Agenda 01/25/2011 Item #16C4
Agenda Changes
Board of County Commissioners Meeting
January 25, 2011
Add Item 9H: Economic Health and Viability of Collier Connty. (Commissioner Coletta's request)
Add Item 91: Motion that the County stop all further action with respect to Jackson Labs. (Commissioner
Hiller's request)
MOVE ITEM 16C4 TO lOP: RECOMMENDATION
TO AWARD CONTRACT #11-5625 TO VACCARO
CONSUL TING, INC. FOR CONSULTING
SERVICES AND PLANNING ASSISTANCE.
(COMMISSIONER HENNING'S REQUEST)
Move Item 16D8 to ION: Recommendation to approve renewal of the Interlocal Mutual Aid Agreement
between the Independent, Municipal and Dependent Fire Districts. (Commissioner Hiller's request)
Move Item #16F2 to #100: Recommendation to approve the annual 5% increase in Consultant Fees for the
Medical Director of EMS as described in the Emergency Medical Services Medical Consultant Contract for a
total of $110,775 for FY11. (Commissioner Hiller's request)
Continue Item 16K6: Recommendation to approve a schedule for submission of non-routine documents by
staff to the County Attorney for legal review prior to submittal for Board action (County Attorney's request)
Withdraw Item #16K7: Recommendation to approve the release of order recorded in Code Enforcement
action entitled Board of County Commissioners vs. Dale and Keri Ann Ochs, CEB Case No. CEVB20090000974,
relating to property located in Big Cypress National Preserve, Collier County, FL. (Staff's request)
Note:
A conversion error occurred at time of printing on Item 9D, Packet Page 244 and Item 13A1, Packet Page 506.
The missing information is as follows:
Item 9D:
Mr. Herminio Ortega
District 5
Catel!Orv: REGULAR - Construction Industry
Mr. Kenneth Kelly 435-0014
4260 16th Street. N.E. 354-2021
Naples FL 34120
E-Mail: ken<mkellyroofin2.com
District: 5
Cate20rv: REGULAR - Roofin2 Contractor
02/14/06
01112/10
02/14/07
02114/13
1 Year
3 Years
Item 13A1: Hopefully, when homes are built they will address the needfor middle income homes in this area. as it
is now oredominantlv low and verv low income.- Commissioner Fiala.
Item 10J - The Recommendation portion ofthe executive summary reads: Recommendation to endorse the
recommendation of the Coastal Advisory Committee on how to proceed with the permitting and Installation
of the proposed Clam Bay navigational markers based on recent regulatory findings and Agency
Requirements.
Recommendation to change as follows:
Recommendation to endorse the recommendations of the Coastal Advisory Committee (CAe) from
1/13/2011 not to move forward with the permit application or installation of navigational markers in
Clam Bay. Additionally, the CAC recommends that the County, Pelican Bay and the Seagate
community jointly meet and resolve the markings of Clam Bay to facilitate safety, channel location,
maintenance and overall community acceptance. After resolution of the marking plan; a
recommendation by the CAC; and approval by the BCC; the County would petition the USACE to
close out the permit.
Item 16D6 - The Recommendation portion ofthe executive summary reads: Recommendation to approve award of
Bid No.11-5637 for Naples Berm restoration to Eastman Aggregate Enterprises, LLC for $946,167.20 and authorize
Chairman to execute a standard contract after County Attorney review and approval.
Recommendation to chanl!e as follows:
Recommendation to approve award of Bid No. 11-5637 for the Naples Berm restoration for a total unit
price not to exceed the sum of $882,264. This will include a not to exceed unit price of $564,864 to Eastman
Aggregate Enterprises, LLC for sand transport and placement and a not to exceed, unit price of $317,400
to Stewart Mining for sand supply. Also recommended is authorization for the Chairman to execute the
standard contract after County Attorney review & approval. This reflects the County's intent to direct
purchase the sand from the sand supplier saving the contractors markup and sales tax. All other items
remain the same.
Item lOG is quasi-judicial and ex parte disclosure is required, all participants will be required to be sworn in.
Item 16A8 is not an ex parte item as originally stated in the agenda.
Time Certain Items:
Item lOG to be heard at 10:00 a.m.
Item 10K to be heard at 11:00 a.m.
=,.-~,
1/2S/2011Item 16.C.4.
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EXECUTIVE SUMMARY
Recommendation to award contract number 11-5625 to Vaccaro Consulting, Inc. for
consulting services and planning assistance.
OBJECTIVE: The public purpose is to procure a qualified consultant with extensive
experience in software acquisition processes for water, wastewater, irrigation quality water, and
solid waste software applications. This contract will provide staff accessibility to expertise
required for the procurement and implementation of utility software applications.
CONSIDERATIONS: Invitation to Bid (ITB) 11-5625 was posted on November 17, 2010.
One response was received by the due date of December 2,2010. Vaccaro Consulting, Inc. is
qualified and responsive and therefore recommended for contract negotiations and subsequent
award.
This contract will provide the vehicle to secure qualified utility software consulting services for
the Utility Billing and Customer Service Department (UBCS) in a timely manner, using a
proposal and purchase order for each identified work package of the consultant's services. The
agreement is a two year contract with two, one year renewal options. No individual work order
will exceed $100,000 unless approved of by the Board of County Commissioners.
. Anticipated consulting services to be acquired in this award include:
1. Work flow process analysis,
2. Software system design specification (functional),
3. Preparation of software bid document specifications,
4. Evaluations of existing and anticipated software vendors,
5. Contract negotiation with software vendors,
6. Software implementation assistance (planning and testing), and
7. General software system acquisition management assistance.
.
UBCS will be pursuing acquisition of several software systems as well as enhancements to
existing software applications to improve efficiencies and productivity through emerging
technology. Projects targeted in FY2011 include:
· Iweb, a module of the InHance application suite required for compliance with Payment
Card Industry standards for web based utility bill payments.
· Electronic Bill Presentment (E-bill), to enable customers to receive utility bills on-line
and eliminate paper bills and return envelopes.
· Iremote, a mobile work order system that enables work orders to be completed
electronically in the field, thus eliminating paper copies and data entry at the end of the
work day.
· A comprehensive, integrated system to provide non-ad valorem rolls for the Mandatory
Trash Collection and Disposal Program, utilities education and compliance work order
system, and a work order system for solid waste collections. The system will replace
Packet Page -611-
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1/2S/2011Item 16.C.4.
several older existing applications that can no longer be supported on the county's
platforms.
Competent, expert technical consulting services are necessary to assist in the design,
procurement, analysis, testing, and modification/implementation of these business software
applica!ions. This type of e~perti~e cannot be provided by ~-house staff.
FISCAL IMPACT: Sources of funding include Project 70882 in Water User Fees (Fund 412),
Project 73944 in Sewer User Fees (414), the Solid Waste Mandatory Collection Operating Fund
(473), Projects 59017 and 59019 in the Solid Waste Capital Fund (474), and the Collier County
Water-Sewer District Operating Fund (408).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office
and is legally sufficient for Board Action. Approval of this item requires a simple majority. _
JBW.
GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact.
RECOMMENDATION: Award contract number 11-5625 to Vaccaro Consulting, Inc., and
authorize the Chairman to sign a standard contract subsequent to the County Attorney's
approvaL
PREPARED BY: Teresa A. Riesen, Revenue Manager, Utility Billing and Customer Service.
Packet Page -612-
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1/2S/2011Item 16.C.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.4.
Item Summary: Recommendation to award contract number 11-5625 to Vaccaro
Consulhn~; Tric:for-consulting serVices-anapTanni~g assistance-. ----- .------ .-- -- - _.
Meeting Date: 1/25/2011
Prepared By
Name: debbie chinn
Title: Administrative Assistant, Utilities Finance Operations
1/5/2011 12:09:03 PM
Submitted by
Title: Manager - Revenue,Utilities Finance Operations
Name: RiesenTeresa .0
. 1/5/201112:09:04 PM
Approved By
Name: Joseph Bellone
Title: Manager - Utility Billing & Cust Serv.,Utilities Finance Operations
Date: 1/5/201112:23:19 PM
Name: RiesenTeresa
Title: Manager - Revenue,Utilities Finance Operations
Date: 1/5/2011 12:26:25 PM
Name: WidesTom
Title: Director - Operations Support - PUD,Utilities Fina
Date: 1/5/20111:53:12 PM
Name: l!apkeMargie
Title: VALUE MISSING
Date: 1/6/2011 8:25:48 AM
. Name: JobnsonScott
Packet Page -613-
1/2S/2011Item 16.C.4.
Title: Purchasing Agent,Purchasing & General Services
Date: 1/12/2011 8:14:40 AM
.
Name: CamellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 1/12/201110:23:35 AM
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Name: DeLonyJim
Title: Administrator - Public Utilities,
Date: 1/12/2011 5:00:38 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 1/13/20119:51:58 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/13/2011 4:39:48 PM
Name:UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 1/18/2011 12:49:09 PM 0
.
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/19/2011 8:25:12 AM
Name: OchsLeo
Title: County Manager
Date: 1/19/2011 8:39:52 AM
.
Packet Page -614-
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1/2S/2011Item 16.C.4.
Detailed Scope of Work
Collier County is currently seeking Consultants who will be responsible for the following vendor
evaluation and contract negotiation services, including, but not limited to:
, Assisting with the development of future RFP documents for new software systems and
enhancements to existing software systems.
'" Assisting:with performing vendor evaluatiom;-for-a SbftWatesystem~fand enhancements
to existing software systems.
, Attending demonstrations of vendor products.
, Developing lists of contract issues to be discussed with vendors.
, Assist in performing contract negotiations with selected vendors for a software systems
and enhancements to software systems.
'" Assist in preparation of draft versions of software system and enhancement contract(s).
r-.: Review software system and enhancement contract(s) with Collier County Attorneys.
· Preparing final versions of software systems and enhancement contract(s).
'" Providing general project management support.
The selected Consultant shall also provide implementation assistance to the County for the
successful software package. The responsibilities of the consultants during implementation shall
include, but not be limited to the following:
, Providing project management assistance to the County during the implementation of
the new software systems and enhancements.
'" Participating in regularly scheduled project status meetings/telephone conferences with
the County and the software system vendors to monitor the progress of the
implementation and the adherence to thecontract(s).
.Ij Assisting with developing detailed implementation work plans and time schedules.
Coordinate Collier County's implementation work plans with the software system
vendor(s) implementation work plan and review pay applications.
.; Assisting with reviewing and finalizing the specifications for the requi red software
modifications and interfaces that will be performed by the software system vendor(s).
'j Assisting with planning and coordinating the new software system acceptance testing.
., Assisting with the new software system and enhancements acceptance testing results.
'" Assisting with planning and coordinating the automated and manual conversion of data.
'" Assisting with planning and coordinating the cutover to live processing on the new
software systems.
Additional responsibilities of the consultant shall include:
~ Mapping workflow processes for various projects and tasks including but not limited to
special assessments, PUD code enforcement, non-residential recycling, estoppel
processes, miscellaneous billing, trash collections customer service, water/wastewater
billing and meter reading.
1I!!I1 Identifying those processes, both internal and external to the new software systems with
an emphasis on enh9-ncjng productivity and customer service to deliver faster, better and
less expensive services.
.. Review, develop and document written operating procedures for workflow processes,
after modifications identified in the above that will be used to benchmark productivity,
cross-training, and to provide tools to training replacement staff.
Packet Page -615-
1/2S/2011Item 16.C.4.
, Assisting with design testing and acceptance of any modifications to the new and .
existing software systems and enhancements.
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Packet Page -616-
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