Agenda 01/11/2011 Item #16E2
Agenda Item No. 16E2
January 11, 2011
Page 1 of 20
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff-approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of November 22,2010
through December 14, 2010.
FISCAL IMPACT: The total change to contracts is $7,094.40. The total change to work orders
is $63,829.21.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
Item Number:
Item Summary:
Meeting Date:
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Agenda Item No. 16E2
January 11, 2011
Page 2 of 20
16E2
Recommendation to accept reports and ratify staff-approved change orders and changes to
work orders.
1/11/2011 9:00:00 AM
Prepared By
Diana DeLeon
Administrative Services
Division
Contracts Technician
Purchasing & General Services
Date
Approved By
12/20/201011:51:51 AM
Steve Carnell
Administrative Services
Division
Director - Purchasing/General Services
Purchasing & General Services
Date
Approved By
12/21/20108:23 AM
Len Golden Price
Administrative Services
Division
Administrator - Administrative Services
Administrative Services Division
Date
12/28/2010 2:20 PM
Approved By
Therese Stanley
Office of Management &
Budget
Manager - Operations Support - Trans
Office of Management & Budget
Date
Approved By
1/41201110:00 AM
Mark Isackson
Office of Management &
Budget
ManagemenUBudget Analyst, Senior
Office of Management & Budget
Date
114/2011 2:20 PM
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E2
January 11, 2011
Page 3 of 20
{
PROJECT NAME: Tourism Agreements_ PROJECT #: PROJECT MANAGER:_Jack Wert
BID/RFP #: 10-5551_MOD #: 1 PO#: WORK ORDER #:
DEPARTMENT: Tourism CONTRACTOR/FIRM NAME: Naples Art Association
Original Contract Amount: $ 37,500.00
(Starting Point)
Current BCC Approved Amount: $ 37,500.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 37,500.00
(Including All Changes Prior To This Modification)
Change Amount: $ -0-
Revised ContractfWork Order Amount: $ 37,500.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractfWork Order: $ -0-
Date of Last BCC Approval
9/14/10
Agenda Item # _16F4
Percentage of the change over/under current contract amount
Formula: (Revised Amount / Last BCC approved amount)-1
-0-
%
CURRENT COMPLETION DATE (S): ORIGINAL:
9/30/11
CURRENT:
9/30/11
This change order will: 0 Add a new Task for $
o Increase Task Number
by $
Other
Describe the change{s):_Amend contract to remove insurance requirements per Risk
Management.
Specify the reasons for the change(s) x 1. Planned or Elective r, 2. Unforeseen Conditions C 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) (" 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: _Contract would not be
approved by Risk Management or County Attorney and would not be signed by BCC
Chair.
This change was requested by: CIContractor/Consultant x: Owner rI Using Department L CDES
LDesign Professional ["IRegulatory Agency (Specify) C Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes
[J No
This form is to be signed and dated.
APPROVED B~ ~~/(
Project t?nager ) I'"
REVIEWED BY: ,\ )/7 7/e tc-rX
Contra pecialist
(
Date:
1/ Ayj;o
/ d-h- /{)
,
Date:
Revised 6 18 09
Agenda Item No. 16E2
January 11, 2011
Page 4 of 20
EXHIBIT A-l Contract Amendment #1
"2011 Tourism Agreement Between Collier County and Naples Art Association, Inc."
r\
This amendment, dated LfJ t".-/ 1 ' 2010 to the referenced agreement shall be by and between
the parties to the original Agreement, Naples Art Association, Inc. (to be referred to as "GRANTEE")
and Collier County, Florida, (to be referred to as "COUNTY").
Statement of Understanding
RE: Contract # 10-5551 - "2011 Tourism Agreement Between Collier County and Naples Art
Association, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract by deleting in its entirety Section 4,
INSURAl-.JCE.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the GRANTEE and the COUNTY have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: ---L!Je./I'p/VYI.~er. / -1 ,20JO
GRANTEE:
Naples Art Association, Inc.
COUNTY:
BOARD OF COUNTY CO:M:MISSIONERS
OF COLLltX COUNTY, FLORIDA
B~~~~~~'
Jack Wert, Department Director
---
/GZ/~
_Joel Kessler, Executive Director/CEO_
Type Name of Signatory
CONTRACT SPECIALIST
By ~1 ))1 zV~
Lyn ,,' ooer' .
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E2 ::J...
January 11, 2011
Page 5 of 20
PROJECT NAME: Tourism Agreements_ PROJECT #: PROJECT MANAGER:_Jack Wert
BID/RFP #: 10-5551_MOD #: 1 PO#: WORK ORDER #:
DEPARTMENT: Tourism CONTRACTOR/FIRM NAME: United Arts Council
Original Contract Amount: $ 24,000.00
(Starting Point)
Current BCC Approved Amount: $ 24,000.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 24,000.00
(Including All Changes Prior To This Modification)
Change Amount: $ -0-
Revised ContracWvork Order Amount: $ 24,000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ -0-
Date of Last BCC Approval_9/14/10
Agenda Item # _16F4
Percentage of the change over/under current contract amount
Formula: (Revised Amount 1 Last.BCC approved amount)-1
-0-__%
CURRENT COMPLETION DATE (8): ORIGINAL:
9/30/11
CURRENT:
9/30/11
This change order will: 0 Add a new Task for $
o Increase Task Number
by $
Other
Describe the change(s):_Amend contract to remove insurance requirements per Risk
Management.
Specify the reasons for the change(s) x 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity
Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: _Contract would not be
approved by Risk Management or County Attorney and would not be signed by BCC
Chair.
This change was requested by: rlContractor/Consultant x Owner LI Using Department r CDES
LDesign Professional rlRegulatory Agency (Specify)
r: Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes
r No
This form is to be signed and dated.
APPROVED BY:<:~,,- \~d---:f
.. prOJec~anager j
REViEWED BY: / .L .-
Date:
/i /;;)- r; j CJ
, /
/ c1 - t - /c)
r
Date:
Revised 6 1809
Agenda Item No. 16E2
January 11, 2011
Page 6 of 20
...,
':><'Ci
EXHIBIT A-I Contract Amendment #1
"2011 Tourism Agreement Between Collier County and United Arts Council of Collier County,
Inc. "
This amendment, dated 2010 to the referenced agreement shall be by and between
the parties to the original A eement, United Arts Council of Collier County, Inc. (to be referred to as
"GRANTEE") and Collier County, Florida, (to be referred to as "COUNTY").
Statement of Understanding
RE: Contract # 10-5551 - "2011 Tourism Agreement Between Collier County and United Arts Council
of Collier County, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract by deleting in its entirety Section 4,
INSURANCE.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the GRANTEE and the COUNTY have each, respectively, by an authorized
person or agent, hereunder set theirhands and seals on the date(s) indicated below.
Accepted:
;j)/iiMLk<- ,1,2010
GRANTEE:
COUNTY:
United .<.A......rf:s Council of Collier COliiltY, ruc~
~c;l~
BOARD OF COUNTY
COMMISSIONERS
OFCOLLffiRCOUNT~FLORIDA
By:~ ~-f~ -----
Jack Wert, Department Director
By:
_Elaine Hamilton, Executive Director_
Type Name of Signatory
PURCHASING/ GS DIRECIDR
\. . !,' /,fIt
:.It' (If
Agenda Item No. 16E2
January 11,2011
Page 7 of 20
3
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Professional Desion & Relafed Services for Dvnamic Messaqe Siems PROJECT #: 60180
PROJECT MANAGER:Shella Convery
CONTRACT #: 09-5127 MOD #: LPO#:4500104458 WORK ORDER #:N/A (Not work order driven>
DEPARTMENT:Transportation EnQineerina & ConstructionCONTRACTORfFIRM NAME:URS Corooration
V'
Original ContractIWork Order Amount: $ 249,446
(Starting Point)
Current BCC Approved Amount: $249,446
(Last Total Amount Approved by the BCC)
Current ContractfWork Order Amount: 249,446
(Including All Changes Prior To This Modification)
Change Amount: $0
Revised ContractIWork Order Amount 249,446
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractfWork Order: $0
Date of Last BCe Approval 13 January 2009 (Contract award)
Agenda Item # 16-b-6
Percentage of the change over/under current contract/work order amount 0%
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (3): ORIGINAL: June 30, 2009 CURRENT: OctoberX1. 2010 (2LI
This change order will: 0 Add a new Task for $ 0 Increase Task Number
Other Increase contract period by 1:ildavs. tv
by$
Describe the change(s Due to the above unforeseen delays and an extended review period by the FDOT,
during which the consultant was asked to make numerous changes to the design, the final signed and sealed
plan set was not complete until October 2010. Therefore it is my recommendation to approve this time-only
change order,
Specify the reasons for the change(s) C' 1. Planned or Elective 2. Unforeseen Conditions l~ 3. Quantity
Adjustments q.r 4. Correction of Errors (Plans, Specifications or Scope of Work) (" 5. Value Added
~ 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: County will be unable to pay
final invoice.
This change was requested by: r1ContractorfConsultant n Owner !Xl Using Department r CDES
CDesign Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
IX No
This form is to be signed and dated.
""'-',~ '1
".. /t ,'~ J t J { ,-v q 5
APPROVED BY: ';::~v('U,",0,-- ~{)ij:-.,f~)....,(
~( ).' projeclf1ana~' ()
0- .1'.' ! 1
REVIEWED BY: 'j .1t1;i~1 ._' (./rYv"vvl/~'"
{/ , Contract Specialist 0
Revised 4,10
Date:
!:l-G-ID
Da'e n /7/10
~:::J::
. ~.,. "7,
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- "".,,~, p .,~",~',',"~'~~~<>:'.~'''''''''.. __._"""......._<'-""___~. .,.."'.-..__......".-~=.,-'--_"'....,,~'--, _.'_...'u....~_._~.._.... =~..'.>> ",...._.,. ~
CONTRACTfWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E2
January 11, 2011
Page 8 of 20
! I
'I
PROJECT NAME: LASIP Lelv Manor Canal West Outfall (North section} see NTP dated 3/5/10 PROJECT #: 51101
PROJECT MANAGER: Maraaret Bishop
CONTRACT #: 10-5198 MOD #: 4
PO#: 4500116298
WORK ORDER #:
DEPARTMENT: TECM CONTRACTOR/FIRM NAME: Guvmann Construction Comean
Original Contract Amount $ 622,517.50
(Starting Point)
Current BCC Approved Amount: $622.517.50
(Last Total Amount Approved by the BCe)
Current Contract Amount: $725.935.27
(Including All Changes Prior To This Modification)
Change Amount: $719.40
Revised ContractIWork Order Amount: $726.654.67
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $104.137.17
Date of Last BCC Approval February 9. 2010
I
~
f~
11
Agenda Item # 10A
Percentage of the change over/under current contract amount 16.73%
Formula: 18evised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: Seotember 6. 2010
CURRENT: November 8,2010
This change order will: [gj Add a new Task for Item # 26 swinq qate
o Increase Task Number _ by _
Other
Describe the change(s): The oricinar county boat ramp access consisted of a chain and concrete posts. The chain was
not adequate to prevenfthe public from usinq the facility. After reviewinq the plans. it was determined that a more
substantial qate mechanism would add value to the project and improve public safety. The cost of the u~araded boat
ramp qate is $2.560. Two items from the bid were deducted because we did not utilize all of the items. ~670.50 for the
1?" ADS oipe and $1,170.10 for2 yard drains were deducted for a total fee of $1 ,840.60. The addition of $2.560 for the
boat ramp aate upqrade and a subtraction of $1.840.60 results in a chanqe order of $719.40.
Specify the reasons for the change(s) r: 1. Planned or Elective r 2. Unforeseen Conditions C 3. Quantity
Adjustments n 4. Correction of Errors (Plans, Specifications or Scope of Work) ~ 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
identify all negative impacts to the project if this change order were not processed: The county access may be
available for the public to obtain access to the canal.
This change was requested by: CiContractor/Consultant y\! Owner Ci Using Department C COES
LDesign Professional rlRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIAUST PARTICIPATION fNNEGOTIATIONS:
r
Yes
DNa
REVIEWED BY:
Date:
Date:
Revised 4.10
Agenda Item No. 16E2 ~
January 11, 2011
Page 9 of 20
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: GovMax Upgrade PROJECT #: _50001
PROJECT MANAGER:_Susan Usher
Contract #: 11-5616_MOD #: 1
DEPARTMENT: OMB
PO#:_ 4500123520
WORK ORDER #:_N/A
CONTRACTOR/FIRM NAME:
MethodFactorv
Original Contract Amount: $ 153,875.00
(Starting Point)
Current BCC Approved Amount: $ 153,875.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 153,875.00
(Including All Changes Prior To This Modification)
Change Amount: $ 6,375.00
Revised ContractIWork Order Amount: $ 160,250.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $_6,375.00
Date of Last BCC Approval_1 0/12/1 0 Agenda Item # _16F5
Percentage of the change over/under current contract amount_ 4.1 a
Formula: (Revised Amount / Last BCC approved amount)-1 t
%
rIIRR~f\IT rn~~DI ~Tlnf\1 nllTt:: I~\' /""\Plr-'I\' ^ I .
....;_."'~'--... __..... '-'--.,_........... ~l,-- \......./. ....,''"'~II.J''"\.....
')f')Qf~ 1
t:-/J:..U/ I I
CURRENT:
"",.,0/0101
"-/~U' I I
This change order will: x Add a new Task for $6,375.00_ D Increase Task Number
by $
Other
Describe the change{s): For a detail description of work, please see Attachment A, Method Factory Proposal Number
COL2010 05 C01. In qeneral, this Chanqe Order is required for Capital Proiect budqets and security. Three new
selections will be added to the set up (Site Option) screen to assist in securinq the CIP input and data from beinq
erroneously chanqed. To achieve this. new screens and fields were created and various screens were modified. The
standard import tool to upload data needs to be chanqed and updated. Also these chanaes will restrict the use of CIP
cost centers to be used in budqet issues, qrants and position workspaces. The orq code (Cost Center) lookup table will
require chanqes as well as various works paces in GovMax v5 (rev/exp account workspace. rev/exp account detail
workspace. and CIP workspace). Also, remappinq cost center updates to support line item detail history.
Specify the reasons for the change(s) x 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) x 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change{s).
In the old GovMax v4 proaram. securinq the CIP data was not an option. Unfortunately users would chanoe the
rev/expense data without chanqinq the CIP proiect data. It was verv time consumina trvino to find all the data that was
out of sync and recode the data to a CIP proiect number. After discussions with Method Factory, thev determined that
GovMax v5 could be enhanced to avoid these issues. (the timina of these discussions were after the contract was siqned
in October.
Identify all negative impacts to the project if this change order were not processed: If the chanoes are not made,
The C1P data will be out of sync with the rev/exD data and reports
This change was requested by: rlContractor/Consultant x Owner n Using Department r CDES
rDesign Professional nRegulatory Agency (Specify)
r Other (Specify)
Revised 6 18 09
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: 0 Yes
This form is to be S~d and dated.
APPROVED BY: ~ CNvl \JJ t.v-
. Project Manager
REVIEWED BY:
Revised 6 1809
Date:
Date:
xNo
12.1 ) \-il.JQ
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Aaenda Item No. 16E2 --Y'l
January '11, LU" "
Page 10 of 20
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CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E2
January 11, 2011
Page,13 of 20
f<Q.VlS-~J
PROJECT MANAGER: Julio Ordoiiez
CONTRACT #: 09-5197
MOD #: 1
PROJECT #: 60182
'%."
l....
PO#: 4500117938
PROJECT NAME: J&C Boulevard at Airport-Pulling Road lntersection Improvements
DEPARTMENT: Transportation En2:ineerinl:! Department CONTRACTOR NAME: Bonness, Inc.
Original Contract Amount:
$ 288.939.06
(Starting Point)
Current BCC Approved Amount: N/A
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 288.939.06
(Including All Changes Prior To This Modification)
Change Amount: $ 27.929.21
Revised Contract/Work Order Amount: $ 316.868.27
(Including This Change Order)
.CumulatiyeDollar Value of Changes to this. Contract/Work Qrde.r:$ 27.929.21
This Change Order No.1 Amount (add or subtract) ..................................$ 27,929.21
Rej.~ised ~4.gjeeiiieii.t Al1iOunt.."".................................................................................... $ 316,868..27
rJ/A
Date of Last BCC Approval Mti,: 1. ::OOf1 Agenda Item # ..-j 6B"["
Percentage of the change over/under current contract amount:
Formula: (Revised Amount I Last BCC approved amount)-l
9.67% ___
CURRENT COMPLETION DATE (S): ORIGINAL: December 10.2010
CURRENT: December 10. 2010
This change order wiiI: I2f Add n~w Tasks for $ 112.706.79 [2( Decrease Tasks by: $ &4.777.58 Otber_
Describe the changc(s): The plans for this improvement were prepared by an enllineering consultant (Davidson
En,?ineerinf) for the developer of the adiacent Mazda dealership site. This work (desi!:!:n phase only) was done through a
Developer's Contribution Agreement (DCA) with Collier County. Due to many unforeseen conditions. the plans were
revised during the construction phase to meet actual field conditions. Most of these conflicts were result of underground
utilities and/or facilities. Additionallv. items 15 through 34 were revisions to plans that ultimately saved the County
$17,471.53 when it was determined that mast arm replacement would not be possible due to field conditions. The
chanlZes are described as follows:
Items 1 through 14: Adjusted contract pay quantities due to field measurements and/or work not performed.
Items 15 through 34: Changes to the signal design.
Item 35: Changed drainage structures to tit field conditions; deleted inlet type C and replaced it with inlet type D (see
item 36 below).
Hem 36: Changed drainage structures to fit field conditions; inlet type D replacing inlet type C (item 35 above)
Item 37: Changed drainage structures to fit field conditions; deleted inlet type P-6 due to conflicts with Century Link
existing utilities.
Item 3&: Constructed (cast-in-place) special inlet type 1260 to replace pre-cast inlet (item 37 above).
J&C Boulevard CO# I, Page 1
Revised 4.1 0
Agenda Item No. 16E2 { q
January 11, 2011
Page 14 of 20
Item 39: through 42: Modified "Hadinger Flooring' parking area due to re-grading work that included the removal of
boulders and existing CMP culverts abandoned within the work area, construction of a yard drain and re-
construction of four driveways with considerable grade differences in reference to the new road grades, and
adjusted the existing irrigation lines within this area.
Items 43 throllf!:h 44: Added post-design services to the contractor by Davidson Engineering to provide for dewatering
permit coordination and value engineering, signal design modifications by Trebilcock Engineering and revision of
construction drawings as required by unforeseen underground working conditions.
Item 45: Added de-silting of the existing storm sewer culverts as item of work not included in the original design.
Items 46: Added the connection to the existing drainage outfall within the "Mazda property" to the south of the project,
as an item of work not included in the original design.
Items 47: Added the removal of the existing bacterial sample point located within the limits of construction, as requested
by the Collier County Water Department, an item of work not included in the original design.
Item 48: Work due to resolution of conflicts with Century Link utilities. While the contractor was preparing to do the pipe
work associated with the P-6 drainage structure (item 37 above), multiple Century Link lines were encountered that
conflicted with the pipe shown in the contract documents. The discrepancies were found on 8/261l O. Once
contacted of the issues, Century Link came onsite to relocate their lines. The contractor was then able to return to
production work on 8/3 Oil O. This resulted in a net 3 days of delay time which is being added to the contract. Also,
as a result of these conflicts, the designer had to change the curb inlet P-6 to a special cast-in-place inlet (item 38
above) to overcome them.
Specify the r~ns for the change(s) r 1. Planned or Elective ~. Unforeseen Conditions ~ Quantity
~stments 4. Correction of Errors (plans, Specifications or Scope of Work) r 5. Value Added
6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Extra funds due to the credits of
the of con tract pay auantities adiustments facilitated for the extra work needed (items 1 through 14). Constmction of the
mast arm signal at the southwest corner of the intersection would have been not only more expensive to construct but
also verv difficult because there is verv little room between the road and the C-31 canal along the east side of Airnort-
Pulling Road (items 15 through 34). The Qroiect could have not been built without making the changes and adjustments
to the drainage svstem to fit field conditions (items 35 through 38). "Hadinf!er i<7oorinf{" store would have not been able
to use their parking area along the north side of J&C Boulevard due to the grading differences that needed adiustments
and re-construction (items 39 throu?h 42). Without the post-design services, the contractor would have not been able to
construct the proiect because the plan revisions and the signal design changes were required (items 43 through 44).
Construction of additional work items not included in the orillinal desi\:.m had to be done to make the drainage system of
the proiect work (items 45 through 47). And. the drainage work could have not been done due to the conflicts with
Century' Link utilities (item 48).
This change was requested by:
~~~utractor/Consultan( ~6,"'\'ncr rl Using Department r CDES ~esit!n Pr'ofe;;siooal
fJ1Ikgulatory Agency (Specify) CC 'Vater" Dept./SYWMD ~ber ($peciJj!) Adjacent pronertv owners
CONTRt\.CT SPECLt\.LIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
r
No
This form is to be signed and dated....----..
...----7 ( ""....<..
-/..-- .... \ '
'---\' ./;>/ . // . \.. ./
,/ . " /' /:-' L"---<,,- ....
( /.._~ T'" " "'~~
'..~_._--~ // ~._"""."
APPROVED BY: -;-,/71t::..:&~~_
.l1~110 ~'('tl~1Y~<~r1\':r~;g;;;-"-~
,'/"'- '/ ..,.-'- 1\
f-~:::=:'- u
REVIEWEDBy~a~;4z~ate ~~/}J
Rhpnda Cummmgs, Contract speC]ahSV~ L
//
J&C Bou~ard CO#], Page 2
Date:
I i
\\ 1\0/ i{)
/
Revised 4.10
. .__. __"'__'__~M______._._,____.~_~.~_,...._.__....
A9L,~~a Item N~11 j3J:~ I d
/tf'~ryk~t611 "'.,P 7
Page 15 of 20 ~
CONTRACTIWORK ORDER MODIFICATION
PROJECT NAME: Bayshore Beautification Master Plan PROJECT MANAGER: Sue Trone
BID/RFP #: 08-5060 MOD #: #2 Wo/.PO#: 4500117521 WORK ORDER
DEPARTMENT: BavshoreBeautification MSTU CONTRACTOR/FIRM NAME: JRL Desi~n Studios, LLC
Original Contract Amount: $ _78,000.00
(Starting Point)
Current BCC Approved Amount: $ N/A
(Last Total Amount Approved by the BCC)
Current Contract Amount: $_78,000.00
(Including All Changes Prior To This Modification)
Change Amount $_12,000
Revised ContractIWork Order Amount: $_90,000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $_12,000.00
Date of Last BCC Approval_NA Agenda Item # _NA
Percentage of the change over/under current contract amount_15.4%
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: September 25. 2010 CURRENT: April 30. 2011
Describe the change(s): JRL has modified the Scope of Work as follows: (1) The streetscape guidelines are being
written \^!ith more emphasis such that the section on strestscape guidefines can be used as a stand-alone document and
be adopted into the LDC. Added cost: $8,000. (2) A five-year Capital Improvement Plan is going to be added to the
Master Plan. Added cost: $4,000. Time is being added to accommodate holidays and extra public meetings.
Specify the reasons for the change(s) 0 1. Planned or Elective 2. Unforeseen Conditions 3. Quantity
Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added X 6.
Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
This change was requested by: Contractor/Consultant Owner 01 Using Department 0 CDES
ODesign Professional OIRegulatory Agency (Specify) xrOther (Specify) Advisory Committee
Identify all negative impacts to the project if this change order were not processed: The MSTU has hired a
project manager but has no master plan. The MSTU wishes to implement ambitious capital projects but without a
plan is struggling to achieve its ambitions. Without a Master Plan, the group will simply maintain plantings and
light poles and the project manager will struggle to prioritize projects and build consensus.
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
n Yes
17.1 No
Date: 1 \ ' \ q . '2-D \ 0
APPROVED BY:
Date:
II - /7 r 2-D fD
REVIEWED BY: ~-f'L. ))1)
Contr cyspedalist l
Date:
/.;2 -1- / ()
Revised 11.19.2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E2
J;jl""\f'....,...:' 11 ")()11
Page 16 of 20
.~
-.
PROJECT NAME: LASIP Lelv Manor Outfall West Outfall S CEI Services PROJECT#: 51101
PROJECT MANAGER: MarqaretA. BiShO~'
BID/RFP #: ("1 - 5::1~~MOD #: 1 ~ '" PO#:4500117322 WORK ORDER #:
DePARTMENT: Transportation En ineerin CONTRACTOR/FIRM NAME: PBS&J Inc.
Original Contract Amount:
$ 147.497.00
(Starting Point)
$147.497.00 IV / A
(Last Total Amount Approved by the BCC)
$147,497.00
(Including AH Changes Prior To This Modification)
Current BCC Approved Amount:
Current Contract Amount:
Change Amount:
$23.900.00
Revised ContractIWork Order Amount:
$171.397.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order:
$23.900.00
Date of Last Bee Approval N/A
Agenda Item #
Percentage of the change over/under current contract amount--.1.QL%
Formula: (Revised Amount I Last BCe approved amount)~1
CURRENT COMPLETION DATE (S): ORIGINAL: 4/20/10
CURRENT: 1f4/11
This change order will: 0 Add a new Task for $
fS1 Increase Task Number A-- by $23.900.00
Other
Describe the change{s): Add continuinq CEI services and time to the current work order due to unforeseen site
conditions, environmental control and weather delays. 1000 cy of rock were prorected for excavation, however
the actual guantit exceeded 8.300 c . Durin dewaterin 0 erations hioh chloride levels were encountered and
critical contract 0 erations were dera ed. 10" of rain also fell durin one weeks time and contractor 0 erations
also halted construction. The construction schedule was pushed back and continuinq CEI services are needed
to oversee the close out of the proieet.
Specify the reasons for the change{s) C 1. Planned or Elective ~ 2. Unforeseen Conditions C 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) (", 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: If the chanae is not
approved. the construction oroiect will be without continuous CEI services.
This change was requested by: CIContractor/Consultant n Owner n Using Department r CDES
'Design Professional rlRegulatory Agency (Specify)
C Other (Specify)
CONTRACT SPECIALIST PARTICIPATlON IN NEGOTIATIONS:
Yes
No
REVIE:WED BY:
Date:
1/- ~~ -/0
14;i/r)
l. / I
Revised 6 18 09
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Agenda Item No. 16E2 <{
A A ,>rH A
~~ J' " - .
Page 17 of 20
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Griffin Road Filter Marsh
PROJECT #: 51101.1 PROJECT MANAGER: Marqaret Bishop
J( PO#: 4500106024 WORK ORDER #:
CONTRACTOR/FIRM NAME: RWA, Inc.
CONTRACT #: 06-3944 MOD #: 1
DEPARTMENT: TransDortation Enaineerina
Original ContractIWork Order Amount: $ 150.500.00
(Starting Point)
Current BCC Approved Amount: $NfA
(Last Total Amount Approved by the BCC)
Current ContractfWork Order Amount: $150.500.00
(Including All Changes Prior To This Modification)
Change Amount: $ 0.0
Revised ContractfWork Order Amount: $150.500.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractfWork Order: $0.0
Date of Last BCC Approval NfA Agenda Item #
Percentage of the change over/under current contractlworkorder amount 0.0 %
Formula: '(Revised Amount i Last Bce approved amount)-1
CURRENT COMPLETION DATE (8): ORIGINAL: AUQust 1, 2010
CURRENT: May 1. 2011
This change order will: D Add a new Task for $
o Increase Task Number
by $
Other Add additional time for pennittinq requirements.
Describe the change(s): A time extension of 273 days is requested to respond to permittinq requirements from
the SFWMD. The project is a joint effort between DEP and Collier County. DEP donated the land for the
restoration site and Collier County is providinQ the desiqn and permittinq work. Proiect coordination and leqal
aqreements took additional time to develop.
Specify the reasons for the change(s) n 1. Planned or Elective ?( 2. Unforeseen Conditions C 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: If a time extension is not
qranted. survey work will not be completed and permittinq requirements will not be met.
This change was requested by: CIContractor/Consultant CI Owner CI Using Department , GOES
'Design Professional r1Regulatory Agency (Specify)
Cother (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
rYes
r No
Date:
~/- / 7 ~ J 0
/ :;/(jJ //0
I (
Date:
Revised 4.10
::~-~
~
Agenda Item No. 16E2
January 11. 2011
Page 18 of 20
--
:;
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Airport at Pine Ridge Traffic Signal Design_ PROJECT#:_N/A
PROJECT MANAGER: John W. Mi/ler
t>,-3Ctlc - ~ .sf-
CONTRACT #: .NIA ~OD #:~--9-.PO#:- 4500115973_ WORK ORDER #:_~
DEPARTMENT: TrafficOperatlns CONTRACTOR/FIRM NAME: CardnorrSE
Original Contract Amount: $ _24,150.00
(Starting Point)
Current BCC Approved Amount: $_~~ tv fA
(Last Total Amount Approved by the BCC)
Current Contract Amount: $_24,150.00
(Including All Changes Prior To This Modification)
Change Amount: $_0.00
Revised ContractIWork Order Amount: $_24,150.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $_0.00
Date of Last BCC Approval
!JI.k
I
Agenda Item #
. Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (8): ORIGINAL: May 25.2010
o %
CURRENT;
HC'1 ~5; :/-tJ1/ /!--.L
-Aooust-25:--2&tO
This cnonge order ..:';;U: 0 Add a new Task for $
o increase Task Number
by $
Other:_Change Order is for Time Extension Only
Describe.. th.e. change(s): Time Extensjo~ fro-~ 1u.$W~t 25, 2010 to May 2~ 20}1 to inclgde Shop Drawing RevJ~1I'f ' /'
for the Jra~lc Signal,Ma~t Arm A. ssefblles ff,.;:,rH/(lJa)S ttf{).U-../ ~t!/U.s 1"k6'1tJn. t'.t-rt7;-r-d /if~:#Z'U-/M ;/?c:6/'/cd.?"c:.-
}/I/;/ I t!./~t:.> he. T'4;7 tL.//;f:.,.( /.; ;?:.?(.~ ~ ?~/ /'~ i.-::<" '/-f--e. .-:/ LS/C(1-t ,
Specify the reasons for the change(s}. 1. ~ranned or ElectivU:: 2. Unforeseen Conditions C 3. Quantity
Adjustments C 4. Correction of Errors {plans, Specifications or Scope of Work} C 5. Value Added
· 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: _Finance will not pay the
Invoice.
This change was requested by: C/contractorJConsultant . Owner Cj Using Department r CDES
rDesign Professional ClRegulatory Agency (Specify) COther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: eYes r No
This form ;s to be ~~':d. /- ..' ..I:k:N~ ./
APPROVED a.Y<~s;ZtV /12,..' f \ I Date: ,.{:J). 18. 2.0 to
~1~~ ~. MiIli7 .Projr1 Manager. ~ I' ,J ,
REVrE3NEDBy1fk~ {l.tIJ1mL~DatJ;2 7;/6
Rhonda Cummings, Contract specialiV
Revised 4.10
Agenda Item No. 16E2
January 11, 2011
Page 19 of 20
r
(p
CONTRACTlWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: PUD Monitoring Fair Share
PROJECT MANAGER: Debbie. Armstrong
PO#: 4500100162
DEPARTMENT: Plannina and Regulation, Growth Manaaement Division
PROJECT#: 69124
MOD #: n.. t
WORK ORDER #: CH2-FT-3975-08-01
CONTRACTOR/FIRM NAME: CH2M HILL INC.
c...o ... -fr-G:.L.. -( : 0 ,- 3Q'i 5'
Original Contract Amount: $ 90.000.00
(Starting Point)
Current BCC Approved Amount: $ N/A
(Last Total Amount Approved by the BCe)
Current Contract Amount: $90,000.00
(Including All Changes Prior To This Modification)
Change Amount: $0.00
Revised ContractIWork Order Amount: $90,000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $0.00
Date of Last BCe Approval N/A Agenda Item #
Percentage of the change over/under current contract am ount
Formula: (Revised A.mount / Last BeC approved amount)-1
%
CURRENT COMPLETION DATE (S): ORIGINAL: 4f23/200B REQUESTED: 1/12f2011
This change order will: 0 Add a new Task for $
o increase Task Number
by $
Other: CHANGE THE COMPLETION DATE OF THE PROJECT
Describe the change(s): This change order is to adjust the number of calendar days needed to complete tills
project. By looking at developments along corridors, the consultant was to detennine the proportionate fair
share those developments would pay for mitigation. Due to the drastic changes in economic conditions, the
project was delayed in order to obtain more accurate development conditions and CUl'Tent figures as compared to
planned and completed capital projects.
Specify the reasons for the change(s} C 1. Planned or Elective <- 2. Unforeseen Conditions C' 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
{:" 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: The final deliverable has
been received and without the time extension we would not be able to pay the final invoice.
This change was requested by: CIContractor/Gonsultant CI Owner 01 Using Department r CDES
CDesign Professional rlRegulatory Agency (Specify)
COther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
,.......
I
Yes
LJ No
I) l?J 10
'~/;3;;d
/ I
REVIEWED BY:
Revised 4.10
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