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Backup Documents 08/12/2004 E (P.M.) BCC EMERGENCY MEETING (PM) AUGUST 12, 2004 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ~ EMERGENCY AGENDA August 12,2004 6:00 p.m. (Reconvened) Donna Fiala, Chairman, District 1 (via telephone) Fred W. Coyle, Vice-Chair, District 4 (via telephone) Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 (via telephone) NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. COLLIER COUNTY ORDINANCE NO. 2003-53, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. REQUESTS TO ADDRESS THE BOARD ON SUBJECTS WHICH ARE NOT ON THIS AGENDA MUST BE SUBMITTED IN WRITING WITH EXPLANATION TO THE COUNTY MANAGER AT LEAST 13 DAYS PRIOR TO THE DATE OF THE MEETING AND WILL BE HEARD UNDER "PUBLIC PETITIONS". ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO Page 1 August 12,2004 (pm) ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO FIVE (5) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. 1. Pledge of Allegiance 2. Motion to reconvene Approved Unanimous 3. Update on Hurricane Charley and its affect on Collier County - Dan Summers, Collier County Emergency Management Director A. Preparation includes: · Extensive Customer Service through Information Center · Dozens of News Releases · 500 special needs persons have been contacted · EMS contacted for convalescence transportation · Staging areas readied for action within the county to be ready to assist · State request for high clearance vehicles · Transportation Department securing roads · Real-time information through Collier-TV Page 2 August 12,2004 (pm) · Over 5000 hits on collierem.org website · Debris removal Contractor · GIS maps for emergency responders · Pet Evacuation through Domestic Animal Services · Public Information Statements out to travel 1-75 East · Activated Alert System · Amateur Radio Personnel Network · Communication w/all 3 hospitals and w/airport · P A Messages/Alarms to low-lying areas regarding evacuation, especially good in Goodland area · Shelters: Barron Collier High School - 26 registered, Gulf Coast High School- 18, Oakridge Middle School- 6, Corkscrew Middle School- none, Immokalee High School- none, and Calusa Park - no one B. Weather/Storm update 1) Severity of the winds, storm surge, and the time- frame 2) Possible use of automated notification - Sheriff's Office has this ability and it is FEMA reimbursed - Emergency Management Director to decide if it is/isn't in the best interest for usage in Collier County - Consensus 4. Comments A. Commissioner Fiala - received phone call from Governor Bush with his concerns and has been given a phone number if County needs any assistance/support B. Jim Mudd, County Manager - be cautious since the path of the hurricane is not a certainty Page 3 August 12,2004 (pm) C. David Weigel, County Attorney - Declaration of Extraordinary Circumstances that Commissioner Coyle be voting member of this Emergency Meeting - Approved 4/0; Commissioner Henning is the Acting-Chairman in the absence in person of the Chairman and the Vice-Chairman; tabling meeting is not necessary since the emergency nature is set in the protocol of the Ordinance D. Commissioner Coyle - wanted to make sure that Emergency Management has everything that they need E. Commissioner Fiala - question concerning if County employees required to be at work: Non-essential personnel are not working on Friday, August 13th; All essential personnel w/Emergency Services will continue working 5. Meeting Recessed Reconvene Meeting on Saturday, August 14 @ 9 a.m. for follow-up Page 4 August 12, 2004 (pm)