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BCC Minutes 08/18/1981 W . . . ' , , I _ _ _ _ _ _ ,.._ _ _ _ _ -"- _ _'_ _ _ ___.:..r. - -- -- - - ---- --- - - - --~ Naples, Floddð, "ugust lA, 1981 f/I LET IT BE REMF.MOf.RED, that tho Board of County Commis~10ner8 in and for the County of Colli or, and also acting as the governing board(s) of such special' districts 8S have been created according to law and having conducted businoss herein, met on this date at 11130 ".M. in workshop Session In ~ul1ðing -FR of the courthouse Complex with t~e following members presents CII^ IRM^N: VICE CH^lRM^Ns John ]I.. pi stor Cli f ford Henze 1 C.R. -Russ" wimer Mary-Frances Kruse David C. Brown ']l.LSO PRESENTI Darlene Davidson and Elinor Skinner (ls55 P.M.), Deputy Clerks; Donald pickworth, county "ttorney, C. \~il1iDm Norman, County Manager; Neil cor rill, "dministralive ^ssist^nt to the Count~ Man~ger; Terry Vir tn, Community Development Administrator, Lee Lðyne, pllmner, and, Jeffory Perry, Zoning Director. "'O!ND1\ 1. Report on status of heating/ventilating/Dir conrlitioning (HV^C) project design in antic1pation of sol1tic1ng for bids (including fire supression system for Building "C") 2. Presentation by representatives of Florida Department of Veteran & Community ^ffairs on Fedoral leasing of outer continental shelf or oil' ga8 exploration program. 3. Report on prof~se~ progr8m for contracting for vehicle maintenance prior to 801ici~9 for bide. REPORT ON ST"TUS OF IIV^C PROJECT - ST^FF "UTIIORIZED TO pnOCF.F.D WITH THE PRO.JECT r-tm TO foIOVE FORW1\RD HIT.! LETTING OF DIDS nr. S.a.fI!E Mr. Neil Dorr!ll roførred to the renovation and retro-fittlnq of hoating, ventilation and air con~itlonlng systems at the gov.rn~ent " ~ paqo 1 eOOK 063 rACE 148 " .'" ,','¡ , it ,. -- - - --- - -.--- - - -------.------------------........¡,¿ ~;.~ .: ~ Î "_......"~_._.....,..,"'-_......-. --".."""-"~-"'-"""''-'-''''''*-''''-"''~' ,,,,,.,,',,,, . }\ugust 19, 19a1 BGO~ 063 PACE149 complex. 110 said that this has been a budgeted ðnd approved project . for this yoarl the architects nnd engineers, Watson and Co., have completed the designl lind, th~ documents are ready to go to bid. Mr. Dorrill outlined the types of improvements that are proposed J for the Courthouse Complcx. He referred to the t.chinical assistance program that was initiated with a firm out of }\ugustð, Ceorgia, ðbout 1-1/2 ye~rs DgO, to identify and mako recommendations rolated to ~nergy conservation and usage at the complex, indic~ting that tho Board included the re~ultant recommendations 'in the m^jor capital improvement Fund 302. Mr. Oori11 cxp1~ined that the primary targct area for phose I are the two sûtcllito buildings which house Constitutional Officers, public h'orks, and Community I:cvclopmcnt activities. !to said that tho major arca for renovation is the roplacement of approximately 55-58 f~n coil units thdt oro in these two buildings lit this t ~ me. * . . ,Commissionor Kruse left the room at this time - 11133 P.M. . . . Mr. Oorl11 lidded thllt lUlsochtl'd with the fan coil f"placement . will be new clcctrJcal and plunbing sorvice. 110 saId that, addi- tionally, there will be some major renovation of sub-surface transmis- sion l"inca that carry super-chilled water from tho central physical plant at tho b~ck of the courthouse and jail facility to the reapective b u 11 dIng s . Mr. Dori1l pointed out that the ðbol1shmont of bol.1er' heat h being initlntcd for Buildings ·C· and "D", and will be roplaced with Pag_ 2 ,., . "I:~ .~ç: . .... . ,.~,:: .. -- - - ------ ---------......-.._.....-~----------....._.....--.....---_...._--- ... " ' t . ..~ ....... -"'",.."."..,,.".,';.."""_..._-,_............~"_., _."""-""..~-_..._"'......__...-."',-;"_.,,.._"'...._"""<'..._.....,'~..~.,.,.'" - . ~-~i 5..' .' .' ;1 " ,.1 'f . . __ _ _ _ _ _ __ _ __ _ _ _ _ _ __ _.:...L. _ __ --- --- - -- - -- - - - -- - August 18, 1981 -strip heat", which is a cost-offective solution to heðt*,especially '. given the number of henting days in this particular climate. ~lso proposed, said Mi. Dorill, is an ene~gy managoment system, consisting of a small, special function, micro-computer. He said that this computer will monitor and control all electrical consumption at tho complex, prim.Hlly HV"C systems and lighting levels.' He sald that this computer will take advantage of time cloCK functions and can also be initially set up to turn off the syntoms aftor hours, on wcekenðs, and to take advantage of climate conditions, i.e. duty or load sharing. , Mr. Dorrill outlined the various proposals on a set of site plans of the complex, including the proposed placement of insulated PVC lines, valving changes, electrical service inst~llation, ðnd the energy management system location proposed for placement som&where in Building - F" . ~ discussion enßucd !egarding the transmission o( chilled water the ratio of increase and/or decrease of woter temperaturo within the lines when broadcast over a long range of distances, and, the benefits of separðtc units for cach buildings vcrsus having one central unit. Mr. C. Schmitt, of Watson and Co., briefly outlined the roasons for tho decision to go with ono central unit, including efficiency and multiple components which probably will never be -down- at tho same tillle. * * * Commisnioner Brown left the room at this time. 11.39 ....M. . . . Also discussed was the advantages of going from -boiler heat- to Wgtrip heat", including the fact that, during tho day, when the t..peraturo is moderate outside, a buildln9 mðY requiro heat In the &COK 063 fACE 150 P_98 3 , ~.. "1:'1---'--- - ~--~---------,-------------~-~---'.¡ , l' .,. ., -;, ' ¡ . "'..,',..._'''".....,''''..;,.>_~_."''___.H''',.''''','"..,__~_.~'''*'"''""""'...~_".,...·,·..·..>o.·~_'..,."""..,'_.,.·..........,,,...·.'","'"·4' ... - - - - - - - - -- - - - ---- -- -- ---- -- - - - - --- - - -- - --... ------ BOOK 063 FACE 1511 l\ugust 18,1981 morninq and cooling in tho afternoon. He BDld that with boiler hoat, · it takes approximðtely 4 hours to got the hot water out of tho line. bofore cooling may be initiated. ~noth.r topic of discussion was ventilation. Commissioner Wenzol stated that he would favor instal-" lation of windows that open throughout the complex for ventilation of fresh air f.rom time to time and Mr. Schmitt stated that the proposed system cðn intcrgrate tho circulation of fresh air from the ~utside, through what Is tormed an the "aconomisor cyclo~ . * * Commissioner Brown ro-entered tho meetIng at this timc% 11:42 l\.M. . . * Mr. Dorrill spoke briefly on the capabilities of the computer that will monitor tho systom, including the rentriction on energy consump- tion, beginning ðS noon an next yoar. He also discussed the fire supression system that wan roquosted by tho Ta~ Collector for his computer room ðnd the ðreð whero hIs salient rocords arc kept. He ~aid that at certain times of tho year there may be as hIgh as ð million do11ðrs worth of checks in this office and he added that ð Helon 9ðS system has been incorporat~d in the HV^C project, at an approximated cost of $12,000. Commissioner Wimer moved, seconded by Commlnsioner Wenzel and carried 4/0, with CommIssioner Kruso out of the room, that the staff be authorized to proceod with the subject program and that the bids b. let with an anticipated complotion date of November, 19R1. " Pa9. 4 If} __......______....._______...._....____,...._....._-.a____________.....___..... , . . . ,. ""'_,.,~....,,' ^ _".~"·~.".~.,;._""..,,,,"'"i""""_"_..-__.___,·.u,",,_..."".·.'"__-""'.,,____'",____,__'·.'0,.·,"·_. ,-,""~.._,__~_"'..,,_,.,.. .;--------------------~~---'~----------~--- . , . , ]I. u9 u s t 10, 1901 ", " DISCUSSION RE ß ,.,., ""'1" STYLE F~Nß IN COr~PLEX Chairman plstor stated that ho has become aware of many -bahamaw style fans being installed throughout the complex. He said that he Is concerned with thðt type of a fan that has metal blades, which could be somewhat dangorous. He stðtcd that he would pre for that no more overhead fans such as these, with unguarded metal blades, ho inst-alled, and he would prefer plðÐtic or wood bladed fans in the future. Mr, Dorrill stated that he \oJould make ð note of this. UU,UU*RECESSED: 11%-15 ^. M. RECONVENEDI ls55 P. M. at which time Deputy Clerk ~ðvld~on was replnccd by Deputy Clerk Elinor ~1. S k inner. *"""" * .. PRESF.NTATION BY REPRESENT^TIVES OF FLORID^ DEP"RTMENT OF VETER^N , COMMUNITY AFF"IRS ON FEDERAL LE~SING OF OUTER CONTINENTAL SHELF FOR OIL & G^S EXPLORATION PROGRAM Community Dcvclop~ent Director Vlrta stated that MS. Wondy Lovett and Ms. Barb.Ha Henderson, from the rcpartmcnt of Vetoran lmd Commun1ty ~ffairs, Tallahassee, and Mr. Wayne Daltry, planning Director from Southwest Florida Regional Planning Council, wero present to give a presentation. Ms. Lovett oxplainod that she and Ms. !tender.on were with the State Local OCS Program, tho Office of Federal Coastal Programs and. that they are part of a number of people working at the State lovel to tracK both fedoral and industry initiatives on the Outer Continontal Shelf in torms of offshore oil and gas exploration. She .aid they were , . . ,"pag. 5 &COX 063 FAtE152. .' . ..... -.. - - - - - - - - ---- -..-..... -............--------......-.---...-...----....-- . . -.. -- - - - - - - - - - - - - - - --- - - - - - - --- - --...... -- -=-- ---~I BOOK 063 PAGE 153 Au<]ust 18, 19B1 present to pass information, alon<] with technic~l Dssistanco, to concerned locnl ðnd rc<]lonal <Jovornments. She introduced Ms. Hendcrso n . Ms. Henderson gavo a slide presontation regarding coastal area activities such as ports to facilitate trade, demands for housin9 and recreational ðreas, commercial fishing, etc., and said that, ÞS energy demZlnds to support thoso nctivities increase, power plZlnts, ·,.,ith ,their ,~, needs for large amount of water, arc built.· Sho also cove rod oil end gas exploration activities on tho country's Outer Continental Shelf. .....**Commissionor wimer left the room at 2:11 P.M.······· Ma. Hendorson explained goma of tho terms involved in OCS leasing and explained that the 'm~p on an overhoðd board, which had boen grided by the Department of Interior, was divided into areas according to cert~in physical .fe~tures onshoro or certain geologic features off- shoro. She identified the Florida Middl~ Ground, St. Petersburg aro~, and Charlotte H~rbor Tract and said that tho areas are di'lided into approximately 1000 tracts and that each tract is given a number so that they cðn be rOðdily identified when an oil company wants to lease the tract for ðny planning activities onshore. She explained that the leases are for fivo yoarø and Are good Cor the life of the field, it a productive well is found, or five years, whichever comes first. She explained that the term Explor~tion Plan refers to the plan which an oil company must give to the State and Fedoral governmont beforo any drilling could take place. She said that some of the tracts on the ~ap have had Exploration plans and drilling done on them. 1'19. lIenderson said that from tho 1940's to the 1960's there "'as drilling in tho Marquises Keyes noar Key West and so~e oil was dta- IIit ra9- ¡; , ~ !.......-......-- "'- ~ - - - - -.... ....-----....--r":....- ------.----------- -- ....---....- ! ,. . ". -", ' ;' ~ . . . ".."",...,.~-"......_",.._-"",.,-----".~._..~---,_.~.._--,,_.,.,~,"""~ _ _ __.__ _ ___..... _ __..... ___ .....__.....___._______....___....._ ________'r " . ..- - - - - - - -- --.- - - - ------ -- -- - - -..- - ---- -- - - - -- --, , , . :. ^ugust 19, 1981 covcred offshore but, at that time, the oil was not econ~lcally " recovorable so the walls were capped and abandoned. .... tho Fedora1 Covernment started numberin9 tho .al08 which happened offshore and procedures became more modern, she said Florida was involved for the first time in lease sale 132 which was held in 1973 and was in the Destined Dome area where l6 wells wero ~rl1led and cappe~ and that at present the oil companies are very interested in that area. ****.*Commissionor wimer returned to the room at 2s15 P.M.·**·*** Ms. Henderson identified several loase sale arcas as listed on the map and expl^ined that lease 8ale ,~~ would be for sale in october 1981 and noted that the arca is close to Naples. Sho said tl.at lease sale '67 has an EIS on it now and will be for sale in ~arch 1982 with ~8 tracts involved ranging from A to 100 miles offshore. She stated that leaso sales 72-74, which phc identified on an induatry Interest map on an ovorhead board, will be held in 1983. Sho explalnod that industry is solicited to designate areas where they think oil and gas develop- ment may take place and that the Department of Interior has placed dots on thø map indicating an industry interest and a diamond shape on the map indicates tha thero are two or more industries interested in that area. Sho noted that industry has moved further south below Charlotte Harbor into an area called ~owe11 nook and poley Ridge aroas, and that this 1s of great concern to the Gtate since this I. the first time any 1ntorest has been shown south of the 26 degree parallel. She said it was felt that the companies may feel that there may be 011 in that area as an extension of Sunniland field,'that It may be located offshore .a I' ",.11, and that they IIrG trying to delinoate the boundaries Qftthe field. e~ 063 fACE15&. paçe ., . , ' , .- - - - ~ - - - - - - - - -..... - - .......- - - - - - - - - - - - -.... - - _..:. - - - - 11 BOOX OS3 fACE 155 ^uCJust 18, 1981 Ms. Hendercon said that Sacrotary of the Interior W3tt has recommendod that the Gulf area be divided into three separate regions, the Eastern Gulf, Middle Gulf and Western Gulf and she located those regions on the map. She explained that Secretary Watt was going to open tho entire Eastern Gulf area for bids and the State would have to keep a watch on that type of sale. She said that her office is con- cerned that the EIS'n for the areas may not be complete by the timo the SZlles occur. .......Commissioner Wimer left the room at 2!22 P.M.······· Ms. Hendcrson said that, although no oil has been discovored in tho wells that have been drilled, this docs not mean that there is no oil in this ~reð and she noted that in an area off Canada, 200 wells were drilled beforo ~ny oil was discovered and then a biq field called, the Hibernia Field, was discovored which is producing tremendous amounts of gas and oil. Mr. Wayne Daltry spoke about the posaibility of approximately one week of oil for the United States, at the current rates of consumption, and about onQ month of natural gas, at thoso same rates, existing off the shores of Southwest Florida extending (rom south of Tampa Bay. He said that it is quostionab10 whether it is worthwhile producing ð field that has a mere one week, or 100 million barrels of oil, but that one month's supply of natural gas measured, in trillions of feet, is economically feasible. ne uid that for gas development it is ðesir- ablo to have gDs treatment plants relativoly near the strike. He said a stretch of coastline which could accommodate such a plant is approx- imately 200 miles long from Tnmpa Bay to Key West and that one of the thin9s whIch will be investigated 1. whether local 90vernmenta want and " III page 8 -~~-~--~---~-~----~~--~--~--~-~-~~~-~-~-~ - . . . . ; i . , 'I . ~--------_....._----------~--------_._--------- ,.. 1\U<;Just In, 19R1 can accommodate such typo of developments, or whether th.Ye would be '. overwhelming economic impacts or benefits. Ho explained that an addition of a 100 million dollar assossed valuo plant to an arec can have vory fll~or,able tax flow. ne Bald tho Tampa Bay aroa and the South . . Florida area of M~ami, Dade and Broward are uniformally going to look at different scenarios and see if the local govornments of the areas .are interested in such development and if 80, then proceed from there. He said within the last year, tho Southwest Region~l Planning Council has been notifying the local coordinators of all the developments which are occurring and kcoplng the different citios and countios informed of changes in the Federal leasing program ^nd what it means to them. Mr. Daltry said that the ncgionnl Planning Council's participation has be on used hy the State of Floridð in its declaration to the Fe~eral Govornment that the leasing program should not be changed and that no decisions have been made to ðnte. Mr. Paltry said that if difforent cities and counties determine that they want such development, the Regional planning council will have a broad evaluation of Southern Florida so that oil and gas com- panies can go to sites which have already received some review and blessing of local governments, and thoy could then locate in those '" aren~, r~ther than seeking out places which could have environmental and s~cial negativo impacts.. Ms. Lovett said t~at, ~~CðUS. of the limited amount of local involvoment in the OCS leasIng' process, it i8 best for local govern- ~ents that are concerned to <;Jet involved early in the 1.aelng proc.... Sh~ said that local and State government participation in the OCS lea~lng rroces8 Is cited as one of the ~ðln purposea of tho OCS Landa Act' ~en~ment of 1978, which 1. federal legi.lation that qovern. ~OOK 063 fACE 156 Pago 9 ..J.: j' "~':~:'j::ß~' ',) '~,." ., .: ' .. " . . ' ,'Ù::;~ '1 ...._--.....---~---:.------"""---::"7"--------: - -----~~l - ~ . .~.:....... "~ ',':'J\:):~.' ."" '.\~ " ~, ., .~.,,",,,,,,,",,,,...,____,,,,.....;_...,..~~,~.....,,,,,,,,,,,_~,..._,_"~_",._,.,,,.,,,,__..'___"'_'n".~._."'_'_"'_____"_'·_·"'··· ,-' . ~ . . , I .~. _._ ___ ______,__________.....__....c..__________________ : ßCC~ 063 fACE157 Auguat 10, 1981 offohore oil and gas exploration. Sha Raid that the 1~gls1Dtlon al.o s~ys that local governments mðy participate in the development of the f!v~ year leasing schedule and in tho stage when industry is invited to r¡r)", 1nate areas which they think have hydrocarbon potential, l,OCDl qovernmenta and other concerned groups may nominate areas which they feel should be off limits to 011 and gas exploration bocause o! the sIgnificance to the local are~. Ms. Lovett said that after tracts are tdntatively øelected from ~ll the nominations, local governmonts can review and comment on the r.rs and the comments of local govornments in Florida are coordinated by tha Covernor's office of rlanning and Dudgeting, the OCS participation program. She said that after tho Secretary of Interior determine. which tracts will actually be leased, the Governor is given 60 day. in ",'h1ch to comment and that thi3 procQSS was devf!loped by the Department of the Interior uhd,·r the Carter Adminlstration'and It followl the guidelines of tho OCS Lands Act !\mendmcnt. She explained that Secre- to!! ry Watt has announced that 1 t is now' the policy of the ..,ew admini- stration for th~ Department of the Interior to see that a complete Inventory is made of oil and gas r~sources on public land and that tor this reason ho has recommended some significant changes in the OCS leasing process. One of the changes is that instead of specl!lc tract. being leased offshore, entire regions would be leased, and, theretore, the Eastern Gulf Region in its entiroty would be offered to colftpanle. lor leasing once a yea r through 1986. She sa id the schedule would decrea.e the amount of time taken for the lease sale to take place frOG 30 Iftonths to '-1 months by changing the F:IS processs. Instead of an !IS lor each lease salo being done, she said, one Regional assessment viII be done and updated as necÐ8sary, and that the call for no~lnatlon -, tit Page 10 . . , ',. ., ... - --- - - -- - - - - - - - -..... -.............. - -- - --.- -- -..- -.......- - -----....- . . . . , . . . -- - -----_.....---~- ---- - --,:....&.. -- - - ---- --- - -..... -.-,--........ ^ugust 18, 19A1 stage, when local 90vernments can oxpress thoir concornø~r Int.reøt in '. havin9 certain areaa leased, will be shortened. Ma. Lovett explained that the future dlroction of offshore oil an5 gas exploration will also be affected by a legal battle which Is currently going on in California where the ßtate Is arguing that a lease sale does -directly affect the Coastal Zone of that State- and the Federal Government is arguing that it does not. She stated that the term -directly affect" is significant because, according to the 'ederal Coast"l Zone Management ^ct, if a Rtate h~s a federally apptoved Coastal Zone Management Plan, no fedoral activity may take place In that Coastal Zone which is inconsistent with the purposos of that State Plan. Ms. Lovett sairl that the outcome of this argument vill be a definite determinant of ~ow much coastal states can influence leasing off their coasts. Ms. Lovett said, that all th~ above chanqos will "f~ect the future of offshore leasing off the coast of Florida, fOf example tho area south of the 26 degree north latitude of the Eastern Gulf has been off limits so far to oil and gas cxplor~tion pendinq the completion and analysis of environmental studies designed to determine the effects of ocs activities on the environment here. She said it is not clear what protections these areas will have if leaaing is done on a re910nal rather thøn tract specific basis and that it is also unclear vhether changes In the leasing process will limit the opportunltlea of con- cerned citlzenø and governments to participate in the EIS hearing proce.. and the corporate nomination stages. She .ald that .lnce the .tat.'. Coastal Zone Management plan 18 currently undergoing final .tage. of review before federal approval, It t. likely that the ul~i- .ate 4ecislon, regarding which OCS actlvttleD directly affect the ,'" ' &OOK 063 FACE158 '89- 11 . , ., ,¡~f'i:~<, . "".' ..._--:--------- ---- --- -"":"- -~- - ---- ----~-_...... I .' . ~ ,: _-, ".";, . . , '. --\ ,., ... 'M..{. ,", - CCQK 063 fACE159 August 18, 1981 . ...- __ _...J- _.._ --- ..-. - - - - - ~- - --..... - - - - - - - - - - --- ----- .--- Coastal Zone, will have a direct impact on Florida's ability to protect th. state's Interost in tho early leasing stages. She explained that ~ because of the potential significance of those stages, Florida must be prepared to respond to these initiatives in a way which benefits the citizens of the state, and that Is the purpose of the 8gencl.. which Ms. "endereon referred to earlier. She said that prosently the agen- ci.. rely completely on federal funds and that they c~n continue to exist on money that h~s alrendy beon allotted to them and that a Bill Is presently being considered in Washington which would continue to fund these programs out of a rp.vcnuo sharing program based on oca leasing and royalty production incomo. Ms. Lovett said that, ðt the present ti~e, Florida has what can be ca110d -only a bare skeloton" of an OCS policy and that the state has consistently supporterl QCS exploration as long as it is done in an environmontally sou'd ~anner. Florida hns requested and received a lease øale stipulation, she explained, w~ich requires that if oil Is ever brought ashorc in Florida it will., 1 t pass i ~le, be d~n. by pl~- line, because it has less envlronmentðl impact from the possibility of a spill from an t^nker. 5ho concluded her presentation by saying that her departmont believes that Invòlvoment of concorned local government. . I. critical in the early stago o~ OCS exploration and state policy development and th~t if offshore production become. ft reality, Itate and local governments may hnve to deal with more direct problen. ...oclatod with OCS facilities and for that roason her office has funded tho Regional OCS Facility Siting project that Mr. Daltry deacr 1bed. M.. Lovett briefly touchod upon the problem of oU spUls .nd .h~:. ~.ferred the Commls81onerø to a chart, In the packet each one was 91ven by Me. Lovott, '~ich qoes Into detail about tho actual re.pon.ibI11tt.. '" "."f~ . p.ge 12.~. /I¡':';¡"'~ "-";"\1 . . /..," ., . I . . ,'1 ~ . ' t ,. . , 4 :~, '« ( .___________________------ ________________., i ,¡ 1 one percent of all oil marine pollution and that that figure was .stabli.hed in 1978. She said pipelinos are responsible for just under 10' but that proceduros and technolo~ies are constantly improving. She said the oil companies need to be caroful not only because oil Isauch a valuable commodity but because the federal c~vernment has said that the companies are responsible for any spills, except in the case of negligence of a third party. Ms. Lovett said that in the case of an oil spill, the Fedoral Covernment, U.S. Coast Guard, is responsible for supervising industry cleanup and thoy take ovor the cleonup if they are not satisfied with what is happening offshore. Shd said if a spill reaches water, the State Department of Naturðl ~esourceß has an oil spil: contingency plan which it will put into effect. She stated that the Coastal Energy '.pact Program, which is funding the OCS Facilities Siting Study, is also funding an oil spill sensitivity index for the Southwest Florida r89ion, which will eventually be done for the entire Florida coast, and it will determine the sensitivity of coastal areas to an oil spill and will recommend what steps should be taken to assure a successful cleanup. Ms. Lovett said she wanted to encourage Collier County to work with the Roglonal Planning Council, the Governor'. Office, and her ¡. offlc. to assure that the County's opinions and concerns are heard. Comftls.ionor Kruse Baid she had seen Louisiana and ~e~a. andah. would rather not ..e the .i tuation in Colli.r County. Mr. Daltry said ':~. .' '.';.,,;.1, tbat this Is the ti"e when the Commlsa1oners have the choice oflmrol-' ··~~;I;I"':k" ...ent beca.ee no'" 10 ""on Ind.otry to doln9 oamplln9 end no d...t;~i~n.,:i,}j": ; ~ , 1001 0ô3 ftCE160 " r~9: 1:':11,1.: :' .' . i:;;~, , "~" '.:tP ~._~~~~~~-~~--~--~-~---~-~--~~-----~-~~-~ . . . .' .:',:..'. ;',·~t::', 1\ugust 18, 19tH . "~I"- of th. different people Involved In tho casl of an on sØ'$.l1 and Ihtk:, , ;;.;. Sh. " P' said that offshore production facilltios are responsible for only ~60f pointed out that OCS Facilities have an oxcellant safety record. . :.",}~~ ":;::;¡f'~ ':;.t~ ,,.!ov.;:~~ J"tI"~ (~.~ ' ,.:" ~ ' ~ - W 1 ,\;'/~' ".¡,~ '.. . .",,,.';;J' .~---~--~-----------~~-~-~~----~~-~~-~~~~. . . ,,:,;..~ ,~~. .~~~. . BOOI 063 PACE16t ^u9uot 18, 1901 .. have been made yet becauso the findings are not compl~te. He Bðld the choicos available to industry are capping wells, taking ships to well. and pumping on board, building a pipeline which runs across ColUer County on the way to Port Everglades, or somothing bigger but that woUld depend upon local concern and econom Ics. flo 8ð ld that it a county to the north or eðst of Collier is really interested in oil exploration, Collier would probably be passed by. Chairman Plstor said that, if there Is·only a week of oil or a month of gas, he wonders why someone would give consideration to causing all the problems which would result for that small amount of oil. Commissioner Wenzel asked if Collier County would rocelve any direct royalties and Mr. Oaltry anid that no roy~ltie. would accrue to Collier County unless the State waø to get royalties and In turn allocate some of thðt money to the local government. lie explained that If Collier County were to becomo a site for some facility It might b~ necessary to have a gas plant., which Involves approximately 150 acres but does not have to be on the ~,ter, and about 150 jobs ~ith an assessed value of 100 million dollars and that could go on for 12 to 20 . years. Chairman pistor asked if the County allowed n company to bring the 011 ashore and pump it to Ft. Lauderdale if Collier could charge a royalty per cubic foot of gas o( barrel of oil which comes throuqh the County, and Ms. Lovett said that Louisiana tried to do that on natural gas and the other states took Louisiana to ~ourt and the Supreme Court said that practice was Interfering with interstate co~merce. Ms. o.ltry said that he thought the only revenue would be á tax on the value of the pipollne within the county. The point was ~ad. that the 011 fields would be at least 10 miles out to .ea. In r.sponse to Commløoloner Brown, Mr. Daltry Bald a tract t. nine .quare .11.. lñ~area and 6g .ectlon.. Mr. Ððltry described the vsrlou.' .. 1'898 14 . ..._......,......,.aI 1 ' \ . . . . 't~ . .' .,~,,;i, , ,. " . . ". ì , II . . ~... : ~--------------------~-----------------_.~ '"~~._ :f~~.,ç;:~;~ , ...,~1,;.::~.; ., "":~ ' ", :'..?,~~; ^ugust lA, 191\1 L , ~~~a which an industry would requiro such as pipelino c~øllnq, 20 .. ,', acr. ahoreline,bargo facility, or gaB plant and, in the caBe of a llrg. ''ir,.':!'' 8upply di.c~v~red, a refinery. He said that much of the land mala would be for storage, trucking and asncmbly. Ho saið that the planninq Department would ~articipate in the scan which would be noeded to decide what area any facilities would be placed. In response to Comminsioner Brown, Mr. Daltry said that the red area on the posted map shows where actual drilling has taken place approxlmato1y 70 miles offshore from Lee ,County. . Ms. Hendorson said that when the study is completed it will be presented to the Commissioners. Mr. D~ltry saið that the Regional planning Council will continue to inform the CommissionorS regarding what Is going 0" as far as offshoro exploration and will work with the local planners. Commissioner Brown asked to be kept informp.d and ~~. Dðltry aaid he would be glad to forwðrd to him a study that has just been released that Indicates that the Counties in the Jay Field, which is startinq to ~'i~1 .,,~., ". -.f.,' F' 'I' .. -~~;:; ," "J: run out, who are starting to lone revenuo are wondering what they are goln<,J to do. Commissioner Kruse said that thero have been experiences In the past year regarding soismographic testing companies who have not obtained permits and she sa~d the 'social impacts on this eommunl~y, resulting from the kind of industry discussod, mi<,Jht alter the .ntlre County. Chairman Plator said that a pipeline might just pas. throu;h rederal Coyer~ent. 'il '. .... '^ ':".". " ,. "'~...'~.'.~ þ' ". :' the County. Mr. Daltry stressed that this coming year I. the tl.. when I .. ao.. of the 'baale qround ru10a that local qoyornment vants could,be" . at.t~ to the State and that the Stat. could reatUna aa.. .~o.t~,~:.,f h " '..' . ',' ~ ,.,:;:~; '" ~; :,,:. ". ;;:-:;, :,' &001 063 rAŒ16Z., "," ,~ge l~;Yr \..,.j~ , . " .'..:-~~ .----.-..- ----- ------ -- ----------------..,..---~ ..~ :'.'J'}"-,,~.~~ , \ - ... ~ _ ...... __.._..... _ _ _... _. _. _ _ _ _ _""'- _ -J"':"- _ _ - - - - - - -'- - - - "- -- - - -- eoox 063 PACE 163 August 10, 19n1 II . , P09' l' :'F¿t; ",' .;:~h~, '_f..._.......---------------~~......--- ......-----.....-------.....----.....~,.,'. ~ , . ;,<., "./.!'Jt:. .(, ,. ' IW:¡ ~ , ¡ \ ¡ I' II l \ Chairman pistor soid he felt tho Commissioners would be happy "if the reprosentatives could tell them how the COllnty could get revenue out of the exerciso and Ms. Henderson said that the only way she knew that revenue could bo obtained now by the County from offshore drilling 1s that money from offshore oil/gas leasing and production would be ,divldod throu9hout the nation and would 90 through tho State, who would then distribute it to areðs where the activity would havo impact. Chairman pistor thanked the reprosontativeø for their presentation and said that Collior County is nnxiouB to be kept up to date on what is going on 80 that decisions cðn he made at the right moment. Ms. Henderson said thoy wore willing to give the prcscntatlon to anyone Interested in hoaring .,bout offshnre exploration. ......nECEss: 3:00 P.M. RECONVENED: 3s10 P.M.········ REPORT ON PROPOSlm PROGR"M FOR CONTR"CTING rOR' VEHICLE M1\INTEN1\NC! PRIOR TO SOLICITING FOR DID!; - GT"FF 1\UTIIOnIZED TO ORTAIN BIDS FOR Tn! VEHICLE M1\INTENMICE prWCR^M 1\5 pnr.5F:NTED - Aðrninistrntive 1\s~istDnt to the County Manager Dorrlll explained that the report of a proposed program for contracting for vehicle ~alntonnnce 10 a culminntion of approximately one yoar" efforts In talking with public entitios involving the concoption of contracting with the private soctor for a totol fleet maintenance and management proqram ~~Ich waG originally initinted by Mr. Cen. willett of the County Manager's office. He uald that, during the year, 80me Intorllla- tlonal ~ontacts wore made with AnA Services from philadelphia, Penn- sylvania, and thal 1\R1\ has initiated atep. into contractin9 with public entities for fleet maintenanco which was an outgrowth of carln9 tor a corporate floet of approximatoly 14,000 vohicle. and piec.s of equip- ..nt. ß. stated that Caine.vllle entered into the first .ucc.I.fu1. appl1c~tlon or~fontr~ctinq for fleet ~~Snt.nanc. and that the city ha. . . .' '-:.r' ,:i# ''/.1;,,, ~<~f~ \t~ "'i;~f:¡ ,:::Jic' "'l:.~~:'~ :,,;~~ " '~".{l' .,~, pag_ 1"~:;';"~ ,. ..~ . _, . ·,..:,;'i..:~, ----~-------------------------------~--~~ . ~ ':~'.~' \;:~~~t . . , I . _~...._____ __ - __ __ __ __ - - __ - - - - - _..._ - __ - ___ - .---.__ .,10-.. ~ugust lA, 19~1 received a great deal of benefit from that application al'well as '. . having 9alned publlclty~ Mr. Dorrlll said that Calnesvll1e has a public fleet of about ~OO vehicles and that a first ye^r analysis undertaken by the City ~an- 8ger's off~ce the~e indicated that tho city had saved approximately . $300,000 over what they had budgoted and were anticipating havin9 to ,spend for in-houso serviceo equal to What was performed. He said the specifications and bid documents which he has preparød accompany th4 I . . cover ~emorandum which the Commissioners ·have received. He explained that In an initial propo3al, which ,.,R]I. gave him, ARA anticipated that the County could save approximately $lIO,OOO over what had been budgeted for the past fiscal year and that, at the time that proposal was made, it did not include the economi1s of Bcale for the County~s new EMS fleet or the approximately 100+ total vehicles which the Shertff's Department and pther State agencies, i.e. utilitios and the State's Attorney's office, could add to a contract should they choose to become part of it. He said that the contract documents and bid specifications include so~o rathcr unique and ambitious cost saving =.~sure. which Collier County, as a public entity, could not normally undertake. He noted that the bid price calls for the bidding con- tractor to propose a target price for which he would porform total fleet maintenance and manage~ent for a period of one year and that Ih addition to that price there were several incentives which are built into that target ahould the contractor, at the end of the year, come in under hi. or191nal target price or under budget or that should there be ove¡run., there wore also penalties. Mr. Dorrlll said that the savings or penalties in this contract , bre.k down in a rAtio of 70' to 30\ between the County and .uccessful contractor re.pectively. He explained that there wore other Incentive. 8001 0&3 PAC£164- , " - .. ---.. -- - - - - - - - - - - - - - - - -- - - - -- - - - -- - - ---....---- 1001 .063 PACE 165 August 10, 19A1 I ' I· , . '19- 18 ;~~t , I.Ú~ Y ---------------------------------------- . J I , built in for successfully lowering the amount of down-time, and he . added that Calnesvillo's curront definition of the amount of do~~-tl~e Is about 3' of total operations which is quite unique in the field ot heavy vehiclo maintonance. .**.*.Commissloner Wimer 10ft the room at 3115 P.M.*·*·** Mr. Dorri11 said that the contract documents also call for a system of computerized monthly management reportø which would be available for each vehicle, whothor a se~an.or bulldozer, which would not only show life cycle costing and year to date expenditures for fuol, lubricants and maintenance but could also ~ake projections for proposed trade-in date~, etc. He explained other items in the contract which call for oxtra Gcrvices in addition to ðctu~~ maintenance which I· I would assist tho County in writinq fleet bid specs for replacement vehicles or pieces óf equipment and he added that the program propo.ed today is understanding and including the County's existing operations. He said that what is proposed is to have tho successful contractor como In a~d manango existing facilities. After the County awarded the bid, he .aid, that tho County would eøtftbliøh which exiøting facilities the contractor would loase from the County. no noted that, in addition. to the contract documents the Commissioners have, thero is prepared, but not inclurled, a lease for all of the facilities as well as a current list ~f vehicles and heavy and medium oquipment which the County currently owns. Mr. Oorr1ll explained that the successful contractor would, during an Interim poriod, work closoly with the County to establish a staffing level, and ho added that it is important to realize that all exi.ting County employees would be retained until the final st.ffln9 level- were ready to be implemented and that ~ll final at.ffin9 level. would be contingent upon the County'. approval. lit ne said ·thltt after three yelra, --..- - - -- - - - - - ...- - - - - - - - - -- .- ------------- ------- I\ugust 18, 1981 . # Gainesville has retained about P.o\ of their original employees when they performed in-kind services as a public operðtion. ._....Commissioner Rrown left the room at 3:20 P.M······· ~r. Dorri11 e~plalned that some reprcsentativea were present from philadelphia and Gainesville to ^nswer any questions (rom the Commis- sioners ðnd that, as p3rt of the ongoing part of the Board'a fiscal policy and as an opcrßting procedure for next year, the Board was being asked to approve the ovcrðl1 concept for contracting for fleet main- tenance, and that he would come bnck to the Board, subsequent to going out for bids and analy~is of same, and either recommend or deny an award or the continuation of in-house services as ~ fun~tion of the County. In an~wer to Chnir~ðn PIstor's question, ~r. Dorri!l said he waa not anticipating any presentation but that the program was a very specialized and innovative type of application of contract which has been successfully performed in r.ainesville and representatives of that program are present ~erely to answer any questions which he i8 unable to answer. ~e Raid he had prepared a bidder's list. ......Commissioner Wimer returned at 3:~~ P.M.········ County Manager ~orman said that approximately one year aqo he attended the City/County Managers' Confcrence Meeting and he learneð about the progra~ which Gainesville had pioneered and that s.veral meetings have been held with "R^ and all the people involved in the County'. fleet operation, I.e. "'otor Pool, Purchasing, pUblic Works, and Sheriff's Department. He explained that during each of tho.e meetl09s, material has been revieweð which waa developeð In Caln.svllle and ~odified to meet Collier County'. needs. ße said that Mr. DofrSll .nð 'Ceorge ~rchlbald spent a day In Caine.ville to le.rn the stren;ths ec~ 063 t~ 168 ,. ~""~,"""""_,__,,,,,,, . '1.... -,~.-.._......_-_.-_...".,,,,,_.,,...~.,, ~..:.,:~~, ;~'·\~~1 . ", ~.~~.. ~·:r;~;;..f!l4 , }'r~iY~~, ·:~··~.:f~ \; ; ':t ,.1 ~ - ~'.-............- -.... - - -- -- - - -' .'. '...... ......... - - - - - -.. - - - -- -------_.-......¡¡.¡ \ ~:8COX qS3 fACE161 >,{." . \~:~ -.. f ~'" . ;,~' ; \ ant! weaknesses of that program and ! I \ i'. \ I I I August 18, 1981 that the specifications have bee He said that the County i_ certainly ..,~ '." ~od!fl~~ to try to address those. not committed to do business with ]l.RA but that the product they have 1. a unique one and that he is excited about the program in terms of it providing high quality, professional service, records, documentation and input which the County needs for management purposes. Commissioner Wimer asked if the program is put up for bids and, when the bids come in, it is felt it would not be enough of a cost saving, would the County stop right there, an1 ~r. Norman answered in the affirmative. Commissioner Kruse asked if ~ny cost comp.;:dson had been done between entering into this type of contract and between actually leasing the County's entire fleet, and ~r. Norman said that there were ~any facators which did not lend themselves to leasing, i.e. the County operates a wide variety of vehicles. Commissioner Wimer said that lea~ing had been explored sever~l years ago and that it was not cost effective. Mr. Roger Harrison covered some of the elements of ARA's program. He said the service initially started by managing ~ fleet of approxi- mately 14,000 cars, trucks and buses and that AR^ is outside the food service sector which was the way the company grew and developed. He llsted some of the services which ^R^ has as being a fleet of 5,000 school buses to which maintenance is critical, a uniform rental ..r- vice, ~edica1 servlcesf nursing homes, a physician placement group, day care centers, a trucking company and clients who are in and out. Ide the public .ector. He exphined that, with that back9round, the colftpðny" va. Invl ted to Ca Inesv llh and m~nag.d thei r fleet of 737 piec.. of, heavy and light equipment, which had 44 mechanic. and .upervlaors '.,> " ",..~.aCJ",:',~O ,- ..>ri·"t.~.:., '., <"?f!:~1f~g ,.., t" .--....-..,,-.....'" --_"',--"""""_._...,---",,.,"~-".,.,;..,",, " .<-. ":i,. "~,I ::'.~~'. :~:% . . __J\V\":¡'; ,..J><~ .,¡ , ~,;ji."" ,'~'::,.'~(;~ >. ," ., ".' j ,/~ J{~ >",..; ."~ . ..'f.., .-.-~-------------------------------------.....~~.' . ". ' . .' . ,; , 1-.uguat 18, 1ge1 <; ". eonnected with it. Me stated that company offered to perform up to a " particular service level with 30 people and to be responsible for the management, tr8ining, and development of the mechanics and for incen- tive programs for efficiency improvement, for the managemont ~f part I and inventory as well as maintaining a complete system of records ao that the city had more control of its operation under a contracting situfttion than under an inhouse operation. He described the various items of whic~ the program consists, i.e. cl~ssroom hours to traIn mech~nics in 5p~cific ~lements of maintaining the variety of equipment, "'::.i :~li "~1 ,f¡ . ,,,;J1 , '.' 'P~ " ~'~:~ },~ ~~~ Invitations to outside companies to conduct free sessions. He ,.-,. explained that local suppliers are used for parts, going outside the community only for speci^lty items. .......Commissioner Brown returned at 3:'6 P.M.········ Mr. Harrison ~xplained that every expenditure is fully documented and not only are work or~ers submitted for vehicles maintained but actual invoices are submitted, so that the city would know that a 2\ discount, (or example, for prompt payment is a benefit passed along to the cIty. Me øalrl that his company's program is a comprehensive program and does not just deal with preventative maintenance and running a schedule which see~ that vehicles are processed regularly but that it also handles unscheduled breakrlowns. ........Commissioner rruse le't the room at 3:~8 P.M.········ Mr. Harrison said his company shares its past experIence, and that IteMs such as life cycle costing and vehicle specification are shared wIth its clients to help them better manage their fleet. .........commiesioner wimer left the room at 3z30 P.M.······· Chairman pistor asked how the company derives th. .avlng. to which Mr. Marrison referred, and he aald thia i. done by reducing the n~b.r .!. 'age 21 1<' " i':'I't ." ....:....'-...'., "'.'r . "e '~.;" ,~,.~~...... - -...- - - - - ..-....- -- -- ---- -- -- - - - - ----_......----.......~ . ì ~,' .~:;.'/:;~ , , ~c~" 063 fAt£168 \ ,;- .".' ..".,~ .~""",._,_,__,,_....,.~.._,.,._...'...,,.w ...._, . , ,':~ .',:.,t:~ .-..... --- - - -- - - - - - - - --- - - - - - - - - - - - - _.- - ---..... --_.......~ , >~~t 't(i~ 063 PACEi69 ~ugust 18, 19a1(~~}; ;,~,.",~ I!~i\ " ,Iii', , .,.~~ ;~. ~'·;,~E ',;è~, .f;t , ,.r\;;:; , ''l' ., I' II i!; ). :~ .~. " ... of employee. maintai~inq the vechicles, by proper preventive mainten- anee which prevents unexpected breakdowns and lowers down-time, by proper inventory management, and by advising what related equipment will reduce costs, such as an align~ent machine. ....Commissloners Wimer and Kruse returned to the room at 3:31 P.~.···· Commissioner Kruse said the County has had had experiences in the past because certain maintenance of vehicles was not done and she asked what safeguards are built Into this kind of program to make sure this does not happen again? Mr. Dorrill s~ld that Sheriff Rogers was con- cerned with that same qUP-stlon and that the County would continue to have control over purchasing act!vlty and continue to specify an~ acquire the parts which the County wðnts to have. He said that the contract contains verb~ge for each type of vehicle the County has and preventative ~ðintenðnce standards and thAt the County would be able to monitor those through monthly computer reports. ~r. Harrison said that, assuming that responsive bids are received, the County should examine each company as to their records, references and the type of service they have dellvereð.. Chairman pistor asked Sheriff Rogers if he would be interested In the type of service ~r. ~ðrrlson describe~ and Shftriff Rogers said he saW I lot of advantages in the proposal but he WISS concerned about some parts of it. He said he had been ch~nging his vehicle. to propane 9's and ha. had considerable problems trying to get that worked out and he has to maintain his vehicles now since a proposal of this typo would be .everal months down the line. "~explained that he tries not to qet . -locked- Into a progra~ but that he would like to have the benefit. of .any of the thing. in thla proposal. Chairman pl.tor .sked If the Sheriff would agre. with Commissioner Wimer'. 8uggestlon that the County Investigate the .itu~tlon further and qet bids In order to " ~i " , '.9- 22 ,~ .. ',,' ,':!f ~\it ':!.i : :~:: f't;J .,....;,,:'~{\ ",,-, -. _.~ -. -- ~..,-, --- - ...--..- -- _..- _.~ -........... - _..._--..................~. ) ..."~,,.",~_...'...."_.v,~~..~..._·_'.. ,.",,_.._ ~----_.....,.'-^'_...~_._.., p ¡- !. ~ ¡~ 1: ~;,~. I':· ~\: ;:.' .' , .. ~ugust 18, 19 Al analyze whether It would benefit the Sheriff's Department, after which the ~eriff would consider becoming part of the overall package it 1~ Is beneficial, and Sheriff Rogers said he felt the County shoulð go ahead with it. Chairman pistor said he felt the County shoulð get more information regarding cost and what is provided. Chairman pistor asked ~r. Ðorri11 how long it would take to get more information and Mr. Dorril1 explained that after working on the contraçt doc~mftnts for almost one year, he is essentially ready to ~ advertise and have a bidder's conference ^nð that some analyais would be avail~ble within (our to six ~eeks after which he would bring that back and make reccmmend~tlons to tho ~oard. Commissioner wimer moved, seconrled by Commissioner wenz~l and carried 4/l, with ComMissioner Y.ruse oPPoßed, that the staff be auth- orized to proceed obt^ining bids for the concept of fleet maintenance. ~fter a short discussion the d~cision was made to hear the Com- munlty Development Division's presentation of work program for the Planning Department at a workshop on ~ugu.t 25, 1981. ~r. virta noted that two members of the Coastal ^rea Planning Commisaion w.re present and they said they would come back next week. ~eetlng was adjourned at 3:47 P.~. .J '\ ~ ':" tcn« 063 PAtE170 .';"i.,':;.',.\:;;1~;?~,~.~~i.:::.~., " ,..,':;J","l~::·, ,...,. ._ _ _ _ __ __ _ _ ___ _ _______________..:.._.2.....;il'~.2¡ . '. - ~- --- - - . - .. -,_.....,-,- .'"'-,"',~..-.."'"""....,~.',..._,._""_...,-'",._..".,,..... "--"'..._--_..._--,---_..._-_.-_~....,..-..,~-~--_.._--""'."-'"_._~..,.~.--."...'......-^"»,..