Agenda 06/12/2018 Item #11D06/12/2018
EXECUTIVE SUMMARY
Recommendation to authorize an Amendment to the January 12, 2016, Agreement between
CrowderGulf Joint Venture, Inc. and the County to add additional line items to the existing
contract to perform waterway debris removal within the original scope of work of the contract and
to obtain direction for work in critical areas downstream of the main Collier County Stormwater
Management System, as part of the stormwater debris initiative.
OBJECTIVE: To provide a contractual line item for CrowderGulf to perform waterway debris removal
operations under its current contract and obtain direction for work in critical areas downstream of the
Collier County Stormwater Management System, as part of the stormwater debris initiative.
CONSIDERATIONS: The County awarded CrowderGulf Joint Venture, Inc. (Contractor) a contract to
provide Disaster Debris Management, Removal, and Disposal Services. The Unit Cost Fee Rate Schedule
included in the original solicitation and resulting contract was not uniform and did not include appropriate
unit cost line items for waterway debris removal activities. The County provided a required fee schedule
and provided the option for Supplemental/Ancillary Services Fee Schedules. In the case of the
supplemental/ancillary fee schedules, not all awarded contractors provided uniform line items.
Line items for removal, collection, and disposal of Canal/Marine debris, small hazardous stump removal
or private locate services have now been created and added to the subject contract a mendment. Unit
prices have been negotiated and established to function as the cost basis for waterway debris removal
operations.
By amending the contract, this will allow the Contractor to provide necessary debris removal services
under the scope of work Agreement 15-6365 (Disaster Debris Management, Removal and Disposal
Services). In doing so, the County can now choose from any of the three (3) awarded vendors under RFP
15-6365 to perform the contractual scope of services within Collier County waterways.
Areas downstream of the Collier County Stormwater Management System have been identified as part of
the ongoing Stormwater debris cleanup efforts. Those areas have historically been beyond the limits of
regularly inspected segments of the system as they are the lower (downstream) reaches beyond the last
water control structure. As a result of Hurricane Irma impacts, however, Stormwater Management staff is
recommending these identified areas now be addressed due to their currently impacted condition. All
locations have significant storm debris accumulation, have been determined critical for downstream
stormwater conveyance and have potential for flow restrictions which could cause flooding in upstream
basins. Work in these areas has been completed previously based on the same or similar needs with each
case by case action being Board approved. Staff has been working with the Federal Emergency
Management (FEMA) and National Resources Conservation Service (NRCS) on eligibility and
availability of funding and/or reimbursement for debris removal activities in the areas listed below,
however, no solution has been finalized. As stated above, due to the heavy debris in these areas, which
will impede stormwater flows, there is a high risk for flooding in upstream basins. Therefore, the debris
removal work must move forward, irrespective of funding determinations, to protect health, safety and
welfare of Collier County citizens, businesses and visitors.
Staff is recommending that the below areas be included in the Irma related storm debris clean-up work as
funds and resources are available, pending approval of the contract amendment. The areas, with
approximate cost estimates (upper limits), are listed below for the Board’s consideration.
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Critical/Short-Term Areas:
- Cocohatchee River/Palm River: Estimated Cost $1M
- Rock Creek: Estimated Cost $2M
- Lower Gordon River: Estimated Cost $3M
- Haldeman Creek: Estimated Cost $1.5M
Areas being assessed for longer-term solutions include Henderson Creek, Vanderbilt Finger Canals (silt),
Horse Creek and US 41 Ditch from Naples Manor to Tomato Road. These areas do not present an
immediate risk for flooding, and ultimate solutions may include debris removal grants, partnerships with
other Local, State and/or Federal Agencies and public-private partnerships.
Moving forward, Stormwater Management staff will advance an initiative addressing these areas as part
of the overall system of stormwater management watercourses beginning with annual inspections. Proper
conveyance of stormwater flows beyond (downstream) of the last water control structure is critical to the
overall performance of the system upstream. This is true during and after storm events as well as during
normal rainy season operations. Those areas will likely not require annual maintenance events. Those
areas will however, need to be inspected annually and immediately following storm events. Maintenance
event frequency in those areas is estimated to be once every eight to ten or more years. That work
typically consists of tree, vegetation, debris and sediment removal. As directed, staff is prepared to
establish inspection and management procedures creating a line item in the annual work plan funding
oversight and management of these areas using knowledge gained from Hurricane Irma.
FISCAL IMPACT: By amending this contract, Collier County can choose the best valued contractor to
perform waterway debris removal and disposal services. Though value is not always directly related to
overall costs, the agreed upon rates may be significantly lower than other awarded contractors. As noted
above, although staff has been in constant contact with NRCS and FEMA, there is a risk that some or all
of the waterway debris removal will not be reimbursed.
GROWTH MANAGEMENT IMPACT: This item is consistent with the goals, objectives, and policies
of all applicable sections of the Stormwater Management and the Conservation and Coastal Management
elements of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To approve an Amendment to the January 12, 2016, Agreement between
CrowderGulf Joint Venture, Inc. and the County to add additional line items t o the existing contract to
perform debris removal within the original scope of work of the contract and to approve the areas
identified to be included in the Irma related storm debris clean- up work as funds and resources are
available.
Prepared by: Gino Santabarbara, Principal Planner, Capital Project Planning, Impact Fees and Program
Management Division
ATTACHMENT(S)
1. Contract Amendment final (PDF)
2. Letter to NRCS (PDF)
3. FEMA letter (001) (PDF)
4. Memo Hurricane Irma Debris - June 2018 (DOC)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.D
Doc ID: 5798
Item Summary: Recommendation to authorize an Amendment to the January 12, 2016,
Agreement between CrowderGulf Joint Venture, Inc. and the County to add additional line items to the
existing contract to perform waterway debris removal within the original scope of work of the contract
and to obtain direction for work in critical areas downstream of the main Collier County Stormwater
Management System, as part of the stormwater debris initiative. (Amy Patterson, Capital Project
Planning, Impact Fees and Program Management Director)
Meeting Date: 06/12/2018
Prepared by:
Title: Senior Grants and Housing Coordinator – Capital Project Planning, Impact Fees, and Program
Management
Name: Gino Santabarbara
06/04/2018 12:10 PM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
06/04/2018 12:10 PM
Approved By:
Review:
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 06/04/2018 12:18 PM
Growth Management Department Lisa Taylor Additional Reviewer Completed 06/04/2018 12:31 PM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 06/04/2018 12:58 PM
Procurement Services Ted Coyman Additional Reviewer Completed 06/04/2018 1:10 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/04/2018 1:11 PM
Capital Project Planning, Impact Fees, and Program Management Gerald Kurtz Additional Reviewer Completed 06/04/2018 1:45 PM
Growth Management Department Judy Puig Level 1 Reviewer Completed 06/04/2018 1:53 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/04/2018 2:28 PM
Facilities Management Diane Lynch Additional Reviewer Skipped 06/04/2018 4:25 PM
Growth Management Department Gino Santabarbara Deputy Department Head Review Skipped 06/04/2018 12:13 PM
Growth Management Department Thaddeus Cohen Department Head Review Completed 06/04/2018 4:29 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/04/2018 4:54 PM
County Attorney's Office Scott Teach Additional Reviewer Completed 06/04/2018 4:59 PM
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Grants Therese Stanley Additional Reviewer Completed 06/05/2018 8:29 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/05/2018 8:35 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 06/05/2018 3:23 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/06/2018 2:45 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/12/2018 9:00 AM
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11.D.1
Packet Pg. 243 Attachment: Contract Amendment final (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater
11.D.1
Packet Pg. 244 Attachment: Contract Amendment final (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater
11.D.1
Packet Pg. 245 Attachment: Contract Amendment final (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater
11.D.2Packet Pg. 246Attachment: Letter to NRCS (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater System)
11.D.3Packet Pg. 247Attachment: FEMA letter (001) (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater System)
11.D.3Packet Pg. 248Attachment: FEMA letter (001) (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of the Stormwater System)
Capital Project Planning, Impact Fees and Program Management
Memorandum
To: Amy Patterson, Director
Capital Project Planning, Impact Fees and Program Management
From: Gerald N. Kurtz, P.E., Principal Project Manager
Stormwater Management
Date: June 5, 2018
Subject: Post Irma Current Stormwater Management System Status
Since Hurricane Irma staff has been working diligently to assess the storm related
blockages in watercourses critical for providing flood protection level of service to the
citizens. Many portions of the system have been cleared however, significant amounts
of Irma related debris are still blocking essential stormwater management conveyance
ways in Collier County. With the eminent start of the South Florida rainy season,
hundreds of structures are currently at risk of flooding due to the lack of completion of
the waterway debris cleanout effort.
Significant amounts of Irma related waterway debris have not been addressed to date
because staff is still awaiting authorization for debris removal in critical areas until the
reimbursable funding assistance qualification process is complete. This process is
long and complicated with no clear indication that cost reimbursement for waterways is
eminent.
Hurricane related debris, mostly downed trees, have the potential to impede surface
water flows necessary to provide an adequate flood protection level of service in the
upstream watershed service areas. The potential for increased flood risk caused by the
existing debris has been documented.
As Principal Project Manager for the Stormwater Management Section, it is my duty to
inform you of this situation and to urge you to allow staff to move forward with additional
work now. Staff will continue to pursue all available avenues for federal funding
reimbursement, however, the debris removal mission cannot be delayed.
11.D.4
Packet Pg. 249 Attachment: Memo Hurricane Irma Debris - June 2018 (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of
Capital Project Planning, Impact Fees and Program Management
Staff stresses the importance of post storm conveyance system maintenance, regular
directed maintenance - even in the downstream receiving areas, importance of
maintenance in advance of the storm season (Storm Readiness), the nexus between
good and proper conveyance system maintenance and providing adequate flood
protection level of service (LOS), as a matter of public health, safety and welfare.
We should not delay this critical work any longer. Hurricane Irma and last year's record
wet season showed that well-maintained flood control systems are critical to protecting
private property ensuring the maximum amount of flood protection available for Collier
County residents. The wet season flooding risk continues to increase while we await
direction from our federal funding partners.
cc: Nick Casalanguida, Deputy County Manager
Thaddeus Cohen, Growth Management Department Head
Travis Gossard, Road Maintenance Division Director
11.D.4
Packet Pg. 250 Attachment: Memo Hurricane Irma Debris - June 2018 (5798 : Amendment to CrowderGulf Agreement and obtain direction on critical areas of