Agenda 06/12/2018 Item #16E 406/12/2018
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chair to execute State-Funded Subgrant
Agreement 19-BG-XX-09-21-01-XXX accepting a Grant award totaling $105,806 from the
Florida Division of Emergency Management for emergency management program
enhancement and authorize the associated budget amendment.
OBJECTIVE: To enhance emergency program activities within Collier County for Fiscal Year 2018-
2019.
CONSIDERATIONS: The Emergency Management Preparedness Assistance Grant is given by the
Florida Division of Emergency Management to each county for the past twenty-five years and does
not require an application. These funds are available through a surcharge of $2.00 for each
residential insurance policy and $4.00 for each business insurance policy issued in Florida. The
Florida Legislature adopted Rule 9G-19, Florida Administrative Code, in January 1994. This Rule
enables counties with full-time emergency management directors to receive monies to enhance
existing programs by purchasing additional equipment, services, or hiring additional personnel. For
Fiscal Year 2019, the Florida Division of Emergency Management has agreed to provide the sum
of $105,806 to Collier County of which $67,106 is budgeted for general operating expenses
including the purchase of office supplies, shelter supplies and equipment, minor office equipment, and
for day to day operations. Twelve thousand dollars ($12,000) is budgeted for all hazards training,
workshops, and conferences with the remaining $26,700 budgeted for communication and data
processing equipment. As in past years, monies from this fund cannot be used to supplant existing
emergency management funding. In addition, per Rule 27P-19.011, Florida Administrative Code,
at a minimum, the Recipient shall continue to provide other funding for the Recipient’s Emergency
Management Agency at an amount equal to either: (1) the average of the previous three years’ level
of county general revenue funding of the Recipient’s Emergency Management Agency; or (2) the
level of funding for the Recipient’s Emergency Management Agency for the last fiscal year,
whichever figure is lower. This grant is for a period of one year (7/1/18-6/30/19).
FISCAL IMPACT: Funds in the amount of $105,806 are available from the Florida Division of
Emergency Management. A budget amendment in the amount of $105,806 is required in Admin
Service Grant Fund (703), Project #33566.
LEGAL CONSIDERATIONS: The State Funded Subgrant Agreement is a standard document. It
allows the State to terminate for cause or convenience. It allows the County to terminate for
convenience only with State approval. This item is approved for form and legality and requires a
majority vote for approval. ERP
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
RECOMMENDATION: To approve and authorize the Chair to execute the State-Funded Subgrant
Agreement 19-BG-XX-09-21-01-XXX accepting a Grant award totaling $105,806 from the Florida
Division of Emergency Management for emergency management program enhancement and approve
the associated budget amendment.
Prepared by: Christine Boni, Accountant, Division of Emergency Management
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06/12/2018
ATTACHMENT(S)
1. Award Letter EMPA FY19 (PDF)
2. EMPA FY19 Grant Agreement (PDF)
16.E.4
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06/12/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 5756
Item Summary: Recommendation to approve and authorize the Chair to execute State-Funded
Subgrant Agreement 19-BG-XX-09-21-01-XXX accepting a Grant award totaling $105,806 from the
Florida Division of Emergency Management for emergency management program enhancement and
authorize the associated budget amendment.
Meeting Date: 06/12/2018
Prepared by:
Title: Accountant – Emergency Management
Name: Christine Boni
05/23/2018 8:56 AM
Submitted by:
Title: Division Director - Bureau of Emer Svc – Emergency Management
Name: Daniel Summers
05/23/2018 8:56 AM
Approved By:
Review:
Emergency Management Daniel Summers Additional Reviewer Completed 05/23/2018 9:23 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 05/23/2018 9:58 AM
County Attorney's Office Emily Pepin Level 2 Attorney Review Completed 05/23/2018 11:14 AM
Grants Edmond Kushi Level 2 Grants Review Completed 05/25/2018 12:14 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/01/2018 2:07 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/01/2018 2:19 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/01/2018 4:18 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 06/01/2018 4:34 PM
Grants Therese Stanley Additional Reviewer Completed 06/05/2018 8:27 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/05/2018 10:07 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/12/2018 9:00 AM
16.E.4
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1
BoniChristine
From:Jenkins, Chanda <Chanda.Jenkins@em.myflorida.com>
Sent:Friday, April 27, 2018 4:06 PM
To:SummersDan
Cc:BoniChristine; Fiske, Jodie; Lyons, Karen
Subject:Collier County FY2018-2019 EMPA Funding Agreement
Attachments:Collier 2018-19 EMPA Budget Detail Worksheet.docx; 2018-19 EMPA Reporting Forms.xlsx; 2018-19
Collier EMPA Agreement.pdf
Good Afternoon Collier County!
The Division of Emergency Management is pleased to forward your FY2018-19 Emergency
Management Preparedness Assistance (EMPA) Grant Agreement . Please note the Division will be
unable to send the agreements in any form other than a PDF, due to legal stipulation.
Please carefully read and review the agreement including all attachments prior to signing. Print two
(2) sets of the attached agreement and complete as follows:
Both sets of the Agreement need original authorized signatures;
If signed by anyone other than the authorized person, a copy of an existing Certificate,
Resolution, or Procedure, or a letter signed by the authorized person indicating that they have
the authority to enter into Agreements;
Authorized person’s name and title printed where requested; If this information is different than
what is already printed, please advise prior to execution of Agreement.
Date of signature;
The Budget Detail Worksheet should be completed with anticipated expenditure amounts –
this amount should equal your award amount.
Please make sure that the correct recipient name is stated on your contract, if not please let us
know immediately so that we can revise and resend.
Also please make sure you complete the requested information in Paragraph 19 where it asks
for the address you would like your payments sent.
Section 2(c), Contact, must be completed with the name and contact information of the representative
of the recipient who will be responsible for the administration of this agreement.
Once completed with the above information and signed, please return both (2) sets of the agreement
to this address:
Florida Division of Emergency Management
Bureau of Preparedness – Attn: CHANDA JENKINS
Domestic Preparedness Unit
2555 Shumard Oak Boulevard, Suite 325A
A fully executed original agreement will be returned to you. If there are any questions, please feel
free to contact me.
~Chanda
16.E.4.a
Packet Pg. 1618 Attachment: Award Letter EMPA FY19 (5756 : EMPA FY18-FY19)
2
Chanda D. Jenkins
Operations and Management Consultant Manager
Florida Division of Emergency Management
Domestic Preparedness Unit
(850) 815-4342
www.FloridaDisaster.org
16.E.4.a
Packet Pg. 1619 Attachment: Award Letter EMPA FY19 (5756 : EMPA FY18-FY19)
16.E.4.b
Packet Pg. 1620 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1621 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1622 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1623 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1624 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1625 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1626 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1627 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1628 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1629 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1630 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1631 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1632 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1633 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1634 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1635 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1640 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1641 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1642 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1643 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1644 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1645 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1646 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1647 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1648 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1649 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1650 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1651 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1652 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1653 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1654 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1655 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1656 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1657 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1658 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1659 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1660 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1661 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1662 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1663 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1664 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)
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Packet Pg. 1665 Attachment: EMPA FY19 Grant Agreement (5756 : EMPA FY18-FY19)