Agenda 06/12/2018 Item #16C 406/12/2018
EXECUTIVE SUMMARY
Recommendation to award a Request for Quote (RFQ) to J & J Waterproofing, LLC, in the
amount of $76,540, to provide the labor, material, and equipment to furnish and install the wet
sealing of the north and east elevations aluminum and glass windows of the Collier County
Courthouse.
OBJECTIVE: To prevent the reoccurrence of the water infiltration around the aluminum and glass
windows on the north and east elevation of the Collier County Courthouse.
CONSIDERATIONS: As a result of the wind driven rain from Hurricane Irma, it was necessary to
relocate Judges Crown, McGarity, Brown, and Hart, as well as Magistrate Friedman from their
courthouse offices for several weeks due to extensive water infiltration throughout the 30-year-old
aluminum and glass curtainwall system. The water that entered the building destroyed the drywall,
insulation, carpet, wood base and resulted in mold not only in these offices but other areas of the
courthouse. Between the mold remediation and the subsequent repairs, Collier County expended over
$50,000.
Collier County retained the services of TRC Engineering to prepare bid documents to remediate this
situation. The options to solicit were through the County’s electronic bidding system, BidSync, or to
obtain quotes outside of BidSync. Due to the time and sensitivity to calk the windows prior to rainy
season, Collier County Facilities solicited quotes for wet sealing (caulking) of the aluminum and glass on
the North and East Elevation of the original courthouse where the leaks occurred during Hurricane Irma.
Staff solicited quotes, per Collier County Procurement Ordinance Number 2017-08, Section Ten:
Informal Competition, from fifteen (15) caulking and waterproofing Trade Contractors and received three
(3) responses. Staff is requesting that the Board approve the issuance of a purchase order to J & J
Waterproofing, LLC in the amount of $76,540, so that the window caulking may begin as soon as
possible.
Contractor Quote
J & J Waterproofing, LLC $76,540.00
South Florida and Waterproofing Co Inc. $130,090.00
Deluxe Waterproofing & Caulking, Inc. $145,000.00
The Procurement Manual allows County Staff to solicit, informally, for purchases estimated to be less
than $50,000. In this instance, the lowest quote received from J & J Waterproofing, LLC was above the
$50,000 threshold. Upon review of the quotes, the Procurement Services Division found the process met
the requirements to satisfy acceptable, fair and open competition.
FISCAL IMPACT: A budget amendment is required transferring $76,540.00 from Reserves to the
Painting and Sign Improvements project 50124 within the Court Maintenance Fee Fund 181. The source
of funding is a surcharge imposed for non-criminal traffic infractions.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
16.C.4
Packet Pg. 1232
06/12/2018
RECOMMENDATION: To award a Request for Quote (RFQ) to J & J Waterproofing, LLC, in the
amount of $76,540, and the issuance of a Purchase Order to provide the labor, material, and equipment to
furnish and install the wet sealing of the north and east elevations aluminum and glass windows of the
Collier County Courthouse and authorize the necessary budget amendment.
Prepared By: Thomas Orr, Project Manager, Facilities Management
ATTACHMENT(S)
1. Quotes for Courthouse Caulking 50078 (PDF)
2. Judge's Letter June 5, 2018 (PDF)
3. FW_ Judge's Approval (PDF)
16.C.4
Packet Pg. 1233
06/12/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.4
Doc ID: 5545
Item Summary: Recommendation to award a Request for Quote (RFQ) to J & J Waterproofing,
LLC, in the amount of $76,540, to provide the labor, material, and equipment to furnish and install the
wet sealing of the north and east elevations aluminum and glass windows of the Collier County
Courthouse.
Meeting Date: 06/12/2018
Prepared by:
Title: Project Manager, Senior – Facilities Management
Name: Margaret Bishop
05/15/2018 10:40 AM
Submitted by:
Title: Deputy Department Head – Solid and Hazardous Waste
Name: Dan Rodriguez
05/15/2018 10:40 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/15/2018 11:36 AM
Facilities Management Linda Best Additional Reviewer Completed 05/17/2018 8:43 AM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 05/22/2018 8:17 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/23/2018 8:26 AM
Procurement Services Swainson Hall Additional Reviewer Completed 05/23/2018 9:56 AM
Procurement Services Ted Coyman Additional Reviewer Completed 05/23/2018 10:19 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 05/23/2018 1:52 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 05/23/2018 3:26 PM
Solid and Hazardous Waste Sarah Hamilton Additional Reviewer Completed 05/24/2018 9:58 AM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/24/2018 9:59 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/31/2018 12:25 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/31/2018 3:19 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/31/2018 3:42 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/31/2018 4:41 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 06/06/2018 11:43 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/06/2018 12:49 PM
16.C.4
Packet Pg. 1234
06/12/2018
Board of County Commissioners MaryJo Brock Meeting Pending 06/12/2018 9:00 AM
16.C.4
Packet Pg. 1235
ffi#,3
llr'lll tt'g*,,f Taking Pride ln Providing btemplary
Seruice
Proposal
April24,2018
Collier County Court House
3315 TamiamiTrail E
Naples, FL34ll2
Re: Wet Flashing
Attn: Thomas Orr
Deluxe Waterproofing & Caulking Inc. proposes to furnish all labor, material, equipment and adequate
supervision necessary to perform the following scope of work
Item # 7 Joint Seolont
1) Mobilize & setup
2) Rig Swing stage at the exterior of North & East elevation of building only.
3) lnstall Dow Corning 123 Silicone Seal applied at joint.
4l The existing sealant not to exceed/z" wide.
5) The width of Dow Corning 123 not to exceed 2" wide.
6) Caulk joint at metal frame and CMU.
7l Caulk metal to metal and metal to glass assemble of a window and curtail wall system
l*nr Coning 791 ot 795
Silicone SeLnl
Ir.r\t (i)ntla!, I 2l Silicom
Min.
' Bond .L- .r-.J I>'t{ a-'.nide -l9l o. '19}
l{9rnm)l Sili@ESaldlSc{l
Exising S6l.nt
Price: 5L45.000.00
Submitted By
Stanley Chen
Deluxe Waterproofing & Caulking
1131 SW 1st Way, Deerfield Beach, FL 33441
Tel # 954-623-3777 Fax # 954-282-L937 info@deluxewaterproofing.com
T
r U nf
Subst6tc Sut{uc
16.C.4.a
Packet Pg. 1236 Attachment: Quotes for Courthouse Caulking 50078 (5545 : Courthouse Caulking)
scoPE oF woRK 3€-18 REV 3€0-{8
Courthouse Building LExteriorCaulkingWine
3315 Tamiami Trail E, Naples, FL 34112
Request for Quote
Please fill out and slgn ttls form along wi0r your proposal. No prcpoaal wlll be
consldered unless the RFQ form ls properly slgned.
DATE SENT:April2,2018
DESCRIPTION: Courtr(xrse Building L Gaulklng of Windows
on North and East Elevations
QUOTE DUE DATE: April 13,20{8
SITE VISIT: Slte \frsit ls llllandatory
PROJECT ADDRESS: 33{5 Tamiami Trail Naples FL 341112
AWARD CRITERIA: Loweot Qualified Lumo Sum Quote
GOUNTY CONTACT INFOR}IATIOH :
Name
Thomas On, Facilities
Management DMsion
Phone/fax number
239-43&5310
Emall address
Thomas. Orr@CollierGov. Net
Summary DescriFion dstailed scope belor)
Ceulklng of Aluminum and Glesc on North and Eest Elavedon of the Erlrting Coutllrousc 01, rr!'
Quote
Lump SumQUOTES iIUST BE THROUGH 5-1&18
Vendor Signature:fi"1, 3t{$
Prtnt trlame:
Company Name:
Alternate #1
W
Jo
Date:
i
lfrlku
t
16.C.4.a
Packet Pg. 1237 Attachment: Quotes for Courthouse Caulking 50078 (5545 : Courthouse Caulking)
scoPE OF WORK 3-8_18 REV 3_30-{8
Courthouse Building L
Exterio r Ca u I ki n g l€tn€€+"eha+lpai{+*iflg
33{5 Tamiami Trail E, Naples , FL 24112
Request for Quote
Please fil! out and sign this form along with your proposal. No proposal will beconsidered unless the RFe form is proferly signea.
DATE SENT: Aprlt 2, 2018
DEscRlPTloN: courthouse Building L caurkrng of windows
on North and East Etevations
QUOTE DUE DATE: Aprit 19,2018
SITE VISIT: Site Visit is Mandatory
PROJECT ADDRESS:3315 TamiamiTrail Naptes FL34112
Lowest Qualified Lump Sum euoteAWARD CRITERIA:
COUNTY CONTACT INFORMATTON:
Name Phone/fax number Emailaddress
239-438-5310 fhomas.Orr@Collie rGov. Net
Caulking of Aluminum and Gtass North and East Elevation of the Exlsting Courthouse 130,090.00
Quote
Lump Sum
Vendor Signature:
Print Name:15 .00
Wayne Presi.denE Alternate
Thomas Orr, Facilities
Management Division
$
$fr.
(See detailed scopeSummary
QUOTES MUST BE VALID 5-18-{
Company Name:
3973 Arnold Avenue, Naples, Flroida 34104
Date: U-L7-nlB
Window Film
I
16.C.4.a
Packet Pg. 1238 Attachment: Quotes for Courthouse Caulking 50078 (5545 : Courthouse Caulking)
16.C.4.bPacket Pg. 1239Attachment: Judge's Letter June 5, 2018 (5545 : Courthouse Caulking)
From:CarballoMiguel
To:BestLinda
Subject:FW: Judge"s Letter June 5, 2018.pdf
Date:Wednesday, June 6, 2018 11:31:01 AM
Please see email below.
Thank you,
Miguel Carballo, CFM, CPM, MBA
Interim Director, Facilities Management
Facilities Management Division
NOTE: Email Address Has Changed to:
Miguel.Carballo@colliercountyfl.gov
3335 Tamiami Trail East, Suite 101, Naples Florida 34112
Phone: 239.252.8380
P Please consider the environment before printing this e-mail.
From: Rice, Charles [mailto:CRice@CA.CJIS20.ORG]
Sent: Wednesday, June 6, 2018 11:28 AM
To: CarballoMiguel <Miguel.Carballo@colliercountyfl.gov>
Subject: FW: Judge's Letter June 5, 2018.pdf
Please see below email with the Chief’s approval.
From: Wilsker, Scott
Sent: Wednesday, June 06, 2018 7:39 AM
To: Rice, Charles <CRice@CA.CJIS20.ORG>
Cc: Flecha, Liza K. <LFlecha@CA.CJIS20.ORG>
Subject: FW: Judge's Letter June 5, 2018.pdf
Good morning,
Pursuant to Chief Judge McHugh’s approval, the county can proceed as outlined in their letter
sealing the specified courthouse windows utilizing court facility funds. Thank you.
Respectfully,
Scott A. Wilsker
16.C.4.d
Packet Pg. 1240 Attachment: FW_ Judge's Approval (5545 : Courthouse Caulking)
Trial Court Administrator
Twentieth Judicial Circuit
1700 Monroe Street
Fort Myers, Florida 33901
Office: 239-533-1712
Fax: 239-533-1702
swilsker@ca.cjis20.org
From: McHugh, Michael
Sent: Tuesday, June 05, 2018 6:12 PM
To: Wilsker, Scott <SWilsker@CA.CJIS20.ORG>
Subject: Re: Judge's Letter June 5, 2018.pdf
No objections.
Sent from my iPhone
On Jun 5, 2018, at 3:29 PM, Wilsker, Scott <SWilsker@CA.CJIS20.ORG> wrote:
Dear Chief Judge McHugh,
Collier County Administration is proposing to utilize existing court facilities funds to
cover the cost associated with sealing courthouse windows to prevent future water
intrusion. The estimated cost of this project is $76,540 and the reserve funds can
accommodate this project. Any objection to proceeding as outlined in the attached
letter from the County Manager? Thank you.
Respectfully,
Scott A. Wilsker
Trial Court Administrator
Twentieth Judicial Circuit
1700 Monroe Street
Fort Myers, Florida 33901
Office: 239-533-1712
Fax: 239-533-1702
swilsker@ca.cjis20.org
From: Rice, Charles
Sent: Tuesday, June 05, 2018 2:52 PM
To: Wilsker, Scott <SWilsker@CA.CJIS20.ORG>
Subject: FW: Judge's Letter June 5, 2018.pdf
This is the purposed letter to the CJ for 181 funds. Let me know if you have any
questions. Hopefully this will prevent any water intrusion in the future.
16.C.4.d
Packet Pg. 1241 Attachment: FW_ Judge's Approval (5545 : Courthouse Caulking)
Thanks,
Chuck
From: CarballoMiguel [mailto:Miguel.Carballo@colliercountyfl.gov]
Sent: Tuesday, June 05, 2018 2:31 PM
To: Rice, Charles <CRice@CA.CJIS20.ORG>
Cc: BestLinda <Linda.Best@colliercountyfl.gov>; BishopMargaret
<Margaret.Bishop@colliercountyfl.gov>; OrrThomas
<Thomas.Orr@colliercountyfl.gov>; UsherSusan <Susan.Usher@colliercountyfl.gov>;
RodriguezDan <Dan.Rodriguez@colliercountyfl.gov>
Subject: FW: Judge's Letter June 5, 2018.pdf
*** WARNING: This is an EXTERNAL email. DO NOT open attachments or
click links from UNKNOWN or UNEXPECTED email. ***
Mr. Rice,
Please see the attached letter for the Chief Judge’s approval. This is to utilize 181 funds
to seal the North and East elevations, aluminum and glass windows of the Courthouse.
This project will help prevent future water intrusion and better prepare the building for
Hurricane season.
If you have any questions or concerns, please let me know. Thanks!
Thank you,
Miguel Carballo, CFM, CPM, MBA
Interim Director, Facilities Management
Facilities Management Division
NOTE: Email Address Has Changed to:
Miguel.Carballo@colliercountyfl.gov
3335 Tamiami Trail East, Suite 101, Naples Florida 34112
Phone: 239.252.8380
P Please consider the environment before printing this e-mail.
From: BestLinda
Sent: Tuesday, June 5, 2018 1:58 PM
16.C.4.d
Packet Pg. 1242 Attachment: FW_ Judge's Approval (5545 : Courthouse Caulking)
To: CarballoMiguel <Miguel.Carballo@colliercountyfl.gov>
Cc: BishopMargaret <Margaret.Bishop@colliercountyfl.gov>; OrrThomas
<Thomas.Orr@colliercountyfl.gov>; RodriguezDan
<Dan.Rodriguez@colliercountyfl.gov>; UsherSusan <Susan.Usher@colliercountyfl.gov>
Subject: Judge's Letter June 5, 2018.pdf
Miguel,
Please forward the attached letter to Mr. Rice, Court Administrator.
This is for the window wet sealing project.
Thank you.
Linda Jackson Best, MBA
Sr. Operations Analyst
Facilities Management Division
| 3335 Tamiami Trail East | Suite 101 | Naples, FL 34112 |
| Phone: 239.252.2627| Cell: 239.572-5261 |
Email: LindaBest@colliercountyfl.gov
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail
address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by telephone or in writing.
<Judge's Letter June 5, 2018.pdf>
16.C.4.d
Packet Pg. 1243 Attachment: FW_ Judge's Approval (5545 : Courthouse Caulking)