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BCC Minutes 08/11/2004 E (Hurricane Charley) August 11, 2004 TRANSCRIPT OF THE BOARD OF COUNTY COMMISSIONERS EMERGENCY MEETING NAPLES, FL, AUGUST 11, 2004 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board (s) of such special districts as have been created according to law and having Conducted business herein, met on this date at 1 :02 p.m. in EMERGENCY SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: ACTING CHAIRMAN: Tom Henning Jim Coletta (Telephonic) Donna Fiala (Telephonic) Frank Halas ALSO PRESENT: Jim Mudd, County Administrator David C. Weigel, County Attorney Page 1 ----", COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ~ k~ EMERGENCY AGENDA August 11, 2004 1 :00 p.m. Donna Fiala, Chairman, District 1 (Via Telephone) Fred W. Coyle, Vice-Chair, District 4 (Absent) Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 (Via Telephone) NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. COLLIER COUNTY ORDINANCE NO. 2003-53, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. REQUESTS TO ADDRESS THE BOARD ON SUBJECTS WHICH ARE NOT ON THIS AGENDA MUST BE SUBMITTED IN WRITING WITH EXPLANATION TO THE COUNTY MANAGER AT LEAST 13 DAYS PRIOR TO THE DATE OF THE MEETING AND WILL BE HEARD UNDER "PUBLIC PETITIONS". ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. Page 1 August 11,2004 ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO FIVE (5) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMP AIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. 1. Pledge of Allegiance 2. Emergency Meeting Procedures - David Weigel, County Attorney 3. Declaration by Extraordinary Circumstances that Commissioner Fiala be a voting member of this Emergency Meeting 4. Presentation and Update of Emergency Management for Collier County - Dan Summers, Collier County Emergency Management Director 5. Endorsement of the voluntary evacuation advised by the County Emergency Management of the low-lying areas 6. Declaration by Extraordinary Circumstances that Commissioner Coletta be a Participating Member of this Emergency Meeting 7. Adoption of Proclamation/Resolution of the Board of County Commissioners of Collier County to Declare a State of Emergency for All Territory Within the Legal Boundaries of Collier County including All Incorporated and Unincorporated Areas. 8. Comments 9. Adjourn Page 2 August 11, 2004 August 11, 2004 MR. MUDD: Commissioner Henning, you have a hot mike. ACTING CHAIRMAN HENNING: Everybody take their seats, please. Call the emergency meeting of the Board of Commissioners of Collier County, Florida to order. Would you all rise for invocation -- or pledge of allegiance. (Pledge of allegiance was recited in unison. ) ACTING CHAIRMAN HENNING: To your left we have Commissioner Frank Halas, and I understand we have -- MS. FILSON: Commissioner Fiala. ACTING CHAIRMAN HENNING: -- Commissioner Fiala? MS. FILSON: Yeah. COMMISSIONER FIALA: Yes, I'm here. ACTING CHAIRMAN HENNING: Okay. Due to the chairman and vice chair of the Board of Commissioners not present in the room, I will conduct the meeting -- COMMISSIONER FIALA: Thank you. ACTING CHAIRMAN HENNING: -- as senior. Mr. Weigel? MR. WEIGEL: Thank you, Mr. Henning and Mr. Halas. Nice to see you here. Commissioner Fiala, thank you for being on the phone. COMMISSIONER FIALA: Thank you. Page 2 ".,----- August 11, 2004 Item #2 EMERGENCY MEETING PROCEDURES - DISCUSSED MR. WEIGEL: I'm going to take care of a couple matters for the record relating to the operation of the board today in coming forward with an emergency meeting. And I want to note that in regard to Sunshine Law requirements, that the county staff has put out notice as reasonable and as anticipatory as possible relating to the meeting. I'm gratified to see many people in the audience here at the board meeting to indicate that the forms of notice have been effective and successful. I'd like to also note that under the government and Sunshine Law 286.011 does have in fact through most recent, last year, attorney general opinion have been determined to require that there be a finding of extraordinary circumstance by the commissioners that are present at a meeting for the participation of a commissioner by telephone who is away. Typically that's done when you have a full quorum meeting in the first place, which we do not have here, which would be three out of five. But again, based upon Chapter 252 of the Florida Statutes and our own ordinances relating to emergency procedures, we have the ability and the board has the legal authority to go forward today as currently sitting today. Item #3 DECLARATION BY EXTRAORDINARY CIRCUMSTANCES THAT COMMISSIONER FIALA BE A VOTING MEMBER OF THIS EMERGENCY MEETING - APPROVED Page 3 August 11, 2004 And so I would ask the Board of County Commissioners, meaning Commissioner Henning and Commissioner Halas who are present here today, to entertain a motion and vote for extraordinary circumstance for the participation of Commissioner Fiala. ACTING CHAIRMAN HENNING: Entertain that motion, Commissioner Halas? COMMISSIONER HALAS: I second that. ACTING CHAIRMAN HENNING: I make a motion that we find that the extraordinary circumstances of this emergency meeting declare Commissioner Fiala as a voting member of the board of commissioners of this emergency meeting, and Commissioner Halas seconded that motion. MR. WEIGEL: Okay. And then although it's already self- evident, if you would both then take a vote for the record in regard to that motion. ACTING CHAIRMAN HENNING: All in favor of the motion, signify by saying aye. COMMISSIONER HALAS: Aye. ACTING CHAIRMAN HENNING: Aye. Any opposed? (No response. ) ACTING CHAIRMAN HENNING: The motion carries unanimously. MR. WEIGEL: Thank you. A bit redundant, but I appreciate that. Now, secondly, as Commissioner Henning has absolutely correctly stated, there is a protocol that exists, particularly for situations of emergency or potential emergency, that provides for, in the absence of the chairman, in the absence of the vice-chairman, for another member of the Board of County Commissioners to chair the meeting. In this particular case, it defaults back to times of appointment of elected officers. We would find that, and it has an alphabetical Page 4 August 11,2004 application, of those persons that are present today and appointed and with seniority, there is no question that Mr. Henning is that person, so he is properly sitting as Chair of the meeting today, pursuant again to state statute and our own coordinated ordinance that follows this state statute. At this point in time, then, I'll be turning this over briefly to both Jim Mudd and to Dan Summers of emergency services. But there has been prepared by county attorney office, working with county staff, a draft resolution proclamation relating to the state of emergency. It has been distributed to the commissioners sitting here today, it has been made available to the court reporter, and it has been -- extra copy or copies have been made available to some of the public, if they wish to see it or hear it. They are going to hear it in any event read into the record by either Mr. Pettit, the chief assistant county attorney, or myself. And we will have a few comments on the proclamation resolution, a few slight changes from that which we've prepared very quickly for you today. So at this point Jim, County Manager, I'll turn it over to you or of course Mr. Henning. ACTING CHAIRMAN HENNING: County Manager Jim Mudd? MR. MUDD: Thank you, David. Commissioners, just so you know so you don't have a -- you don't have an agenda sitting in front of you today, but I've talked to both of you on the phone and Commissioner Fiala got an update from Ms. Filson, and I've talked to just about everybody in this audience, okay, and left message about what we were going to do today. But for the viewing public, we're going to basically ask the board to declare a state of emergency because of Hurricane Charley, and then we're going to ask the board to basically direct voluntary evacuation of coastal areas and low-lying areas. Okay, keep that in Page 5 August 11, 2004 mind, it's basically the things that we're going to ask for at the end of this meeting. But before we get there, I think it's very appropriate that Mr. Summers give you an update about what's going on in the Caribbean and what the latest model projections show as far as this hurricane and its disposition as far as hitting land near Collier County, the City of Naples, Marco Island. Mr. Summers? Item #4 PRESENTATION AND UPDATE OF EMERGENCY MANAGEMENT FOR COLLIER COUNTY BY DAN SUMMERS, COLLIER COUNTY EMERGENCY MANAGEMENT DIRECTOR - PRESENTED MR. SUMMERS: For the record, Dan Summers, director of the Bureau of Emergency Services and your director of emergency management, for the record. Good afternoon, and thank you again for being here on such short notice. Hurricane Charley yesterday had a central Gulf of Mexico zip code put on it, so to speak, late yesterday afternoon as a result of a cold front coming down from the Mississippi Valley. Hurricane Charley has begun its hard right turn into Southwest Florida. The National Hurricane Center has put a great deal of stock in its current models; I have a great deal of confidence in its ultimate landfall right now being Southwest Florida, with strike probabilities endorsed by the hurricane center in excess of 25 percent for Naples, Fort Myers, Marco Island. Page 6 August 11, 2004 So there is very little question at the hurricane center and with the emergency management staff that we can foresee if not the direct impact, severe impact from Hurricane Charley. I'd like to ask you to look at the visual that I have provided here for you. This shows Hurricane Charley's current track. It has -- if -- within the hour or two it will go from Tropical Storm Charley to Hurricane Charley. It's expected to cross Cuba. The current discussion and reconnaissance aircraft report that they expect little weakening of Hurricane Charley as it crosses Cuba. It may slow down somewhat in forward motion, but its intensity should at least remain a Category 1. Once it passes Cuba and goes across the Straits of Florida and begins its bend into Southwest Florida, it's going to once again go across very, very warm waters, sea surface temperatures in excess of 84 degrees, which is only going to maintain the storm or have the storm intensify in strength. The 2:00 a.m. position, again on Friday, the 13th, at 2:00 a.m., just after midnight on Thursday night, puts us -- puts that storm well into significant major effects into Collier County. As we back up and look at potential storm surge from this event, we could easily expect, again with midnight -- generally from midnight to 1 :00 a.m. being a high tide period. We may expect storm surge values between five and eight feet along our adjacent intercoastal waterways, beach front and sound areas. So our major concern here is that the storm is presently 85 miles per hour and with gusts. Current predictions might put it up to 95 or 100 miles per hour. And wind speed, as it gets here, its current forward motion is averaging between 20 and 25 miles per hour. So we have a fast-breaking, fast-developing storm. The fortunate news is, is that we don't see anything in intensification beyond a Category 2. So we're right at a borderline Category Page 7 August 11, 2004 I/Category 2. We do expect landfall or the effects of near landfall in the dark hours, which are of concern to us. And we're going to have to deal with that potential tide scenario. We have very little time, very little leeway in this response. We have less than four hours fluctuation either way in evacuation times, clearance times, unless when it crosses Cuba we see a dramatic decrease in forward motion we might gain time. But I have very few hours here of which to adjust the models in order for us to be successful. Let me share a few visuals with you, just to blow the map up and put things in perspective. Your blue line would be -- the blue outer band is your 34-mile an hour winds. Your yellow band will be approximately 50 knot or 50 mile -- I'm sorry, 58 mile per hour winds. Your red band, as it comes across, will be in excess of 64 knots or 74 miles per hour. So as you see, as we get into these time schedules how close this is. And quite frankly, in my years of experience, I haven't seen anything yet where we have such a lineup of the forecast and such a lineup of strike probability. There is no -- there's practically no uncertainly at this point in the hurricane's track. As we get closer, as you see, it puts the leading -- it puts Collier County at the leading edge. The 11 :00 a.m. forecast this morning, also the reconnaissance aircraft at 11 :00 p.m., actually pushed this storm center slightly south. So as we see some updated positions with the information provided to us at the 5:00 advisory, that's liable to push that storm much closer to the center of Collier County, based on the current forecast. One more little bit of an eye chart here, but I want to see if we can zoom in on the clearance times. What that -- what that print-out and what our computer model is telling us at this point is that under this time frame we need a minimum of nine hours of evacuation time. Page 8 August 11, 2004 That's not decision time, that's evacuation time, based on our current models right now. That would start us at nothing later than about 8:00 a.m. tomorrow morning to give us a full day of daylight in order to allow the public and the affected storm surge areas to evacuate. We want to make sure that we have the communities and areas secured by approximately 9:00 p.m. tomorrow evening, with landfall again after midnight, say between 12:00 and 2:00 a.m. That's our current model, that's the plan we'd like to work with, again, understanding we may have some fluctuations with subsequent forecasts. So that print-out there illustrates our clearance time. That's all I have for graphics. Let me just mention a few things and then I want to entertain some discussion with you. It is my recommendation to the board today that you endorse Emergency Management's request to encourage the public in what we call a voluntary precautionary evacuation. We need to reduce census in Collier County. We need for those folks who might want to leave the area and want to evacuate 75 North, those who are on vacation this week, they need to cut their trip short. As you look at this storm, it could easily cross Interstate 75, and as a result may make Interstate 75 in Collier and Lee County a choke point for northern evacuation. So we want to get ahead of that path, utilize 75 North where it's appropriate, for those folks who can mobilize on their own, and leave the Alley, Interstate 75, and headed eastbound, leave that as an optional evacuation route tomorrow. So I need to again stress the voluntary precautionary evacuation today. Tomorrow morning when we reconvene we'll go to the formal evacuation, based on the latest information from the Hurricane Center. Also, that will -- I need to stress to you that we are not opening shelters today. That effort will be saved for tomorrow when we go into a watch or warning. Page 9 ".-.- .-.-- August 11, 2004 Those individuals that have the personal resources to mobilize and relocate and/or cut their vacation short, that's our recommendation for today. Let me stop right there and see if you have any questions before I move on to some operations -- ACTING CHAIRMAN HENNING: Questions by the Board of Commissioners? Commissioner Halas? COMMISSIONER HALAS: Dan, if the storm crosses over Cuba and slows down in speed, do you anticipate the intensity of the storm increasing at that point? MR. SUMMERS: There is the possibility for intensification. We don't really know and forecasters don't understand what the behavior will be as it comes across Cuba. Their current reconnaissance says that they anticipate little strengthening -- or, I'm sorry, little degradation as it comes across Cuba. But it does have an opportunity, and experience tells us, as it gets back across warm water and even could potentially stall, there could in fact increase the storm's magnitude. COMMISSIONER HALAS: But it's your best guess now, and with the technology that we have present, you feel that the track is right on. It may waiver a degree or so to the south; is that correct? MR. SUMMERS: Sir, it could waiver a little bit. And again, with the -- as the forward motion fluctuates, we may actually gain some evacuation time. And in theory it's possible that the storm is maybe four to six hours later getting here. But I would much rather us error on the side of safety four to six hours ahead of time. Because I have experienced storm events where the forward motion has in fact increased and our window shrunk, and I want to be careful that we don't lose that window. So we are on track, maybe a little bit early, but let's be there, instead of playing catch-up at a later hour. Page 10 August 11, 2004 COMMISSIONER HALAS: And just one other question: What do you feel could be the potential rainfall out of a system of this magnitude? MR. SUMMERS: We did get some new rainfall estimates, since you and I have spoken, that you had seen earlier, and we do anticipate the rainfall right now might be under eight inches. That's good, because that means the storm is going to move through fairly quickly. ACTING CHAIRMAN HENNING: Commissioner Fiala, do you have any questions for -- COMMISSIONER FIALA: Yeah, just one -- ACTING CHAIRMAN HENNING: -- Mr. Summer? COMMISSIONER FIALA: -- and I was wondering, being that we have so much construction going on in the roadways right now and we have a lot of debris out there, whether it be cones or barriers or whatever, are we taking precautions in getting those things out of the way and clearing an evacuation route? MR. SUMMERS: Commissioner, thank you. As we meet with our emergency support functions later on this afternoon, and actually the briefing that will take place with the administrators and outside agencies, we will be able to prepare for those issues later this afternoon. COMMISSIONER FIALA: Great. Thank you very much. ACTING CHAIRMAN HENNING: Okay, County Manager Mudd? MR. MUDD: Commissioner Henning, I have Commissioner Coletta on the line. For some strange reason we can't hook him to the speaker; we're having some technical issues. We've got one commissioner, but we don't have them all. But he's listening to the particular issue and he asked the question on the phone: His concern is he's got constituents out in the Estates, and they've got a lot of high Page 11 August 11, 2004 water already sitting in their particular areas because of the rain and the ground's pretty well saturated. His question is: Does the Big Cypress Basin have the weirs completely open at this particular juncture in order to drain off as much as we can drain off right now before the event happens? ACTING CHAIRMAN HENNING: Very good question. MR. SUMMERS: I do not have the answer to that, but I will find the answer to that. ACTING CHAIRMAN HENNING: And if you could have somebody send some correspondence around to the board, I know that Commissioner Coletta has his laptop with him and can get his e- mails. And there's some that we can do that are here. COMMISSIONER FIALA: And I can get faxes up here, if you'd like. ACTING CHAIRMAN HENNING: Great. Okay, please continue. MR. SUMMERS: Okay. Couple things I'd like to mention. Again, I want to restress to you the support for the voluntary precautionary evacuation today, set the wheels in motion so that the general public who may be effected is ready to mobilize first thing tomorrow morning. Again, no shelter activity for emergency transportation today. That's more likely to be available to us tomorrow. I want to talk to you a little bit about work to date so far. Our Collier Information Center, which is a number in which the general public can call for additional information, make inquiries. The Collier Information Center is up and running as of9:00 this morning. We have done a partial activation of our Emergency Operations Center, and that is some of our core agencies we've been working with since about 8:00 this morning to do some prep activity. Our amateur radio group has their systems up and operational at this point. We've done some fax broadcast to some of the media and Page 12 August 11, 2004 have done a series of media interviews throughout the day. I would also encourage folks, if they would like to look at the Collier EM website for additional real time-information, storm surge information, as an example, at www.CollierEM.org.CollierEM.org.It·s another way of getting additional information. We would not be successful if it -- if it had not been for the partnership of the folks in this room. I want to commend American Red Cross, our school board, folks who have been right here with us. And I'm sorry about the delayed opening, potential delayed opening with schools. I do know that they have worked very hard to get their campuses in order. We're going to do everything in our power to minimize the interruption in their schedule. And we're most appreciative of Dr. Marlin and his support, because we actively use his facilities. We also have deployed our disaster response inventory trailers, our hurricane shelter supplies. Those trailers are being deployed at this time. Later tonight or possibly tomorrow we will announce which shelters will be open as well. There's a host of agencies and organizations here that I'm going to brief at the conclusion of the BCC meeting so that we can start local government and partner agencies in the process of getting ready for this afternoon, shoring up any loose ends and having the group ready to mobilize first thing tomorrow morning. ACTING CHAIRMAN HENNING: Commissioner Fiala, there -- just for your information, we have several elected officials from Collier County in the room and all the emergency personnel from fire departments, EMS. MR. MUDD: Yeah, representatives from each city. You have representatives from the school board here and all the constitutional officers. COMMISSIONER FIALA: Oh, okay, thank you very much. Page 13 August 11, 2004 MR. SUMMERS: Commissioner, let me restate, too, the Collier information telephone number, if they would like to -- if a citizen has a question or information they need to pass along, they can contact our Collier Information Center at 774-8444. 774-8444. Again, please, I hope that you'll recognize the effort of the entire team here, as well as the volunteers that work with us, because we could not make this happen without their help. That's all I have. Any other questions? ACTING CHAIRMAN HENNING: Any further questions? COMMISSIONER FIALA: None from me. Item #5 ENDORSEMENT OF THE VOLUNTARY EV ACUA TION ADVISED BY THE COUNTY EMERGENCY MANAGEMENT OF LOW-LYING AREAS- APPROVED ACTING CHAIRMAN HENNING: Seeing none, I'll entertain the board adopting and endorsing the voluntary evacuation as recommended by our emergency management director, Dan Summers. COMMISSIONER FIALA: I make a motion to approve. COMMISSIONER HALAS: I second it. ACTING CHAIRMAN HENNING: Motion by Commissioner Fiala to adopt the -- endorse the volunteer evacuation of our coastal residents, second by Commissioner Halas. All in favor of the motion, signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER FIALA: Aye. ACTING CHAIRMAN HENNING: Aye. Any opposed? (No response. ) Page 14 August 11, 2004 ACTING CHAIRMAN HENNING: Motion carries unanimously. Back to the county attorney. Item #6 DECLARATION BY EXTRAORDINARY CIRCUMSTANCES THAT COMMISSIONER COLETTA BE A PARTICIPATING MEMBER OF THIS EMERGENCY MEETING- APPROVED MR. WEIGEL: Thank you, Chairman Henning. I would note for the record that the motion maker not only is Ms. Fiala, but I think Commissioner Henning raised that there -- again to take care of the protocol, the absence of Ms. Fiala, working through the telephone. Also note, Mr. Coletta has come on record through the county manager of a phone hookup. Since it doesn't allow the full participation of the audience and the commissioner, we note that for the record, but also would ask the board, as -- just as a side note, if they would entertain a motion of extraordinary circumstance for Mr. Coletta, who I believe may be out of state at the present time, unable to be here, but doing his best to participate by telephone. If the board would entertain a motion and vote on that. ACTING CHAIRMAN HENNING: Commissioner Coletta? MR. MUDD: Can you hear the meeting that's going on right .? now, SIr. ACTING CHAIRMAN HENNING: Can Commissioner Coletta hear? MR. MUDD: He's getting partial. He's not getting the whole thing, sir. ACTING CHAIRMAN HENNING: Okay. You know, it's a concern of mine entertaining something like that if the Commissioner doesn't have the full knowledge of what's going on. Page 15 "--- August 11, 2004 MR. WEIGEL: Well, that's correct. And it's not to indicate that he is a voting member of this commission today, but I was just looking to note the circumstance that there is an extraordinary circumstance with Commissioner Coletta. He has a form of participation but nothing more than that. It's really something more for the record for the Commissioner in this respect. ACTING CHAIRMAN HENNING: Well, therefore, I'll entertain a motion to accept Commissioner Coletta as a voting member of this committee. MR. WEIGEL: No, not a voting member, but just that there's an extraordinary circumstance and he's essentially participating to the extent that he can. ACTING CHAIRMAN HENNING: All right. COMMISSIONER HALAS: I'll second that motion. ACTING CHAIRMAN HENNING: I'll make that motion and seconded by Commissioner Halas. MR. WEIGEL: Essentially a vote is a mere formality because the two persons that can vote are here at the present time, but for the record, if you'd just -- ACTING CHAIRMAN HENNING: All in favor of the motion, signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER FIALA: Aye. ACTING CHAIRMAN HENNING: Aye. Any opposed? (No response. ) MR. WEIGEL: Thank you. ACTING CHAIRMAN HENNING: Seeing none. MR. WEIGEL: The last thing I would mention then is we do of course have the proclamation resolution here and either I or anyone could read it into the record, both for the audience and public that is Page 16 .-.- August 11, 2004 here and the audience that is watching on the county channel, and for the other media, print and electronic that will be recording this. And so Commissioner, at your behest, I would ask that someone read the proclamation resolution into the record. And I'd be happy to do it, if you'd like. ACTING CHAIRMAN HENNING: I'll go ahead and do that. MR. WEIGEL: Okay, thank you. ACTING CHAIRMAN HENNING: Do we have a number for this proclamation resolution? MR. WEIGEL: No. That will be assigned by the clerk. RESOLUTION 2004-244: DECLARING A STATE OF EMERGENCY FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF COLLIER COUNTY INCLUDING ALL INCORPORATED AND UNINCORPORATED AREAS- ADOPTED ACTING CHAIRMAN HENNING: Okay. This proclamation of the Board of County Commissioners of Collier County to declare the state of emergency for all territory within the legal boundaries of Collier County, including all incorporated and unincorporated areas. WHEREAS, Tropical Storm/Hurricane Charley has a potential of causing extensive damage to public utilities, public buildings, public communication systems, public streets, public roads, public drainage systems, commercial and residential buildings and areas; and WHEREAS, Collier County emergency management officials are recommending that the state of local emergency be declared due to the current and anticipated path of Tropical Storm Charley, especially in light of the storm's rapid forward movement, which likely is to decrease warning time; and, Page 1 7 --_...- -"--'-"-"'-'"-~-'-- August 11, 2004 WHEREAS, Chapter 252.38 -- must be paragraph 3(A)(5), Florida Statutes, and Collier County Ordinance No. 2001-45 and 2002-50, codifies the section 38 through 56 through 38 through 70 in Collier County code of laws and ordinance providing for the political subdivision of Collier County to declare a state of emergency and to waive all procedures and formalities otherwise required of political subdivisions by law pertaining to performance of public work and taking whatever prudent action is necessary to assure the health, safety and welfare of the community who enter into contract, procuring obligations, employ pertinent and temporary workers, rental of equipment, utilize volunteer workers, acquisition and distribulation (sic) with or without compensation of supplies, material and facilities, appropriation and expenditures of public funds. NOW THEREFORE, be it resolved that the Board of Commissioners of Collier County, Florida, in emergency session on the 11th day of August, 2004, that Tropical Storm/Hurricane Charley poses a serious threat to lives and property of the residents of Collier County and the state of local emergency be declared, effective immediately for all territories in the unincorporated and corporated areas of Collier County. Be it further resolved that the Board of County Commissioners hereby exercise its authority to pursue to (sic) Collier County Ordinance Nos. 2001-45 and 2002-50 and waives the procedures and formalities required by law of a political subdivision, as provided in Chapter 252.3(A)(5), Florida statutes. This resolution is adopted after a second and a majority of vote favoring in the name (sic). I'd entertain a motion to adopt this proclamation resolution. COMMISSIONER FIALA: I make a motion to approve. COMMISSIONER HALAS: I second it. Page 18 August 11, 2004 ACTING CHAIRMAN HENNING: Motion by Commissioner Fiala, second by Commissioner Halas. Is there any discussion on the proclamation resolution, or the motion? (No response.) ACTING CHAIRMAN HENNING: Commissioner Coletta have any questions? MR. MUDD: Commissioner Coletta has no questions and he's okay with the resolution. I read it to him at the same time you were reading it. ACTING CHAIRMAN HENNING: Okay. All in favor of the motion, signify by saying aye. COMMISSIONER FIALA: Aye. COMMISSIONER HALAS: Aye. ACTING CHAIRMAN HENNING: Aye. Any opposed? (No response. ) ACTING CHAIRMAN HENNING: Commissioner Coletta's vote is aye. Okay, that's a 4-0. The -- many a things that we need to prepare for in a short period of time, and can you tell the public what's the best way? Of course we have our media outlets. Other venues and avenues? MR. SUMMERS: Yes, sir, thank you. Dan Summers. I would again remind the public and hopefully as we have approached hurricane season, we've done a good job of informing them and reminding them to take their individual and family hurricane preparedness very seriously. They need to be -- have a 72-hour family disaster supply kit, to make sure that they have things such as bottled water, canned goods, if necessary, baby supplies, medicines, and be able to weather the storm and be without a central services for approximately 72 hours. If they are subj ect to -- if they are in one of the areas -- which I have brought a graphic up here in the red. In the deep red area, those are the areas that we're concerned about, again in the deep red, that Page 19 -"- August 11, 2004 may be subject to storm surge inundation. Today those folks who can mobilize and leave on their own with their own resources in that deep red area, now is the time to begin relocating outside of Collier County as a result of the potential storm surge. Those who need special assistance need to reevaluate their forecast and their personal risk tomorrow morning. And again, we will announce shelter activations tomorrow, as they are warranted, and we'll make those shelter resources and evacuation supplies available as necessary. Again, be prepared, have some cash, have a few -- have a car with a full tank of gas, listen constantly to radio and television for updates. Our local media will do an excellent job of carrying the information from Collier County and the Collier County Emergency Services Bureau out to the public so that they can take the necessary protective action. Our websites, as well as web sites such as www. FEMA -- FEMA, Federal Emergency Management Agency -- gov all have very helpful tips to help them prepare for the storm, but they need to make most of those preparation efforts hopefully by the close of business today. ACTING CHAIRMAN HENNING: We do have a-- COMMISSIONER FIALA: This is -- go on -- ACTING CHAIRMAN HENNING: Commissioner Fiala? COMMISSIONER FIALA: This is Donna Fiala. Could you tell me, because I can't see where the deep red areas are, can you kind of give me an overview of where that deep red area is? ACTING CHAIRMAN HENNING: District 4. MR. SUMMERS: Our major area is west of 41. It's going to be those adjacent coastal properties, our intercoastal waterway, our sounds, canal areas, for example, drainages. Those areas that we would recognize as our immediate coastal areas. COMMISSIONER FIALA: Okay. Thank you. Page 20 August 11, 2004 ACTING CHAIRMAN HENNING: I'd like to remind everybody that we do have an ordinance about price gouging in case of emergency, whether it be gas or other types of supplies. COMMISSIONER HALAS: Water, ice. ACTING CHAIRMAN HENNING: And it is in effect, correct me if I'm wrong, and there will be prosecution for that. MR. SUMMERS: The state monitors that as well, sir. ACTING CHAIRMAN HENNING: Okay, any further? Mr. Weigel? MR. WEIGEL: Thank you, Commissioner. COMMISSIONER HALAS: Go ahead. MR. WEIGEL: Thank you. One last thing for the record. In regard to the last motion taken, motion made by Commissioner Fiala, I would appreciate if the sitting Chair would be a co-maker of that motion so that we do have motion-makers here present on the record for having made that. If you would just indicate. ACTING CHAIRMAN HENNING: Okay, I will be a first co on Commissioner Fiala's motion. MR. WEIGEL: Thank you very much. And that's all the record requires, I believe. Thank you. ACTING CHAIRMAN HENNING: Commissioner Halas? COMMISSIONER HALAS: For the residents down in Marco Island, which they have to come across the bridge, are we making any additional evacuation plans for them to make sure that they move off of that island rapidly? MR. SUMMERS: We -- I met with Mr. Moss earlier today, as a matter of fact, and he is very much aware of those traffic concerns. And again, part of his effort will be to support that voluntary precautionary evacuation so we can queue that traffic out accordingly. Page 21 --- August 11, 2004 Their alternate seat of government in public safety will -- if they have to come off the island will go to Edison Community College, and that will be their base of operations, and they're prepared for that. But we really do -- we are drawing our shelters, and when we announce those shelters tomorrow, we want to bring those shelters well inland. So there is some drive time there, but we think that they -- with the sheriffs department's support, highway patrol, as well as Marco Island PD, we think we can manage that okay. COMMISSIONER HALAS: Is there any plans for -- as the storm approaches to cut off services out in that area? MR. SUMMERS: Florida Power and Light has not reported in to the EOC yet, and I doubt seriously under a Category 1 event that they will make any deliberate service interruptions. Now, we know we're going to experience fluctuations any maybe ultimately outages as a result of damages. We're not aware of anything at this point that they will, as a blanket situation they will curtail power. COMMISSIONER HALAS: I guess what I was referring to is sewer and water in that area. MR. SUMMERS: I have not spoken to Mr. Moss. I'm sure that at the point where his emergency plan calls for him to secure his water and sewer system to avoid infiltration or overflow, he'll make that announcement. COMMISSIONER HALAS: And how often do you plan to have updated information for the general public? MR. SUMMERS: It is our goal to probably an hour to two hours following every hurricane advisory, we will be able to take that advisory, process that and update it. Our news releases will be consistent in terms of as soon as we get pertinent information, we'll process that news release, use blast fax, the Internet and conventional fax to get that out to the media. Page 22 .__._-'-"..-.,._----~---_. -.-- August 11, 2004 We're fully prepared to have ample news releases go out the door just as fast as that information is verified. COMMISSIONER HALAS: Thank you very much. Item #8 COMMENTS- DISCUSSED ACTING CHAIRMAN HENNING: Does Commissioner Coletta have any questions or comments? MR. MUDD: Commissioner Coletta, do you have any additional questions or comments? Commissioner Henning, I'd like to relay what he just said. His comment is basically if folks at the coastal section have friends that are in the Estates or further inland, to give them a call, they would be good neighbors to provide them time to come over and visit for a day or so as this thing passes. And he said that good neighbors in Collier County would do that. ACTING CHAIRMAN HENNING: Good. Thank you. The next meeting, emergency meeting of the Board of County Commissioners? MR. SUMMERS: I would like to plan on that being as early as 9:00 tomorrow morning. I'd like to reserve the right to possibly call you this afternoon, but more than likely I can make 9:00 tomorrow morning work. ACTING CHAIRMAN HENNING: Okay. Commissioner Fiala? COMMISSIONER FIALA: Yes, I can be here at 9:00, and I'm available at any time on my cell phone. ACTING CHAIRMAN HENNING: Great. Thank you. Any further discussion today? (N 0 response.) Page 23 August 11, 2004 ACTING CHAIRMAN HENNING: Mr. Summers, thank you very much. And we'll be with you during these extraordinary extenarary (sic) times. Thank you. MR. SUMMERS: I'm blessed with an excellent team. Thank you, sir. We are adjourned. ***** There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 1 :39 p.m. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD (S) OF SPECIXTRl TS ~NDER ITS CONTROL TOM HENNING, Acting Chairman ATTEST: " DWIGHT~~~,!,-~ÇK, CLERK ,~.... . . . 11>.. . ..., ... ~ 'i. c r/I .... ~. - ~ .. . "." ..' ~ \.";' \... ~,\. ~'" These minutes approved by the Board onU~ 1.1, '2f5()t!, as presented v or as corrected Page 24 -----...-.-..-..-..--.- August 11, 2004 TRANSCRIPT PREPARED ON BEHALF OF GREGORY COURT REPORTING SERVICE, INC. BY CHERIE' NOTTINGHAM. Page 25