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Agenda 06/12/2018 Item #16E 306/12/2018 EXECUTIVE SUMMARY Recommendation to authorize a budget amendment to Fund 516, Property and Casualty Insurance, to pay claims associated with Hurricane Irma. OBJECTIVE: To recognize reinsurance recoveries and expenditures in Fund 516, Property and Casualty Insurance, for the purpose of paying claims associated with Hurricane Irma. CONSIDERATIONS: The Board of Collier County Commissioners purchases property and flood insurance to protect the County’s real and personal property assets against losses caus ed by the named storms. Additionally, it is purchased in order to comply with Section 311 (42 U.S.C 5154) of the Stafford Act which requires that an applicant for FEMA assistance “shall comply with regulations prescribed by the President to assure that, with respect to any property to be replaced, restored, repaired, or constructed with such assistance, such types and extent of insurance will be obtained and maintained as may be reasonably available, adequate, and necessary, to protect against future loss to such property.” On September 10, 2017 Hurricane Irma made landfall in Collier County causing damage to County owned property. The County’s property insurance program applicable to this event contains a total limit of coverage purchased (a/k/a the Loss Limit) of $75,000,000. The named storm wind deductible is 3% per building and contents with a minimum named storm deductible of $250,000. Retained losses are capped at $5,000,000 per named storm. As part of budget planning, a $5,000,000 reserve has been maintained in Fund 516, Property and Casualty Insurance, expressly for the funding of a named storm event such as Hurricane Irma. Based upon damage assessments and cost estimates received to date, staff expects to authorize several large claims payments by the end of FY 18. To fund the payment of these claims, the County has received a reinsurance advance from its property excess carriers in the amount of $4,000,000 and an excess reimbursement of $61,385.10 from its pollution carrier. Therefore, staff is recommending that a budget amendment to the Insurance Claims operating budget be approved to enable the payment of these claims presented to the Fund. FISCAL IMPACT: An amendment to the Operating Expense budget, Fund 516-121650-645915, Insurance Claims in the amount of $4,061,400 is requested. An amendment to the Miscellaneous Revenues Budget, Fund 516-121650-369130, Insurance Company Refunds in the amount of $4,061,400 is requested to recognize reinsurance recoveries received. Unused funds, if any, will be returned to reserves at the conclusion of the claims adjudication process. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK RECOMMENDATION: That the Board authorizes the attached budget amendment to Fund 516, Property & Casualty Insurance Fund, to fund property related claims resulting from Hurricane Irma. Prepared by: Jeff Walker, CPCU, ARM, Division Director, Risk Management 16.E.3 Packet Pg. 1613 06/12/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.3 Doc ID: 5740 Item Summary: Recommendation to authorize a budget amendment to Fund 516, Property and Casualty Insurance, to pay claims associated with Hurricane Irma. Meeting Date: 06/12/2018 Prepared by: Title: Division Director - Risk Management – Risk Management Name: Jeff Walker 05/22/2018 10:15 AM Submitted by: Title: Division Director - Risk Management – Risk Management Name: Jeff Walker 05/22/2018 10:15 AM Approved By: Review: Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 05/22/2018 8:22 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/01/2018 2:59 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/01/2018 3:31 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/01/2018 4:04 PM Office of Management and Budget Laura Wells Additional Reviewer Completed 06/01/2018 4:22 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/03/2018 8:53 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/12/2018 9:00 AM 16.E.3 Packet Pg. 1614