltered in Emergency and Transitional housing for both households with
and without dependent children.
Divide the Total Homeless Persons Sheltered _256_ by the Total Homeless Persons _329_ to determine the
_77_% percentage of the Total Homeless Persons that are sheltered.
Documentation Reauired
· HUO Chart 21 (2009)
11. Past Performance: Unexecuted HUn Grants.
Using the information reported on Exhibit 12 to these instructions, report below the number of HUD McKinney-Vento
Act awards announced prior to 2008 that are not yet under contract (i.e. signed grant agreement or executed ACe),
_0_ Total Number of McKinney-Vento Act awards Not Yet Under Contract.
Documentation Required
· Lead Agency Certification on Exhibit 12
I hereby attest that all information reported above is true and accurate, based upon the evidence and documentation
attached hereto, and made a part of this certification.
Name of Continuum of Care FL-606 Naples/Collier County CoC
Name of Lead Agency Collier County Housina Human and Veteran Services
Name of Certifying Official
Signature of Certifying Official
Date Signed
LeOE..~h~/
:~.. ..
Page 102 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -855-
Page 29
r
ATTACHMENT"
2/22/2011 Item 16.0.3.
Applicant: Naples/Collier County CoC
Project: FL-606 CoC RegIstration 2009
FL-606
COC_REG_2009_009597
20. Homeless Management Information System
(HMIS) Bed Coverage
Instructions:
HMIS bed coverage measures the level of participation in a CoCl.S HMIS. It is calculated by
dividing the total number of year-round non-DV HMIS-participating beds available In the CoC by
the total number of year-round non-DV beds available In the CoCo Participation in HMIS is
defined as collection and reporting of client level data either through direct data entry into the
HMIS or into an analytical database that includes HMIS data at least annually.
HMIS bed coverage Is calculated by dividing the total number of year-round non-DV HMIS-
participating beds in each housing type by the total number of non-DV beds available in each
program type. For example, the bed coverage rate for Emergency Shelters (ES) is equal to the
total number of year-round, non-DV HMIS-partlclpating ES beds divided by the total number of
non-DV ES beds available In the CoCo CoCs can review or assess HMIS bed coverage by
calculating their rate monthly, quarterly, semiannually, annually, or never. CoCs are considered
to have low bed coverage rates If they only have a rate of 0-64% among anyone of the housing
types. CoCs that have a housing type with a low bed coverage rate should describe the CoCs
plan to increase bed coverage In the next 12-months In the space provided.
The 2005 Violence Agalnst Women Act 01AWA) Reauthorization bill restricts domestic violence
provider participation in HMIS unless and until HUD completes a public notice and comment
process. Until the notice and comment process is completed, HUD does not require nor expect
domestic violence providers to participate in HMIS. HMIS bed coverage rates are calculated
exclUding domestic violence provider beds from the universe of potential beds.
* Emergency Shelter (ES) Beds 76-85%
* Safe Haven (SH) Beds HOUSing type does not exist tn CoC
* Transitional Housing (TH) Beds 86%+
* Permanent HousIng (PH) Beds 0-50%
Indicate the HMIS bed coverage rate (%) for each housing type within the
CoCo If a particular housing type does not exist anywhere within the coe,
select "Housing type does not exist in CoC" from the drop..down menu.
How often does the CoC review or assess its Annually
HMIS bed coverage?
If bed coverage is 0-64%, describe the CoC's plan to increase this
percentage during the next 12 months:
Permanent Housing - Will work with David Lawrence Center (OLC) PATH
program to identify reasons for the low utilization rate across this pool of beds
t.hat a~e shared ~etween all other DLC programs. Specifically the 22 PH beds
listed In the CoC s eHIC are not always availble at a given point in time for
PA THIs h.omeless clients who are in the mental health sUbpopulation. If they
were available, the PH bed percentage would actually be closer to 85%.
t::
-<
~
Exhibit 1 2009
Page 1
r
08/23/2010
Page 103 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -856-
Page 30
2/22/2011 Item 16.D.3.
ATTACHMENT"
(
Applicant: Naples/CoJ/jer County CoG
Project: FL-606 CoC Registration 2009
Fl-606
COC _REG_2009_00959i
21. Continuum of Care (CoC) Point-in-Time
Homeless Population
Instructions:
This section must be completed using statistically reliable, undupllcated counts or estimates of
homeless persons in sheltered and unsheltered locations on a single night. Because 2009 was
a required point-In-time count year, CoCs were required to conduct a one day, point-In-time
count during the last 10 days of January-January 22nd to 31st. Although point-in-time counts
are only required every other year, HUD requests that CoCs conduct a count annually If
resources allow. Data entered In this chart must reflect a point-In-time count that took place
during the last 10 days of January 2009, unless a waiver was received by HUD.
Additional Instructions on conducting the point-In-time count can be found In the detailed
instructions, located on the left hand menu.
Indicate the date of the most recent point-in- 01/29/2009
time count (mmlddlyyyy):
For each homeless population category, the number of households must
be less than or equal to the number of persons.
Households wlt~ Dependent Children
Sheltered Unsheltered Total
Emergency Transitional ..-:, c- ..--.-: c,'.. ........
,......,......"..
Number of Households 18 12 0 30 '>:'-\.i:::,..:<,;..,:~.: . ',', t:i~'
Number of Persons (adults 66 40 0 ~!~;:;i;:~fg~i~.:g':<::.:'~~
and children)
Households Wlthou!fDependent Children
l
Sheltered
Emergency
Unsheltered
f-
r
c.
;.;;-.
~
-_1-
Number of Households 135
Number of Persons (adults 135
and unaccompanied youth)
TransltlDnal
23
24
72
73
All HousehOlds~AII Persons
Sheltered
Emergency
Unsheltered
Total Households
Total Persons
72.!,;,;.~;,;.:,-;:. ',:'
73~,.".:, :.;'i.:...
Exhibit 1 2009
J
Page 1
r
08/23/2010
Page 104 of Grant HFZ1D
Collier County Challenge 2011
Page 31
~
Packet Page -857-
i
i
ATTACHMENT II
2/22/2011 Item 16.0.3.
Failure to provide an original signed certification for quality of service shall be cause for the application to
ranked last on the quality of service preference criteria.
Failure to attach the "Documentation Required" for any of the items above shall be cause for that item to
receive Zero Points. Please check to ensure that all required documentation is attached immediately following
this certification in your application.
Collier County Challenge 2011 Page 32
Page 105 of Grant HFZ1 0
Packet Page -858-
ATTACHMENT II
I
2/22/2011 Item 16.0.3.
Applicant: Naples/Colller County CoG
Project: FL-606 CoC Registration 2009
FL-B06
COC_REG_2009_00959i
21. Continuum of Care (CoC) Point-in-Time
Homeless Population -
Instructions:
This section must be completed using statistically reliable, unduplicated counts or estimates of
homeless persons in sheltered and unsheltered locations on a single night. Because 2009 was
a required point-In-time count year, CoCs were required to conduct a one day, point-in-time
count during the last 10 days of January-January 22nd to 31st. Although point-in-time counts
are only required every other year, HUD requests that CoCs conduct a count annually If
resources allow. Data entered In this chart must reflect a point-In-time count that took place
during the last 10 days of January 2009, unless a waiver was received by HUD.
Additlona/lnstructlons on conducting the point-In-time count can be found in the detailed
Instructions, located on the left hand menu.
Indicate the date of the most recent point-in- 01/29/2009
time count (mmldd/yyyy):
For each homeless population category, the number of households must
be less than or equal to the number of persons.
Households with I Dependent Children
Sheltered Unsheltered Total
Emergency Transitional -- -, --,.-':/;'
Number of Households 18 12 0 30"'h'::.:~i',:,:>",;" : ,',. !;/:'
Number of Persons (adults 58 40 0 96::;:-;'j~(i.:;",:' ::-:>;i,'::::
and children) -...".~.. ."..-:.!j....., .,-
~~!:i;~.:::~.~,:.:: ~ /1< ~ ~'.~';"
Sheltered
Emergency
Unsheltered
!-
,-
Households WlthoutfDependent Children
Number of Households 136
Number of Persons (adults 136
and unaccompanied youth)
Transitional
23
24
72
73
All Households~ All Persons
Sheltered
Unsheltered
Total Households
Total Persons
Transitional
72;:\~,_:;;::_\:,
73-:'.:).::';;:>
~
[j
r:::
I-
-1
Exhibit 1 2009
Page 104 of Grant HFZ1 D
Collier County Challenge 2011
Page 31
I
f
Page 1
[
08/23{2010
Packet Page -859-
2/22/2011 Item 16.0.3.
ATTACHMENT /I
Exhibit 12
Certification of Unexecuted HUD CoC Grant Agreements
The lead agency shall complete the following table; and execute the certification.
Provide a list of ALL HUD McKinney~Vento Act awards made prior to the 2008 competition that are
not yet under contract (Le. signed grant agreement or executed ACC).
Prolect Number
EXAMPLE
M1238901022
Applicant Name
Project Name
Grant Amount
Michiana Homes
TH for Homeless
$500,000
1.
2.
3.
4.
5.
If NONE, check here 0'.
Certification
I herby attest that all information reported above is true and accurate.
Name of Continuum of Care FL-606-NaolesfCollier County CoC
Name of Lead Agency Collier County Housina. Human and Veteran Services
Name of Certifying Official Leo E. chs Jr.
Signature of Certifying . fficlal : <;;;;
.Oate Signed
Page 106 of Grant HFZ1D
Collier County Challenge 2011 Page 33
Packet Page -860-
2/22/2011 Item 16.D.3.
ATTACHMENT II
I
Exhibit J.3
LEVERAGED FUNDING
A. McKinney-Vento Homeless Assistance Act Grants
List each grant award claimed separately under the McKinney-Vento Program.
B. Private Cash for Services to Homeless Persons .
List each agency separatelYl and the total private cash received by that agency.
Particloatlno Continuum Aaeney Cash Received Paae #
1. The Shelter for Abused Women and $ 3.275.513 44
Children
2. Youth Haven
3. St. Matthew's House
4.
Prooram
1. Homeless Veterans Reintegration
2. Health Care for the Homeless
3. PATH
4. Education for Homeless Children
5. Emergency Shelter Grant
6. Shelter Plus Care
7. Supportive Housing Program
8. Section 8 Moderate Rehab., SRO
9. Emergency Food & Shelter
TOTAL GRANTS
TOTAL PRiVATE CASH
TOTAL LEVERAGE CLAIMED
A. McKinney Act Grants $
8. Private Cash $
Grant Amount
$
$
$
$
$ ./ 95.288
$
$ &/"'.104.645
$ /113.000
$ ,./". 1'13.116
$
$ v 22,988
$ L /9.505
$ 458.542
$ ..,..1=1&.523'
$ 1.953.279
$
$
$
5.405.115
Date of Grantor Executed Award
Letter (Attach copy)
Grant Award # Paae # Or Submit Letter from grantee
agency certifying the federal grant
/Reference award, with evidence from grantor
website depicting the award to the
grantee agency.
-
-
-
S.09-UC-12- 36-37 8/6/09
0024
FL029484D060 38-39 12123/09
802
FL0295B4D060 38.39 12/23/09
802
FL029684D060 38-39 12/23/09
802
-
159000-010 40-41 8/12/09.5/4/10
AR.1590-00 42-43 2009
Source Documentation
45-46
47
(Attach letter from agency chief executive
officer on agency letterhead certifying the
cash received and the homeless services
supported by that cash.)
Do not attach copies of checks or financial
reports as documentation. These sources will
not be accepted as evidence.
Lead Agency Certification:
I hereby attest that the above sources of grant and private cash claimed as leverage for this C.hallenge Grant
application, is true and accurate, and that the lead agency has documented the receipt of the grant award(s) and
private money leveraged by their continuum of care.
Name of Lead Agency: Collier County Housina, Human and Veteran Services
Page 107 of Grant HFZ1D
Collier County ChalJenge 2011 Page 34
Packet Page -861-
2/22/2011 Item 16.0.3.
ATTACHMENT 1/
Name of Certifying Official: Leo E. Ochs, Jr.
Title/Position: County Manaqer
Signature of Certifying Official: ~ M B'\
Date Signed: R jd-(O ~ ~O
Leverage Ratio Calculations:
--,
1. 458,542
+ 251,000
= $1.82/1000 population
Total McKinney Act Grant
Leverage Claimed
+ Population of Catchment Area
from Exhibit 15
= Ratio
Divide the total McKinney Act Grant leverage claimed by the total population of the catchment area (rounded to the
nearest 1000 population), to calculate the McKinney Act grant leverage ratio expressed in dollars and cents per
every 1000 population of the catchment area.
2. 5.405,115
+ 251.000 = $21.53/1000 population
Total Private Cash
Leverage Claimed
+ Population of Catchment Area = Ratio
from Exhibit 15
Divide the total Private Cash leverage claimed by the population of the catchment area (rounded to the nearest
1000 persons) to calculate the Private Cash leverage ratio expressed in dollar and cents per every 1000 persons
in the catchment area.
NOTES:
1. To be eligible to be claimed as leveraged funding the grant award must have been executed, or the private money
received, between the dates of July 1, 2009 and June 30,2010.
2. If more than one grant award was received for a specific McKinney Act grant, use more than one line, reflecting
each grant award separately, specifying the McKinney Act Program for each line used.
FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION ON LEVERAGE IN THE GRANT APPLICATION
SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST BY THE REVIEW TEAM ON THE LEVERAGE
STATUTORY PREFERENCE CRITERIA.
Attach copies of the grant award evidence, as well as evidence of all cash claimed as leverage. Failure to
document the leverage claimed shall be caused for that leverage to be deducted from the tota/leverage in
calculating the leverage ratio.
Page 108 of Grant HFZ1 D
Collier County Challenge 2011 Page 35
Packet Page -862-
2/22/2011 Item 16.0.3.
ATTACHMENT"
t
./"".1"."'......\
~* """
\ ~
t.o""....."".t,jf:.\./
U.s. Department of HousIng and Urban Development
Community Planning and Development Division
Atlanta Region, Miami Field Office
Brickell Plaza Federal BUilding
909 5E First Avenue, Rm. 500
Miami, FL 33131-3042
August 6,2009
RECE1VaJ
AOlf T: l~ 2009
BoSniO! county C9'\'1'1",I~QI'l~~
Honorable Donna Fiala, Chairman
Collier County Board of Commissioners
3301 E Tamiami Trail
Naples, FL 34112
Dear Chainnan Fiala:
SUBJECT: Collier County
2009-2010 Action Plan Approval
We are pleased to approve your one-year Action Plan for Fiscal Year 2009 funding. The
grant assistance that is being approved with the Action Plan is as follows:
Community Development Block Grant (CDBG) Program
Emergency Shelter Grants (ESG) Program
HOME Investment Partnerships (HOME) Program
$ 2,348,840
$ 95,288
$ 754,154
The total allocation for your community is
$ 3,198,282
Your FY 2009 program year began on July 1,2009.
We would like to take this opportunity to commend the County on the successful
completion of the one-year Action Plan. We believe that the goals and objectives developed
through this process provide the foundation for the fonnulation of new partnerships at all levels
of government and with the private sector including for-profit and non-profit organizations.
These partnerships are invaluable as you and your partners address the problems of affordable
housing, homelessness, and economic opportm1i~es for all citizens. particularly for very low-
income and low-income persons.
Enclosed are three originals of each of the required Grant Agreements and Funding
Approvals. This constitutes the contract between our Department and the County. You should
note any special conditions listed in the Funding Approvals. Please return two executed
orimnals for each Grant, and retain one for your records.
HUD's mission is to increase homeownership, support community
development and increase accers to qf10rdable housingfreefrom discrimination.
www.hod.!!1!Y . www.esoano1.hud.20V
Page
Collier County Challenoe 2011
Packet Page -863-
Paoe 36
2/22/2011 Item 16.0.3.
ATTACHMENT II
,
In addition to the Grant Agreement, we have also enclosed a copy of "Consolidated Plan
Advice and Guidance" applicable to the various Programs.
Again. we congratulate you and your staff on the preparation of the one-year Action Plan.
We look forward to working with you during the coming year to accomplish the goals the
County has set forth and to further refine and improve the Consolidated Plan development
process. In the meantime, if you have arty questions or desire assistance concerning this letter or
other items related to the community development programs, please contact Nora Casal, CPD
Representative, at (305) 520-5009.
S incerel y,
Enclosures
cc: Ms. Marcy Krumbine, MP A, Director, Human and Housing Services Department
Collier County Challenge 2011
Packet Page -864-
Page 37
j
tTTACHMENT II
I
2/22/2011 Item 16.D.3.
~.,,"'o/II~'~~ u.s. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
:
· * 'lI' WASHINGTON, DC 20410-7000
\ ,;
,.......,.."r/'
OFFICE OF ASSISTANT SECRETARY
FOR COMMUNITY PLANNINO AND DEVEl.OPMENT
December 23, 2009
Nick Green
Program Coordinator
Collier County Board of County Commissioners
3301 Tamiami Trail East
Naples. FL 34112
Dear Green:
Congratulations! I am delighted to inform you that the homeless assistance
application(s) submitted by your organization in the 2009 McKinney-Vento homeless assistance
competition was selected for funding in the'amount of $330,761. Enclosed is a list that contains
the name of the individual projects and the project number for each funded application.
The Continuum of Care (CoC) Homeless Assistance Program is an important part of
RUD's mission. CoCs allover the country continue to improve the lives of homeless men,
women and children through their local planning efforts and through the direct housing and
service programs funded in this year's competition. The programs and CoCs funded through the
CoC Homeless Assistance Program continue to illustrate their value by improving
accountability and performance every year. I commend you on the outstanding work of your
pJ;ogram, and encourage you to continue to strive for excellence in the fight against
homelessness.
Congratulations again on your award. You will be receiving a letter from your local
HOD field office providing more information about fmalizing your award. We are counting on
you to use these important resources in a timely and effective manner. .
Sincerely;
~~l. ~::
Mercedes Marquez
Assistailt Secretary
Enclosure(s)
www.hud.gov
cspanol.hud.gov
-)
Page 111 of Grant HFZ1D
Collier County Challenge 2011
Packet Page -865-
Page 3a
FL0294B4D060802
HMIS Renewal
$ 104,645
FL0295B4D060802
Shelter Transitional Housing. Renewal
$ 113,000
ATTACHMENT II
Enclosure
FL0296B4D060802 .
Wolfe Apartments Supportive Housmg Program
$ 113,116
Total Award :
2/22/2011 Item 16.0.3.
$330,?61
Pa~e 112 of Grant HFZ1 D
Collier Countv Challenge 2011
Packet Page -866-
Page ~~ -"i
2/22/2011 Item 16.0.3.
ATTACHMENT"
www.efsp.unltedway.org
Emergency Food and Shelter Program
701 North Fairfax Stree~ Sulte 310
Alexandria, VA 22314-2064
Phone 703-706-9660 Fax '703-706-9677
AR-1590-o0 010 E9
08/12/09
1590-00
Collier County, FL
LRO 010
LRO 10: 159000-010
Marci Sanders .
Shelter for Abused Women & Children
Post Office Box 10102
Naples, FL 34101
RE: Account Status for Phase AR
LRO 10: 159000-010
The funas you "are receMhg"are Fei3eralTundlfas authorized .under Publit:-Law 111-5. The CFDA number
for the Emergency Food and Sheller Program is 97.114.
For access to the EFSP web site, you need a password. If you have not already set one.. your temporary
password is your LRO 10 without the hyphens, e.g. 123456789 for LRO 10# 1234-56-789. You will have to
change this the first time you access the Local Board and LRO Information page of the web site.
As of today, our records indicate that your LRO has received the following BWBrds(s) under this phase of
the Emergency Food and Shelter National Board Program:
Award Amount
Award Adjustments
Award Total
11,110.00
0.00
11,110.00
Your LRO may begin charging expenses against this total as of 04101/09. Funds must be expended
prior to 10/31/09. .
To date, your'LRO has received the following payment(s):
First payment (EFT E242473)
Bank Account ABA1f. 067014123 Acct# 2006006841
Deposited: 07/20/09
Subsequent payment (EFT E252374)
Bank Account ABA# 067014123 Acot# 2006006841
..... -'Deposited: 'OaPi7109"--- -..--. --- 0__.- -.-.'
Payment Total 11,110.00
5,555.00
5,555.00
Monies still due your LRO:
Your award is paid In full.
$0.00
Sincerely.
s~~1J
Vice President
Page 113 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -867-
Page 40
2/22/2011 Item 16.0.3.
ATTACHMENT II
efsp.unitedway~org
Emergency Food and Shelter Program
701 North Fairfax Street, Suite 310
Alexandria, VA 22314-2064
Phone 703-706-9660 Fax 703-706-9677
28-1590-00 010 E1
05/04/10
1590-00
Collier County, FL
LRO 010
Marcl 6andera
Shelter for Abused Women & Children
Post Office Box 10102
Naples, FL 34101
LRO ID: 159000-010
RE: Account Status for Phase 28
LRO 10: 159000-010
The funds you are receiving are Federal funds as authorlzed 'under Public Law 111-83. The CFDA number
for the Emergency Food and Shelter Program is 97.024.
For access to the EFSP web site, you need a password. If you have not already set one, your temporary
password is your LRO ID without the hyphens, e.g. 123456789 for LRO 10# 1234-56-789. You will have to
change this the first time you access the Local Board and LRO Information page of the web site.
As of today, our records indicate that your LRO has received the following awards(s) under this phase of
the Emergency Food and Shelter National Board Program:
Award Amount
Award Adjustments
Award Total
23,755.00
0.00
23,755.00
Your LRO may begin charging expenses against this total as of 10/01/09. Funds must be expended
prior to 10131/10.
To date, your LRO has received the following payment(s):
First payment (EFT E270859)
Bank Account: ABA# 067014123 AcctJI: 2006006841
Deposited: 05107/10
Payment Total
11,877.50
11,877.50
Monies still due your LRO:
$11,877.50
Sincerely.
~@
Sharon M. Bailey 0
Vice President
Page 114 of Grant HFZ1 0
Collier County Challenqe 2011
Packet Page -868-
Page 41
ATTACHMENT"
2/22/2011 Item 16.0.3.
I
I
EMERGENCYFOODANDSHELTERNATIONALBOARDPROG~
701 North Fairfax Street, Suite 310, Alexandria, Virginia 22314-2064 703-706-9660
http://www.etsp.unitedway.org
.4!. ~rm;,>~
.~r=.
"~a
(a ;;
VI. ~
.,!~
^IllCriClll1 Recovery and Rcinvt:slIncnt ACl orZOOl)
Public Law 111-.5
FEMA
Award Notification
+
Your jurisdiction has qualified tor funding for the Emergency Food and
Shelter National Board Program (EFSP) under the American Recovery
and Reinvestment ACI of 2009 (ARRA) which ha.. made $ J 00 million
available in supplemental funding to Ihe EFSP. Your jurisdiction's
award is based upon your jurisdiction's total number of unemployed as
compared l<l the lotal number of unemployed in all qualifying
jurisdictions. The Phase 27 Responsibilities and Requiremcnts Manual
and Phase 27 Addendum contain the requirements for this award under
AARA as well as any funds received under Phase 27. Your I.D.#. award
amounl and maximum administrative allowance are indicated below:
~"Q;
-..;..~,.",
(~)
.' Catholic
i 5~~ities
AR-1590-00
FLORIDA
$111,098
Administrative Amount: $2,222
The Administrative Amount is included in the AWard
and NOT in addition to the Award
Award:
~
Local Boards should carefully read the enclosed "Local Board
Instructions Specific to ARRA Funding" (orange) J'lrior to advertising,
dctennining community need, taking applications and making fumling
decisions for the ARRA award. Local Boards mu!;t meel to make an
assessment of the current need in the jurisdiction and not rely on
infonnation used for any funds previously awarded and allocated under
Phase 27. Local Boards should ensure that all agencies providing
emergency food and sheller services are considered for funding. These
funds must not be used to automatically fund the sallle agencies for the
same services already funded under Phase 27. To make services widely
available to all in need in a jurisdiction, Local Boards must seck out
agencies providing services allowed under EFSP including agcnch:s thai
may nell have applied for funding.
The deadline for the rcc~ipl of the ARRA Locnl Buard Plan is J1rinl~d 1111
(hc Local Board Ccrli fic'ation page and i~ in keeping Wllh thl' t:ll1ergl'lll'Y
l1l11ure or this award l.ol;ul Board Plans Il.lr thl' \I{I{/\ funding Ill"! Ill'
~lIbl11iltt:d over the r:FSP \\'t:h sill'. If' '\Uhlllitllllg 11\ 1'J' Ihe web ~I(l'.
please rl;l11cmbcr 10 mail or lilX the Ltl\;ul Board Ct.'rlllit:alioll pagl' alld
Local Board RosIer (changes only f(lr Phas~ '27 flllltbll.llcal Boards)
liaUonal Council .r lilt
l:nurth.. or Christ In Ih. U.S.A.
.
United Jewish *
Communities
tI.. ~"".'.h. .. ,,. ..., '.. _...........
-
Should you have qll~S[jons J'l'gaJ'ding lhis aw.lt'lJ. pleast.' clllllact Ihl'
:-.Ialiol1l1l BClUJ'd $lalT ill (703) 7(){I-IJMO.
United Way Dr America
Page 115 of Grant HFZ1 D
Collier Countv Challenge 2011
Packet Page -869-
~"42
2/22/2011 Item 16.D.3.
ATTACHMENT"
...
ARRA
DEADLINES. Kev deadline dates for PHASE 27 & ARRA
The National Board sets specific program deadlines during the course of each p.\1ase in an effort
to ensure funds are released in a timely manner. .
ITEM DEADLINE
Phase 27 and ARRA Local Board Plan due to ApprolCimately 25 worklnQ days from date Local
National Board Board Chair or contact receives the Phase 27 and
ARRA award notification. This date Is specified on
the front page of the Local Board Plan (Local Board
Certification).
Final Reports Due Forty-five (45\ days after end of spe.ndlng period.
Spending Period End Date Sept. 30, 2009 Due Nov. 15, 2009
(Jurisdiction's end date selection options are Oct. 31, 2009 Due Dec. 15, 2009
listed on the Phase 27 and ARRA Local Board Nov. 30. 2009 Due Jan. 15,2010
Plan. The jurisdiction's end date Is also printed Dec. 31,2009 Due Feb. 15,2010
on the LROs' payment letter notification.)
.
LROs' Interim Report/Second Payment No later than Julv 31.2009. I
Requests due to Local Board for both Phase
27 and ARRA
LROs' Interim Report/Second Payment No later than AUQust 15. 2009.
Requests due to National Board for both
Phase 27 and ARRA
EFT enrollment form for new LROs Newly funded LROs must sign up for EFT not later
than June 30. 2009.
."
Adding a new LRO If an LRO has NOT previOUSly been funded In Phase
27 or ARRA, It may not be added for funding after
June 30. 2009.
(This also applies when reallocating funds.)
.
(
NOT~:..The begin spending date for all jurisdictions and all Lf{Qs, for ARRA funding Is April 1,
2009; The end spending date for both Phase 27 and ARRA funds are selected by the Local Board
and must be the same data. .
EFSP web site address: WWW.efsD.unltedwav.orQ
- 6-
,Page 116 of Grant H FZ1 D
.~.
Collier County Challenge 2011
Packet Page -870-
Page 43
08/31/2010 14:32 2522638
A IT ACHM5JTW COUNTY
2/22/2011 Item 16.0.3.
PAGE 01
.
.
.
.
aOllSTNG RUMAN &. VETEJt\N SERVICF.8
3301 E TAMTAMfTRAIL BLDG .It -ROOM 211
N^PLES FL 3IftJ2
(239)-~o.R'€ FAX (23~) 25.2-2638
hi Irlt
eo"teT Cotm.t.Y
- ~--
~r.... ~
Pub6c Services Division
Housing, Human & Veteran Services
Facsimile Transmittal
To: Tom Pierce
Fax: J-8S0u487.1361
From: Marc)' Krumblne
Date: 813111 0
RE: CoRier County ChaDenge
Grant application
PagM 4 (including Oaver sheet)
cc:
18I
Urgent
o f"orRwiew 0 Please Comment
o Pfeae Reply
o ~R8cycIt
Torn:
Lew~ofMckinneyGtanf8:
Please find ~additional documernatlon iosupportf:he sward of$8,505 for the Emergency Food and
Shelfergral1t- AR.] 590-00.
Please let me know1hat you received ti1e neecIed information.
Thank; you
,
Page 117 of Grant HFZ1 D
Packet Page -871-
88/31/2818 14:32
2522638
COLLIER COUNTY
ATTACHMENT /I
2/22/201~Jte!!'l16.0.3.
www.efsp.unJtedway.org
Emergency Food and Shelter Program
701 North Fairfa>t Street SUite 310
Alexandria, VA 22314-2064
Phone 703.706-9660 Fax 703-706-9617
AR~1590.00 015 E9
09102/09
1590-00 Collier County, FL
Ron McSwlney
Youth Haven, The
5867 Whitaker
Naples, Fl$4112
L~O 01 S
LRO 10; 159000-0'5
RE: Aocount Status fer Phase AR
LRO ID: 169000-015
The funds yell are receiving are Federal funds as authorized under Public Law 111-5. Tne CFOA number
for the Emergenoy Food and Shelter Program is 97.114.
For access to the EFSP web site, you need a password. If you have not already set one, your temporary
password Is your LRO 10 without the hyphens, e.g. 123466789 for lRO 10# 1234-56-759. You wll/ have to
ehange this the first time you access the Looal Board and LRO Information page of the web site.
As of today, our records indicate that your lRO has received the following awards(s) under this phase of
the Emergency Food and Sheller National Board Program:
Award Amount
Award Adjustments
Award Total
11,110.00
0.00
11,110.00
Your l-RO may begIn charging expenses against thl8 total as Df 04101/09. Funds muet be expended
prior to 10/31/09.
To date, your t..RO has received the following payment{s):
First payment (Cheek C251065) 5.555.00
SubsequBl1t payment (EFT EZ57031) 5,555.00
Bank Account ABA., 067091719 Aool# 8393272a
DeposIted: 09/08109
PaymsnfTofal 11,110.00
Monies stili due your LRO; $0.00
Your award 1$ pard In full.
Sincerely,
$~~
Vice President
Page 118 of Grant HFZ1 0
Packet Page -872-
2/22/2011 Item 16.0.3.
aa131/291e 14:32 2522638
COI..LIER COUNTY
ATTACHMENT 11
PAGE E13
efap,ul1ltedw,ay.org Eme'llsnoy Fooet .net Shelt.f P~R1m
)'01 North Fairfax SfnJet, Suit. 810
Atexencfrla, VA 22314-2Dfl4
Phone 703.706.Sl8ElO j:'ex 70S.706-Sl677
1690.00 CORler County, FL
Ron ~wfnBy
YQlJth f-l'lVen, The
5867 Whitaker
N.plea. FL 34112
AR.1690.00 01&
05107/10
lRO 10: 159000..018
RE: Progfam Compliance for PhBsa AR LAO IP: 1&9$Oo.o1f
Your dOQVrTlenfaUon fer your EllCpendltures was F1Qt 8uff/alent In partlaular. the fotowln" exceptlo/1{e) wore:
X34 In.Utllble coata in RENTIMORTGAGE catlil(lOIy
Problem emount: $ 1.804.89
The coIle cltecI below Sll1llnel;lbl& expendltuIU of Emerg~ Food and ShIner Pnlgram fur1dt,
Please remit the above amount b the National f3aerd.
For the following payment$, the agenoy overpaid the princIpal end Interest (pal); all overpayment. ere
Inell~lbl&.
~70~ ($921.27) M. e.. $29MB JnellS/ble
#3S77Q ($690.00) e. ~. $210.88 ineligIble
1f38781 ($450.00) M. ~. $191.Ef!lneDgIbJe
ThfJ fOlloWing Iwo checka ere Ineligible b$OClLIH they repreesnt tl8econd ~d third peymel1t for the
same household durIng the same eW411'd porlod. IJRder f;F8? gUldel1nee, eaoh llou'ottoJd can reoelve
elclno more till" once CfUr/nQ any awwd perIod. .
i#3ee73 ($450.00) M. Joseph
tt372Q9 ($460.00) M. Joseph
Please eltlJer 8Ubmlt new d~l)merrtltlon (comp08Gd of IIlndlorcf fettGrelmortgllgG .tatement$ foel
cenoelecf Check.) to coverthla lnel~JbIt total. or t8tam these funrla to the Ntltronal brd.
Pleas& .eubn'tlt the neoess~ry dOCtlmentatlol1 or funds as BOon ss po&slblo. No ful1her Emergel\OY Food and
Sheller funds will be released to tbls LRO /.lntil these exceptrona 'Ire resolVed. If funcl, aI'4 retumed, p~
make ohecks PIlYesble 10 Unftecf Way of America.
If you havo eddltlonal queaCl:lns, pleatl& oonlaot your 10DSI board staff pSl'8on, You may also OO/ltaat your
regional represantsllvlit In our offloe:
Toni Ffllffln' (703) rOS-9678
If this pet"on la not avaBable, you mil)' a/IlO ask tg speak wllh someone else on our oampllllnce staff.
Page 119 of Grant HFZ1 D
Packet Page -873-
08/31/2010 14:32
2522638
COLLIER COUNTY
ATTACHMENT"
2/22/2011 Item 16.0.3.
t-'AGE 84
efsp.unltedway.org
Emergenoy Feod and Shelter Program
701 North FaIrfax Street, SlJlte 310
Alexandria, VA 22314~20G4
Phone 703-70G~9660 Fax 703~705-9677
AR~169o-00 015
06/07/1 0
1590-00 Collier Oounty, FL
ROI1 Mc$wlney
Youth Haven, The
5867 Whitaker
Naples, FL 34112
LRO 10: 15900Cl.()1S
RE: Program Compliance for Phase AR LRO ID: 159000.015
Your LRO has oleared the program cornpllance review. We remind you that you are requIred by law to retaIn all
original doeumentation for a period of three years.
Dlllte cleared: 06/07110
If you have addItional questions, please contact your looal board staff person. You may also contact your
regional representative In our office:
Toni Ruffin (703) 706-9678
"this "..... Is not ~'I' aleo ask to spook with 9OIIII,."e al.. an aur aompl"""" slaft
Page 120 of Grant HFZ1D
Packet Page -874- .
2/22/2011 Item 16.D.3.
ATTACHMENT II
fOR ABUseD WOMEN & CHilDREN
To f'rc\;'<"Ilr. To Protei.'t. To l'reVdJl
August 5,2010
To Whom It May Concern;
The Shelter for Abused Women and Children raised $3,275,513 in private cash
from July 1, 2009 through April 30, 2010 for the purpose of serving homeless
victims of domestic violence.
Our services include emergency shelter, transitional housing, outreach, case
management, basic necessities, and other vital services.
Sincerely,
......
,. ....
1< . ,-
7c7~
Linda Oberhaus
Executive Director
P.O. Box 10102, Naples, Florido 34101 I 239.775.3862 I Fox 239.775.3061 I 24.Hour Crisis line 239.775.1101
fmmokalee Office 239.657.5700 I TIY 239.775-4265 I www.ncplessheller.org.info@noplessheller.org
Oprions Thrift Shoppe: 968 Second Avenue North. Naples 34101 . 239434.7115 I Another Option Thrill Shoppe: 5248 Golden Gale Parkway, Naples 34116 . 239.354-4050
The Shell.r lor Abu.ed Wo...en B. Children IS grotelo1 for lunding from United Woy 01 Colli., County. DaP""""'nt 01 Child,.n & Fomil~. [O""",shc Violence Tru.. fund) ond pova'. con'ributo"
Page 121 of Grant HFZ1 D
.~.~.. .~..__.,uu.".._....
Collier County Challenge 2011
Packet Page -875-
Page 44
2/22/2011 Item 16.0.3.
BOARD OF TRUSTEES
OFFICERS
::, I -.;l.:t \,1::i:. ;.,.;.: 1 ~ !'i ..oj:,
=.:.;; ~/tJt: _'
I. Jrr,; ,:" 1:'''.1\_.'',
08-17-2010
~"I I'" '::'t': a,.Yl! S. ../ft;>f...'....
. '~i' r .... ~:.(: ~
VII'" !'):.; '''a't:~li
To Whom It May Conc.ern,
~r.:-~.":.'7' )
I Ron McSwinev certify that $176,323 was received for homeless
services provided by Youth Haven in FV201D.
''':~t..),:: 2,:;,.~
J....'y,_'.: !'i ~,!C ",
I
t t ",.k... .. \'~' .\ 1,:~,-:'t .'='-.: I
'j.:l"',.;:.. ,...J:J.f::,.... '",
. '.. :.:' .~. '....,.. t'r .
~C?\/nC~
Ron MCSwiney' . (J
CEO Youth Haven
I RUSTEES
\111oc' \r~ :....~.,';J.;
'_dt;t I """(':I~r;" p.. GU~I, ..:'j.:
'.~'. '. , ....,:1, "i,.
--.1), T" Ii ~ t...: !, ~("'(j\'
Youth Haven's homeless services include family funding to achIeve
housing stabilization, case management services, crisis
management services, mental health assessments, mental health
therapy, supportive services, information about housing options,
help with job placement, budget and financial training,
ready-to-renttralning, assistance In preparing job applications,
resume preparation, non-Iegallandlord/tenant mediation, parental
educational support and modeling, referrals to specialist agencies,
and on-going follow-up and support.
:';'1d:i,n.~~... ..\,:.~.t1, '...
;...~-'.~. tv. .- I':' I :::- ~
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'7'~'i i. ~.A \\;;'';:;.
YOUTH HAVEN
FOUNDATION
~.i;j'..n. ; :"or. '"",'. H:'::~
HONORARY LIFETIME
TRUSTEES
i ...11':'..: '':'::.' lot..
: :;,,:.. ',.\ ~..1::' .1.,)
I,., " :.""; :....t!. "I:~'.,~.
CHIEF EXECUTIVE OFFICER
~ :":.)f'.i.:~ ....v;~ }\.'/l!',t7'.
,II
,4. :i"
5867 Whitaker Road Napl\?s. Florida 34112 . (239) 774-2904 . Fax [2391774-0801 . www.youthhaven.net
Page 1~2 or l:irant Ht-Ll U
Collier County Challenge 2011
Packet Page -876-
Paqe 45
BOARD OF TRUSTEES
OFFICERS
Bradford K. Marshall
President
Cathl A. Johnson
Vice President & Treasurer
08-17-2010
Jay F. Cook
Vice President
Carol B.Boyd
Secretory
To Whom It May Concern,
Joyce N. Fitch
Executive Member
Sandra L. Karaganis
Executive Member
The FEMA EFSP award of $111,098 was divided between 10 local
agencies, Youth Haven's share in which it spent down in FY10 was
$9,505.
r;;J:.
Director of Pia
Youth Haven
TRUSTEES
Mike W. Assaad
Capt. Timothy H. Guerrette
Curtis J. Gunther
Starling N. Hendriks
Ann M. Horton
Rusty H. Hubbell
Susan S. Jones
David J. Long
Thomas M. Moran
Sheriff Kevin J. Rambosk
Patricia A. Read
Terri M. White
YOUTH HAVEN
FOUNDATION
David J. Long, President
HONORARY LIFETIME
TRUSTEES
Lamar Gable
Lavern N. Gaynor
Frances Pew Hayes
CHIEF EXECUTIVE OFFICER
C. Ronald McSwlney
G'
;
'lI.; ..'"
Pa e 123 of Grant ~Z~~aker ROad Naples, Florida 3:-112 · (239) 774-2904. Fax (239) 774-0801 . www.youthhaven.net
g Collier County Challenge 2011 PaQe 46
Packet Page -877-
2/22/2011 Item 16.D.3.
ATTACHMENT II
~
St:.. rnaLtb€UJ)s",--,
boose ........
2001 Airport Road South. Naples. Florida 34112-4814 Phone (239) 774-0500 . Fax: (239)714-7146
Collier County Housing & Grants
3050 N. Horseshoe Drive
Suite 11 0
Naples, FL 34104
To Whom It May Concern:
St. Matthew's House has raised $1.953.279 in private donations from July 1, 2009 to June 1,2010.
This moneywilJ be used as financial leveraging for the Challenge Grant 2010-2011. The money is
used for a variety of expenses to help the homeless.
Please contact us if you have any questions or need additional infonnation.
Sincerely,
.4'.' .' ~ -.:"':41'"
?;'V1--.1. c~
Vann R. Ellison
Executive Director
TOllching Hearts, Clzallging Lives. ServiJlg tile Homeless and Hungr)'
www.stmatthewhouse.org
Page 124 of Grant HFZ1 D
Collier County Challenge 2011
Packet Page -878-
Pape 47
2/22/2011 Item 16.0.3.
ATTACHMENT"
GRANT DOCUMENTATION TABLE FOR EXHIBIT 13
Page # Program Grant Amount Award Date Evidence-
letter/Internet
Notice
1. Pg. 36-37 Emergency Shelter $95,288 8/6/09 Pg. 36-37
Grant
2. Pg. 38-39 Supportive $104,645 12/23/09 Pg. 38-39
Housing Program
(CoC)
3. Pg. 38-39 Supportive $113,000 12/23/09 Pg. 38-39
Housing Program
(CoC)
4. Pg.38-39 Supportive 113,116 12/23/09 Pg. 38-39
Housing Program
( Co C)
5. Pg. 40-41 Emergency Food 22,988 8/12/09,5/4/10 Pg. 40-41
and Shelter
. 6. Pg. 42-43 Emergency Food 9,505 2009 Pg. 42-43
and Shelter
Page 125 of Grant HFZ1 D
Collier County Chalfenge 2011 Page 48
Packet Page -879-
2/22/2011 Item 16.0.3.
ATTACHMENT II
CASH DOCUMENTATION TABLE FOR EXHIBIT 13
Page # Agency Amount of Cash Homeless Services Funding by Cash
1. Pg.44 The Shelter for $3/275/513 See attached letter (pg. 44)
Abused Women
and Children
2. Pg. 45-46 Youth Haven $176,323 See attached letters (pg. 45-46)
3. Pg.47 St. Matthew/s $1,953,279 See attached letter (pg. 47)
House
Page 126 of Grant HFZ1 0
Collier County Challenge 2011 Page 49
Packet Page -880-
ATTACHMENT"
j Exhibit 14
Certification of Estimated Need Per Catchment Area Population
1. Enter the total homeless populafion from your last three years' of Continuum of Care Plans in the table below.
This shall be the Total Homeless Population for individuals and persons in families with children, and shall include
both sheltered and unsheltered~
2/22/2011 Item 16.0.3.
Year
2007
2008
2009
HUD Form (Attach forms)
HUD 40090-1, CoC-K.
HUD Chart 2I
HUD Chart 2I
Total Homeless Population (Persons)
484
289
329
2. Add theTotal Homeless for ALL three years 1102
3. Divide the 3 Year Total Homeless by 3 to calculate an "Average Total Homeless Population, 2007~2009.
Divide Total Number in line 2 above 1102
By 3 years to calculate 3
Average Total Homeless Population, 2007-2009 I 367
3. Divide the Average Total Homeless Population, 2007-2009, by the population of the continuum's catchment
area as reflected in Exhibit 15, to calculate the ratio of your homeless population per 1000 persons in your
area.
_367 + _ 251,000
Average Total Homeless
Population, 2007-2009
= _.0015
2000 Population of Your Ratio of Homeless per 1 000
Catchment Area, Exhibit H persons in catchment area
Lead Agency Certification:
I hereby attest and certify that the above data is true and accurate; that the above data on estimated needs is
based upon a homeless population chart which uses data that (1) represents the housing need for homeless
persons in the catchment area on any given night; (2) is true and accurate for the continuum's catchment area;
and (3) is derived in accordance with the federal grant instructions.
Name of Lead Agency: Collier County Housinq, Human and Veteran Services
Name of Lead Agency Certifying Official: Leo E. Ochs. Jr.
Signature of Certifying OffIcial: ~ & ~
Date Signed: ~ r c7h ~v . _ _ _
l .
FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION IN THE APPLICATION SHALL BE CAUSE
FOR THE APPLICATION TO BE RANKED LAST ON THE NEED PREFERENCE CRITERIA.
Attach your 2007,2008 AND 2009 HUD Homeless Population Tables and the narrative/chart describing the
methods used to estimate this need. Failure to Include these tables and narrative/chart shall be Cause to score
your continuums need ratio as zero homeless persons per 1000 population.
Page 127 of Grant HFZ1 0
Collier County Challenge 2011 Page 50
Packet Page -881-
ATTACHMENT II
2/22/2011 Item 16.D.3.
I
I
I
. ATTACHMENT I
PAGE 106 of GRANT HFZ03
..
coe Homeless Population and Subpopulations
~OC Point-in-Time IIll1tIeIe.. Populatiou and SnbpopuIatlons Chart
Indicate date of Iut pomt-.in-time count: (01/2612007)
Part 1: Homeless. Sheltered Unsheltere
Population Ertl.el'gencv Transitjonal d Total
1. Number ofHo'useholds
~ Dependent Children: 9 21 2 32
la. Total Number of
Persons in. these
Households (adults and
ohildren) 34 62 5 101
2. Number ofHouseho!ds
without Depondent
Children"'''' 132 41 109 282
2a. Total Number of
Persons in these
Households 166 103 114 383 .
Total Persons , 484 V:,
(Add Lines 1a and 2a):. i,200 165' 119
Part 2: Hom.eless Unsheltere
SuhpopuIa:tions Sheltered Total
d
below)
a. C.hronically Homeless 0 50 50
b. Severely Mentally ill 6 6 12
c. Chronic Substance
Abuse 29 12 41
d., Veterans 0 28 28
e. Persons with
HIV/AlDS 0 1 I
f Victims of Domestic
Violonce 0 '" 0
g. Unaccompanied Youth
(Uitder 18) 0 If< 0
>It ,
Optional for unsheltered. homeless subpopWations ,
"'oj: Inoludes single individuals, unaooompanied yout!J. and other adults (suoh as a matried couple without ohIldren)
***For "sheltered". ohronioally hornclolls subpopulations. list persons in emergency shelter only.
Collier Count\, Challeng~ Grantw page 102
~muf1ii1:.-...t~:;:i~tiiblt\ r:~Y
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fl: t" 'jl;
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"':" ., - 14
Page 128 of Grant HFZ1 0
... ~.. .
Collier County Challenge 2011 .
Packet Page -882-
'/1
~ /:
PaQe 51
2/22/2011 Item 16.D.3. '
lATTACHMENT II
--1
. ATTACHMENT I. "
,-'
J
PAGE 10B of GRANT HFZ03
NapleS1Ccil\ler County CoC
OOC_RE~_V10_000324
"
':21~:<ConftiriUunf~f~'Oare'. (CoO) point.in-Tiine liome~~ss
P,opuJation. "
Instructions:
ThIs section must be completed using statlstlcaUy reliable, undupllcated counts or estimates of
homeless psrsons In sheltered and unshellered IocaUons on tI single night. HUe requires CoCs
to conduct B point-in-time count at least every two ~Bre during the last 10 days of January-
January 22nc1 to 31 st- and requests that CoCs conduct 8 counlannually If resources allow.
, The.lastrequlred'count was In January 2007. Data entered In this chart must reflect a polnt-In-
time count 1hat took glace during the las~ 10 days of January In 2007 or 200B, unless a waiver
was reqelved by HU. ' , '
There are six (8) oategorles 'of homeless populations on this form. They are:
Households wIth O~pendet:lt Children - Sh~ltered Emergency 0
Households with Dependent'ChIJdren'. Sheltered Transitional
H9useholds with Dependent Children. Unsheltered
Households without De~endEmt Children - Sheltered Emergency
Households wltholit Oepenc;lent Children - Sheltered Transitional
Households without Dependent Children - Un$heltered '
For eeol1 oategory, the number of households muat be less than or equal to the number of
persons. For exemJ:\le, In Households wIth Dependent Children. Sheltered Emergency. the
number entered for 7NumbeT of Households? must be less than or equal to the number entered
for 7Number of Persons (adults with chHdren).?
FOT addltlonallnstructlons, rafer to the demned Instructions available on the left menu bar.
Indicate the date ofthe last PIT count: 01/2512008
For each homeless population category, the number of households must
be less than or equal to the number of persons.
Hou8ebCllda with I Depend.nt Chlld!"n
Shollond Unshaltered I Total
emergency Trallllltlonal :
Number of HoulIaholda 10 14 12 '. .. 36
N,uiriber.or />elSons (adults "
29 21 ,41 '~1,
mcj ohllllr.n) ,
Households WIthout I Dopendant Chlldran .
Shultered Un:sholterad Total
E!mell1enClY Tran.IUanal . " ..
Number or Households .....'...
92 14 88 " '.t" :1~,
Numb,lIT or Pp~ons (aduits "
S3 17 SS .' ".. ", ',' ,:?~,!l
anti unaccompanied youth) ,
~
"
Sholtored - "
Unshsltsred I TollIl I
Emerg.ncy Tramdtlonel " " '~",':"
I Total Householde ' , .' , 0 " ,- '''02 . I' ~ 0
, " : ;: ,29 .. .,' 1QOI ," ~:' ":'( ~-~30J
.,' " .' " "
I, AU HausehllldstlAl1 Penons
Exhibit 1
Page 24
10/16/2008
Colllet.County Challenge Grant- "'p'age 104
t-'age 1 ~~ or Grant H t- Z 1 D
_ Collier County Challenge 2011
Packet Page -883-
Page 52
2/22/2011 Item 16.0.3.
ATTACHMENT II
ATTACHMENT I
PAGE 109 of GRANT HFZ03
......,..
,.
Tatal Para"na
\ ec,C? ~ \0
,
I-
I
ExhIbIt 1
Page 25
10/1612008
Colller County Challenge Grant- page 105
Page 130 of Grant HFZ1 D
I~
ColliE=!r r.nl mhr Challenge 2011
Packet Page -884-
Page 53
2/22/2011 Item 16.0.3.
/;\TTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoG Registration 2009
FL-606
COC _REG _2009 _009597
21. Continuum of Care (CoC) Point-in-Time
Homeless Population
Instructions:
This section must be completed using statistically reliable, undupllcated counts or estimates of
homeless persons in sheltered and unsheltered locations on a single night. Because 2009 was
a required point-in-time count year, CoCs were required to conduct a one day, point-tn-time
count during the last 10 days of January-January 22nd to 31st. Although point-In-time counts
are only required every other year, HUn requests that CoCs conduct a count annually if
resources allow. Data entered in this chart must reflect a point-in-time count that took place
during the last 10 days of January 2009, unless a waiver was received by HUD.
Additional instructions on conducting the point-in-time count can be found in the detailed
Instructions, located on the left hand menu. .
Indicate the date of the most recent point-in- 01/29/2009
time count (rrim/dd/yyyy):
For each homeless population category, the number of households must
be less than or equal to the number of persons.
Households with I Dependent Children
Sheltered
Emergency
Unsheltered
Total
Transitional
:'. .... ......
, ': , .;':, "." "':'~..' ,'~. ;
;:'
Number of Households 18
Number of Persons (adults 56
and children)
12
40
o
o
Sheltered
Emergency
Unsheltered
30;:...1",.,,:.:.>. .. ._
7~~C;E;:;;,~);\~'" .":),
Households without Dependent Children
Transitional
Number of Households 136
Number of Persons (adults 136
and unaccompanied youth)
23
24
72
73
All Households/I All Persons
Total Households
Total Persons
Sheltered
Emergency
154 ,<,>'j,,'{.'.
192.
Unshllltered
Transitional
64: )~,.,:i,~:': "':';: (;'"
Exhibit 1 2009
Page 131 of Grant HFZ1D
Page 1
08/23/2010
Collier County Challenge 2011
Packet Page -885-
Page 54
2/22/2011 Item 16.D.3.
ATTACHMENT II
Exhibit 15
Population Per Continuum of Care
The following data shall be used in this application for calculating the leverage ratio and the homeless need ratio. The
data reflects the population of the respective continuum of care areas, rounded to the nearest one thousand persons.
Continuum of Care
Population (in thousands)
North Central Florida
Northwest Florida
Brevard
Broward
Chanotte
Mid-Florida
Suwannee Valley
Collier
Heartland Rural
Jacksonville
Esca Rosa
HllIsborough
Treasure Coast
Lee
Big Bend
SarasotalManatee
Marion
Miami-Dade
Southernmost
OkaloosaJWaltan
Central Flonda
Palm Beach
Pasco
Pinel/as
Polk
City of Lakeland
St. Johns
Val usia/Flagler
349
261
476
1,623
142
513
112
251
229
977
412
999
432
.441
376
590
259
2,253
80
211
1,434
1,131
345
921
406
78
123
493
Page 132 of Grant HFZ1 0
Collier County Challenge 2011 Page 55
Packet Page -886-
2/22/2011 item 16.D.3. 1
ATTACHMENT II
Applicant: Naples/Collier County CoC
Project: FL-606 CoC Registration 2009
Fl-606
COC _REG _2009_009597
2L. Continuum of Care (CoC) Sheltered Homeless
Population and Subpopulation: Me~hods
Instructions:
CoCs may use one or more methods to count sheltered homeless persons. Indicate the
method(s) used to gather and calculate population data on sheltered homeless persons. Check
all applicable methods: .
- Survey Provldersl,Provlders counted the total number of clients residing In each program on
the night designated as the point-In-time count.
- HMISl. The CoC used HMIS to complete the point-In-time sheltered count.
- Extrapolatlonl. The CoC used extrapolation techniques to estimate the number and
characteristics of sheltered homeless persons from data gathered at emergency shelters and
transitional housing programs. CoCs that use extrapolation techniques are strongly encourage to
use the HUD General Extrapolation worksheet.
Indicate the method(s) used to count sheltered homeless persons during
the last point-in-time count:
(Select all that apply):
Survey Providers: X
HMIS:
Extrapolation:
Other:
If Other, specify:
Describe how the data on the sheltered homeless population, as reported
on 21, was collected and the sheltered count produced (limit 1500
characters):
Training was conducted for all volunteer and agency survey participants.
Surveys were filled out at known locations and returned to a central location.
Data input was performed via a web based form by trained volunteers.
Aggregate data was provided to the HMIS Lead Agency in the form of an Excel
Spreadsheet. De-duplication was performed by the HMIS Administrator and
reports generated.
Comparing the 2009 point-in-time count to the previous point-in-time
count (2008 or 2007), describe any factors that may have resulted in an
increase, decline, or no change in the sheltered population count (limit
1500 characters):
There was not a significant change between 2008 and 2009. The economic
climate shifted many individuals and families to other locations.
Exhibit 1 2009
Page 133 of Grant HFZ1 0
Page 1
08123/2010
Collier County Challenge 2011
Packet Page -887-
Page 56
2/22/2011 Item 16.0.3.
ATTACHMENT II
4.2.3 ABILITY TO COMPLETE ACTIVITIES:
#1 Collier County, as a government entity and lead Agency for the Collier County Continuum of
Care, is well positioned to maintain, improve and expand the HUD mandated HMIS system.
Collier County Housing, Human and Veteran Services (HHVS) successfully administers a
number offederal and state grants including, Community Development Block Grant, HOME,
Department of Elderly Affairs, Safe Havens Visitation Program, State Housing Initiative
Partnership and Disaster Recovery Initiative. This past year, the Department successfully
administered the new Neighborhood Stabilization Program as well as the Homeless Prevention
Rapid Re-housing Program. Under the direction of Marcy Krumbine, MPA, Accounting
S.upervisor, Terri Daniels, MPA and Margo Castorena, Grants Manager, MBA, the department
holds over 30 years in grants administration.
Collier County has hired a new HMIS Administrator, Michael Porpora. Michael has brought vast
knowledge of Information Technology expertise along with an extensive training background
which will be invaluable to improving the participating organizations' use of the HMIS software
to make it even a more valuable tool for data management and coordination of community
services. Further, since the HMIS Administrator is housed in the office of the Lead Agency,
there will be an assurance of exceptional performance and public accountability.
Activities will first focus on ensuring that current HMIS participants are using HMIS to the
optimal extent in order that data can be shared and used effectively. Additionally, new HMIS
participants will be brought in and trained thoroughly.
#2 Youth Haven has successfully been serving at risk families and abused children for aimost 40
years. Youth Haven will measure the performance of this activity using a set of multifarious
measurements. First, Youth Haven will count the number of families that received mobile case
management services during the funding period. It is proposed that Youth Haven will serve 50-
70 people based upon the funding level supported. The Mobile Case Managers will develop a
service plan that outlines key factors in order to resolve the family's specific housing crisis.
Next, Youth Haven will count the number of linkage services that Mobile Case Managers
provide for the families. Youth Haven is proposing that Mobile Case Managers provide a total
of 50 linkage services. These services are essential for providing the most effective and
efficient service and care to families and maximizing the community's resources by not
duplicating existing services.
Youth Haven will also utilize the Adult-Adolescent Parenting Inventory (AAPI) when necessary
which will be used as a pre and post assessment tool in order to assess child rearing attitudes in
adult and adolescent parents. This pre assessment allows the Case Manager to develop a
service plan and to determine proper implemental goals throughout the program. It is
expected that 90% of those who are involved in the program for at least 80% of the time will
show improvement in all areas of the Parenting Inventory. Like the AAPI, Youth Haven will also
administer the Strengths-Based Practices Inventory (SSPI) in order to determine program
Collier County Challenge 2011 Page 57
Page 134 of Grant HFZ1 0
Packet Page -888-
2/22/2011 Item 16.0.3.
ATTACHMENT II
effectiveness. This tool helps substantiate the effectiveness of Mobile Case Management
services through improvement shown by the families in a multitude of areas. Caring for
Fami/ies is one of Youth Haven's Strength-Based programs. Strength-based programs are
designed to calculate a family's ability to recognize their existing strengths in order to help
them establish positive and healthy relationships in both their community and their home. By
working with each family's existing strengths, Case Managers are able to build on the things
they are already doing well and move them more quickly to a state of self sufficiency and stable
housing. Families will partake in a pre and post Strength Based Practice Inventory (SBPI) of
which 90% of all those who participate in the program, for at least 80% of the time, will score at
least a five out of seven points. Finally, Youth Haven proposes that 90% ofthe families who are
moved into permanent and stable housing will remain in that state for a minimum of 12
months after receipt of services.
#3 The Shelter for Abused Women and Children is able to complete the defined activities
before the end of June 2011. Currently, The Shelter has 60 emergency shelter beds and 20
beds designated for transitional housing-a diverse population that is ever-changing. The
project could be implemented immediately once a contract is drawn, as case management is a
permanent service at The Shelter and this staff position already exists.
Furthermore, Shelter staff has a history of demonstrating their ability to handle and oversee
complex projects and to be fiscally responsible for distributing grant funding. For example, The
Shelter creates programs to meet the needs ofthe diverse homeless population. These include:
an Economic Empowerment program; an Elder Abuse Response program to serve the oldest
victims of domestic violence; a Gentlemen Against Domestic Violence program to educate
young boys and men about domestic violence; Legal Services; Child Care Services; and the
Transitiona! Housing program that has been operating successfully since July 2008.
For the second year in a row, The Shelter received a coveted 4-star rating for sound fiscal
management by America's premier independent charity evaluator, Charity Navigator. They also
included The Shelter In a list of the 14 top-rated domestic violence centers in the United States.
What's more, The Shelter is a past recipient of the prestigious Harvey B. Kapnick Award from
the Community Foundation of Collier County. This award recognizes high quality programs
targeting underserved populations and sound financial practices, among other distinct
characteristics that improve the quality of life for those residing in Collier County.
The Shelter will measure the successful completion of the proposed activity by the number of
homeless adults and children served by the Shelter Advocate. It is estimated by the end of the
funding term that 30 to 40 homeless adults and children will be served. Shelter staff works
closely with program participants initially to help assess their needs and then to ensure their
ongoing access to Shelter and community services to help them achieve independence and self-
suffiCiency. Every program participant is assessed for eligibility and need for all programs
offered by mainstream providers. Outcomes will be measured by partiCipant satisfaction
surveys administered by staff. Once participants "leave The Shelter, adults and children will be
Collier County Challenge 2011 Page 58
Page 135 of Grant HFZ1 0
Packet Page -889-
2/22/2011 Item 16.0.3.
ATTACHMENT II
encouraged to continue receiving counseling and attending weekly support groups. Shelter
staff is also able to assess their progress at this time. .
#4 St. Matthew's House has the financial and administrative resources to carry out the activity.
The average case manager salary at SMH is $32,000. This salary is only a small percentage of
the organizational budget ($3.5 million). St. Matthew's House also has a line of credit with
SunTrust bank for $350,000. Not only does St. Matthew's receive over $l,OOO,OOD/year from
donors; St. Matthew's generates over $1,000,000 of its own revenue through program fees,
thrift store operation, rental income, and other enterprising opportunities. The Chief Financial
Officer has been with the organization for one year. He has been intricately involved with all
government grants since his arrival and has a working knowledge of what is expected. The
Accounting Manager, who reports to the CFO, has been with the company for a total of six
years. She has extensive experience with the administration of many government grants. The
Chief Executive Officer of SMH has been with the organization since 2004. He has extensive
knowledge and experience dealing with governme.nt grants and with the local government.
St. Matthew's House is but a part of recovery, not a permanent place to live. The goal is to
prepare a person to leave St. Matthew's House and successfully return to society. There is a no-
tolerance policy for drugs and alcohol.
Success and accomplishments will revolve around progress individuals make in the Structured
Recovery Program:
· Wakeup at 6 a.m. and be out by 8 a.m. either gainfully employed or looking for a job
· $SO/week program fee, which isthe payment required to live at St. Matthew's House. If
something costs nothing, even with children, people tend to not value and respect It as
much. Also helps to cover the cost of running the program
· Completion of an assigned dally chore, ensuring that residents understand that their job
is to keep their home clean and clutter free
· Residents meet weekly with a case manager to set goals and a plan of action.
Mandatory attendance at weekly case management meetings to ensure they are taking
the steps to independence, which include:
o Paying their bills ;
o Keeping a checking and/or savings account
o Taking any required medications
o Attending daily meetings to help them grow and progress by taking
responsibilities for their own actions
o Timely payment of court fees and/or child support, if applicable
Residents also must attend daily meetings seven days a week to assist them on their road to
recovery. The types of meetings include:
· Alcoholics Anonymous
Collier County Challenge 2011 Page 59
Page 136 of Grant HFZ1 0
Packet Page -890-
2/22/2011 Item 16.0.3.
ATTACHMENT /I
· Narcotics Anonymous
· Life skills
· Parenting
· Family dynamics
· Financial guidance
Residents will have access to referrals for their medical, mental health and substance abuse
needs. St. Matthew's partners with many key organizations including NCH, David Lawrence
Center and the Neighborhood Health Clinic. Transportation will be provided to medical care.
All agencies with activities will have subrecipient agreements with the Lead Agency and provide
quarterly reporting to the Lead Agency. The Lead Agency will put together completed quarterly
reports to submit to DCF. All involved in the Collier County Challenge application are keenly
aware that all funds must be expended by June 30, 2011.
Collier County Challenge 2011 Page 60
Page 137 of Grant HFZ1 0
Packet Page -891-
2/22/2011 Item 16.D.3.
ATTACHMENT II
ABILITY TO COMPLETE ACTIVITIES SPENDING/DRAW DOWN TABLE
Organization 12/31/10 3/31/11 6/30/11 Total
Name $100,000 $100,000 $100,000 $100,000
Collier County 8,333 8,333 8,334 25,000
Youth Haven 8,333 8,333 8,334 25,000
The Shelter for 8,333 8,333 8,334 25,000
Abused Women
and Children
St. Matthew's 8,333 8,333 8,334 25,000
House
Organization 12/31/10 3/31/11 6/30/11 Total
Name $63,397 $63,397 $63,397 $63,397
Collier County 6,666 6,666 6,668 20,000
Youth Haven 2,000 6,500 6,500 15,397
The Shelterfor 6,000 6,000 6,000 18,000
Abused Women
and Children
St. Matthew's 3,333 3,333 3,334 10,000
House
Collier County Challenge 2011 Page 61
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ATTACHMENT"
SEE ATTACHMENT I TO GRANT HFZ1D PAGES 3 THRU 69
EXHIBIT B
Colller County Challenge 2011 Exhibit B
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Attachment III
2010/2011 CHALLENGE GRANT
REQUEST FOR RELEASE OF FUNDS SCHEDULE
In accordance with the terms and conditions of the Challenge Grant Agreement the Grantee has
been awarded the amount of $63.397.00 and the Department shall release these funds in
accordance with the following schedule, subject to the availability of funds:
DA TE ON OR AFTER
AMOUNT
Date of Grant Execution (Signed by both parties)
$21,132.33
March 30, 2011
$21,132.33
May 30, 2011 but before June 05, 2011
$21,132.34
For each payment request the Grantee shall prepare and submit a request for release of funds on
the Grantee's stationary.
Page 140
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Attachment IV
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CONTRACTS/SUBCONTRACTS
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension,
signed February 18, 1986. The guidelines were published in the May 29, 1987 Federal Register (52 Fed. Reg., pages
20360 - 20369).
Contract No. H FZ 1 D
INSTRUCTIONS
1. Each provider whose contract/subcontract equals or exceeds $25,000 in federal moneys must sign
this certification prior to execution of each contract/subcontract. Additionally, providers who audit
federal programs must also sign, regardless of the contract amount. The Department of Children
and Families cannot contract with these types of providers if they are debarred or suspended by the
federal government.
2. This certification is a material representation of fact upon which reliance is placed when this
contract/subcontract is entered into. If it is later determined that the signer knowingly rendered an
erroneous certification, the Federal Government may pursue available remedies, including
suspension and/or debarment.
3. The provider shall provide immediate written notice to the contract manager at any time the
proVider learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
4. The terms "debarred", "suspended", "ineligible", "person", "principal", and "voluntarily excluded", as
used in this certification, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549. You may contact the department's contract manager
for assistance in obtaining a copy of those regulations.
5. The provider agrees by submitting this certification that, it shall not knowingly enter into any
subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this contract/subcontract unless authorized by the Federal Government.
6. The provider further agrees by submitting this certification that it will require each subcontractor of
this contract/subcontract, whose payment will equal or exceed $25,000 in federal moneys, to
submit a signed copy of this certification.
7. The Department of Children and Families may rely upon a certification of a provider that it is not
debarred, suspended, ineligible, or voluntarily excluded from contracting/subcontracting unless it
knows that the certification is erroneous.
8. This signed certification must be kept in the contract manager's contract file. Subcontractor's
certification must be kept at the provider's business location.
CERTIFICATION
(1) The prospective provider certifies, by signing this certification, that neither he nor his principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this contract/subcontract by any federal department or agency.
(2) Where the prospective provider is unable to certify to any of the statements in this certification,
such prospective provider shall attach an explanation to this certification.
Signature
Date
Name (type or print)
Title
CF 1125. PDF 09/2003
141
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