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Agenda 12/11/2012 Item #16D13r\ 1`110� 12/11/2012 Item 16.D.13. EXECUTIVE SUMMARY Recommendation to execute an agreement between Collier County and the Collier County Child Advocacy Council Inc., d/b /a Children's Advocacy Center of Collier County ( CCCAC), for operation of the Supervised Visitation and Exchange grant funded program via the Department of Justice (DOJ) on Violence Against Women; incorporating grantor required adjustments to the application budget and associated budget narrative, with no change to the total budget (Fiscal Impact $350,000). OBJECTIVE: To continue providing supervised visitation services to Collier County Families. CONSIDERATIONS: Collier County Government has partnered with the CCCAC since 2005 to administer the Safe Havens: Supervised Visitation. and Safe Exchange Grant Awards funded by the DOJ. On October 23, 2012 (Item 16.13.10), the Board accepted the current Safe Havens grant. By statute, this grant may only be awarded to states, Indian Tribal governments and units of local government that propose to enter into or expand the scope of existing contracts and cooperative agreements with public or private nonprofit entities to provide supervised visitation and safe visitation exchange of children by and between parents in situations involving domestic violence, child abuse, sexual assault or stalking. Collier County Child Advocacy Council's Family Visitation center is the only not - for - profit agency in Collier County able to provide supervised visitation and safe exchanges for victims of domestic violence and their children. Collier County and its collaborative partners, the Shelter of Abused Women and Children, the Twentieth Judicial Circuit Court of Florida, and the Collier County Child Advocacy Council, will use this three (3) year continuation award to strengthen and enhance existing program services at the local supervised visitation center. Funding from this cooperative agreement will enable the collaborative partners to: 1) provide visitation services for a minimum of 255 families during the three (3) year grant period); 2) offer advocacy services to 100% of the adult victims; and 3) improve the coordinated community response to battered women and their children utilizing the visitation program. This is the third grant award received from the DOJ which involves a joint commitment from Collier County as the fiscal entity for the project. The 20a' Judicial Circuit Court will continue to provide referrals for the supervised visitation services, and the Collier County Child Advocacy Council will provide the direct services for the supervised visitation. The contract term is October 1, 2012 through September 30, 2015 to coincide with the grant term. As Fiscal Entity for the grant, Collier County will be responsible for ensuring compliance with the programmatic and financial reporting requirements of the Office on Violence Against Women and will be required to assume a level of monitoring responsibility to ensure the Collier County Child Advocacy Council is in compliance with all grant requirements. Collier County has been instructed by the grantor agency that adjustments to the subrecipient's ( CCCAC) project narrative and corresponding budget are necessary to meet the requirements of the grantor agency. Those adjustments include the removal of legal aid clinics, reduction in the travel/training budget and the augmentation of training to recipients. In addition, to better manage the grant based on issues with the prior grant, Collier County, is also recommending different personnel to oversee grant compliance and this requires minor administrative budget changes. Specifically a grant coordinator and program manager Packet Page -3313- 12/11 /2012 Item 16.D.13. have been assigned in place of the case management supervisor and fiscal technician to ensure 110� compliance and oversight. Once approved by the Board of County Commissioner, the budget and project natrative will be submitted to the grantor agency for final approval. FISCAL IMPACT: The total grant amount of $350,000 is funded from the U.& Department of Justice, Office of Violence Against Women. Of this amount $31,105.00 is retained by Collier County Housing, Human and Veteran Services for administrative expenses. The balance of $318J395.00 is designated for the CCAC. The funds are located in Human Services Grant Fund 707, Project #33239. GROWTH MANAGEMENT IMPACT: There is no growth management impact due to this request. LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. This item requires a majority vote -JBW RECOMMENDATIONS: That the Board approves and authorizes the Chairman to sign the agreement between Collier County and the Collier County Child Advocacy Council, Inc. d/b /a Children's Advocacy Center of Collier County (CAC). Prepared by Lisa N. Carr, Grants Coordinator, Housing, Human and Veteran Services Packet Page -3314- COLLIER COUNTY Board of County Commissioners Item Number: 16.D.13. 12/11/2012 Item 16.D.13. Item Summary: Recommendation to execute an agreement between Collier County and the Collier County Child Advocacy Council Inc., d /b /a Children's Advocacy Center of Collier County (CCCAC), for operation of the Supervised Visitation and Exchange grant funded program via the Department of Justice (DOJ) on Violence Against Women; incorporating grantor required adjustments to the application budget and associated budget narrative, with no change to the total budget (Fiscal Impact $350,000). Meeting Date: 12/11/2012 Prepared By Name: CarrLisa Title: SHIP Program Coordinator 11/9/2012 11:20:40 AM Submitted by Title: SHIP Program Coordinator Name: CarrLisa 11/9/2012 11:20:42 AM Approved By Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 11/15/2012 3:57:16 PM Name: GrantKimberley Title: Interim Director, HHVS Date: 11/15/2012 5:09:21 PM Name: SonntagKristi Date: 11/15/2012 5:21:40 PM Name: AlonsoHailey Packet Page -3315- Title: Operations Analyst, Public Service Division Date: 11/19/2012 4:13:51 PM Name: DeSearJacquelyn Title: Accountant,Housing, Human & Veteran Services Date: 11/19/2012 4:14:11 PM Name: CamellSteve Title: Director - Purchasing/General Services,Purchasing Date: 11/20/2012 2:11:34 PM Name: AckermanMaria Title: Senior Accountant, Grants Date: 11/27/2012 9:54:48 AM Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 12/4/2012 2:16:56 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Manage Date: 12/4/2012 2:45:47 PM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 12/4/2012 5:14:54 PM Name: KlatzkowJeff Title: County Attorney Date: 12/5/2012 9:55:02 AM Name: OchsLeo Title: County Manager Date: 12/5/2012 2:10:03 PM Packet Page -3316- 12/11/2012 Item 16.D.13. 12/11/2012 Item 16.D.13. '1 AGREEMENT For Child Advocacy Supervised Visitation THIS AGREEMENT, made and entered into on this day of 2012 by and between Collier County Child Advocacy Council, Inc. d/b /a Children's Advocacy Center of Collier County (hereinafter referred to as the "CCCAC "), authorized to do business in the State of Florida whose business address is 1036 6th Avenue North, Naples, Florida 34102 and Collier County, a political subdivision of the State of Florida ( "County "): NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: 1. COMMENCEMENT: The contract shall be for a three (3) year period, commencing on October 1, 2012 and terminating on September 30, 2015. In the event that additional grant funding becomes available or the grantor extends the grant award, the County may, at its discretion and with the consent of CCCAC, renew the Agreement under all of the terms and conditions contained in this Agreement for one, one (1) year period. The County shall give �1 the CCCAC written notice of the County's intention to extend the Agreement term not less than ten (10) calendar days prior to the end of the Agreement term then in effect. 2. SCOPE OF WORK: The CCCAC shall provide services in accordance with the terms and conditions 'of "Attachment A", incorporated herein by reference. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the CCCAC and the County. Any changes in the operation of the program that are different from the Agreement must be submitted to Collier County in writing prior to a change, and cannot be implemented until provided for in writing. Services provided under this contract shall include those services outlined in the project narrative (OV W 2012 -3131) incorporated by reference and the following: A. Strengthen operations and continue to provide high quality supervised visitation B. Improve the quality of services through enhanced. training opportunities C. Provide direct on site advocacy services in collaboration with the local domestic violence shelter D. Possess, maintain and keep current any and all necessary licenses required by al all authorities. Page 1 of 12 Packet Page -3317- 12/11/2012 Item 16.D.13. E. Maintain adequate fiscal accounting procedures in accordance with generally accepted standards. Maintain all financial records and reports relating to funds paid under this Agreement. F. Maintain books, records, documents and other evidence and accounting procedures and practices that fully and properly reflect all direct costs of any nature expended in the performance of the Agreement. G. Allow inspection, review or audit of these records by County and Clerk of Court personnel upon reasonable notice, subject to the confidentiality requirement of Chapter 39, Florida Statutes. H. Retain all books, records and other documents relative to the Agreement for six (6) years after final payment. 3. REPORTS: 3.1 The CCCAC agrees to submit semiannual progress reports that describe project activities during the reporting period. Progress reports shall be submitted within 15 calendar days after the end of the reporting periods, which are January 1 — June 30 and Julyl- December 31 for the duration of the award. The CCCAC is required to submit this information to the County's Grant Coordinator who will submit the semiannual progress report within the required 30 day time period after the end of the quarter. The County shall have ten working days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 3.2. The CCCAC shall submit a final report, which provides a summary of progress toward achieving the goals and objectives of the award significant results, and any products developed under the award, is due 60 calendar days after the end of the award. The Final Progress Report should be submitted to the County as "Final ". The CCCAC is required to submit this information to the County's Grant Coordinator who will submit the final report within the 90 day time period. The County shall have ten working days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 3.3. Under the Government Performance and Results Act (GPRA) and VAWA 2000, CCCAC is required to collect and maintain data and measure the effectiveness of their grant -funds activities. Accordingly, the CCCAC shall submit semi - annual electronic progress reports on program activities and program effectiveness measures semi - annually no later than June 15 and January 15 each contract year. Information that CCCAC must collect under the GPRA and VAWA 2000 includes, but is not limited to: (1) number of persons served; 2) number of persons seeking services who could not be served; 3) number of supervised visitation and exchange centers supported by the program•, 4) number of supervised visits between parents and children; and. 5) number of supervised exchanges between parents and children. The County shall have ten working Page 2 of 12 Packet Page -3318- 12/11/2012 Item 16.D.13. days to review the report and request any revisions. Failure to timely request any revisions shall be deemed acceptance of the report by the County. 4. DELIVERABLES: Requirement Due Date Report showing referrals, intakes, number of �March,June, with payment request (December, supervised visits cancelled and co leted September) Summary report of client satisfaction survey Annually November results Annual Training Report Annually November 5. COMPENSATION: The County shall pay the CCCAC for the performance of this Agreement a total amount of Three Hundred Eighteen Thousand Eight Hundred and Ninety -Five dollars ($318,895.00) based on allowable expenses incurred. Payment will be made upon receipt of a proper invoice and a signed affidavit from the CCCAC Executive Director, attesting that the work has been completed and upon approval by the County Grant Coordinator or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". Collier County reserves the right to withhold and/or reduce an appropriate amount of any payments for work not performed or for unsatisfactory performance of contractual requirements. Budget for this Agreement is shown in "Attachment B ", incorporated herein by reference. 5.1. Allowable expenditures under the referenced grant are retroactively authorized.to October 1, 2012, the beginning of the grant period. 5.2. The CCAC shall provide a monthly itemized invoice which shall reference, each category such as: Personnel Expenses, Fringe Benefits, Travel and Training, and Consultant. Any changes to required supporting documentation referenced in this section do not require board re- approval. Each category will include supporting document to include but not limited to that listed below: Personnel Expenses a. Payroll detail spread sheet b. Employee Pay Stub C. Signed time Sheet by employee and supervisor d. Proof of cleared payroll check or bank statement Fringe Benefits Page 3 of 12 Packet Page -3319- 12/11/2012 Item .16. D.13. a. Proof of paid Payroll Liability b. Proof of paid Fringe Benefits (copy of check and invoice) C. Summary sheet of payroll record showing fringe Travel & Training a. Expense Report b. Invoice C. Course Agenda d. Proof of payment for training and expenses (canceled check or bank statement) Consultant a. Expense Report b. Invoice C. Training Sign -in Sheet with description of event d. Proof of payment (canceled check or bank statement) 5.3 The CCCAC can move budgeted funds between cost categories and supplemental activities, with the County's prior written authorization and in accordance with OVW Federal Financial Guidelines, February 2012 edition (as amended or replaced) and 28 CFR 66.30(c)(i- iii)(as amended or replaced) . 5.4 Payments will be made for services furnished, delivered, and accepted within the contracted period, upon receipt and approval of invoices submitted. on the date of services or at any time thereafter within ninety (90) days after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 6. FUNDING REOUIREMENTS: The County and U.S. Department of Justice, Office on Violence Against Women have agreed that these funds will only be used to fund projects that demonstrate expertise in the area of family violence, provide an approved sliding scale fee for clients, demonstrate adequate security measures, and prescribe standards and protocols by which supervised visitation or safe exchanges will occur. Page 4 of 12 Packet Page -3320- 12/11/2012 Item 16.D.13. ^ .7. NOTICES: All notices from the County to the CCCAC shall be deemed duly served if mailed or faxed to the CCCAC at the following address: Collier County Child Advocacy Council, Inc d/b /a Children's Advocacy Center of Collier County 1036 6th Avenue North Naples, Florida 34102 Jacqueline Stephens, Executive Director Phone: 239 - 263 -8383 Fax: 239 -263 -7931 All notices from the CCCAC to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing Human and Veteran Services Department 3339 E. Tamiami Trail E., Bldg. H Room 211 Naples, Florida 334112 Attn: Kimberley Grant, Interim Director Phone: 239 -252 -2273 Fax: 239- 252 -2638 The CCCAC and the County may change the above mailing address at any time upon n giving the other party written notification. All notices under this Agreement must be in writing. 8. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership between the County and the CCCAC or to constitute the CCCAC as an agent of the County. 9. CONDITIONS: a. Special Conditions: The CCCAC agrees to comply with the requirements set forth in the Notice of Grant Award Special Conditions herein described in "Attachment A ". b. Compliance with Local and Federal Rules, Regulations and Laws: During the performance of this agreement, the CCCAC agrees to comply with any applicable laws, regulations and orders listed below by reference and incorporated and made a part hereof. The CCCAC further agrees to abide by all other applicable laws as outlined in the Notice of Grant Award, "Attachment A ". 10. SUBCONTRACTS: Any work or services subcontracted by the CCCAC shall be specifically by written contracts or agreements, and such subcontracts shall be subject to each provision of this Agreement and applicable County, State, and Federal guidelines and regulations. Prior to execution by the CCCAC of any subcontract hereunder, such subcontracts must be submitted by the CCCAC to Housing, Human and Veteran Services Page 5 of 12 Packet Page -3321- 12/11/2012 Item 16.D.13. for its review and approval. None of the work or services covered by this Agreement, including but not limited to, CCCAC work or services, shall be subcontracted by the CCCAC or reimbursed without prior written approval of the Housing, Human and Veteran Services Director or designee. 11. AMENDMENTS: This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing and executed by their authorized representatives. 12. NO IMPROPER USE: The CCCAC will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the CCCAC or if the County or its authorized representative shall deem any conduct on the part of the CCCAC to be objectionable or improper, the County shall have the right to suspend the contract of the CCCAC. Should the CCCAC fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The CCCAC further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 13. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -53 and County Administrative Procedure 5311. Violation of this provision may result in one or more .of the following consequences: a. Prohibition by the individual, firm, and/ or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/ or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 14. TERMINATION /SUSPENSION: Should the CCCAC or the County be found to have failed to perform their services in a manner satisfactory to the County or the CCCAC as per this Agreement, the non - defaulting party shall notify the defaulting party in writing and. give the non - defaulting party a reasonable opportunity to cure the default. If the default is not timely cured by the defaulting party, the non - defaulting party may terminate this Agreement for cause. Either party may terminate this Agreement for convenience by providing the other party with a thirty (30) calendar day written notice. If Page 6 of 12 Packet Page -3322- 12/11/2012 Item 16.D.13. n Collier County notifies CCCAC that it is suspending the Agreement, Collier County shall still be responsible for payment for all eligible services provided by CCCAC or eligible expenses incurred by CCCAC or expenses which CCCAC is obligated to pay through the date of suspension. Any amendments to this agreement shall be in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. 15. NO DISCRIMINATION: The CCCAC agrees that there shall be no discrimination as to race, sex, color, creed or national origin. a. Executive Order 13166, August 11, 2000 requires recipients receiving Federal financial assistance to take steps to ensure that people with limited English proficiency can meaningfully access health and social services. The CCCAC's organization must comply with this requirement as set forth in Attachment A, page 4 item 9. 16. INSURANCE: The CCCAC shall provide insurance as follows: a. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 per, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. b. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability. and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non - Ownership. c. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $1,000,000 for each accident. Special Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by CCCAC during the duration of this Agreement. Insurance binder and a copy of submitted application must be submitted to the County Grant Coordinator two Page 7 of 12 Packet Page -3323- 12/11/2012 Item 16.D.13. weeks prior to the expiration date. There shall be a 30 day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. The CCAC shall insure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide the County with certificates of insurance meeting the required insurance provisions. 17. INDEMNIFICATION: To the maximum extent permitted by Florida law, the CCCAC shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CCCAC or anyone employed or utilized by the CCCAC in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the negligence of Collier County. 18. CONTRACT ADMINISTRATION: This Agreement shall be administered on behalf 10� of the County by the Housing Human and Veteran Services Department. 19. CONFLICT OF INTEREST: The CCCAC represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. The CCCAC further represents that no persons having any such interest shall be employed to perform those services. 20. COMPONENT PARTS OF THIS CONTRACT: This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: "Attachment A" and "Attachment B ". 21. SUBJECT TO APPROPRIATION: It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board. of County Commissioners. 22. IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the CCCAC is formally acknowledging without exception stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, Page 8 of 12 Packet Page -3324- 12/11/2012 Item 16.D.13. ^ as either may be amended. Failure by the CCCAC to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 23. AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portions of this Agreement shall remain in effect. 24. ADDITIONAL ITEMS /SERVICES: Additional items and /or services may be added to this contract in compliance with the Purchasing Policy and in accordance with paragraph number 10 of this agreement 25. DISPUTE RESOLUTION: Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of CCCAC with full decision - making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of CCCAC with full decision- making authority and by County's staff person who would make the presentation of any settlement reached at mediation under section 44.102, Fla. Stat. In the event litigation is initiated under this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees, paralegal fees and costs, including any appeals. 26. VENUE: Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 27. ASSIGNMENT: CCCAC shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, with the County's consent, shall be void. If CCCAC does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward CCCAC all of the obligations and responsibilities that CCCAC has assumed toward the County. If an assignment of this Agreement is approved by the County, CCCAC shall be relieved of all obligations under this Agreement after any assignment. Page 9 of 12 Packet Page -3325- 12/11/2012 Item 16.D.13. IN WITNESS WHEREOF, the CCCAC and the County, have each, respectively, by an authorized person. or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Date: Fred W. Coyle, Chairman Collier County Child Advocacy Council, Inc d/b /a. Children's Advocacy Center of Collier County Approved as to form and legal sufficiency: By Jennifer B. White, Assistant County Attorney Jacqueline Griff tb Stephens, M.A. Executive Director First Witness Type /print witness name Second Witness Type /print witness naive Date: Page 10 of 12 Packet Page - 3326 - 12/11/2012 Item 16.D.13. ATTACHMENT A Grant 2009- CW- AX- K011- Related.Documents 1. Application for Grant Approval and Standard Assurances and Certifications 2. Grant Award Letter 3. Application Project Narrative 4. Memorandum of Understanding From time to time, the above referenced documents may be modified in accordance with grant guidance, and prior approval. by the Office of Violence Against Women, if applicable. Such modifications to the above - referenced documents shall be incorporated herein as if included as an attachment. Page 11 of 12 Packet Page -3327- Opportunw TWO: Offering Agency: CFDA Number: CFDA Deaeription: Opportunity Numbs Competition ID: OPportunby Open Date: Opportunity Gose Date: Agency Contact: WN rY 2012 Safe Haven$: Supervibe Office of Violence Against Women 16.527 Superviaed Visitation, Safe Havens oyN- 2012 -3131 OVN -2012 -3131 02/11/2012 03/26/2012 Ginger Baran virginia.Baran@usdoj.gov 202.305.2903 Visitation and 12/11/2012 Item 16.D.13. Grant Appiicaiion Package This opportunity Is only open to organintions, applicants who are su6mltting grant applications on behalf of a company, State, local Or tribal government, academli, or ativer type of organization. • Application Filing Name? Collier County Safe Havens Program Gllandstory Documents Ootlonal Documents Mere Fan to ligandatory Documents for Subxmtsslah c"Odo Application for Federal Asaistance (Sr -424) ttachments Project Narrative Attachment $bas Mm Famto Budget Narrative Attachment Form Dew Aleurances for Non - Construction Programs iSF -42 Disclosure of Lobbying Activities (SF -LLL) Mow Fan m Docwnents for Subm"Oh SUMISOM tilt . Spore Fam to Oalw Enter a name for the appiludon in the Application FMMg Name field. -This appllealbn can be completed In lls entirety h>l , however, you will need to too m the Grtnta gov webaite dwing the aubhdabn process, -You can am your applklaion st any these by a i*M the "Save" Wdlon at the top 0t your wean. - The "Save b SubmIC button will not be lend Tamil until ph requked data risids in the application are completed and you nicked m the "Check Package for E"W billion and confirmed Sit data required data fields are completed. ®open and complete all of the dxumsMs listed to tAa "Mandatory IbwMW box. Complete the OF-424 form tirSt. - It Is recommended that the SF-424 (omit be Cite OM form completed ter the application package. Date entered on the SF4a WIN populate data melon In other rrrandetaY and options( Items and to user cannot enter data In then fields. . The forms listed In the'MandaWry DowmenW' box and "Opllonel Documents• may be Predefined tams, such as SF- 424, forma whsra a doehrhent reads b be attached, Such as the Project Mai is or a combinasan or both.'Meadatay Docume tV are required for Oda appllauoa. "Optknel DoarmenW, can be used to provide additional support for this application or may be required for specifies typas of drardarAivi(y- Reference the application padasos Instruction for more ln(ormbon regarding "Oplomal Dornenenta". -To open and complete a bmh, simply click an the form's name b asledthe Nam andthen dick on"w button. This will more the document to the approprtaW "Dccurrems for Submisslon" box and the form mat be auromatically added to your application package. To view tits form. scroll down the amen or sated the ban name and click on the 'Open Font' buts n to boo completing M required data Gelds. To remove a iomddoament from the "Documents for SubmIsdW box, dick the document name to Select it, and Olen Wok the — butten. Wit WIN return the lermMochmsemt to the "Man"my Documerds" or 'Optional monuments" box. - All documer is tided in the'Wandalory Documents" box must be moved be the 114wWalay Documents for SubrWasion" box. Men you open a required loan, the Gelds vvtsteh must be completed are MohNWkted In Yew with a red border. OpftW Nods mid wM*Aed fields are displayed M white. It you enter kdulid or kwomplete lrsiarnallon in a Field, you WIN receive an am massage. click the "Save a Submit" buttes to submit your application to Grmkb gov. - Once you have pMpery completed on required doarnents and shadhed any required or optional documentation, save mks completed oppleg" by dlckim on use "Save" button. - Click on the *Check Padwp for Enors" button to anuae that you have completed ale required data fields. Coned any errors or It none are found. Sava tits appliradw pThe'Save a Skbmk' b !ton wile become Sctive: click on the "Save 3 Sw9w button to begin the cup bwgon submission process. - You win be taken b the epptcard)Wn papa to enter your Gmw gov uwmma and pasaworrL Fagan ell onscreen lnsbudw afar submiaslah. Packet Page -3328- 0 12/11/2012 Item 16.D.13. OMB Nwnbar:404040004 Ennheem nwa• rnnOM41 Applicatlon for Federal Assistance SF-424 . " 1. Type of Subntlssbm Preappkatlon Ap*atlon ChaMedfCoMdedApplicetlon 2. Type d AppWa5m:.. • tl Rerlaoo, sahmi appropriate 1eHer(s): New []X ContlntiWon .JSpwWF Revision • 9. Date Received: 4. AppOwnt Wenger; ' CornpNeQ hyQrlellauar upm w6s�ikfL . 6a. Federal Entity Idenelfer. Sb. Federal Award kiwd er: 2009-CW -AX -8011 I- side Up Only: 8. Dale RecaWed by Slete: 7. Stets Apps *#= IdarrO ; R. APPUCANt INFORMATION * a• Leo Nana: lCollier County "b. Empioyer/Taxpyer IdenMosOon Nufter (EINMM: 59- 6000558 ` a OrgankaMnat DUNS: 0769977900000 d Address: "Streetl: SheeM: " CRy= Counfy/Parieh " Province: " coounw 13339 Tamia -i Trail E. iSuite 211 Naples M. Florida USA: UNITED STATES Packet Page -3329- 12/11/2012 Item 16.D.1 Application for Federal Assistance SF-424 ' IL Type of Applkant is SeW App11uM Type: Is: county Government Type of Appfeant 2: Select AppOcant Type: Type of Appllcent 3: SabCAppk -d Type., •Other(sPadfy): • 10. Nan* of Fedomt Agency: Office of Violence Against women 11. GaiaWS of Federal Domestic Assistance Number. 16.527 CFOATM: Supervised Visitation, Safe Havens for Children 12. Funding Opportunky Number. - 2012 -3131 . TWe: OVK FY 2012 Safe Havens: Supervised Visitation and Safe Exchange Program racket Page -3330- 3. 3 l 1 1 ^1 12/11/2012 Item 16.D.13. Application for Federal Assistance SF424 16. Congrossionat Districts Of: • a. Applkent 14/25 b. Programil"ect 14/25 Attach an additional Set of ProgranriPmjeat Congressional Districts N needed. 17. Proposed Project: * a. Start Date: 09/0] /2012 ' b. End Date: OB/31/Z015 18. Estimated Funding): ' a. Federal �— 350, 000.0, 0.00 ' b. Applicant ' a. state 0.00 • d. Local 0.00 t�— ' e. Other 0.00 • f Program Income �— 0.00 350,000.00 U. TOTAL • 19. Is Application subject to Review By state tinder Executive Order 12372 Process? a. This application was made available to the State under the Executhro Order 12372 Process for review on �. Q b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program Is not covered by F-0. 12372, • 20. le the Applksnt Dennquent On Any FedwW D*M? pf "Yes," provide explanation In attachment) . r7 Yes Q No If "Yes ", provide argilenatlon and a0ach 21.013y signing this application, I oortify (1) to the statements contalned In the fist of certifications•• and (2) that the statements heroin are true, complete and accurate to the beat of my knowledge. 1 also provide the required assurances" and agree to comply with any resulting terms N 1 accept an awed. i am aware that any false, frentlous, or fraudulent statemants or claims may subject me to criminal, civll, or adminletratim penalties. (U.S. Cods, Title 218, Section 1001) Q -I AGREE - The list of cerlificadons and assurances, or an Internet site where you may obteln this list, Is contained In the enrrouncen ent or agency sped8c inatnrcfiom. Authorized Rapmeentative: Prefix: 6.. • Fhst Nana: Fred Middle Name: * Last Name: lcoyle Suffix: I�� —� • Title: lChairman "TelephoneNumber 239 252 -8097 Fax Number. •Small: fradcoylellcolliergov.net ' SfAnatureofAuOwr izedRepresentethm: c0M08edbyearus00vup -M*a'- I * Deb Stoned: q byQr&tLQ „WW&Ax„y� Packet Page -3331- ,3wlr�t 12/11/2012 Item 16.D.13. ATTACHMENTS FORM 12/11/2012 Item 16.D.13. I Project Narrative Files) Mands" Projoct Narrative File Ftiename: To add more Projed Nansfive File attachmeft, plesse use thi attachment buttons below, g Packet Page -3333- 12/11/2012 Item 16.D.13. Budget Narrative Files) � rrrrr ri � • Mandatory Budget Narrative Fllsname: To add more Budget Narrative attachments, please use the attachment buttons below. Packet Page -3334- 12/11/2012 Item 16.D.13. OMB Number: 4040-0007 Expiration Deb: t16l9OM14 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information Is estimated to ' avers ib minutes per , Including time for Instructions, searching existing data sources, gathering and maintaining the data needed, and complp Ling and reviewing the collection of Information. Send comments regarding the burden estimate or any other aspect of this collection of Information, irreWbV suggestions for reducing this burden, to the Office of Management and Budget, paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO -YHE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING A* GENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have awarding agency. Further, pertain Federal awarding agencies y questions, please contact the If such Is the case, you will be notified.y require applicants to certify to additional assurances. As the duly authorized representative of the appticari% I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and iinanclal capability (including funds sufficient to pay the non - Federal share Of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through enny authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a Proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that cornstilutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. VWi Initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. NO comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§47284763) relating to prescribed standards for melt systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's standards for a Merit System of Personnel Administratlon (5 C.F.R. 900, Subpart F). 6. VW0 comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) 'title VI of the Civil Rights Act of 19e4 (P.L 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Trtie IX of the Education Amendments of 1972, as amended (20 U.S.C. § §1581 - 1683, and 1686- 188S), which prohibits discrimination on the basis of sou; (c) Section 604 of the Rehabilitation Previous EdWon Usabrs Act of 1973, as amended (29 U.S.C. §794), which Prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1976, as amended (42 U. S.C. 6§6101-8107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -615), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd-3 and 290 ee- 3), as amended, relating to confidentially of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §93801 at seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; @ any other nondiscrimination provisions In the specific statutes) under which application for Federal assistance is being made; and, (ti the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already compiled, with the requirements of Titles II and Ili of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -e4e) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or fedemay-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501 -1508 and 7324 -7328) which Limit the political activities of employees whose principal employment activities are funded in whole or in. part with Federal funds. Authorized for Local Reproduction Packet Page -3335- Standard Form 4240 (Rev. 7-97) Prsserlbed by OUR Ckula XI02 ( t t I 9. WIN comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §674), and the Contract Worts Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally- assisted construction subagreements. 1o. Wilt comply, If applicable, with flood Insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L 93 -234) which requires recipients In a special flood hazard area to participate In the program and to purchase flood tnsurence if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L 91 -190) and Executive Order (EO) 11514; (b) notifccaflon of violating Willies pursuant to ED 11738; (o) protection of wetlands pursuant to ED 11980, (d) evaluation of flood hazards in floodplains in accordance with ED 11988; (e) assurance of project consistency with the approved Stale management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 at seq.); (f) conformity of Federal actions to Stale (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12/11/2012 Item 16.D.13. 12. Will comply with the Will and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system 13. Wtil assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1986, as amended (16 U.S.C. §470), ED 11693 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469x-1 at seq.). 14. Will comply with P.L. 93-348 fegarding the protection of human subjects Involved Ih research, development, and related activities supported by this sward of assistance. 15. WB comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89.544, as amended, 7 U.S.C. §§2131 at seq.) pertaining to the care, i andift, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance, 16. Wlii comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits In accordance with the Since Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Govan. s, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies gaming this program. ' SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL ' TITLE Completed on submission to Grante.gov Chairman • APPLICANT ORGANIZATION ' DATE SUBMITTED coll ier County Completed on submission to Grants.gov Standard Form 4248 (Rev. 7.87) Back Approved as to form & legal Sufficiency Assistant County Attorney T� rJ rJ � F-r— CL (3, LAZY" .-T 5 Packet Page -3336- 12/11/2012 Item 16.D.13. �I DISCLOSURE OF LOBBYING ACTIVITIES Anaro..d by Dose Complete this form tc disclose lobbying activities pnrauaot to 31 U.S.C.7362 1. ` Type of Federal Action: 2. ` Status of Federal Action: 3. ` Report Type: IL oowfid E] a bWhM dapW.Hm 0. or" OW X b,pw © AInW1ww M b.SWAMOM G p a. PM--Wd CL IM o.kenpusreMee i ben N UMM 4. Name and Address of Reporting Entity: [RPM* ❑SWAWW es . *° Misr Cesney •� = 8319 samisri W&il C. 8hW Y Suits 303 Nsplsa swe 1Zt Florid. DP 3allY CArlQfseNOflel Distrki, a bware 5. If Reporting Entity in NoA Is Subawardee, Enter Name and Address of Prime: S. ` Federal DepartrnentlAgency: T. ` Federal Program Narne/DescrlpHon: USDOd/QSlice 0n Violsuoe Apslnat Noasn supervlaad YLvit.tion, "is Saveps for Childrm 0F0AMV,b1.1fV0WW 11.587 S. Federal Action Number, !f /mown: 8. Award Amounk 11 known: m E- p - 2012 -3131 10. a. Name and Address of Lobbying Registrant: PM& IRMAA * I W Ss N&W 1 •laslNas► wood SAX � •S0mf7 1130 conusoticu0 Avenu► 1 $000" Suite 100 Packet Page -3337- C -- 12/11/2012 Item 16.D.13. 1 'xt Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle District I District 2 District 3 District 4 February 21, 2012 Susan B. Carbon, Director U.S. Department of Justice Office on Violence Against Women (OVW) 145 N Street, NE, Suite 1OW.121 Washington, D.C. 20530 Jim Colette District 5 Collier County certifies that any funds awarded through the Safe Havens: Supervised Visitation and Safe Exchange Grant program will be used to supplement existing funds for program activities and will not replace (supplant) nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence, dating violence and child victimization. Collier County understands that supplanting violations can result in a range of penalties, including suspension of future funds under this program, suspension or debarment from federal grants, recoupment of monies provided under this grant, and civil and/or criminal AO—N penalties. Sincerely, Fred Coyle, Chainnan AT TEST, DWIGHT E. BROM Ciark Assistant County Attorney 3299 Tamiami Trait East, Suite 303 • Naples, Florida 34942 - 5746.239- 252 -5097 • FAX 239-252-3602 Packet Page -3338- 12/11/2012 Item 16.D.13. Project Narrative Purpose of the Application Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft :a 1d;' 4 verman, 2002.) One widely accepted myth about intimate partner violence that is, byane' party exiting an abusive relationship, the violence will cease, and the victim (and childrenvifl be safe Research indicates however, that �1. > leaving not only fails to stop the violence, but separtion poses a significant risk -of escalated, often lethal violence (American Psychological Association, 1996 1,1 2000). First, after a couple separates cliildi6"n.6an become a over estranged spouses, potentially harming both the eStran; n threats to pursue or chau -`i `4 financially drain victims ``v''a, unsafe terms-ipf - 'Istody agree , 1995; lJarilesty & GanofigL All 'families referred tiers, 2007; Tjaden& Thoennes, s for abusers to maintain control and the children. Second, or falsely report child abuse can effectively coercing them into accepting -d perpetrator- victim contact (Arendell, itation services due to domestic violence present the risk for continued :' use which may be lethal as the separation period is a time of increased risk 1 A: I 1 of homicide for battered om;E.n,(Saunders & Browne, 2000). Psychologically the batterer may minimize their personal responsibility and use the legal and criminal justice system to continue their abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time, harass the victim, and exhaust their finances (Hardesty, 2002; Miller & Smolter, 2011; NCJFCJ, 2008; Pollet, 2011) Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OVW- 2009 -2014 Packet Page -3339- 12/11/2012 Item 16.D.13. Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that year and had been following a case plan for reunification with his family when Guerline finally decided to leave him. Had she filed for an injunction for prgtc 'ion, the court likely would have 7 1 . k sent the family to the local visitation program for supervised vt.Sits^or exchanges. As this case illustrates, the cases that are served by the local e[ td play a critical'ro F le in the essential public hiJ'J V , safety of the community. While only the perpefi for is responsible for this horrific crime, i' �., : t r:al, k I providing professional supervised visitation servrces'n ay have assisted in rnorir.,gpng this family by alerting the court to changes in the perpetrator's behavrori'and helping the victim with advocacy, support, and safety,. planning fhb Green opk of theNaional Council of Juvenile and J .F iI J1 Family Court Judges recommendsithat "the Juyenrle,court should,require that safe visitation and visitation exchange locatrb n be uti(r. e: so that su%ervised visits and exchanges will be safe for the childa red Woan." Violence Fatality Review Team recommended, "Given the significant increase ''.nomestic violence homicides, including high profile familicides, and a marke4 escalatton in reports of aggravated stalking, the Florida Legislature should increase funding for certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent future domestic violence homicides." Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed. 26% of the cases also had involvement with Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 2 OV W- 2009 -2014 Packet Page -3340- 12/11/2012 Item 16.D.13. child welfare at the time of the fatality. Agencies face a daunting task in serving these families. A variety of issues can be present: the victim's conflict about leaving the abuser, minimizing the impact of the violence, the risk for the father's violence toward the victim and children. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised visitation services for the underserved popu quality of services through enhanced training services in collaboration with the local domesti �i been successfiil in keeping battered women an visitation services in a professional manner by violence. In accordance with the treated respectfully with oq -,j yJ Sur community, improve the srandiorovide direct on site advocacy shelter. Thelo}cal visitation agency has children safe by providing supervised 19'. M-Wthe dynamics df domestic ing Priincples, parents receiving services are t and bhi'ld victims. The center values multiculturalism and $iversity an'iicontinually adapts'to the'rels of families who present unique circumstances and concer'rs }The .agencices involved in this project proactively seek community collaboiati4n'and support from n, victim sen!�ce providers that are essential to achieving the intended 6titcomes. There>, ;?,a continued, need to expand and enhance these services by ,•.:q: ik I providing me eased outreach to,* otential dl ents and informing the community and other service providers of the benefits, of professional supervised visitation and exchanges. Community Service Area =qpd emographics While all other criminal offenses in Florida decreased by 6.7% in 2009, domestic violence murders increased 15.6 %, and aggravated stalking, often a precursor to homicide, increased 31.6 %. (Florida Domestic Violence Fatality Review Report, 2010) Our local community faces many challenges when providing services to families. Located in Southwest Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OV W- 2009 -2014 Packet Page -3341- 3 12/11/2012 Item 16.D.13. Florida, the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. The schools have a diverse population, reporting student population 39% White non Hispanic, 49% Hispanic, 12% African American and Haitian. Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages ,9" Alier has become a fully "minority- majority county" with about 60 percent of children doming from non -white ethnic ;;_.: groups. The economic volatility of recent years uced an increase in the population living at 200 percent of poverty or below. The percent}of school age children eligible for free or reduced price lunch has jumped 13 percentage point4i'ifi easu►g from 48 percent n 2005 to 61 percent in 2011 with over 26,000 students categorized as e:xp.1n ically needy. More Collier families face increase hunger af. " q ossible homelessness. The total pounds r of food delivered to ldcaR agenciesa;from FY 200 etc FY 2010 t" eased more than 63 percent, and the number of children' accessr�ng food distribation sites jumped 57 percent. Collier County Public Sc pnis'H8 .1'ss Childaiaison has rder trfled'inore than 700 children eligible for P bi Iti w, } homeless prevention benefits or cla! sr, d as homeless and reports another 1,300 incidents of episodic homelessness this pastischool year: Florida was hard hit by the recent recession, and Southwest Florida led;tbe downward economic spiral. Cape Coral -Fort Myers was identified as one of the five metropolitan areas in the nation with the highest poverty gains, a rise from 13.2 percent to 15 percent in 2009, the highest rate since the energy crisis of 1980. Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years — and families in surrounding counties, are living in the 200 percent of poverty stratum needing a broad range of social services. At a time when the need for social Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 4 OV W- 2009 -2014 Packet Page -3342- 12/11/2012 Item 16.D.13. welfare services is growing, funding for programs is not keeping pace with the need. The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to strive diligently to meet the growing needs of children, but little or no money is built into program budgets for community outreach and enrollment efforts. Ecolo} is distress is associated with increased stress and violence in families. There's been' perra'ept increase in the number of ;:.. food stamp recipients in Collier County in the pastyear. The figure`ialarming a 337 percent increase going back to April 2007 when enrol lmerit,was at a low point to December 2010 II al 3 (Naples Daily News, January 2011 The decline in`eaonomic conditions is evident in the large number of foreclosures in Collier County. With overall 49% I3ispanic students;;xrianynf .if t } eparents do,not speak English at home. Language barriers iso,ate immigrant women from,community resources and legal remedies. Immigrant women may be hvvary of'�'eyuesting he'Iprom officials based on their experiences with similar institutions in'the r home county (Frei 006')' °'Criminals in Collier County are routinely reported to,immigration officials andq any victims do not want their husbands and boyfriend deported, they just want the violence to end. Even when the perpetrators are deported, some return and victims fear;?retributii .glmmigrant women are commonly isolated, not allowed to work outside of the home ana'alliterate in their native language. "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships." (Shetty and Kaguyutan, 2002) Provision of supervised visitation services to meet the needs of this underserved. and economically and culturally diverse population is challenging and requires community support. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OVW- 2009 -2014 Packet Page -3343- R 12/11/2012 Item 16.D.13. For the fiscal year 2010/2011, The Shelter for Abused Women and Children, the nongovernmental community domestic violence agency, provided emergency shelter to 541 battered women and their children and served a total of 3,678 individuals. The Shelter serves a diverse population with approximately 57% of the clients are Hispanic, 17 % white, 16.8% other, and 7.7 % African American. The Shelter has developed a partnership with the Department of Children and Families local child protective se viI s. "Family Violence Threatens Al Child" (domestic violence) is the one of the most co ott:mal re tments when child .:. 1..7.: ,- .JI... abuse /neglect is reported. The Department had 497.,..6 fled cases of °`.`;fa►nily violence threatens child" in Collier County from January 2010 until llNovember 2011. They hale implemented lit 4 N.: changes in child welfare practices to Increase safety forlchrl�ren and adult victimS;pin domestic violence cases. The agency is no Iong .r;cliargrrlg the non offending victim parent in child welfare /domestic violence ..cases for the rtraltreatmentinf "failure�to;protect, and instead employing an alternative approach, the Safe and Together Mode1.� The goal is to keep children 1 _ safe with the non - offending arent, father than removing them. The model recognizes the most " a Y successful pproach 46. pr cc ti the children,i:5 by developing a successful partnership with the non- offetiduag parent Collierounty has initiated the Safe and Together Model, including r extensive tr intng domestic violence for investigators and inviting advocates from the certified domestic violence centers to participate on their multi- disciplinary case advisory team and co- a, :i located an advocate from t"local domestic violence center with the Child Protective Investigators. Additionally, Collier County benefits from the The InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and domestic violence centers to provide enhanced services to domestic violence victims and monitor domestic violence perpetrators. Law enforcement and advocates review domestic violence police Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 6 OVW- 2009 -2014 Packet Page -3344- 12/11/2012 Item 16.D.13. reports to identify high risk cases. Victims voluntarily enroll in the InVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of InVEST program are to develop partnerships between law enforcement and domestic violence advocates, bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. Current Services and Gaps From October 1, 2009 through December 31, 2016- t`hesVi$i,tation center provided services IaI� to 400 women and children. Approximately 410 those clients were Hispanic and at least half of those were limited or non English speaking ?) heutarget population will benefit by improving the provision of services will be assistpo by the continued leinpI6yment of two'ca5e managers who are fluent in Spanish, and by Cr66le;trarislators, in addition to providing culturally sensitive local services for supervised visitation and safe exehAhges. In 'same time period, 245 adult vs victims and 415 chi ldrph were referred by th&pbuff to the visitation program. 90% of the cases were referred with a damestrc violence injunction when the Court frequently directs the parties to ( 'gip .7 t t,' i the to theavrs tatibn 'agency anc� d�termrnes I the respondent will have contact with the children, t,t stipulates,tpe type of coma:., at will pccur. The visitation agency receives one to three referrals i - ) per week fronlithe;,Damestic Violence Court as well as the Family and Criminal Court. There are no fees for the vrsr.tation center'services_ Families may come to the visitation center voluntarily. Each parent is a.ked to review the rules and agree to follow the standards for behavior and schedule. There are no other supervised visitation agencies in Collier County. Additionally as many of the women in the community are unaware of the services available expanded outreach will be a critical component to expansion of the program. Collaboration with the partnering organizations and a community domestic violence plan will enhance services to Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 7 O V W -2009 -2014 Packet Page -3345- 12/11/2012 Item 16.D.13. domestic violence victims by creating a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation. What Will Be Accomplished The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Havens Guiding Principles. This is accomplished%`promoting equal regard for the safety of children and adult victims and thoroughly,.uAd*e: f d ng that dynamics of domestic V.3 violence and the post - separation risks. Policies:# ##procedures are',,,a igned with safety as the primary goal that includes the need to protec , ahe way information is lire] eased and shared. Practices and operations have been developed to reduce the'batterer's ability;:ro re -abuse the victim and to provide the victim understands the need for,eacb, member identifying how the center values multi English and support she needs. The center rly and respectfully while e battefe:Omay affect service provision. The this is evident in the center's practice of rodm staff training and establishing linkages for ,taff and mtelrpreters, p g g g g services;., iARency:.forms and informational materials are provided in both Families receive services for an average of six months to a year; however there is no limit on safe exchanges and a oie =rear limit on supervised visitation in order to accommodate all of Al.: the families requesting services. The individual orientation meeting assists the parents in understanding the scope of the services as well as providing meaningful referrals and linkages to other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. When safety concerns presented by the family exceed the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 8 OV W- 2009 -2014 Packet Page -3346- 12/11/2012 Item 16.D.13. ability of the visitation center to offer adequate assurance of security, the case will be declined by the program and a report sent to the Court documenting the reason and requesting a review. The court may then determine that visitation is not in the best interest of the child. Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure, respectful and culturally sensitive enviror ai6hi for supervised visitation and exchanges. Recognizing the unique needs of our cornm.uinity, tihel;mmediate goals of this 1 ,..„ proposal include increasing access to supervised, ls'if ion and exchange services particularly for the underserved population and previously unse`rPed population, improving the coordinated community response to battering and ;i !I. needs of battered women and their chi Goal 1: Provide access to, supervises f Objectives: 1. To provide visitation seryc 2 'To document numbcn.o. re A , N; I- bompleted and'cancelled ui Goal 2: To implement services.whic their children , i 7! � Objectives: ing ices which are r�svonsive to the for a minimum of 75 families per year (225 total) 2 ls, {ntakes,liand supervised visits and exchanges ding the numbers not served or partially served. xe responsive to the needs of battered women and 1. To provide an advocate to meet directly with of the battered women over the course of the grant period to assess safety, conduct safety planning and receive feedback regarding visits and exchanges. 2. To conduct a client satisfaction survey of services on an annual basis. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OVW- 2009 -2014 Packet Page -3347- V 12/11/2012 Item 16.D.13. 3. To conduct monthly meetings between visitation staff and advocates to discuss the feedback they have received from the women utilizing the visitation center in order to facilitate better communication of victim's safety needs and respond appropriately. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. Objectives: 1. To provide annual training to col exchange services. 2. To expand the community safety arii the visitation center in providing for Mechanisms for referrals The court order e, partners�gn. supervised visitation an further clarify the role, and expectations of viof battered women and their children. s the reason for the supervised visitation service and'vi!ho is required tdipartrcipat�Some clients contact the center on their own. lncreasrng community awareness, especially among service providers, is critical to h a `i i L k greater outreach 'Many hatterell women remaut unaware or have limited understanding of the visitation .services. Famrlyt raw attorneys often include the use of supervised visitation and exchangesin Tasks and ActivitiA lio ach Collaborative Partner :grant involving a commitment from Collier County Government This is a collabor 1y. r"g g as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program and designate a coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 10 OVW -2009 -2014 Packet Page -3348- 12/11/2012 Item 16.D.13. The Shelter for Abused Women and Children, the local community domestic violence center, will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The local visitation program has had a working relationship with The Shelter for the past thirteen years. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our comrrituty and developing a coordinated community response to domestic violence. Staff memlierx$ ffo nMe visitation center and the domestic violence agency attend the weekly dot p�e tla violence court his expedites the i qj provision of services and the staff already has Information regarding the request of the court and the details of the proceedings. Working as a team, adv, 3, p g , g *tes, in the commurilry''domestic violence agency assist victims with visitation services. The courtproee: both parents. Address,sng'the proce hearing, may prevent further iviolen access tl�e c�11ldrerixa# the vrctrcr� , l Shelterton'site at the visitafor}..prog visitation r) o2ram.:as either custodi, the couf>'process and the purpose of the very'confusing and intimidating for (dually* th °each parent immediately following the fuse tlei perpetrator knows that a system is in place to tied The 6fdaram includes an advocate from The assist battered. women who are referred to the or visiting parents. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center. The visitation program has a formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OVW technical assistance provided through this funding, the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. The David Lawrence Community Mental Health Center provides mental health, batterer's Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OVW -2009 -2014 Packet Page -3349- 11 12/11/2012 Item 16.D.13. intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriff's Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of safety and security. The mission of Legal Aid Service of Co1.�e4'County provides free r`' s representation for victims who qualify for their services 1n the areas of housing, p ublic benefits, immigration, education legal rights, and family 1- avt�PiThey will provrd titraining for the partners 14 • h l r f` on legal issues pertaining to domestic violence anci family law as well as direct consultation to victims regarding child support, visitation and other famtly'laW matters by conducting clinics in collaboration with the visitation program; aCnd tndividually'as needed. The Collier County Child Advocacy Council also known as the Children's Aa�ncy Center of Collier County is a community based no profit vrc�tilb service organization The agency provides services to child ' I J victims of abuse, neglect,�dopiestrc k�iolence andystrxual assault and operates the Family Safety JL Program,' {)that prograrras incIudc44 the school ,Based 'Child Victim Rapid Response Program and " ' Court Advocacy Program, which provides early identification and services to child victims of crime. Staff of the- agency will provide cross - training for the partners on child abuse and neglect and sexual assault 'Ihe.; j:dentifieation of domestic violence suggests a 30 -60% probability that r direct abuse of children mad be occurring. (Edelson, 1999). Calling upon thirteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The visitation agency will be responsible for the day -to -day operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 12 OVW- 2009 -2014 Packet Page -3350- n 12/11/2012 Item 16.D.13. training and evaluation, providing a program evaluation and maintaining the standards of visitation as set forth by the Safe Havens Guiding Principles. These include very specific standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance, termination and reports to the court. Timeline The collaborative partners will continue to hold scheduled'' quarterly partner meetings and ::. training sessions. Agency staff along with collaborative P ,rtners will explore and develop culturally and linguistically specific materials for #le,underserved population. OVW training for JI the program and fiscal staff will be scheduled:'Monitoring and semi 664tial reporting will be executed by Collier County Department of Housing and Hi m" Services as th e representative of iv the fiscal entity. u:q T11 Program Specifications Scope of Proposed Visitation and!Exchang —e" tces 4 ;;ley The Family Safety=�Program; was created; as a response to an identified need in our visitation :`hand exchanges. There are no state or county ervsed visitation services for domestic violence victims. This proposal is tottstain the currenf ;visitation "and exchange services and strengthen the operations by providing an ons'►te victim advocate from the domestic violence center, improving community collaboration, and expand n"- ' e- outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking. No off site visitation or exchange services are provided. The center does not accept cases where the state has jurisdiction such as in foster care or Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 13 OVW- 2009 -2014 Packet Page -3351- 12/11/2012 Item 16.D.13. protective supervision and does not promote or engage in activities that compromise victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 225 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations The center will provide services for a large Spam. l %speaking population by having bilingual staff and by training staff to better understand)1. he cultural concerns of this population. Training in cultural competence is conducted agnpually an d regular "d' seussions about how to best serve in a culturally and linguistically appropriate manner are held ith staff and community ' <if "i,. ...lid S:: n. partners. Linkages for outreach to culturally specific a ganfzatrons are also identified. ri! zs Demographics of Families to be Served by the Project It is expected that, the demograprrc, will reflect the pu�lic school demographics with tan % other. Haiapproximately 63 %Hpamc, 12 % A Due to the current economic co nd itions, it is 64ected that 60 -70% will be facing economic harrlchin nn r� Xiria4 he insneed o'f'financial ass�s`tatace such as food stamps or Medicaid. Hours The visitation center is open from 9:00 AM to 5:00 PM Monday through Friday and until 7:00 PM on Wednesday.. and fro 9:00 AM to 4:30 PM on Sunday. Specific hours are designated :. 1, i for supervised visits and anges when law enforcement is onsite. Program Security) All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. The case file contains copies of orders of protection, copies of parents' driver licenses and emergency contact information. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 14 OVW- 2009 -2014 Packet Page -3352- 12/11 /2012 Item 16.D.13. visitation center has an alarm system with panic buttons and separate waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms at both sites can be monitored by a one -way mirror and have recording capability. An off -duty uniformed police officer is employed on Sunday and in evenings when the majority of visits and exchanges case for which they cannot reasonably ensure the including, but not limited to the following reasgn issues identified at intake, adequate security'- canno visitation center may reject a 90ety'I'of: all clients, staff or volunteers W. aff are not ladequately trained to manage I ,F: be provided, or a ,ppflict of interest is established. If a visiting parent cannot be redirected R py soOio change their behavior that may compromise or endanger the safety of the'dildren, adult vtet ms or center staff, the visit will be L concluded, services suspended and a critical incident report will be sent to the court. Safe i � �. ;. 1 1 7 ' ♦ III - ll li: exchanges and supervised visits are scheduled, with staggeret�--rrival times ensuring no contact between the parents. A i, and pornX of entry' will be designated for victims to alleviate any possibility'jth'at there Will be ctlitact physically, visually or auditor ally in the center. The Illy N. perpetrator arrives fifteen "r'}iixtute prror;to a visit or exchange and leaves fifteen minute after to avoid confroritatrp or stalking'I,The local law enforcement agency is aware of the visitation center operations aril can respond,appropriately and promptly to requests for assistance. Record Keeping and Conlde'iality Visits may be recorded and become part of the confidential file. A written observation report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 15 OVW- 2009 -2014 Packet Page -3353- 12/11/2012 Item 16.D.13. confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication between the domestic violence agency and about clients is cQtfrdential. The onsite Shelter advocate will obtain releases from clients so that ing will occur between partners to respond to the visitation center as scheduled for,.advocacy of all newnclients and existing clients as needed. The goal is to ensure an effed't .ive method of communication that heightens awareness and understanding of the unique circumstances,surrounding s . - Jivisitation in cases of domestic violence. Referral Process Referrals rri#,be receiveti''from the D`otrrestic Viot6hbc CCourt, Family Court or Criminal Court. The Court worksLtith the partners to enure that the orders are clearly stated and have dates for "regular 'review:, or °I services and reports any cr, advocates to ensure that v center communicates the provision of to the courts. The Center staff works with victim the visitation center role and the court orders particularly in cases When the victims have no attorneys. Frequency and length of visits depend IM upon the request of the court order. The Family Safety Program does not discriminate against any client due to race, religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk. Each parent Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 16 OV W -2009 -2014 Packet Page -3354- 12/11/2012 Item 16.D.13. provides an in -depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies and expectations including confidentiality for participation in the program. During the orientation, each parent has the opportunity to review and sign a copy of the rules for the center along with releases of information. The child orientation enables the children to visit the center prior to the visitation services allows them the opportunity to develop a relationsh.. it h the Case Manager. Children a� ,.. are not forced to participate in visitation if they resist:b C---orri.nnity resources and meaningful referrals are identified to best meet the needs o f t!iG h s and their chW en. An advocate from the Shelter will be scheduled to be on site to 1116U.with session or during the first supervisedvisit or as request Fee Protocols: Fees are not charged for ariv:< services. Center Staff 1 ` 1 r{a The visitation ,fprograi Havens grant program, audift f' � a � i Both the +C4se Managers are responsibl for increasing with women ait*ing domes a means to insure Creole and other the victim either`'atthe child orientation J i oys a frilltrhe,';Program :Director, funded 50% by the Safe e case cn'iiagers, funded 50% by Safe Havens funding. in Spanish English. The Case Managers will also be c6 including presenting informational sessions by meeting 7: .nee support groups to inform them of available services as r's;;irapacity to fully serve the diverse population. Translators for `in`cluding sign language are employed as required. An off duty police officer, funded by the visitation agency, is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week (1 OFTE) by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The Program Coordinator, Accountant, 10_1�1 Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 OVW- 2009 -2014 Packet Page -3355- 17 12/11/2012 Item 16.D.13. and Accounting Technician are employed by Collier County Housing and Human Services to insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised visitation and safe exchanges, their job is to conduct the intake orientation and risk assessment, maintain the client records, and correspond with the Court. The Program Director is responsible for the development and management of the program including direefjdpervisio.n of the staff, program evaluation, and assuring compliance with the standart�s,tiwrsr}ation. The Program Director will be responsible for the coordination of services Wyfth �l a collaboratlrr artners. The onsite victim r advocate meets individually with battered wom`ehrto assess safety and insure their understanding of the supervised visitation services.. Training Requirements for Staff andTolfio All collaborative partners receive;'_�a participate in OVW poiisored teC nical assj includes the basic information rea4iM R child on children; _'1 iC.. populatio�ar from the parti in assisting do i their n include violence training and for visitation staff also and neglect, the effects of domestic violence es in understanding with culturally diverse iit`onal 16 hours of training is completed annually. Training ME ..:- ng wiffi battered women and children, cultural considerations substance abuse and mental health issue identification and intervention training. Compositions and Roles of Consulting /Advisory Committee Partnership advisory committee meetings will be held quarterly and more frequently as projects demand. A formal consulting committee meets regularly to address common issues, coordinating training opportunities and facilitating positive relationships between providers. In Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 18 OVW- 2009 -2014 Packet Page -3356- ,10-. 12/11/2012 Item 16.D.13. addition to the core partners the consulting committee includes representatives from legal services, child protective services, law enforcement, sexual assault programs, and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The core partnership and consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability of the families beyond needing the services of supervised vts{atton. .,..:,.::3111 �;.. The same families often seek services from MAuil. aple'-4sencies and the agencies do not have the means to communicate effectively , and ' collaborate fo ;.,support the family. By maintaining a formal protocol and consulting committee with the partnersl'supported by the Safe Havens grant along with other community agencies,'families'rserved by the supervised visitation 1 program benefit from the collaboration of ialLi the professionals, avoid duplication of services : and receive appropriate interventions It is critical that the1partnelrship establish (,a common philosophy, identify comprehensive •' 11 i L k ) 'I N , and cultur)ly sensitise strategies „to assist` domestic violence victims and children in this post separation period, and continue disc lssions regarding the appropriate utilization of visitation programs. Cdlher County Governmenf'�will serve as the fiscal agent and ensure compliance I with the statuto andatory)requirements of the grant program and reporting requirements of the Office on Violence agarnst Women. The designated program coordinator is the point of contact with OVW and technical assistance providers convenes the consulting committee meetings, coordinates site visits and onsite technical assistance events. The local Court currently hears a separate civil domestic violence docket one day per week and the visitation agency receives most of their referrals directly from this docket. While the judge serving on the Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 19 O VW- 2009 -2014 Packet Page -3357- 12/11/2012 Item 16.D.13. collaborative partnership is not able to discuss specific cases, the partners can review how the court is malting referrals, the appropriateness of the referrals, and how to better communicate the issues with the court. The Family Safety Program of the Children's Advocacy Center will provide the direct supervised. visitation services; reviews safety concerns with the partners, discusses referral resources and explores ways to better reach the underserved population. The Shelter for Abused Women and Children will share expeiti�6 ih the areas of understanding the impact of domestic violence and safety concerns and the victims and their children. The David center, provides substance abuse treatment, evaluations in both Naples and. Imriokalee and straining and on site advocacy for the Ioc4l community mental health s intervention and and psychiatric ;e. The Collier County Sheriffs Office consults w"ith" tli'ep`artners regarding safety and security issues and provides direction for improying comm unipat►on jai -d ,coordinatr6n of services with local law enforcement. In turn they w►ll rei give informati,b'n.r'egard ► ngYictim safety and the roles of the other partners in the Service of Collier County will provide training,,px the partners as we as direct consultation to victims regarding child support, qii visitation end other family haw matters by conducting clinics in collaboration with the visitation program and The Safe Committee includes the existing collaborative partners as well as representatives from other victim serving agencies including the Office of the State Attorney, and the Department of Children and Families. An updated formal interagency policy agreement will be implemented by the all of the consulting partners. The goal of this agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 20 OVW- 2009 -2014 Packet Page -3358- 12/11/2012 Item 16.D.13. and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Sustainability Plan The Safe Havens Grant Program gives Collier Coulaw the opportunity to support the community agencies in provision of these critical servic s tl i tykeep domestic violence victims and their children safe. The Collier County.4,Child Advocacy Council has been providing supervised visitation services since 1997. This ojency currently receives funding from multiple sources including the local United Way, state funding afrorn: the Florida Department of Health, IT 26; 4' ti federal funding through Victims of Crime ;Act, from thr� ��ce of the Attorney General, and if '� various fundraising event$ The agency has {been in;' existence since' ,986 and is stable financially. An endowment has been established to provide f4 contmriall, funding source. The visitation agency has a developmehk�assistarithand donor software is being utilized to expand the donor rx base Additional resources have been h ug Doug grants, including the Naples Children and Education SFoundation, special events,, and fundraisers. Extensive community outreach and partnerships with local businesses are always being developed. The County will assist the local visitation agency, the [domestic iviolence agency and other partners in applying for community development block p grants'foz;tiew or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 O V W- 2009 -2014 Packet Page -3359- 21 12/11/2012 Item 16.D.13. Budget Detail Worksheet and Narrative A. Personnel The case management supervisor for Collier County Housing and Human Services will serve as the fiscal manager for the Safe Havens grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program and financial reports, and ensuring compliance with the reporting requirements of OVW. The accountant and accountant technician will perform specialized accounting for the administration of the Safe Havens grant ,including receiving, preparing and processing financial documents as well as preparing records, reports and summaries regarding assigned fiscal operations. B. Fringe Benefits Name/Position Case Health Iii Workman Accountant Employer's FICA Retirement Health Insurance Workman's Comp Accounting Technician Employer's FICA Retirement Health Insurance Workman's Comp rsor 4065 x 46/6' of salaryy x 3 years 2,637 x 4% of salary x 3 years 14,4Q. of salary x 3 years 0 00 x % of salary x 3 years 3,691 x 3% of salary x 3 years 2,412 x 3% of salary x 3 years 14,410 x 3% of salary x 3 years 0.00 x 3% of salary x 3 years $ 3,822 x 5% of salary x 3 years 2,497 x 5% of salary x 3 years 14,410 x 5% of salary x 3 years 0.00 x 5% of salary x 3 years TOTAL Packet Page -3360- Cost $ 488 319 1,729 0 $ 332 217 1,297 0 $ 573 375 2,162 0 $ 7,492 12/11/2012 Item 16.D.13. C. Travel The $1,500 is included for technical assistance and capacity - building activities sponsored by OVW designated technical assistance providers. Purpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare ($300 x 2 persons x I trips) $ 600 Hotel ($100 /night x 3 nights x $ 600 2 persons X-..L.. trips)„ Meals ($50 day x 3 days x $ 300 2 persons x 1 trips) Ground Transportation ( $50 /ti ip x, 2 persons $ too x 1 trips) TOTAL $ 1,600 D. Equipment Item Combutation Cost No equipment is requested E. Supplies-, Supply Items No office supplies are F. Construction Purpose No Construction is requested TOTAL Computation TOTAL Description of Work TOTAL Packet Page -3361- $ 0 Cost $ 0 Cast $ 0 12/11/2012 Item 16.D.13. G. Consultants / Contracts The Program Director will oversee the operations of the supervised visitation center, provide supervision to the Case Managers and Visitation Monitor, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center to the advisory board. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The nongovernmental victim advocate employed by the Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning and receives feedback regarding visits and exchanges. Name /Position Computation Cost Program Director $ 63,484 x 50 %.of salary x 3 years $ 95,226 Case Manager 49,960 x 50%6: f salary x 3 years 74,940 Case Manager 32,500 x 50% of salary x 3 years 48,750 Non -Gov. Victim Advocate 30,000 x 10% of salary x 3 years 9,000 TOTAL $ 227,916 Type C omputatrorr Cost Program Director Employer's FICA .. 4,857 x 50% of salary. x 3` years ; $ 7,286 Retirement 2539 x 50% of salary x 3 years 3,809 Health Insurance 1 &bW x 50% of salary x 3 years 24,005 Workman's Camp 933 x.50% o sal ar y x 3 years 1,400 Case Manager' Employer's FICA $ 3,822 x 50% of salary x 3 years $ 5,733 Retirement;, 1,998x, 50% of salary x 3 years 2,997 Health Insurance ;. 79318 x `SO% of salary x 3 years 10,977 Workman's Comp 734 x 50% of salary x 3 years 1,101 Case Manager Employer's FICA $.2,486 x 50% of salary x 3 years $ 3,729 Retirement 0 x 50% of salary x 3 years 0 Health Insurance 7,318 x 50% of salary x 3 years 10,977 Workman's Comp 478 x 50% of salary x 3 years 717 Non Governmental Victim Advocate Employer's FICA $ 2,295 x 10% of salary x 3 years $ 689 Retirement 0.00 x 10% of salary x 3 years - 0 Health Insurance 6,200 x 10% of salary x 3 years 1,860 Workman's Comp 0.00 x 10% of salary x 3 years 0 TOTAL FRINGE BENEFITS: 75,279 Packet Page -3362- 12/11/2012 Item 16.D.13. TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 303,195 Over $10,000 is included for mandated training and technical assistance to include capacity- building activities sponsored by OVW designated technical assistance providers. $4,500 in the above Travel Section C, and $17,250 in the contractual section for partner agencies. PuLpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance T.BD Airfare($300 x 3 people x3„'.trips) $ 2,700 Hotel ($100 /night x 3 nights x $ 2,700 3 people x:3 trips) Meals ($50`day 3 days x $ 1,350 3 peojle x 3 trips) Ground Transportatil ( $50 /ti i p x 3. x 3 tr e Financial Management Training Seminar TBD ;; Air fhi44300 x 2 tseonle x 2 TOTAL ,$i0Q %might x 3 nigh: 2 peole x 2 trip) $50 day x3 days x people x`2 trips) Transportation $50/trip x 2 people x 2 trip) $ ;450 fp)., $ 1,200 x $ 1,200 $ 600 $ 200 $ 10,400 Name of Consultant Service Provided Computation Cost Shelter for Abused Women Domestic Violence Training $400 each x 4 trainings $ 1,600 Legal Aid Clinics $400 per quarter 4,800 Legal Aid Trainings $150 per hour x 6 hours X 3 years 2,700 TOTAL $ 9,100 Packet Page -3363- TOTAL CONTRACTED H. Other Costs Description Computation No Printing / Reproduction is requested I. Iudii Descrit No Ind Budget A. B. C. D. E. F. 12/11/2012 Item 16.D.13. $ 322,695 Cost Packet Page -3364- A M 0 count 18,213 7,492 1,600 0 0 0 322,695 0 $ 350,000 0 $ 350,000 $ 350,000 $ 0 12/11/2012 Item 16.D.13. Safe Havens Abstract /Proposal Summary The county government of Collier County, Florida is applying for the Safe Havens Grant Supervised Visitation and Safe Exchange Grant Program to enhance and strengthen existing supervised visitation services and build capacity for a coordinated community response to battered women and their children in our community. We are requesting $350,000 for the three year one site continuation grant. Collier County government intends collaborate with the local domestic violence shelter, The Shelter for Abused Women & Children, who will provide training and onsite advocacy for the battered women using the visitation center, and to renew the contract with the Collier County Child Advocacy Council to provide supervised visitation and safe exchanges for battered women and their children The county will designate an employee to act as grant coordinator to serve as the point of contact with the Office on Violence Against Women n who will ensure compliance with the statutory, mandatory and reporting requirements of the grant. The overarching goal of the visitation program is to keep battered women and their children safe by providing a secure, respectful and culturally responsive environment for supervised visitation and exchanges while understanding the dynamics of domestic violence as articulated in the Safe Havens Guiding Principles. The goals of this proposal focus on increasing access to supervised visitation and exchange, implementing services which are responsive to the needs of battered women and their children and improving our coordinated community response to domestic violence. The established partnership with the certified domestic violence center, the visitation agency, the county sheriff's office, legal aid services and other victim serving agencies will serve to increase the ability for our community to work collaboratively on behalf of victims of domestic violence, sexual assault, dating violence, and stalking. Through continuation Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 Packet Page -3365- 12/11/2012 Item 16.D.13. funding, the partnership will be enhanced through opportunities for shared training, agency collaboration and further the development of the visitation center in accordance with the Safe Havens Guiding Principles. Located in Southwest Florida, Collier County is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. Collier's child population continues to grow and become increasingly more diverse. The schools report a population of 45% Hispanic, 39% White, 12% African American and Haitian, and 2% mixed Asian and I% Asian and 1% Indian (Collier County Public Schools, 2012.) The 2010 population of children was 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. (Study of Child Well Being in Collier County, 2010.) The percent of school age children eligible for free or reduced price lunch has jumped 13 percentage points, increasing from 48 percent in 2005 to 61 percent in 201.1 with over 26,000 students categorized as economically needy. Additionally while all other criminal offenses in Florida decreased by 6.7% in 2009; domestic violence murders increased 15.6°/x, and aggravated stalking, often a precursor to homicide, increased 31.6% (Florida Domestic Violence Fatality Review Report, 2010.) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support and expertise. The Safe Havens Supervised Visitation and Safe Exchange Grant Program funding is critical to the safety of the some of the most vulnerable citizens of our community and serves as a vital link in the strengthening partnerships for a safer community. The funding will further improve the community's capacity to prevent, solve and control the crimes of domestic violence, sexual assault, dating violence, and stalking. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW -2012 -3131 2 Packet Page -3366- 12/11/2012 Item 16.D.13. Description of Existing Visitation and Exchange Center The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure, respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community, the immediate goals of this proposal include increasing access to supervised visitation and exchange services particularly for the underserved population, improving the coordinated community response to battering and expanding direct client services which are responsive to the needs of battered women and their children. The center with the collaboration of the core partners and consulting committee has worked to achieve these goals. With the 2009 Safe Havens grant funding, the services were provided for both the greater Naples and Immokalee area. To plan for this current application, the partners reviewed the need and the requests for services in the Immokalee area. The Twentieth Judicial Circuit does not hold court proceedings in Immokalee, The Shelter currently houses Immokalee clients in their Naples emergency facility and the David Lawrence Center no longer provides batterer's intervention classes there. Between the dates of October 1, 2009 and May 1, 2011, only ten families received visitation services in Immokalee. The factors are complex regarding the demographic of the Immokalee community including the reluctance to involve the law enforcement or the courts. After meeting with the core partners and reviewing the grant application. carefully, it was determined that to receive significant numbers of clients in this community, additional funding would need to be sought for a larger collaborative mission. A long term plan will need to be developed to expand services to the Immokalee community. The Shelter has conducted a needs assessment including the local social service providers and client focus groups that expressed the need for an emergency shelter in Immokalee for domestic violence. Several large corporations Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW -2012 -3131 Packet Page -3367- 12/11/2012 Item 16.D.13. are planning facilities in the town and may financially support efforts to increase direct services for adult victims of domestic violence and their children. A. Capacity of current center and proposed number of families served each month The center can serve up to 50 families per month in the Naples location. The immokalee Satellite Visitation Center has not been in operation since the end of April 2011. The new proposal is to increase the number of families to serve at least 85 per year with at least 40 open cases at anytime. The center provides an average of 65 supervised visits and 100 safe exchanges each month using Safe Havens funds and is open six days per week with the majority of the services occurring on Sunday. There is a program director and two case managers assigned to the center. An onsite victim advocate employed by the certified domestic violence shelter is at the center four hours per week and as needed. Each family receives an intake orientation appointment prior to the start of services. Children receive orientation sessions as well as regular follow up check -ins to include ensure their safety needs are being met. B. Information on number of families served each month Of the families were referred by a court order, 91 % were from the domestic violence court with a temporary or final injunction against domestic violence. The remaining families had either a criminal no contact order which is issued as condition of pretrial release for domestic violence battery or a. family court order where there has been prior domestic violence. Over the past 26 months, the center received an average of 18 new families referred per month. This total included 462 adultt victims of domestic violence and 790 children. Not all of the families referred requested services as many chose to dismiss their injunctions or to utilize another way to exchange the children through family members or in public places. Several families met the Safe Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 2 Packet Page -3368- 12/11/2012 Item 16.D.13. Havens criteria and chose to use the services voluntarily. The number of referrals does not include families who contacted the center and did not meet the criteria of Safe Havens with a primary victimization of domestic violence by and between custodial and non custodial parents as outlined in the special conditions. These families were referred to the community -based care organization that provides the supervised visitation for cases of child abuse and neglect or back to the referral source. C. Demographics of families to be served The center serves residents of Collier County, Florida. Of the adults served in the past 26 months, 85% were between the ages of 25 and 59 and the remaining 15% were ages 18 -24. Most of the children, 62 %, were under age 6, with 32% between the ages of 7 and 12. Only 6% of the children served were teens. The center served a diverse population with 41 % of the clients n indentifying as Hispanic or Latino, 5% Black or African American, 50% White, 3% unknown and less than 1% each of Native American, Asian or Pacific Islander. This is very similar to the demographics of public school population. Of the total number of clients served, 19% were immigrants, refugees or asylum seekers. There were probably more, however, many victims choose to stay with their abuser or return to abusive situations for fear of deportation. D. Center Staff Job titles and Qualifications The center is staffed with one program director and two case managers. All staff at the center receives extensive training in the dynamics of domestic violence including safety measures at the visitation program, how batterers use supervised visitation to access and further victimize their fonner partners and the effect of domestic violence and trauma on children. The program Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 3 Packet Page -3369- 12/11/2012 Item 16.D.13. director and one of the case managers has been with the visitation center that received funding from Safe Havens for the past seven years and have benefited from extensive technical assistance from the grant. The center program director has a Master's Degree in Guidance and Counseling and has been in the field of supervised visitation for the past 14 years. Both case managers are fully bilingual in English and Spanish which is a skill that is greatly needed in our location where the child population is 49% Hispanic. In the past 26 months, 41% of the center clients identified as Hispanic. Even when clients have the ability to speak English, having the ability to speak to staff in their native language increases the sense of safety and security for the victims and improves the communication for both of the parents. When a parent or child needing services speaks a different language other than English or Spanish including Creole or sign language, the center offers interpreters at no cost to the client. Both of the case managers have a bachelor's degree in psychology. One of them was a n psychologist in her native country; however, her master's degree is not recognized in the U.S. The newer case manager started out as a volunteer with the center and was hired when an opening became available. Student interns and service learning volunteers from Florida Gulf Coast University assist with center services after 25 hours of initial training and at least 10 hours of shadowing of current staff. The students are generally completing their program in either social work or psychology. E. Composition and role of existing consulting committee The consulting committee has representation from the following agencies and organizations: Collier County Government, Children's Advocacy Center of Collier County, The Shelter for Abused Women and Children, the 201h Judicial Circuit Court, Legal Aid Service of Collier Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 4 Packet Page -3370- 12/11/2012 Item 16.D.13. County, Department of Children and Families, the David Lawrence Center and the Collier County Sheriff's Office. The committee meets quarterly to develop a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue conversations regarding the appropriate utilization of visitation programs. With the input from the community partners, the visitation center policies are reviewed and may evolve depending upon the concerns that are raised. An example would be the cell phone policy. Each of the participants on the consulting committee may view this issue from a different perspective. By having conversations about the safety risks while treating visiting parents with respect, the policy was developed to exclude all cell phone and electronics from the center. This policy was then communicated with existing clients and added to the policies that participants sign. The goal of the consulting committee to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. By meeting in this way the committee will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVW- 2012 -3131 5 Packet Page -3371- 12/11/2012 Item 16.D.13. Co ter County Public Services Division Housing, Human & Veteran Services Memorandum of Understanding THIS MEMORANDUM OF UNDERSTANDING is entered among the Collier County Board of County Commissioners with the Collier County Child Advocacy Council, Inc., The Shelter for Abused Women and Children, Inc., the Twentieth Judicial Circuit Court of Florida, the Collier County Sheriffs Office, the David Lawrence Mental Health Center, Inc., and Legal Aid Service of Collier County, have come together to collaborate to make an application for the Safe Havens Supervised Visitation and Safe Exchange Grant Program; and WTTNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before March 26, 2012. L Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the past three grant cycles and served as the fiscal agent providing the oversight of the grant program, convening the partners for regular collaboration meetings and submitting required program and financial reports. The municipality supports the efforts of the collaborative and agencies in seeking funds to sustain programs designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking. The mission of The Shelter for Abused Women and Children, Inc. is to help adult and child victims and survivors of domestic violence through safety, intervention, and support; to educate the public about domestic violence; and to advocate for social change against domestic violence. This is the only certified domestic violence program in Collier County. They provide shelter as well as extensive outreach services. F Ic1>Itii)1(, littltlarl <irlc.i �'et+;�ra n ,Servicrs 1 of 10 -�• "M 1:oMVn- 3335 Tamiami Trail East. Suite 211 • Naples. FL 34112,W63 235.252 -CARE (2273) • 239 252 -HOME (4663) - 235- 252 -CAFE (2233) - 239- 252 -RSVP (7787} 239.252 -VETS (8387) • www .colliergov.neb'humanservices Packet Page -3372- 1 12/11/2012 Item 16.D.13. ■ The Collier County Child Advocacy Council, Inc. has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program children safe while assisting families in accessing needed services. women and their The Collier County Sheriffs Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crone victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The David Lawrence Mental Health Center, Inc. provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The center is the only non -profit certified provider of the batterer's intervention program in Collier County. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are made by the family, criminal and domestic violence court judges. The mission of Legal Aid Service of Collier County is to provide high- quality free civil legal advice, representation and education to the residents of Collier County, based on need, so as to encourage self-sufficiency and improve the lifestyle and living conditions of the entire community. They serve victims of domestic violence in the civil injunction court through a cooperative agreement with The Shelter and provide free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education Iegal rights, and family law. H. History of the Relationship The Shelter for Abused Women and Children, Inc. began collaborating with the local supervised visitation agency in 1997. The respective CEO's have communicated regarding the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, the Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children. The Shelter assists their clients in seeking supervised visitation services. The visitation center refers clients identified to the Shelter for crisis intervention, safety planning, follow -up, and advocacy. Additionally, the directors and staff' 2 of io Packet Page -3373- 12/11/2012 Item 16.D.13. ' continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended several national level training opportunities through the Safe Havens funding. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and "The Shelter" are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the County Department of Housing, Human and Veteran Services to pay for medical exams of abused children. With the initiation of the Safe Havens funding in 2005, the collaborative partners expanded to include the courts. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court ,judges attended the training and participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups_ III. Development of the Application As this formal partnership continues, the applicant, Collier County Government collaborated with the visitation agency, local domestic violence court judge,.and Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, , Praxis International, the Futures Without Violence the National Council of Family and Juvenile Court Judges, the Vera Institute of Justice, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. Due to the limited number of referrals from the Immokalee community, it was determined that the project will be housed in only one site to serve the greater Naples area. Recent discussions among the agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. - 3of10 Packet Page -3374- n 12/11/2012 Item 16.D.13. IV. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows: The Shelter for Abused Women and Children, Inc. Work with the supervised visitation center to improve cross - agency collaboration among the child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and community groups by meeting by with key staff on a regular basis and cross training. Provide up to three domestic violence training sessions per year for the supervised visitation center staff and collaboration members paid through Safe Havens grant funds. Refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow -up on the outcome of the referrals. Provide consultation and written reconunendations for the visitation program to assure compliance with OVW Guiding Principles and Standards for Safety and Security through direct observation of the site, sharing client feedback and at partnership meetings. Promote training /education of local law enforcement agencies and court representatives regarding domestic violence issues and supervised visitation. With the use of grant funds, provide an advocate to respond to the visitation center as scheduled for advocacy for all new clients and existing clients as needed. Collier County Child Advocacy Council, Inc. Dedicate two staff {.5 FFE each} and .5 FTE of a program director to provide supervised visitation and safe exchange services using Safe Havens grant funds. Provide office space including appropriate visitation rooms with security, .2 FTE clerical support staff and .2. FTE security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services. Present programmatic data for partner meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services and amend as needed to conform with OVW Guiding Principles and Standards for Safety and Security Coordinate collaborative training for partners and visitation staff as provided by Safe Havens Technical assistance training funds_ Packet Page -3375- 4of10 12/11/2012 Item 16.D.13. Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. Provide training to partners and other community agencies on supervised visitation, mandatory reporting requirements, overview, dynamics and services for child abuse and sexual assault victims,. and resources for families as approved by the Office on Violence Against Women using Safe Havens funding. Twentieth Judicial Circuit Court of Florida Designate a judicial officer, judge or magistrate, to serve on the project consulting committee, Submit referrals and relevant case information to local visitation center and receive follow -up from the supervised visitation center on the outcome of the referrals. Provide direction for improving communication between the Court and the supervised visitation provider. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and Iocal law enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Designate a representative to participate in the collaboration meetings. David Lawrence Mental Health. Center, Inc. Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds, relating to domestic violence from the perspective of the batterer's intervention program designed to promote change for the perpetrators. Provide training and consultation, utilizing Safe Havens grant funds, on issues relating to substance abuse intervention and treatment. sof10 Packet Page -3376- 12/11/2012 Item 16.D.13. ' Participate in training for collaboration partners on domestic violence, child abuse, sexual assault and stalking through the use of Safe Havens grant funding. Provide training to the supervised visitation center staff and other partners on the issues related to mental illness as it relates to domestic violence risk and assisting victims with mental health issues using Safe Havens grant funding. Designate a representative to participate in the collaboration meetings. Legal Aid .Service of Collier County Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. Legal Aid will provide training for the partners on family law and domestic violence and direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. Designate a representative to participate in the collaboration meetings and on the consulting committee. Assist the partners in developing and reviewing adequate formal affiliations to participate on the consulting committee to assure appropriate confidentiality of victims and their children. n Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with OVW and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Safe Havens grant project and offer staff supports using Safe Havens funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by OVW. Participate in community partner trainings, attend OVW sponsored technical assistance training events and attend at least one OR Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. 6of10 Packet Page -3377- 12/11/2012 Item 16.D.13. V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2012 through September 30, 2015. VI. Commitment to Partnership 1. The collaboration service area includes Collier County, Florida. 2. The partners agree to collaborate and provide supervised visitation services and advocacy to victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non -lead partners contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort describe herein, and approve it in its entirety. VII. Termination. Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten (10) days written notice. Copies of the termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. (Signature pages to follow) 7of10 Packet Page -3378- Dated: Z 02.J ATTEST: Jen fifer B. White Assistant County Attorney N e ? Type/print witness name Second Witness C./li,,'S e �"(, Type/print witness name Dated: � - -Z0- T-gp'e/print witness name Second Witness Type/print witness name 12/11/2012 Item 16.D.13. BOARD OF COUNTY COMMISSIONERS OF COLLIER, COUNTY, FLORIDA By: W. k FRED W. COYLE, C AN COLLIER COUNTY SHERIFF'S OFFICE THE SHELTER FOR ABUSED WOMEN AND CHILDREN, INC. By. "• LINDA OBERHAUS Chief Executive Officer Packet Page -3379- 8of10 Dated:1 i2 F' fitness Type/print witness name Second Witness NA/A G : /7!=nff-4 Type/print witness name Dated: 1 -1a a,, W� A Ffisst Witness I3a,r (ra J-) Wa r k,, Type/print witness name Second Witness Type/print witness name D d: g /cat t witness s c Type /print witness name Second Witness HVEd lym(.is DA) Type /print witness name 12/11/2012 Item 16.D.13. COLLIER COUNTY CHID ADVOACY COUNCIL" INC. Y� JA QUELINE OWITH STEPHENS Chie xecutive cer Deputy Court Administrator Approval for form and legal Sufficiency: Executive Director Approval for form and legal Sufficiency: Packet Page - 3380 -, 9of10 Dat e L: first Witness e/prin�tw�citn s name Second Witness ..fie • Type/print witness name 12/11/2012 Item 16.D.13. DAVID LAWRENCE COMMUNITY MENTAL HEALTH CENTER By: r . DAVID S I MMEL Chief Executive officer Print Title Approval for form and Iegal Sufficiency. 10 of 10 Packet Page -3381- 12/11 /2012 Item 16.D.13. Depscanent of Juslia • ptTiee on Violence Against Women A& PAGE 1 OF 10 r • Cooperadve Agreement I. RECIPIENT NAME AND ADDRESS (Inetadiog ZSP Code) 4. AWARD NUMBER: 2009ZW- AX -KOI1 County orConia 3299 Taosiami Trail East, Sw 202 � S, PROJECT PERIOD: FROM 10/OIR004 TO D9/36'2015 Naples, PL 34112 -3969 - BUDGET PERIOD: FROM 10r01l1009 TO 09/3011015 6. AWARD DATE 0WJ7/2012 • 7. ACTION 8. SUPPLEMENT NUMBER Supplemental IA. G AN1EE Ms Vowit NO. '596000561 01 9. PREVIOUS AWARD AMOUNT. 1350.000 ' 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD. S 350,000 Collier Cwnly Safe Harem Supervised VIAWlos and Safe Eacheo8o Ployrm 11. TOTAL AWARD S 700,OOD 11 SPECIAL CONDITIONS GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH THE ABOVE ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT Tleis project is supported under 42 U.S.C. 10420 (OV W - Supervised Visitation) 1 S. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL I& TTPBD NAME AND TITLE OF AUT'HORrZED GRANTER OFFICIAL Bes Human FtsdCoyle Comutissiosmr Acting Directs 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. TE oft USE ONLY 21. CW 126(10006 t AGENCY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. TOMS AMOUNT X A CW 29 00 00 350000 . OJP FORM 400011 {REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 40601{,(YEV:4 -EBi•' � y� DWO E. q _ •S J �� ,,� s;�to Clio tt� .;• Ognai,ur-t? -'w 4 I Approved as to form & Nepal Suf iailttCjt Assistant County Attorney nrti� 0 14 tTF 3vj Packet Page -3382- Deparaneot ofJustice Office on Violence Against Women MA AWARD CONTINUATION SHEET Cooperative Agreement PROXCCMJMBER 2409 - MAX -K011 AWARDDA7E 09/17/2012 SPEC= CONDJ77ONS 12/11/2012 Item 16.D.13. PAGE 2 OF 10 L The recipient agrees to comply with the financial and administrative requirements set forth in the current editi on of the Office an Violence Against Women (OV W) Financial Grants Management Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audit of States, Local Governmeata, and Non -Profit Organizations, and further understands and agrees that funds tray be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of DOJ grant funds) are not satisfactory and promptly addressed as further described in the current edition of the OV W Financial Grants Management Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of govemment without the express prior written approval of OV W, in order to avoid violation of 19 USC ¢ 1913. The recipient way, however, use federal funds to collaborate with and provide information to Federal, State, local, tribal and territorial public officials and agencies to develop Had implement policies to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms arc defined in 42 USG 13925(a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. 5. The rccipient must promptly refer to the DOJ 010 any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act, or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrccipients. Potential fraud, waste, abuse, or misconduct should be reported to the 010 by - mail: Office of the Inspector General US. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e -mail: oig.hotlinc @usdoj.gov hotline: (contact information in English and Spanish): (900) 969.4499 or botline fax: (202) 61&9981 Additional information is available from the DOJ 010 website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the cxpresa prior written approval of OV W. OUP FORM 400012 (REV. 4-3a) Packet Page -3383- 98� 12/11/2012 Item 16.D.13. Department of hutice Office on Violence Against Women AWARD CONTINUATION SHEET PAGE 3 OF 10 a Cooperative Agreement PROIbCrNumBFR 2009L'W-AXA0I1 AWAItDDATE M17I2012 SPECIAL CONDITIONS 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a [ugh -risk grantee. Cf. 28 C.F.R. parts 66, 70. S. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first -tier mbreeipients that do nut acquire and provide a Data Universal Numbering System (DUNS) number. The tietails of recipient obligations am posted on the Oflice on Violence Against Women web site at http://Www.ovw.usdoj.gov/docs/cer-tword-mm.pdf (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are incorporated by sefecence here. This special condition does not apply to an award to an individual who received thin award as it natural person (i e., unrelated to any business or non-)rofit organization that he or she may own or operate in big or her nine). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 31225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies i banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outrnch to decrease crashes caused by distracted drivers. 10. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Sabgranteea; available at hitp:// www ..ovw.usdoj.gov /grat3tees.htmL 11. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (which is defined to include meetings, retreats, seminars, symposi'mL% trainings, and other events), including the provision of food and/ or beverages at such events, and costs of attendance at such cveats. Information on pertinent laws, regulations, policies, and guidance is available at http: / /www.ovw.usdoj.gov /gram=.huul. 12. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include, arndng other relevant authorities, the Violence Against Women Act of 1994, P.L. 103 -322, the Violence Against Women Act of 2000, P.L. 106 -386, the Omnibus Crime Control and Safe Strccts Act of 1968.42 U.S.0 3711 et seq., the Violence Against Worsen and Department of lustice Reauthorization Act of 2005, P.L. 109 -162, and OV W's implementing regulations at 28 CFR Part 90. 13. The grantee must be in compliance with specifications outlined in the solicitation under which the approved application was submitted. The program solicitation is hereby incorporated by reference into this award. 14. The recipient understands and agrees that misuse of award funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under an award, and civil and/or criminal penalties. 15. Gram funds may be used only for the purposes In the recipient's approved application. The recipient shall not undertake any work or activities that arc not described in the grant application, and that use staff equipment, or other goods or services paid for with OVW grant fins, without prior written approval from OVW. 16. The Director of OVW, upon a finding that there bas been substantial failure by the recipient to comply with applicable laws, regulations, and/or the teams and conditions of the sward or relevant solicitation, will terminate or suspend until the Director is satisfied that there is no longer such failure, all or part of the award, in accordance with the provisions of 28 CFR Part 18, as applicable mutads mutandis. OIP FORM 4000(2 (M. 4.88) Packet Page -3384- Deparmgcut of Justice Office on Violence Against Women M7 AWARD CONTINUATION SHEET Cooperative Agreement ! PROJECTNUMBBt 2009.CVft.AX -011 AWARD DATE 09117rMU SPECIAL CONDMONS 12/11/2012 Item 16.D.13. PAO6 4 OF 10 17. The grantee agrees that if they receive any funding that is duplicative of funding received under this grant, they will notify their OVW grant manager as soar as possible and a Grant Adjustment Notice (GAN) will be issued changing the budget to eliminate the duplication, and the grantee agrees and understands that any duplicative funding will be deobGgated from its award and—tun ad to OVW. 18. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period. Progress repels must be submitted within 30 days after the end of the reporting periods, which ate January I - June 30 and July I - December 31 for the duration of the award. Future awards may be withheld if progress reports ate delinquent. Granters are required to submit this information online, through the Grants Management System (GMS), on the semi -amoral progress report for the relevant OVW grant programs. 19. Linder the Government Performance and Results Act (GPRA) and VAWA 2000, grantees are required to collect and maintain data that measrae the effectiveness oftheir grant- funded activities. Accordingly, the grantee agrees to submit semi- annual electronic progress reports on program activities and Program effectiveness messumL information that grantees must collect under GPRA and VAWA 2000 includes, but is not limited to: 1) number of persons served; 2) number of persons seeking services who could not be served; 3) number of supervised visitation tatd exchange centers supported by the program; 4) tuber of supervised visits between parents and children; and S) number of supervised exchanges between parents and children. 20. A final report, which provides a summary ofprogreas toward achieving the goals and objectives ofthe sward, significant results, and any products developed under the award, is due 90 days after the std of the award. The Final Progress Report should be submitted to the Office on Violence Against Women through the Grants Management System with the Report Type indicated as "Final ". 21. The recipient agrees that it will submit quarterly financial status reports to OVW on -line (at https:/lgn mts.ojp.rsdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www .whitehouw- govfomb(gmnts/stwWard forms/ff repmt.pd f), not later than 30 days after the end of. each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period 22. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval by OVW. To request approval, grantees must submit a Program Office Approval Grant Adjustment Notice (GAN) via the Grants Management System (GMS). The grantee must include a copy of the event's brochure, curriculum and/or agenda, a description of the hosts or trainers, and an estimated breakdown of costs should be attached to the GAN. The GAN request must be submitted to OVW at least 20 days prior to registering for the event. Approval to attend non- OVW sponsored events will be considered on a cue -by -case basis. This prior approval process also applies to requests for the use of OVW- designated technical assistance furnds to pay an outside consultant or contractor to develop training. 23. First -time grantees must agree to send key staffinembcrs to the OVW grantee orientation seminar. Additionally, if there is a change in the project director /coordinator during the gmnt period, the grantee agrees, at the earliest opportunity, to send the new project ditectomlcoordinator, regardless of prior experience with this or any other federal award, to an OVW grantee orientation seminar. 24. Approval of this award does not indicate approval of any consultant rate in excess of S650 per day. A detailed justification trust be submitted to and approved by the Office on Violence Against Women prior to obligation or expo ndittue of such funds. OIP FORM 400002 (REV. 4-98) Packet Page -3385- gk 1RL Department of Justice Office on Violence Against Women PROJWTNLMBER 2009.CWA7C-K0t1 AWARD CONTINUATION SHEET Coopetxtive Agreement AWARD DATE 09/17/2012 SPECGUL CONDITIONS 12/11/2012 Item 16.D.13. PAOB S of 10 25. The rseipicra agrees to submit one copy of all required reports and any other written materials or products " are funded under this project not less than twenty (20) days prior to public release for OV W review and approval prior review and approval of all such material is required if project funds are to be used to publish or distribute any written material developed under this sward. 26. All materials and publi cations (written, visual, or sound) resulting from award activities shall contain the following . statements: "This project was suppotted by Grant No: awarded by the Office on Violence Against WOMM U.S. Department of Justice. The opinions, findings. conclusions, and recommendations ettpressed in this publica tion /program/exhibition are those of the suthor(s) and do not Drily reflect the views of rho Department of Justice, Office on Violence Against Women. 27. The grer ee agrees to comply with the applicable requirements of 2g C.F.R. Part 38, the Department of Justioa regulation.governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regutatiod'). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grams may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub- grantee must be voluntary. The Equal Treatment Regulation also makes clear that omanizations participating in programs directly funded by the Department oriustice are not permitted to discriminate in Ste provision of services on the basis of a bone6ciarys religion. 29. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery, such as: procedures or policies that exclude victims from receiving safe "Icri advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity. mental health condition, physical health condition, criminal record,':vork in the sex industry, or the age and/or sex of their children; pre -trial diversion programs not approved by OV W or the placement of offenders in such programs; mediation, couples counseling, family counseling or any other manner of joint victim - offender counseling; mandatory counseling for victims, penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal sanctions against their abusers (e.g., seek a protection order, fife formal complaint); the placement of perpetrators in anger management programs; or any other activities outlined in the solicitation under which the approved application was submitted 29. The grantee agrees to submit for OV W review and approval any anticipated addition of, removal oC or change in collaborating partner agencies or individuals who are signatories of the Metttorandum of Understanding, and if applicable, the Internal Memorandum of Agreement. OJP FMM 40002 (REV. 446) Packet Page -3386- .-Zj-k- 11. Le> 12/11/2012 Item 16.D.13. Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET PACE 6 OF 10 • ° Cooperative Agreement PROJECT NUMBER 2009.cw- Ax -KO) t AWARD DATE 09/1712012 SPEC /AL CONDMONS 30. pursuant to 28 CFR §66.34, the Office on Violence Against Women reserves a royalty -free, nonexclusive, and irrevocable I icense to reproduce, publish or otherwise use, and to authorize others to use, in whole or in part (including in the creation ofderivative works), for Federal Government purposes: (a) any work that is subject to copyright and was developed under this award, subaward, contract or subcontract Pursuant to this award; and (b) any work that is subject to copyright for which ownership was purchased by a recipient, subrecipient or a contractor with support under this award. In addition, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from Ike Office on Violence Against Women program manager assigned to this award, and must comply with all conditions specified by the program manager in connection with that approval before; 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award it is the responsibility of the recipient (and of each submcipient, contractor or subcontractor as applicable) to ensure that this condition is included in any subaward, contract or subcontract under this award. 31. The cost allowed for logistical conference planning (this is applicable regardless of whether the recipient is planning in -house or is contracting with an outside conference planner) is limited to S50 for each attendee (costs of trainers, instructors, presenters and facilitators arc to be included as attendees when calculating the ping threshold), not to exceed a cumulative total of$8,750. For example, if the number ofattendees at a conference is 100, tiie cost allowed �,..� fora logistical planner is S5,000 (550 X 100 attendees), Indirect cost rates must be applied to conference planing costs in accordance with negotiated agreements and must be included when calculating the planning tlusshold& If it is expected that the conference planning will meet these limitations, no further justification Is required, if these limitations am expected to be exceeded, the kecipient must justify the costs in writing and those costs must be approved by the Office on Violence Against Women before the recipient proceeds with the logistical planning. 32. The cost allowed for programmatic conference planning (this is applicable regardless of whether the recipient_ is planning in-house or is contracting with an outside programmatic conference plarmer) is limited to 5200 for etch attendee (costs of trainers, instructors, presenters and facilitators are to be included as attendees when calculating the planning threshold) not to exceed a cumulative cost total of 535,000. For example, if the number of attendees at the conference is 100, the cost allowed for a programmatic planner is 520,000 (S200 X 100 attendees), Indirect cost rates must be applied to conference planning costs in accordance with negotiated agreements and roust be included when calculating the planning thresholds. If these limitations are met, no further justificatioa or approval is required If it is expected that time limitations will be exceeded, the costs must be justified in writing and approved by the Office on Violence Against Women before the recipient proceeds with the programmatic planning, 33. Recipients must limit the cost of conference space and audio-visual equipment to S25 per day per attendee, not to exceed a total of $7.0,000 for the conference. Indirect cost rates must be applied to conference space and audio- visual equipment costs in accordance with negotiated agreements, and must be included whoa calculating this threshold if these limitations are going to be exceeded the recipient must submit a justification, in writing to the Office on Violence Against Women for approval before the recipient enters into any contract for the use of conference space and audio- visual equipment 34. Trinkets (items such as hats, mugs, portfolios, t-shirts, coins, etc-, regardless of whether they include the conference name or logo) must not be purchased with funds made available under this agreement. Basic supplies that are necessary for use during the conference (e.g., pens, paper, name tags) may be purchased ale FOILM 400a7 (REV. 4.96) Packet Page -3387- Department of Justice Office on Violence Against Women raO;ECT NUNBBR 2009.CW- AX -KOI t AWARD CONTINUATION SHEET Coepet-ative Agreement AWARD DATE 091t7nQ12 SPECLlL CONDITIONS 12/11/2012 Item 16.D.13. PAGE 7 OF 10 35. Funds made available under ibis agreement may not be used for costs of entertainment, including amusement, diversion, social activities and say costs directly associated with such costs (such as tickets to shows or sports evetns, meals, lodging, rentals, transportation, and gratuities). 36. Subject to OV W .prior approval, and under limited circumstances, OVW funds may be used to purchase food and/or beverages for meals served during a meeting, conference or training. Under no circumstances may OVW fonds be used to purchase food and/or beverages for refreshment breaks. OVW may approve the use of funds to purchase food and/or beverages served at a working meal if the recipient can justify that provision of the meat is necessary to accomplish official business and enhance the cost effectiveness of the conference. For example, a meal maybe permissible where. the conference would need to be cztended if the working meat is not provided Furthermore, ifs, meal is approved by OVW, the cost of any individual meal, plus taxes and any hotel service costs (e.g., labor cost for room setup), must not exceed 150 percent of the General Services Administration (GSA) Meals and incidental Expenses (M &iE) rate for that meal in that locality per attendee. OVW strongly encourages costs to may at or below 1001/6 of the applicable per diem rate for any meal provided, including any service costs. The current GSA M &iE rate breakdown by meal and by locality can be found at httpJ/ www.smsev /portaVcontent/101518. This restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organizations travel policy. 37. The recipient must complete and submit the Confere. and Events Approval Form to OVW for review and approval prior to entering into any contract (with the exception of logistical or programmatic planning contracts) or expending any funds for any meeting, conference, training, or other cvcot 38. Within 30 days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event fimded under this award, and the total cost of which exceeds 520,000 in award fiords, the recipient must provide the program manager with a completed Conference and Events Repotting Form found at http: / /www.ovw.usdoj.gav /receive- gtmt.htxnl. 39. The recipient understands that all OVW awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 G seq.) and other related Federal laws (including the National Historic Preservation. Act), if applicable. The recipient agrees to assist OVW -in carrying out its responsibilities under NEPA and related laws, if the recipient plans to undertake any activity that trigger these requirements, such as renovation or construction. (See 28 C.F.R. Part 61, App. D.) The recipient also agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award The recipient undersunda that this may include renovations that are recommended by OVW to enhance safe outcomes of a project even when those renovations are supported with funds outside of the OVW award. 01P FORM 400017 (REV. 4-89) Packet Page -3388- / ,C Department of Justice Office on Violence Against Women AWARD CONTINUATION SFIEET Cooperative Agreement 12/11/2012 Item 16.D.13. PACE a OF 10 PROJ&tTNt1Meh7t 2009CW- AX4(0I1 AWARD DATE OW17/2012 1 SPECUL CONDMONS 40. TERMS OF COOPERATfVE AGREEMENT The Office on Violence Against Women (OV W) has elected to enter into s Cooperative Agreement with Collier County and Its project partners to increase available supervised visitation and safe exchange services for victims of domestic violence, child abuse, sexual assault, teen dating violence, and stacking. This decision reflocts a strong mutual interest in increasing the safety and well of victims and their childrea during supervised visitati. and safe exchanges. The award recipient acknowkslges that OV W will play a substantial role in &hoping and monitoring the Project STATEMENT OF FEDERAL INVOLVEMENT The Office on Violence Against Women (OV W) Will; I. Provide the services of a Federal Program Specialist as a single point of contact for the administration of this cooperative agteemrnt- 2. Monitor program development and implementation, and fulfill an oversight function regarding the project• 3. Review and approve content and format of the materials produced in conjunction with this project, 4. Provide input, re- direct the project as needed, and actively monitor the project by methods including but trot limited to ongoing contact with the recipient. 5. Approve sites and date$ ofall project related activities. OlP FORM 400114 (REV. 444) Packet Page -3389- 16v) v) Department of Justice ofrwc on Violence Against women PROJECT NUMBER 2009 - CRS- AX -K011 AWARD CONTINUATION SHEET Cooperative Agreement AWARD DATE 091172012 SPECLlL CONDITIONS 41. TERMS OF COOPERATIVE AGREEMENT STATEMENT OF RECIPIENT RESPONSIBILITIES 12/11/2012 Item 16.D.13. PAGE 4 OF 10 Collier County will comply with all terms and conditions in this cooperative agreement. including those described below, Collier County win work collaboratively, in each step of the planning and implementation pheaea of the Project, With the Shelter for Abused Women and Children, the Twentieth Judicial Circuit Court of Florida, and the Collier County Child Advocacy Council. Recipkaits will: 1. Work closely with OVW in the development and implementation of this project. 2. Ensure that a multi- disciplinary team participates in project development and implementation. The multi- disciplinary team should include representatives froth the grantee sgcncy, the state or local court, and the domestic violence/sexual assault agency. Representatives will participate in the consulting committee, attend meetings and institutes as designated by OV W, and substantially participate in the planning and implementation of visitation and exchanges services as outlined by the giant program. 3. identify a representative of the grantee agcnry to serve as project coordinator. This representative will substantially participate in all aspects of the grant project, coordinate development and implementation activities, and attend meetings and institutes as designated by OV W. 4. Work cooperatively and collaboratively with OV W s technical assistance provider(s) for the Supervised Visitation Grant Program, throughout the term of this agreement. 5. Attend the New Grantee Orientation. The orientation will provide grant and financial management information, content training, and an opportunity for exchange and coalition building among award recipients. 6. Participate in all OV W funded technical assistance opportunities related to the Supervised Visitation Grant Program, including but not limited to: grantee meetings, on -site technical assistance, and site visits. 7. Ensure that grant fimds will be used to support supervised visitation and safe exchange of children by and between parents in situations involving domestic violence, child abuse, sexual assault, or stalking. The grantee may not use grant funds to support individual counseling, family counseling, parent education, support groups or therapeude supervision. Tile grantee may not require victims to attend or use parent education or other program services. g. Ensure that grant funds will not be used to provide off -site or overnight visitation services. Off -site visitation includes but is not limited to: any monitored visit between a child and a non - custodial parent that occurs outside the premises of the visitaion center. Overnight visitation includes but is not limited to: any monitored visit between a child and a non- custodial parent that occurs outside of the normal operating hours of the visitation center. OJP FORM 40002 (REV. 6.88) Packet Page -3390- Dcputment of Justico is Office on Violence Against Women PROJECT NUMBER 200y{W- AX -XalI 12/11/2012 Item 16.D.13. AWARD CONTINUATION' SHEET PAGE to OF to Cooperative Agreement AWARD DATE 09/17/2012 SPECIrtL CONDMONS 42. TERMS OF COOPERATIVE AGREEMENT STATEMENT OF RECIPIENT RESPONSIBILITIES (continued) 9. Develop formal affiliations with organizations that will be able to provide services and coosukari to the programs in their work with children and parents. Accordingly, grantees must establish a consulting committee that includes experts in the following fields: child abuse and neglect, mental health, battemes intetventiout, taw enforcement, ehitd protection services, and advocacy for victims of domestic violence, dating violence, stalking and sexual assault 10. Develop and implement adequate security measures, including but not limited to: adequate facilities, procedures, and personnel capabkpfpreventing violence, for the operation of supervised visitation programs or safe exchange. Any substantial change or revision to center facilities (including location) and/or politics and protocols must be submitted to QV W for review and approval. 11. Ensure that if fees are charged for use of programs or services, any fees charged must be based on the income of the individuals using the programs or services, unless otherwise provided by court order. 11 Ensure that the grant project is developed and implemented in a manner that is consistent with the Guiding Principles of the Supervised Visitation Program. The Guiding Principles embody the statutory requirements and objectives of the Supervised Visitation Program. They are intended to guide practice for OVW grantees. The standards and practices included within the Guiding Principles are considered to be good practice when addressing the needs of victims and their children Centers funded under the Supervised Visitation Program can and are encouraged to go beyond the practices outline within the Guiding Principles. 13. Agree not to engage in activities which compromise victim victims to including not limited to: A) requiring adult participate in mediation or family counseling; b) providing visitation or exchange services which do not account for the safety of adult victims; c) requiring a court order in order to access visitation and/or exchange services; and d) providing custody evaluations or court reports based on subjective information and opinions of center staff and volunteers. 14. Demonstrate that each visitation/exchange center involved in a multi jurisdictional project meets the stattory and minimum requirements of the Supervised Visitation Program. in addition, each center must operate as a separate facility for a minimum of 20 hours per week, I5. Obtain approval from OVW before implementing any substantial changes to theproject, including but not limited to adding or removing a cos project partner or changing the location where services are provided. 43. The recipient's budget is pending review and approval. The recipient may obligate, expend and draw down f nxis for travel related expenses to attend OVW- sponsored technical assistance events up to 310,000. Remaining funds will not be available for draw down until the Office on Violence Against Women, Grants Financial Management Division has approved the budget and budget nairative, and a Grant Adjustment Notice has been issued removing this Special condition. Any obligations or expenditures incurred by the recipient prior to the budget being approved are made at the recipient's own risk. OJP FOR.N 400012 (REV. 4.811) Packet Page -3391- 'For Budgewinance Use SAO: Cowell, County Grant Budget Request I 12/11/2012 Item 16.D.13. Page i of 2 Agenda Rem: Kimberley Grant Date: Grant.- Public Hearing Hem: SAFE HAVENS FYI 3-15 Date: 10101/2012 Prepared By: Jacquelyn DeSear Date: 10/08/2012 expense Budget,:' Total Sponsor Budget : Total Cost Sharing Total Project: Why funds are needed? To provide visitation and safe exchange services to children and famifies In CoUler County. Where funds are available? Department of Justice, Office on Violence Against Women Reviewed By f r.: Cost Center Director: Kimberley Grant Date: Grant.- 33238 -01 SAFE HAVENS FYI 3-15 Start: 10101/2012 End: 09/3012015 Sponsor'. 471 OFFICE ON VIOLENCE AGAINST WOMEN Sponsored Program; SAFE HAVENS Funded Program : 33239 SAFE HAVENS FY13 -15 Grant Percent: 100.00 Match Percent: 0.00 expense Budget,:' Total Sponsor Budget : Total Cost Sharing Total Project: Why funds are needed? To provide visitation and safe exchange services to children and famifies In CoUler County. Where funds are available? Department of Justice, Office on Violence Against Women Reviewed By f r.: Cost Center Director: Kimberley Grant Date: Division Administrator: Steve Cornell Date: Budget Department: Date: Agency Manager: Date: 33239 -01 Packet Page -3392- 12/11/2012 Item 16.D.13. Budget Grant Request ;;:; Budget ' �� Page 2 of 2 Finance Department: Date. Clerk to the Board Admin : Date. 33239 -W Packet Page -3393- 12/11/2012 Item 16.D.13. Proiect Narrative D. Purpose of the Application Problem to be addressed Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.) One widely accepted myth about intimate partner violence is that by one party exiting an abusive relationship, the violence will cease, and the victim (and children) will be safe. Research indicates, however, that leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden & Thoennes, 2000.) All families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women (Saunders & Browne, 2000). Psychologically the batterer may minimize his personal responsibility and use the legal and criminal justice system to continue the abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time, harass the victim, and exhaust their finances (Hardesty, 2002; Miller & Smolter, 2011; NCJFCJ, 2008; Pollet, 2011) Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 OVUM -2012 -3131 Packet Page -3394- 12/11/2012 Item 16.D.13. year and had been following a state case plan for reunification with his family when Guerline finally decided to leave him. Had she filed for an injunction for protection, the court likely would have sent the family to the local visitation program for supervised visits or exchanges. As this case illustrates, the services of the local center play a critical role in the essential public safety of the community. While only the perpetrator is responsible for this horrific crime, providing professional supervised visitation services may have assisted in monitoring this family by alerting the court and other partners to changes in the perpetrator's behavior and helping the victim with advocacy, support, and safety planning. The 2010 Florida State Domestic Violence Fatality Review Team recommended, "Given the significant increase in domestic violence homicides, including high profile familicides, and a marked escalation in reports of aggravated stalking, the Florida Legislature should increase funding for certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent fixture domestic violence homicides." Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed, and 26% of the cases also had involvement with child welfare at the time of the fatality. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised visitation services for the underserved population in our community, improve the quality of services through enhanced training opportunities and provide direct on site advocacy collaboration with the local domestic violence shelter. The local visitation agency has been successful in keeping battered women and their children safe by providing supervised visitation Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 2 OVW- 2012 -3131 Packet Page -3395- 12/11/2012 Item 16.D.13. services in a professional manner by keeping in mind the dynamics of domestic violence. In accordance with the Safe Havens Guiding Principles, parents receiving services are treated respectfully with equal regard for the safety of adult and child victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns. The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and enhance these services by providing increased outreach and legal advocacy to potential clients and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. Community Service Area and Demographics While all other criminal offenses in Florida decreased by 6.7% in 2009, domestic violence murders increased 15.6 %, and aggravated stalking, often a precursor to homicide, increased 31.6 %. (Florida Domestic Violence Fatality Review Report, 2010) Our local community faces many challenges when providing services to families. Located in Southwest Florida, the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. The schools have a diverse population, reporting student population of 45% Hispanic, 39% White, 12% African American and Haitian, and 2% mixed Asian and 1% Asian and I% Indian (Collier County Public Schools, 2012.) Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. Collier has become a fully "minority- majority county" with about 60 percent of children coming from non -white ethnic groups. The economic volatility of recent years has produced an increase in the population living at 200 percent of poverty or Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 3 OV W- 2012 -3131 Packet Page -3396- 12/11/2012 Item 16.D.13. r� below. The percent of school age children eligible for free or reduced price lunch has jumped 14 percentage points, increasing from 48 percent in 2005 to 62 percent in 2012 with over 26,000 students categorized as economically needy (Study of Child Well Being in Collier County, 2010.) More Collier families face increased hunger and possible homelessness. The total pounds of food delivered to local agencies from FY 2009 to FY 2010 increased more than 63 percent, and the number of children accessing food distribution sites jumped 57 percent (Harry Chapin Food Bank.) Collier County Public Schools Homeless Child liaison has identified more than 700 children eligible for homeless prevention benefits or classified as homeless and reports another 1,300 incidents of episodic homelessness this past school year (District School Board of Collier County, 2011.) Florida was hard hit by the recent recession, and Southwest Florida led the downward economic spiral. Cape Coral -Fort Myers was identified as one of the five metropolitan areas in the nation with the highest poverty gains, a rise from 13.2 percent to 15 percent in 2009, the highest rate since the energy crisis of 1980. Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years are living in the 200 percent of poverty stratum needing a broad range of social services. At a time when the need for social welfare services is growing, funding for programs is not keeping pace with the need (Study of Collier County Child Well Being, 2010) The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to strive diligently to meet the growing needs of children, but little or no money is built into program budgets for community outreach and enrollment efforts. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 4 OVW- 2012 -3131 Packet Page -3397- 12/11/2012 Item 16.D.13. With overall 45% Hispanic students, many of the parents and children do not speak English at ^y home. Language barriers isolate immigrant women from community resources and legal remedies. Immigrant women may be wary of requesting help from officials based on their experiences with similar institutions in their home county (Erez, 2000.) Criminals in Collier County are routinely reported to immigration officials. Even when the perpetrators are deported, some return and victims fear retribution. Immigrant women are commonly isolated, not allowed to work outside of the home and illiterate in their native language. "Fear of deportation is a very powerful tool used by abusers to prevent battered immigrant women from seeking help and keeping them in violent relationships." (Shetty and Kaguyutan, 2002) Provision of supervised visitation services to meet the needs of this underserved and economically and culturally diverse population is challenging and requires community support. For the fiscal year 2010/2011, The Shelter for Abused Women and Children, the nongovernmental community domestic violence agency, provided emergency shelter to 541 battered women and their children and served a total of 3,678 individuals. The Shelter has developed a partnership with the Florida Department of Children and Families. "Family Violence Threatens Child" (domestic violence) is the one of the most common maltreatments when child abuse /neglect is reported. The Department had 497 verified cases of "family violence threatens child" in Collier County from January 2010 until November 201 L(Department of Children and Families, 2012) They have implemented changes in child welfare practices to increase safety for children and adult victims in domestic violence cases. The agency is no longer charging the non - offending victim parent in child welfare /domestic violence cases for the maltreatment of "failure to protect," and instead employing an alternative approach, the Safe and Together Model. The goal is to keep children safe with the non - offending parent, rather than Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 5 OVW- 2012 -3131 Packet Page -3398- 12/11/2012 Item 16.D.13. removing them. The model recognizes the most successful approach to protecting the children is by developing a successful partnership with the non - offending parent. Collier County has initiated this model program that includes extensive training domestic violence for investigators, and advocates from the domestic violence center participate on the multi - disciplinary case advisory team. An advocate is also co- located with the Child Protective Investigators. Additionally, Collier County benefits from the The InVEST Program (Intimate Violence Enhancement Services Team) a partnership between local law enforcement and domestic violence centers to provide enhanced services to domestic violence victims and monitor domestic violence perpetrators. Law enforcement and advocates review domestic violence police reports to identify high risk cases. Victims voluntarily enroll in the inVEST program to receive specialized services and enhanced law enforcement protection such as safety checks. The goals of the InVest program are to develop partnerships between law enforcement and domestic violence advocates, bridge gaps, increase contact with victims in high risk situations and increase batterer accountability. Current Services and Gaps From October 1, 2009 through January 31, 2012 the visitation center provided services to 573 adult victims and their children. Forty one percent of those clients were Hispanic and at least half of those were limited or non English speaking. The target population will benefit by improving the provision of services will be assisted by the continued employment of two case managers who are fluent in Spanish, and by Creole translators, in addition to providing culturally sensitive local services for supervised visitation and safe exchanges. In 91 % of the cases there was a domestic violence injunction in which the Court frequently directs the parties to the to the visitation agency, determines if the respondent will have contact with the children, and stipulates Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 6 OVW- 2012 -3131 Packet Page -3399- 12/11/2012 Item 16.D.13. the type of contact that will occur. The visitation agency receives three to six referrals per week ,--� from the Domestic Violence Court as well as the Family and Criminal Court; however families may come to the visitation center voluntarily. There are no fees for the visitation center services. Each parent is asked to review the safety rules and agree to follow the standards. There are no other supervised visitation agencies in Collier County. Additionally as many of the women in the community are unaware of the services available, expanded outreach and legal advocacy will be a critical component to the expansion of the program. Collaboration with the partnering organizations and a community domestic violence plan will enhance services to domestic violence victims by creating a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation. E. What Will Be Done The visitation center provides for the physical and emotional safety of the battered women and their children through supervised visitation and safe exchanges in accordance with the Safe Havens Guiding Principles. This is accomplished by promoting equal regard for the safety of children and adult victims and thoroughly understanding that dynamics of domestic violence and the post - separation risks. Policies and procedures are designed with safety as the primary goal that includes the need to protect the way information is released and shared. Practices and operations have been developed to reduce the batterer's ability to re -abuse the victim and to provide the victim with the advocacy and support she needs. The center understands the need for each member of the family to be treated fairly and respectfully while identifying how the use of power and control by the batterer may affect service provision. The center values multiculturalism and diversity and this is evident in the center's practice of utilizing bilingual Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 7 OV W -2012 -3131 Packet Page -3400- 12/11/2012 Item 16.D.13. staff and interpreters, providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Families receive services for an average of six months to a year; however there is no limit on safe exchanges and a one year limit on supervised visitation in order to accommodate all of the families requesting services. The individual orientation meeting assists the parents in understanding the scope of the services as well as providing meaningful referrals and linkages to other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. If safety concerns presented by the family exceed the ability of the visitation center to offer adequate assurance of security, the case will be declined by the program and a report sent to the Court documenting the reason. Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure, respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community, the immediate goals of this proposal include providing access to supervised visitation and exchange services particularly for the underserved population, expanding direct client services which are responsive to the needs of battered women and their children and improving the coordinated community response to battering. Goal 1: To increase access to supervised visitation and exchange services Objectives: 1. To provide visitation services for a minimum of 85 families per year (255 total) 2. To document number of referrals, intakes, and supervised visits and exchanges completed and cancelled including the numbers not served or partially served. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 8 OVW -2012 -3131 Packet Page -3401- 12/11/2012 Item 16.D.13. Goal 2: To implement services which are responsive to the needs of battered women and their children. Objectives: 1. To offer advocacy services to 100% of the adult victims over the course of the grant period to assess safety and conduct safety planning. 2. To conduct a client satisfaction survey of services on an annual basis. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. Objectives: 1. To provide at least annual training to center staff, volunteers and collaborative partners on each of the following topics: supervised visitation and exchange services, domestic violence, legal issues of victims, and batterers' intervention utilization. 2. To further develop a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation by continued coordination and collaboration with the local domestic violence task force. Mechanisms far referrals The court order as the primary mechanism for referral specifies the reason for the supervised visitation service and who is required to participate. Clients may utilize the center without a court order and many contact the center on their own with referrals from the Shelter, an attorney or other victim service agency. Increasing community awareness, especially among service providers, is critical to greater outreach. Many battered women and direct service providers remain unaware or have limited understanding of the visitation services. Participation at community events and informational sessions are offered at local agencies and health fairs. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 9 OV W- 2012 -3131 Packet Page -3402- n 12/11/2012 Item 16.D.13. Tasks and Activities of Each Collaborative Partner This is a collaborative grant involving a commitment from Collier County Government as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program, designate a grant coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. The Shelter for Abused Women and Children will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our community and developing a coordinated community response to domestic violence. Staff members from the visitation center and the domestic violence agency attend the weekly domestic violence court. Working as a team with, advocates from the community domestic violence agency victims are assisted with understanding the court process and. the purpose of the visitation services. An advocate from The Shelter is onsite at the visitation program to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center and designate a judge to serve on the core partnership committee. The visitation program has a formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OVW technical assistance provided through this funding, the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 10 OVW -2012 -3131 Packet Page -3403- 12/11/2012 Item 16.D.13. The David Lawrence Community Mental Health Center provides mental health, batterer's intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriffs Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of safety and security and conduct a safety assessment of the visitation center. Legal Aid Service of Collier County provides free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education legal rights, and family law. They will provide training for the partners on legal issues pertaining to domestic violence and family law The Collier County Child Advocacy Council also known as the Children's Advocacy Center of Collier County is a community based non -profit victim service organization. The agency provides services to child victims of abuse, neglect, domestic violence and sexual assault and operates the visitation program. Other programs include the school based Child Victim Rapid Response Program and Court Advocacy Program, which provide early identification and services to child victims of crime. Staff of the agency will provide cross - training for the partners on child abuse and neglect and effects of trauma. The identification of domestic violence suggests a 30- 60% probability that direct abuse of children may be occurring. (Edelson, 1999). Calling upon thirteen years of experience operating a domestic violence program, staff of the agency has had a unique opportunity to observe the impact of domestic violence on children and battered women. The visitation agency will be responsible for the day -to -day operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff training and evaluation, providing a program evaluation and maintaining the standards of Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 11 OV W- 2012 -3131 Packet Page -3404- 12/11/2012 Item 16.D.13. ,..� visitation as set forth by the Safe Havens Guiding Principles. These include very specific standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance, termination and reports to the court. Timeline n The collaborative partners will continue to hold scheduled quarterly partner meetings and training sessions. Agency staff along with collaborative partners will explore and develop culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi - annual reporting will be executed by Collier County Department of Housing, Human and Veteran's Services as the representative of the fiscal entity. The consulting committee will meet quarterly a. month after the collaborative partners to provide services and consultation to the visitation provider and coordinate services for families and children. Program Specifications Scope of Proposed Visitation and Exchange Services The visitation was created as a response to an identified need in our community for safe supervised. visitation and. exchanges. There are no state or county government funds available for supervised visitation services for domestic violence victims. This proposal is to sustain the current visitation and exchange services and strengthen the operations by continuing to provide onsite victim advocacy from the domestic violence center, improving community collaboration, and expanding outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking. No off site visitation or exchange services are provided. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 12 OV W- 2012 -3131 Packet Page -3405- 12/11/2012 Item 16.D.13. center does not accept cases where the state has jurisdiction such as in foster care or protective supervision and does not promote activities that compromise domestic violence victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 255 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations The center will provide services for a large Spanish speaking population by having bilingual staff and by training staff to better understand the cultural concerns of this population. Training in cultural competence is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with staff and community partners. Interpreters will be provided for other languages as needed. Linkages for outreach to culturally specific organizations are also identified such as the Haitian churches. and Amigos Center. Demographics of Families to be Served by the Project It is expected that the demographic will reflect the public school demographics with approximately 45% Hispanic, 12 % Haitian and African American and 39% Caucasian and 4% other. Due to the current economic conditions, it is expected that 60 -70% will be facing economic hardship and unemployment and may be in need of financial assistance such as food stamps or Medicaid. Hours of Operation The visitation center is open from 9:00 AM to 5:00 PM Monday through Friday and until 7:00 PM on Wednesday and from 9:00 AM to 4:30 PM on Sunday. Program Security Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 13 OV W- 2012 -3131 Packet Page -3406- 12/11/2012 Item 16.D.13. All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. Staff training is crucial to safety. Staff receives weekly case review and ongoing training on topics such as battering tactics, the intersection of substance abuse and domestic violence, and stalking. Each client case file contains copies of any orders of protection, copies of parents' driver licenses and emergency contact information. The visitation center has an alarm system with panic buttons and separate waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms can be monitored by a one -way mirror and have recording capability. An off -duty uniformed police officer is employed on Sunday and in evenings when the visits and exchanges occur. The visitation center may reject a case for which they cannot reasonably ensure the safety of all clients, staff or volunteers including, but n _ not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a visiting parent cannot be redirected by staff to change their behavior that may compromise or endanger the safety of the children, adult victims or center staff, the visit will be concluded, services suspended and a critical incident report sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. A second point of entry will be designated for victims to alleviate any possibility that there will be contact physically, visually or auditorally in the center. The perpetrator arrives fifteen minutes prior to a visit or exchange and leaves fifteen minutes after to avoid confrontation or stalking. Time may be lengthened depending upon the mode of transportation or specific circumstances. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 14 OV W -2012 -3131 Packet Page -3407- 12/11/2012 Item 16.D.13. The local law enforcement agency receives annual training regarding the visitation center .-. operations and can respond appropriately and promptly to requests for assistance. Record Keeping and Confidentiality A written objective observational report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication with the domestic violence agency about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique circumstances surrounding supervised visitation in cases of domestic violence. Referral Process Referrals may be received from the Domestic Violence, Family, and Criminal Court or self - referred. The Court works with the partners to ensure that the orders are clearly stated and have dates for regular review or case closure. The visitation center works with the courts to be aware of the limitations of the services and reports any critical incidents to the courts. The Center staff works with victim advocates to ensure that victims understand the visitation center role and the court orders particularly in cases when the victims have no attorneys. Frequency and length of Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 15 OVW- 2012 -3131 Packet Page -3408- 12/11/2012 Item 16.D.13. visits depend upon the request of the court order. The center does not discriminate against any client due to race, religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk and only necessary releases are signed. Each parent is asked to describe an in -depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies, procedures and expectations including confidentiality for participation in the program. The child orientation enables the children to visit the center prior to the visitation services; children are treated respectfully and not forced to participate in visitation. Community resources and meaningful referrals are identified to best meet the needs of victims and their children. An advocate from the Shelter will be scheduled to be onsite to meet with the victim either at the child orientation session or during the first supervised visit or as requested Fee Protocols: Fees are not charged for any services. Center Staff The visitation program employs a full time Program Director, funded 50% by the Safe Havens grant program, and two full time case managers, each funded 50% by Safe Havens funding. Both the Case Managers are fluent in Spanish and English. The Case Managers will also be responsible for increasing the outreach to the Hispanic population by presenting informational sessions for women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve this underserved population. Translators for Creole and other languages including sign language are employed as required. An off duty police officer, funded primarily by the visitation agency, is employed for eight hours Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 16 OV W -2012 -3131 Packet Page -3409- 12/1112012 Item 16.D.13. each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week (. IOFTE) by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The GrantCoordinator, with assistance from the Accountant and State/Federal Grant Manager, employed by Collier County Housing, Human and Veteran's Services, will insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised. visitation and safe exchanges, the case manager completes the intake orientation and risk assessment, maintains the client records, and prepares correspondence with the Court. The Program Director is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services with the collaborating partners. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the supervised visitation services. Training Requirements for Staff and Volunteers All collaborative partners receive basic and advanced domestic violence training and participate in OVW sponsored technical assistance training. Training for visitation staff also includes post separation violence and domestic violence, the effects of domestic violence on children, legal and ethical issues in visitation, and understanding culturally diverse populations and their needs. An additional 16 hours of training is completed annually. Training from the partners will include working with battered women and children, cultural considerations in Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 17 OVW -2012 -3131 Packet Page -3410- 12/11/2012 Item 16.D.13. assisting domestic violence victims, substance abuse and mental health issue identification and the goals and techniques of batterers' intervention training. Compositions and Roles of Consulting /Advisory Committee Core partnership advisory committee meetings will be held quarterly to review grant progress and deliverables. A formal consulting committee will meet regularly to address common issues, coordinate training opportunities and facilitate positive relationships between providers. In addition to the core partners, the consulting committee includes representatives from child protective services, the state attorney's office, sexual assault programs, and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability of the families beyond needing the services of supervised visitation. By maintaining a formal protocol with the consulting committee, families served by the supervised visitation program benefit from the collaboration of all of the professionals, avoid duplication of services and receive appropriate interventions. F. Who Will Implement the Proiect It is critical that the partnership establish a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of visitation programs. Collier County Government will serve as the fiscal agent and provide a grant coordinator to ensure compliance with the statutory and mandatory requirements of the grant program and reporting requirements of the Office on Violence against Women. The Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 18 OVW- 2012 -3131 Packet Page -3411- 12/11/2012 Item 16.D.13. grant coordinator serves as the point of contact with OVW and technical assistance providers, �-• convenes the consulting committee meetings, and coordinates site visits and onsite technical assistance events. The local Court currently hears a separate civil domestic violence docket one day per week and the visitation agency receives most of their referrals directly from this docket. The circuit will appoint as judge to serve on the collaborative partnership to review how the court is making referrals, the appropriateness of the referrals, and how to better communicate issues with the court. The Collier County Child Advocacy Council will provide the direct supervised visitation services; review safety concerns with the partners, discuss referral resources and explore ways to better reach the underserved population. The Shelter for Abused Women and Children will share expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The David Lawrence Center, the local community mental health center that provides substance abuse treatment, batterer's intervention programs and psychiatric evaluations will provide training and expertise to the partners . The Collier County Sheriffs Office consults with the partners regarding safety and security issues and provides direction for improving communication and coordination of services with local law enforcement. In turn they will receive information regarding victim safety and the roles of the other partners in the collaborative effort. Legal Aid Service of Collier County will provide training to the partners on family law matters and other issues affecting victims and their families. The Safe Haven's Advisory /Consulting Committee includes the existing collaborative partners as well as representatives from other victim serving agencies including the Office of the State Attorney, and the Department of Children and Families. An updated formal interagency policy agreement will be implemented by the all of the consulting partners. The goal of this agreement Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 19 OVW -2012 -3131 Packet Page -3412- 12/11/2012 Item 16.D.13. is to provide an interagency, interdisciplinary strategy in order to work effectively to intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a coordinated approach to allow all disciplines to share their expertise and create a culturally appropriate response to domestic violence specifically involving families with children. Sustainability Plan The Safe Havens Grant Program gives Collier County the opportunity to support the community agencies in provision of these critical services that keep domestic violence victims and their children safe, The Collier County Child Advocacy Council has been providing supervised visitation services since 1997. This agency currently receives funding from multiple sources including the local United Way, the Florida Department of Health, the Victims of Crime Act, and fundraising events. The agency has been in existence since 1986 and is stable n financially. An endowment has been established to provide a continual funding source. The visitation agency has a development director and donor software is being utilized to expand the donor base. Additional resources have been sought through grants, including the Naples Children and Education Foundation, special events, and fundraisers. Extensive community outreach and partnerships with local businesses are always being developed. The County will assist the local visitation agency, the domestic violence agency and other partners in applying for community development block grants for new or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 20 OV W- 2012 -3131 Packet Page -3413- 12/11/2012 Item 16.D.13. - Co ie-r CO-Unty Public Services Division Housing, Human & Veteran Services Memorandum of Understanding THIS MEMORANDUM OF UNDERSTANDING is entered among the Collier County Board of County Commissioners with the Collier County Child Advocacy Council, Inc., The Shelter for Abused Women and Children, Inc., the Twentieth Judicial Circuit Court of Florida, the Collier County Sheriffs Office, the David Lawrence Mental Health Center, Inc., and Legal Aid Service of Collier County, have come together to collaborate to make an application for the Safe Havens Supervised Visitation and Safe Exchange Grant Program; and WITNESSETH: WHEREAS the partners have agreed to enter into a collaborative agreement in which Collier County Board of County Commissioners will be the lead agency and named applicant and the other agencies will be partners in the application; and WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS the application prepared and approved by the collaborative through the partners is to be submitted to the Office on Violence Against Women on or before March 26, 2012. I. Description of the Partner Agencies Collier County Board of County Commissioners has been the lead applicant for the past three grant cycles and served as the fiscal agent providing the oversight of the grant program, convening the partners for regular collaboration meetings and submitting required program and financial reports. The municipality supports the efforts of the collaborative and agencies in seeking funds to sustain programs designed to assist victims of domestic violence, dating violence, sexual assault and /or stalking. The mission of The Shelter for Abused Women and Children, Inc. is to help adult and child victims and survivors of domestic violence through safety, intervention, and support; to educate the public about domestic violence; and to advocate for social change against domestic violence. This is the only certified domestic violence program in Collier County. They provide shelter as well as extensive outreach services. I follsirrti. f lrrtlr�lrr (111d 1 of 10 33.1.9 Tamiam; Trail East. Suite 211 • Naples. FL 34112.5361 235- 21.2 -CARE (4227;1) - 239 252 -HOME (4663) • 239 -252 -CAFE (2233) - 239- 252 -RSVP (7787) 239 -M-'Y TB (tV) VAYW.co1I'iergov.neVWMansernces y Packet Page -3414- -- 12/11/2012 Item 16.D.13. P The Collier County Child Advocacy Council, Inc, has provided supervised visitation and exchange services for the past fifteen years. The mission of the agency is to minimize trauma to victims of abuse and to help families create a safe environment utilizing a multidisciplinary team approach. The primary goal of the visitation program is to keep battered women and their children safe while assisting families in accessing needed services. The Collier County Sheriffs Office is the principal law enforcement agency in Collier County. Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and to investigate domestic violence crimes. The agency also employs victim advocates that assist crime victims with victim's compensation for injuries as well providing crisis intervention, support and advocacy. The David Lawrence Mental Health Center, Inc. provides comprehensive prevention, intervention and treatment services including crisis stabilization, substance abuse treatment, case management, outpatient counseling and psychiatric care. The center is the only non -profit certified provider of the batterer's intervention program in Collier County. The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in addition to four other counties in the region. Each of the circuit courts has a court administrator who is responsible for the supervision of court staff; budget planning, assignment and distribution of cases and implementation of court policy. Referrals for the visitation services are n wade by the family, criminal and domestic violence court judges. The mission of Legal Aid Service of Collier County is to provide high- quality free civil legal advice, representation and education to the residents of Collier County, based on need, so as to encourage self- sufficiency and improve the lifestyle and living conditions of the entire community. They serve victims of domestic violence in the civil injunction court through a cooperative agreement with The Shelter and provide free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education legal rights, and family law. II. History of the Relationship The Shelter for Abused Women and Children, Inc. began collaborating with the local supervised visitation agency in 1997. The respective CEO's have communicated regarding the provision of visitation services to battered women and their children on a regular basis. Throughout this relationship, the Shelter provided training for visitation center staff in the following areas: recognizing signs of domestic violence, methods and strategies for working with victims of domestic violence, risk assessment, and domestic violence potential impacts on battered women and their children. The Shelter assists their clients in seeking supervised visitation services. The visitation center refers clients identified to the Shelter for crisis intervention, safety planning, follow -up, and advocacy. Additionally, the directors and staff' 2of10 Packet Page -3415- 12/11/2012 Item 16.D.13. W. continue to develop a comprehensive plan for building a larger collaborative effort on supporting domestic violence response and the utilization of supervised visitation and safe exchange services. Shelter representatives participate in the local collaborative partnership meetings and have attended several national level training opportunities through the Safe Havens funding. The goal of this partnership is the protection of battered women and their children in all settings. As a result, the supervised visitation center and "The Shelter" are have developed an expanded collaboration including child abuse and neglect organizations, law enforcement, courts, legal advocates, and community groups. They have established an effective method of communication with the local court system to develop an awareness and understanding among the potential collaborators of the unique circumstances surrounding supervised visitation in cases of domestic violence. The County has had a working relationship with the visitation provider, Collier County Child Advocacy Council, since 1992 working through the County Department of Housing, Human and Veteran Services to pay for medical exams of abused children. With the initiation of the Safe Havens funding in 2005, the collaborative partners expanded to include the courts. Although the judges heavily relied upon the services of the visitation center, the collaborative previously had limited involvement with the judiciary. The National Council of Juvenile and Family Court Judges provided a local community wide training on Community Collaboration in April 2011. Two of the domestic violence court judges attended the training and participate in Safe Havens partnership meetings. The goals of the collaboration include strengthening existing visitation program operations, enhancing security at the existing center, increasing the direct services for battered women and their children, and improving our coordinated community response through continued outreach and engagement of community agencies and groups. 111. Development of the Application As this formal partnership continues, the applicant, Collier County Government collaborated with the visitation agency, local domestic violence court judge, and Shelter directors to develop a grant application response. During the prior Safe Havens Grant cycles, the collaborative partners received training and consultation from the Office on Violence Against Women, , Praxis International, the Futures Without Violence the National Council of Family and Juvenile Court Judges, the Vera Institute of Justice, and the Muskie School of Public Service. Additionally the partners discussed the recent implementation of this project and the need for the continuation of these services. Due to the limited number of referrals from the Immokalee community, it was determined that the project will be housed in only one site to serve the greater Naples area. Recent discussions among the agency directors, county representatives and local court representatives have led to the agreement reflected in this Memorandum and the submission of the grant application. 3of10 Packet Page -3416- 12/11/2012 Item 16.D.13..- N. Roles and Responsibilities NOW THEREFORE, it is hereby agreed by and between the partners as follows; The Shelter for Abused Women and Children, Inc. Work with the supervised visitation center to improve cross - agency collaboration among the child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and community groups by meeting by with key staff on a regular basis and cross training. Provide up to three domestic violence training sessions per year for the supervised visitation center staff and collaboration members paid through Safe Havens grant funds. Refer battered women with children in need of supervised visitation or exchange services to the local visitation center and follow -up on the outcome of the referrals. Provide consultation and written recommendations for the visitation program to assure compliance with OVW Guiding Principles and Standards for Safety and Security through direct observation of the site, sharing client feedback and at partnership meetings. Promote training/education of local law enforcement agencies and court representatives regarding domestic violence issues and supervised visitation. n With the use of grant funds, provide an advocate to respond to the visitation center as scheduled for advocacy for all new clients and existing clients as needed. Collier County Child Advocacy Council, Inc. Dedicate two staff (.5 FTE each) and .5 FTE of a program director to provide supervised visitation and safe exchange services using Safe Havens grant funds. Provide office space including appropriate visitation rooms with security, .2 FTE clerical support staff, and .2 FTE security staff to implement the program service objectives. Maintain the confidentiality of individuals and families using the local visitation agency services. Present programmatic data for partner meetings and provide data to the County for submission to Office on Violence Against Women. Review all policies and procedures of the visitation services and amend as needed to conform with OVW Guiding Principles and Standards for Safety and Security Coordinate collaborative training for partners and visitation staff as provided by Safe Havens Technical assistance training funds. Packet Page -3417- 4of10 12/11/2012 Item 16.D.13. 0' Submit program evaluation information to local and national evaluators as required by the grantor. Submit financial documentation for accounting as needed. Provide training to partners and other community agencies on supervised visitation, mandatory reporting requirements, overview, dynamics and services for child abuse and sexual assault victims, and resources for families as approved by the Office on Violence Against Women using Safe Havens funding. Twentieth Judicial Circuit Court of Florida Designate a judicial officer, judge or magistrate, to serve on the project consulting committee, Submit referrals and relevant case information to local visitation center and receive follow -up from the supervised visitation center on the outcome of the referrals. E Provide direction for improving communication between the Court and the supervised visitation provider. F Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. t Collier County Sheriff's Office Provide direction for improving communication between the local supervised visitation center and local law'enforcement. Provide consultation on safety and security issues for the supervised visitation center and complete an annual safety inspection. Participate in training for collaboration partners on the legal system and its role in working with victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding as needed. Designate a representative to participate in the collaboration meetings. David Lawrence Mental Health Center, Inc. Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds, relating to domestic violence from the perspective of the batterer's intervention program designed to promote change for the perpetrators. Provide training and consultation, utilizing Safe Havens grant funds, on issues relating to substance abuse intervention and treatment. 5of10 Packet Page -3418- 12/11 /2012 Item 160.13. Participate in training for collaboration partners on domestic violence, child abuse, sexual assault and stalking through the use of Safe Havens grant funding. Provide training to the supervised visitation center staff and other partners on the issues related to mental illness as it relates to domestic violence risk and assisting victims with mental health issues using Safe Havens grant funding. Designate a representative to participate in the collaboration meetings. Legal Aid Service of Collier County Legal Aid Service of Collier County will be added as a collaborative partner. They will provide training for the partners on legal issues pertaining to domestic violence and family law. Legal Aid will provide training for the partners on family law and domestic violence and direct consultation to victims regarding child support, visitation and other family law matters by conducting clinics in collaboration with the visitation program and individually as needed. Designate a representative to participate in the collaboration meetings and on the consulting committee. Assist the partners in developing and reviewing adequate formal affiliations to participate on the consulting committee to assure appropriate confidentiality of victims and their children. n Collier County Board of County Commissioners Identify staff to serve as the project coordinator and as the point of contact with OVW and to coordinate site visits and onsite technical assistance events. Serve as the fiscal agent for the Safe Havens grant project and offer staff supports using Safe Havens funds. Ensure that the project is developed and implemented in compliance with the statutory and minimum reporting requirements of the Office on Violence against Women. Support the collaboration efforts of the project by convening partnership meetings and consulting committee meetings. Submit required programmatic and financial reports as required by OVW. Participate in community partner trainings, attend OVW sponsored technical assistance training events and attend at least one O3P Federal Financial Training Seminar. Assist the partner agencies in developing community block grant applications and other sources of continuation funding. 6of10 Packet Page -3419- 12/11/2012 Item 16.D.13. '" V. Time Line The roles and responsibilities described above are contingent on the grantee, Collier County Government, receiving the funds requested for this project in the Office on Violence Against Women grant application. The beginning and end dates of this collaborative effort would coincide with the grant period, anticipated to be October 1, 2012 through September 30, 2015. V1. Commitment to Partnership 1. The collaboration service area includes Collier County, Florida. 2. The partners agree to collaborate and provide supervised visitation services and advocacy to victims of domestic violence, dating violence, sexual assault and/or stalking pursuant to the program narrative of the grant application attached to this agreement. 3. Compensation for non -lead partners contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The partners agree to work together to seek funds to sustain the project once grant funds are no longer available. 4. We, the undersigned have read and agree with this Memorandum of Understanding. Further, we have reviewed the portion of the proposed project budget pertaining to the collaborative effort described herein, and approve it in its entirety. VII. Termination. Any party may terminate this Agreement at any time by providing the other parties with notice of its intent to terminate with ten (10) days written notice. Copies ofthe termination notice shall be mailed to the designated representatives of each of the parties at addresses shown below. (Signature pages to, follow) 7of10 Packet Page -3420- f t Dated: 3 2-Z- aD ATTEST: D++s'B'CK, CLERK At st: as. ?Ol le4k t l AppFO.aftii*im �anc -I- Jerillifer B. White Assistant County Attorney Dated: 3 k p D First Witness Type/print witness name Second Witness Type/print witness name Dated: 3 -20— J �� ' YPWprint witness name Second Witness Type/print witness name 12/11/2012 Item 16.D.13. - BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: W. FRED W. COYLE, C AN COLLIER COUNTY SHERIFF'S OFFICE '; AP"i THE SHELTER FOR ABUSED WOMEN AND CHILDREN, INC. By- �''• LINDA OBERHAUS Chief Executive Officer Packet Page -3421- S of 10 Dated: 2> 2 F' iiness Type/print witness name Second Witness Type/print witness name Dated: .3 -AP -/a Fi(r�st Witness Type/print witness name (b22�2 - /Second Witness Type/print witness name d: `fob Ar t Witness ,,, b ,� 10 U" - Type/print witness name Second Witness &EA1 rld2(ARS o/d Type/print witness name 12/11/2012 Item 16.D.13. w COLLIER COUNTY CHII.D ADVOACY COUNCIL, INC. By JATQUELINE 9`rffi F�iFrTH STEPEENS Chie xecutive �j cer Deputy Court Administrator Approval for form and legal Sufficiency: LEGAL AID SERVICE OF COLLIER COUNTY By. thony J. Executive Director Approval for form and legal Sufficiency: Packet Page -3422- 9of10 n Dated• u'st Witness e/print witness name Second Witness --mac ° 77` 2) G/FLTd'/yiBs -.�2 Type/print witness name 12/11/2012 Item 16.D.13. DAVID LAWRENCE COMMUNITY MENTAL HEALTH CENTER By: . DAVID S MMEL Chief Executive Officer Print Title Approval for form and legal Sufficiency: Packet Page -3423- 10 of 10 12/11/2012 Item 16.D.13. ATTACHMENT B Budget Detail Worksheet and Narrative The "Budget Detail Worksheet and Narrative" set forth in the County's Application for The Safe Havens: Supervised Visitation and Safe Exchange Grant Cost Categories and activities are detailed below. Cost Category: Consultant /Contractors Activities: A. Personnel/Fringe $298,095 B. Travel/Training $11,700 C. Consultant $9,100 Modifications to the "Budget Detail Worksheet and Narrative" may only be made if approved in advance by Collier County and in accordance with the Office of Violence Against Women Financial Grants Management- Guide, Febivary'2012 (as amended or replaced) or most current edition and 28 CFR 66.30(c) (i -iii) (as amended or replaced). Page 12 of 12 Packet Page -3424- 12/11/2012 Item 16.D.13. Budget Detail Worksheet and Narrative A. Personnel The Grant Coordinator for Collier County Housing, Human and Veteran Services will serve as the program /grant coordinator for the Safe Havens grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program reports, and ensuring compliance with the reporting requirements of OVW. The accountant will perform specialized accounting for the administration of the Safe Havens grant including receiving, preparing and processing financial documents, preparing records, reports and summaries regarding assigned fiscal operations, and submitting required financial reports requirements of OVW. The payment basis is based on the budget application only by the total. The personnel activity will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for the employee is compensated, be signed by the employee or an official having first -hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Name /Position Com utation Cost Grant Coordinator $54,768 x 6 %of salary x 3 years $ 9,856 Accountant $49,210 x 4.5% of salary x 3 years $ 6,643 State /Federal Grant Manager $65,106 x 1% of salary x 3 years $ 1,953 TOTAL $ 18,452 B. Fringe Benefits Type Computation Cost Grant Coordinator Employer's FICA $ 4,189 x 6% of salary x 3 years $ 754 Retirement 3,603 x 6% of salary x 3 years 648 Health Insurance 13,804 x 6% of salary x 3 years 2,484 Life Insurance 147 x 6% of salary x 3 years 26 Accountant Employer's FICA $ 3,765 x 4.5% of salary x 3 years $ 508 Retirement 3,238 x 4.5% of salary x 3 years 437 Health Insurance 13,804 x 4.5% of salary x 3 years 1,863 Life Insurance 133 x 4.5% of salary x 3 years 17 State/Federal Grant Manager Employer's FICA $ 4,980 x I% of salary x 3 years $ 149 Packet Page -3425- 12/11/2012 Item 16.D.13. Retirement 4,283 x 1% of salary x 3 years 128 ^ Health Insurance 13,804 x 1 % of salary x 3 years 414 Life Insurance 175 x 1% of salary x 3 years 5 TOTAL $ 7,433 C. Travel and Training The $5,400 is included for technical assistance and capacity - building activities sponsored by OV W designated technical assistance providers. Purpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare($400 x 2 persons x 3 trips) $ 2,400 Hotel ($90 /night x 3 nights x 2 persons X 3 trips) 1620 Meals ($50 day x 3 days x 2 persons x 3 trips) 900 Ground Transportation ($50 /trip x 2 persons x 3 trips) 300 TOTAL $ 5,220 n D. Equipment Item Computation Cost No equipment is requested TOTAL $ E. Supplies Supply Items Computation Cost No office supplies are requested TOTAL $ 0 F. Construction Purpose Description of Work Cost No Construction is requested C TOTAL $ 0 2 Packet Page -3426- 12/11/2012 Item 16.D.13. G. Consultants / Contracts The Program Director will oversee the operations of the supervised visitation center, provide supervision to the Case Managers, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics, and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The non - governmental victim advocate employed by The Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning, and receive feedback regarding visits and exchanges. This advocate will also serve as a liaison between the visitation center staff and the shelter advocates to coordinate victim services. The Program Director and Case Managers are employed by The Children's Advocacy Center and the Victim Advocate is with the Partner Agency, The Shelter for Abused Women and Children. The other partner agencies; Legal Aid Society, David Lawrence Center, and The Shelter for Abused Women and Children are expressly listed below under the Consultant title. The Collier County Sheriff's Office statutorily cannot receive any compensation for these services as this is in their regular scope of work. Name/Position Computation Program Director $ 63,485 x 50% of salary x 3 years Case Manager 48,100 x 50% of salary x 3 years Case Manager 32,500 x 50% of salary x 3 years Non -Gov. Victim Advocate 39,140 x 10% of salary x 3 years Type Program Director Employer's FICA Retirement Health Insurance Workman's Comp Case Manager Employer's FICA Retirement Health Insurance Workman's Comp Case Manager Employer's FICA Retirement Health Insurance TOTAL Computation $ 4,857 x 50% of salary x 3 years 2,539 x 50% of salary x 3 years 14,974 x 50% of salary x 3 years 932 x 50% of salary x 3 years $ 3,680 x 50% of salary x 3 years 1,924 x 50% of salary x 3 years 6,200 x 50% of salary x 3 years 707 x 50% of salary x 3 years $ 2,486 x 50% of salary x 3 years 0 x 50% of salary x 3 years 6,200 x 50% of salary x 3 years Packet Page -3427- Cost $ 95,228 72,150 48,750 11 ,742 $ 227,870 Cost $ 7,286 3,809 22,461 1,398 $ 5,520 2,886 9,300 1,061 $ 3,729 0 9,300 3 12/11/2012 Item 16.D.13. Workman's Comp 478 x 50% of salary x 3 years 717 Non Governmental Victim Advocate Employer's FICA $ 2,994 x 10% of salary x 3 years $ 8980 Retirement 0.00 x 10% of salary x 3 years Health Insurance 6,200 x 10% of salary x 3 years 1,860 Workman's Comp 0.00 x 10% of salary x 3 years 0 TOTAL FRINGE BENEFITS: 70.225 TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 298,095 Travel and Training Over $18,000 is included for mandated training and technical assistance to include capacity - building activities sponsored by OV W designated technical assistance providers. $5,400 in the above Travel Section C, and $11,700 in the contractual section for partner agencies. Also included is $9,100 for collaboration with partner agencies to perform domestic violence trainings, provide security, legal training and a safety review. The Children's Advocacy Center will pay these agencies directly and submit for reimbursement through the Collier County Government through regular invoicing. Mandated training is allocated for almost all the partners in the MOU including the Children's Advocacy .Center and excludes training for Collier County Government staff. Trainings will be attended from each partner as per the educational and community needs. The budgeted numbers below as well as the number of persons attending a specified number of trainings are estimates as certain costs are unknown and / or fluctuate. All expenditures will comply with GSA guidelines. Prior approval will be obtained for any travel costs for non -OVW sponsored trainings. Purpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare ($400 x 4 people x 3 trips) $ 4,800 Hotel ($125 /night x 3 nights x 4 people x 3 trips) 4,500 Meals ($50 day x 3 days x 4 people x 3 trips) 1,800 Ground Transportation ( $50 /trip x 4 people x 3 trips) 600 TOTAL $ 11,700 The funding below is allocated to provide training and consultation, and clinics in collaboration with the visitation program and individually as needed. Additional support 4 Packet Page -3428- 12/11/2012 Item 16.D.13. 10-1-1 activities that help ensure individuals with disabilities, deaf individuals and people with limited English proficiency. Prior approval will be obtained via GAN for any consultant costs in excess of $81.25 per hour or $650 per day for an eight hour day. Legal Aid Services of Collier County will provide training for the partners on legal issues affecting victims and their families. David Lawrence Center provides the certified batterers' intervention program and substance abuse and crisis intervention. They will also provide training to the partners on these.issues affecting victims and their families. The grant will assist in covering the costs associated with providing security for the visitation program which are provided by the city of Naples Police Department and partially funded by the Children's Advocacy Center by private donations. Name of Consultant Service Provided Computation Cost Shelter for Abused Women Domestic Violence Training $81.25 / hr x 3 hrs. x 8 trainings $ 1,950 Legal Aid Legal Training $81.25 / hr x 12 hrs. 975 David Lawrence Center Trainings $81.25 / hr. x 2 hrs x 4 trainings 650 Collier County Sheriff's Office Site Safety Review In kind City of Naples To Be Determined H. Other Costs Description No Other Costs is requested I. Indirect Costs Description No Indirect Cost is requested Security (On -Site) $40 / hr E 4,200 Translation Services $100 per hour x 13.25 1,325 TOTAL $ 9.100 TOTAL CONTRACTED $ 318,895 Computation Cost TOTAL $ 0 Com utation Cost TOTAL $ 0 Packet Page -3429- 5 Budget Summary Budget Category A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consultants / Contracts H. Other Total Direct Costs 1. Indirect Costs TOTAL PROJECT COSTS Federal Request Non - Federal Amount 12/11/2012 Item 16.D.13. Amount $ 18,452 7,433 5,220 0 Cf7 N 318,895 0 $ 350,000 0 $ 350,000 $ 350,000 $ 0 6 Packet Page -3430- Proiect Narrative D. Purpose of the Application Problem to be addressed Newspaper headlines all too frequently report tragedies in which women and their children were killed or seriously injured in situations involving domestic violence. The batterer's motivation to intimidate their victims through the children increases when the couple separates, because of the loss of other ways to exert control (Bancroft and Silverman, 2002.) One widely accepted myth about intimate partner violence is that by one party exiting an abusive relationship, the violence will cease, and the victim (and children) will be safe. Research indicates, however, that leaving not only fails to stop the violence, but separation poses a significant risk of escalated, often lethal violence (American Psychological Association, 1996; Saunders, 2007; Tjaden & Thoennes, 2000.) All families referred to supervised visitation services due to domestic violence present the risk for continued abuse which may be lethal as the separation period is a time of increased risk of homicide for battered women (Saunders & Browne, 2000). Psychologically the batterer may minimize his personal responsibility and use the legal and criminal justice system to continue the abuse of the victim. One of the many ways abusers continue to abuse victims is take them to court repeatedly in order to gain increased parenting time, harass the victim, and exhaust their finances (Hardesty, 2002; Miller & Smolter; 2011; NCJFCJ, 2008; Pollet, 2011) Supervised visitation services in such cases can be a fundamental component in avoiding further incidences of domestic violence. The community of Naples, Florida was shocked when on September 19, 2009 Mesac Damas allegedly murdered his wife, Guerline and their five young children in their Naples residence. He had been arrested for domestic violence in January of that Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 1 O V W- 2012 -3131 Packet Page -3431- 12/11/2012 Item 16.D.13. s r 'j r 5 h �9. s year and had been following a state case plan for reunification with his family when Guerline finally decided to leave him. Had she filed for an injunction for protection, the court likely would have sent the family to the local visitation program for supervised visits or exchanges. As this case illustrates, the services of the local center play a critical role in the essential public safety of the community. While only the perpetrator is responsible for this horrific crime, providing professional supervised visitation services may have assisted in monitoring this family by alerting the court and other partners to changes in the perpetrator's behavior and helping the victim with advocacy, support, and safety planning. The 2010 Florida State Domestic Violence Fatality Review Team recommended, "Given the significant increase in domestic violence homicides, including high profile familicides, and a marked escalation in reports of aggravated stalking, the Florida Legislature should increase funding for certified domestic violence centers, law enforcement, state attorney's offices, civil legal services, civil and criminal court systems, child welfare providers and supervised visitation programs to improve and increase interventions to prevent future domestic violence homicides." Prior criminal history of the perpetrator and domestic violence history were found in the majority of the fatality cases reviewed, and 26% of the cases also had involvement with child welfare at 12/11/2012 Item 16.D.13. OV W- 2012 -3131 Packet Page -3432- a the time of the fatality. Safe Havens Grant funding will help alleviate the problem by allowing our local supervised visitation center to strengthen operations and continue to provide high quality supervised l visitation services for the underserved population in our community, improve the quality of services through enhanced training opportunities and provide direct on site advocacy e!! -jeg& _.. - --4 Formatted. 5triketlxough services ie collaboration with the local domestic violence sheltered lege prev!_ Th ........ x" 101' local visitation agency has been successful in keeping battered women and their children safe by Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 2 " av OV W- 2012 -3131 Packet Page -3432- 12/11/2012 Item 16.D.13. Packet Page -3433- r providing supervised visitation services in a professional manner by keeping in mind the dynamics of domestic violence. In accordance with the Safe Havens Guiding Principles, parents receiving ervices are treated respectfully g pectfully with equal regard for the safety of adult and child ' victims. The center values multiculturalism and diversity and continually adapts to the needs of families who present unique circumstances and concerns. The agencies involved in this project proactively seek community collaboration and support from other victim service providers that are essential to achieving the intended outcomes. There is a continued need to expand and enhance these services by providing increased outreach and legal advocacy to potential clients. ' and informing the community and other service providers of the benefits of professional supervised visitation and exchanges. s«'` y; Community Service Area and Demographics While all other criminal offenses in Florida decreased by 6.7% in 2009, domestic violence murders increased 15.6 %, and aggravated stalking, often a precursor to homicide, increased 31.6 %. (Florida Domestic Violence Fatality Review Report, 2010) Our local community faces many challenges when providing services to families: l.,ocated in Southwest Florida, the county is the largest geographically in the state with 2,025 square miles, larger than the states of Delaware and Rhode Island. The schools have a diverse o ulation p p reporting student population � of 45% Hispanic, 39% White, 12% African American and Haitian, and 2% mixed Asian and 1% Asian and 1% Indian (Collier County Public Schools, 2012.) Collier's child population continues to grow and become increasingly more diverse. The 2010 population of children is 80,447 s children 0 to 18 years old, up from 54,916 in 2005, representing more than 147 countries and speaking 81 heritage languages. Collier has become a fully "minority- majority county" with about 60 percent of children coming from non -white ethnic groups. The economic volatility of Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 3 OVW- 2012 -3131 ty Packet Page -3433- 12/11/2012 Item 16.D.13. recent years has produced an increase in the population living at 200 percent of poverty or below. The percent of school age children eligible for free or reduced price lunch has jumped 14 percentage points, increasing from 48 percent in 2005 to 62 percent in 2012 with over 26,000 r students categorized as economically needy (Study of Child Well Being in Collier County, _ 2010.) More Collier families face increased hunger and possible homelessness. The total pounds of a food delivered to local agencies from FY 2009 to FY 2010 increased more than 63 percent, and } the number of children accessing food distribution sites jumped 57 percent (Harry Chapin Food ; Bank.) Collier County Public Schools Homeless Child liaison has identified more than 700 children eligible for homeless prevention benefits or classified as homeless and reports another 1,300 incidents of episodic homelessness this past school year (District School Board of Collier County, 2011.) Florida was hard hit by the recent recession, and Southwest Florida led the �\ downward economic spiral. Cape Coral -Fort Myers was identified as one of the five t metropolitan areas in the nation with the highest poverty gains, a rise from13.2 percent to 15 percent in 2009, the highest rate since the energy crisis of 1980. Many permanent resident families in Collier having lived with a 15 percent poverty rate for the preceding five years are , I living in the 200 percent of poverty stratum needing a broad range of social services. At a time � 2 � when the need for social welfare services is growing, funding for programs is not keeping pace with the need (Study of Collier County Child Well Being, 2010) The economic slowdown across the county has put a damper on fundraising efforts and shrinking resources followed by budgetary shortfalls and some personnel layoffs have put many social service agencies in crisis. Underfunded and understaffed, service providers continue to v i Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 4 OV W- 2012 -3131 Packet Page -3434- 12/11/2012 Item 16.D.13. Packet Page -3435- ty� ., multiculturalism and diversity and this is evident in the center's practice of utilizing bilingual staff and interpreters, providing staff training and establishing linkages for culturally specific services. Agency forms and informational materials are provided in both English and Spanish. Families receive services for an average of six months to a year; however there is no limit on ' .j safe exchanges and a one year limit on supervised visitation in order to accommodate all of the families requesting services. The individual orientation meeting assists the parents in hr understanding the scope of the services as well as providing meaningful referrals and linkages to a other community agencies. Children participate in an orientation to assess safety concerns and establish rapport with the center staff. If safety concerns presented by the family exceed the ,n a, y " ability of the visitation center to offer adequate assurance of security, the case will be declinedi r,. by the program and a report sent to the Court documenting the reason. r Goals and Objectives The overarching goal of the visitation program is to keep child and adult victims safe by providing a secure, respectful and culturally sensitive environment for supervised visitation and exchanges. Recognizing the unique needs of our community, the immediate goals of this f proposal include providing access to supervised visitation and exchange services particularly for ,^ the underserved population, expanding direct client services which are responsive to the needs of tt battered women and their children and improving the coordinated community response to _ d battering. Goal l: To increase access to supervised visitation and exchange services ,t Objectives:; rrz. 1. To provide visitation services for a minimum of 85 families per year (255 total) Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 8 OV W- 2012 -3131 Packet Page -3435- 2. To document number of referrals, intakes, and supervised visits and exchanges completed and cancelled including the numbers not served or partially served. Goal 2: To implement services which are responsive to the needs of battered women and their children. Objectives: 1. To offer advocacy services to 100% of the adult victims over the course of the grant period to assess safety and conduct safety planning. a--------------------------------------------------------------------------- -3-.2 —.To conduct a client satisfaction survey of services on an annual basis. Goal 3: To improve the coordinated community response to battered women and their children utilizing the visitation program. Objectives: 1. To provide at least annual training to center staff, volunteers and collaborative partners on each of the following topics: supervised visitation and exchange services, domestic violence, legal issues of victims, and batterers' intervention utilization. 2. To further develop a comprehensive plan for domestic violence response with improved and appropriate utilization of supervised visitation by continued coordination and collaboration with the local domestic violence task force. Mechanisms for referrals The court order as the primary mechanism for referral specifies the reason for the supervised visitation service and who is required to participate. Clients may utilize the center without a court order and many contact the center on their own with referrals from the Shelter, an attorney or other victim service agency. Increasing community awareness, especially among service Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 9 OV W- 2012 -3131 Packet Page -3436- 12/11/2012 Item 16.D.13. � a- 1 �1 G� Providers, is critical to greater outreach. Many battered women and direct service providers remain unaware or have limited understanding of the visitation services. Participation at community events and informational sessions are offered at local agencies and health fairs. Tasks and Activities of Each Collaborative Partner This is a collaborative grant involving a commitment from Collier County Government as the applicant and fiscal agent. The County served as the fiscal agent of our first three cycles of the Safe Havens grant and will continue to provide the oversight of the grant program, designate a grant coordinator to convene the partners for regular collaboration meetings and submit required programmatic and financial reports. The Shelter for Abused Women and Children will assist domestic violence victims in accessing visitation services through their court advocacy and outreach program. The Shelter will provide a minimum of three training staff development sessions for the collaborative partners on domestic violence risk assessments, social and cultural aspects of domestic violence in our community and developing a coordinated community response to domestic violence. Staff members from the visitation center and the domestic violence agency attend the weekly domestic violence court. Working as a team with, advocates from the community domestic violence agency victims are assisted with understanding the court process and the purpose of the visitation services. An advocate from The Shelter is onsite at the visitation program to assist battered women who are referred to the visitation program as either custodial parents or visiting parents. Twentieth Judicial Circuit Court will continue to provide referrals to the visitation center and designate a judge to serve on the core partnership committee. The visitation program has a formal agreement that is updated annually with the Court. The Court has copies of the policies and procedures of the visitation program. Through enhanced opportunities for OV W technical Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 10 OV W- 2012 -3131 Packet Page -3437- 12/11/2012 Item 16.D.13. 41: ^sµ 1 Fw r IF i.,. y ai 12/11/2012 Item 16.D.13. assistance provided through this funding, the Court is involved in the development of best practices for the visitation program and for serving domestic violence victims and their children. The David Lawrence Community Mental Health Center provides mental health, batterer's intervention and substance abuse services to families and children. They will provide consultation to the partners and training on batterer's intervention, substance abuse treatment and mental health issues. The Collier County Sheriff's Office is the lead law enforcement agency in our community. By including law enforcement in our partnership, we can achieve improved communication and sharing of expertise and resources. They will advise the partners on issue of safety and security and conduct a safety assessment of the visitation center. Legal Aid Service of Collier County provides free representation for victims who qualify for their services in the areas of housing, public benefits, immigration, education legal rights, and family law. They will provide training for the partners on legal issues pertaining to domestic violence and family law; - - - - - -- - The Collier County Child Advocacy Council also known as the Children's Advocacy Center of Collier County is a community based non -profit victim service organization. The agency provides services to child victims of abuse, neglect, domestic violence and sexual assault and operates the visitation program. Other programs include the school based Child Victim Rapid Response Program and Court Advocacy Program, which provide early identification and services to child victims of crime. Staff of the agency will provide cross- training for the partners on child abuse and neglect and effects of trauma. The identification of domestic violence suggests a 30 -60% probability that direct abuse of children may be occurring. (Edelson, 1999). Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 11 OVW- 2012 -3131 Packet Page -3438- x 12/11/2012 Item 16.D.13. Packet Page -3439- Calling upon thirteen years of experience operating a domestic violence program, staff of the 3 •. agency has had a unique opportunity to observe the impact of domestic violence on children and 4 battered women. The visitation agency will be responsible for the day - today operations of the visitation center and report to the fiscal agent. They will be responsible for hiring staff, ensuring specialized staff training and evaluation, providing a program evaluation and maintaining the standards of visitation as set forth by the Safe Havens Guiding Principles. These include very specific standards and guidelines for intake, security, staff qualifications and training, supervised visitation and exchanges, confidentiality, case acceptance, termination and reports to the court. Timeline, The collaborative partners will continue to hold scheduled quarterly partner meetings and ; training sessions. Agency staff along with collaborative partners will explore and develop a culturally and linguistically specific materials for the underserved population. OVW training for the program and fiscal staff will be scheduled. Monitoring and semi -annual reporting will be executed by Collier County Department of Housing, Human and Veteran's Services as the representative of the fiscal entity. The consulting committee will meet quarterly a month after the collaborative partners to provide services and consultation to the visitation provider and '- coordinate services for families and children. Program Specifications Scope of Proposed Visitation and Exchange Services The visitation was created as a response to an identified need in our community for safe ' supervised visitation and exchanges _There are no state or county government funds available for supervised visitation services for domestic violence victims. This proposal is to sustain the current visitation and exchange services and strengthen the operations by continuing to provide Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 12 OV W- 2012 -3131 Packet Page -3439- onsite victim advocacy from the domestic violence center, improving community collaboration, and expanding outreach to increase the number of underserved victims. The center accepts referrals from domestic violence, family court, criminal court and voluntary cases. The participants or court order must document a history of domestic violence, dating violence, child abuse, sexual assault or stalking. No off site visitation or exchange services are provided. The center does not accept cases where the state has jurisdiction such as in foster care or protective supervision and does not promote activities that compromise domestic violence victim safety such as mediation or family counseling. Number of Families to be Served by the Project The center will serve at least 255 families over the three year grant period. Available Services to Meet the Needs of Underserved Populations The center will provide services for a large Spanish speaking population by having bilingual staff and by training staff to better understand the cultural concems of this population. Training in cultural competence is conducted annually and regular discussions about how to best serve in a culturally and linguistically appropriate manner are held with staff and community partners. Interpreters will be provided for other languages as needed. Linkages for outreach to culturally specific organizations are also identified such as the Haitian churches and Amigos Center. Demographics of Families to be Served by the Project It is expected that the demographic will reflect the public school demographics with approximately 45% Hispanic, 12% Haitian and African American and 39% Caucasian and 4% other. Due to the current economic conditions, it is expected that 60 -70% will be facing economic hardship and unemployment and may be in need of financial assistance such as food stamps or Medicaid. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 13 OV W- 2012 -3131 Packet Page -3440- 12/11/2012 Item 16.D.13. ;;, i µ :gym: 7� r—� 12/11/2012 Item 16.D.13. Packet Page -3441- Hours of Operadon s The visitation center is open from 9:00 AM to 5:00 PM Monday through Friday and until 7:00 L� PM on Wednesday and from 9:00 AM to 4:30 PM on Sunday. e • Form OW. Sfte-tlttgigh a Program Security All visitation staff members are trained in secure visitation practice, which first involves a thorough knowledge of the dynamics of domestic violence. Staff training is crucial to safety.:':, Staff receives weekly case review and ongoing training on topics such as battering tactics, the intersection of substance abuse and domestic violence, and stalking. Each client case file contains copies of any orders of protection, copies of parents' driver 1 icenses and emergency x contact information. The visitation center has an alarm system with panic buttons and separate ,r waiting rooms. The waiting and visitation rooms are all secure interior rooms. Custodial parents may wait on or off site depending upon their needs and the needs of their children. The facility is equipped with a secured entrance and the visitation rooms can be monitored by a one -way mirror ;p and have recording capability. An off -duty uniformed police officer is employed on Sunday and in evenings when the visits and exchanges occur. The visitation center may reject a case for r which they cannot reasonably ensure the safety of all clients, staff or volunteers including, but not limited to the following reasons: staff are not adequately trained to manage issues identified at intake, adequate security cannot be provided, or a conflict of interest is established. If a m _ visiting parent cannot be redirected by staff to change their behavior that may compromise or ,r - endanger the safety of the children, adult victims or center staff, the visit will be concluded, r services suspended and a critical incident report sent to the court. Safe exchanges and supervised visits are scheduled with staggered arrival times ensuring no contact between the parents. A Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 14 OV W- 2012 -3131 s d tr Packet Page -3441- second point of entry will be designated for victims to alleviate any possibility that there will be contact physically, visually or auditorally in the center. The perpetrator arrives fifteen minutes prior to a visit or exchange and leaves fifteen minutes after to avoid confrontation or stalking. Time may be lengthened depending upon the mode of transportation or specific circumstances. The local law enforcement agency receives annual training regarding the visitation center operations and can respond appropriately and promptly to requests for assistance. Record Keeping and Confidentiality A written objective observational report of critical incidents is completed for each visit and maintained in the file. Documentation of each exchange is noted in the case file. A chronological contact sheet is maintained to document all phone and in person contacts with and on behalf of a family. All client records are confidential and will only be released by subpoena from the requesting party. Confidential information regarding a victim's address or other identifying information will be redacted when request for records are made. Clients are informed of the confidentiality policies for release of records and information sharing. Records are kept for seven years or until the youngest child is 18 years of age. In accordance with FR 39.908 and FS 90.5036 information and communication with the domestic violence agency about clients is confidential. The onsite Shelter advocate will obtain releases from clients so that information sharing will occur between partners to respond to the visitation center. The goal is to ensure an effective method of communication that heightens awareness and understanding of the unique circumstances surrounding supervised visitation in cases of domestic violence. Referral Process Referrals may be received from the Domestic Violence, Family, and Criminal Court or self- referred. The Court works with the partners to ensure that the orders are clearly stated and have Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 15 OV W- 2012 -3131 Packet Page =3442- 12/11/2012 Item 16.D.13. i d ,w 4 im d u, k r� 12/11 /2012 Item 16.D.13. Packet Page -3443- =Tw:n dates for regular review or case closure. The visitation center works with the courts to be aware �r of the limitations of the services and reports any critical incidents to the courts. The Center staff works with victim advocates to ensure that victims understand the visitation center role and the court orders particularly in cases when the victims have no attorneys. Frequency and length of visits depend upon the request of the court order. The center does not discriminate against any client due to race, religion, gender, sexual orientation, national origin, age, or disability. Intake Procedures �v Each parent is required to participate in an orientation session. A confidential risk assessment is completed with the battered woman to ascertain the lethality risk and only necessary releases ttr7, are signed. Each parent is asked to describe an in -depth personal history including the developmental milestones and needs of each child. The orientation also includes a review of all policies, po � ' ,procedures and expectations including confidentiality for participation in the program. k The child orientation enables the children to visit the center prior to the visitation services: a G children are treated respectfully and not forced to participate in visitation. Community resources � -A 4.. and meaningful referrals are identified to best meet the needs of victims and their children. An advocate from the Shelter will be scheduled to be onsite to meet with the victim either at the '* child orientation session or during the first supervised visit or as requested Fee Protocols. Fees are not charged for any services. '- Formatted: tnxJent• First line. 0" Center Staff The visitation program employs a full time Program Director, funded 50% by the Safe Havens grant program, and two full time case managers, each funded 50% by Safe Havens funding. Both the Case Managers are fluent in Spanish and English. The Case Managers will also be responsible for increasing the outreach to the Hispanic population b" P pop y presenting informational Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 16 OVW- 2012 - 3131x! Packet Page -3443- sessions for women attending domestic violence support groups to inform them of available services as a means to insure the center's capacity to fully serve this underserved population. Translators for Creole and other languages including sign language are employed as required. An off duty police officer, funded primarily by the visitation agency, is employed for eight hours each Sunday and three hours on Wednesdays to provide security. An advocate employed by the domestic violence center will be funded for four hours per week (.10FTE) by Safe Havens funding to provide onsite advocacy to battered women at the visitation program. The GrantCoordinator, with assistance from the Accountant and State /Federal Grant Manager, employed by Collier County Housing, Human and Veteran's Services, will insure programmatic and fiscal management and compliance with OVW requirements. A Case Manager is assigned to each family. In addition to the supervised visitation and safe exchanges, the case manager completes the intake orientation and risk assessment, maintains the client records, and prepares correspondence with the Court. The-Program Director is responsible for the development and management of the program including direct supervision of the staff, program evaluation, and assuring compliance with the standards of visitation. The Program Director will be responsible for the coordination of services with the collaborating partners. The onsite victim advocate meets individually with battered women to assess safety and insure their understanding of the supervised visitation services. Training Requirements for Staff and Volunteers All collaborative partners receive basic and advanced domestic violence training and participate in OVW sponsored technical assistance training. Training for visitation staff also includes post separation violence and domestic violence, the effects of domestic violence on Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 17 OVW-2012-3131 Packet Page -3444- 12/11/2012 Item 16.D.13. y.F t a. . -ter IKI A 3 children, legal and ethical issues in visitation, and understanding, Rurally diverse populations and their needs. An additional 16 hours of training is completed annually. Training from the partners will include working with battered women and children, cultural considerations in assisting domestic violence victims, substance abuse and mental health issue identification and the goals and techniques of batterers, intervention training. Compositions and Roles of ConsultinglAdvisory Committee Core partnership advisory committee meetings will be held quarterly to review grant progress and deliverables. A formal consulting committee will meet regularly to address common issues, coordinate training opportunities and facilitate positive relationships between providers. In addition to the core partners, the consulting committee includes representatives from child protective services, the state attorney's office, sexual assault programs, and other community agencies. The purpose of this committee is to review visitation center policies and services needed by program participants. The consulting committee can help to identify barriers to providing post separation safety and develop plans for future stability of the families beyond needing the services of supervised visitation. By maintaining a formal protocol with the consulting committee, families served by the supervised visitation program benefit from the collaboration of all of the professionals, avoid duplication of services and receive appropriate interventions. F. Who Will Implement the Proiect It is critical that the partnership establish a common philosophy, identify comprehensive and culturally sensitive strategies to assist domestic violence victims and children in this post separation period, and continue discussions regarding the appropriate utilization of visitation programs. Collier County Government will serve as the fiscal agent and provide a pFegmm Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 18 OVW- 2012 -3131 Packet Page -3445- 12/11/2012 Item 16.D.13. 12/11/2012 Item 16.D.13. Packet Page -3446- grant coordinator to ensure compliance with the statutory and mandatory requirements of the -- grant program and reporting requirements of the Office on Violence against Women. The j i r grant coordinator serves as the point of contact with OVW and technical assistance providers, 1 the consulting committee meetings, and coordinates site visits and onsite technical convenes assistance events. The local Court currently hears a separate civil domestic violence docket one « . day per week and the visitation agency receives most of their referrals directly from this docket. The circuit will appoint as judge to serve on the collaborative partnership to review how the court is making referrals, the appropriateness of the referrals, and how to better communicate ^' issues with the court. The Collier County Child Advocacy Council will provide the direct supervised visitation services; review safety concerns with the partners, discuss referral resources .. XT explore ways to better reach the underserved population. The Shelter for Abused Women: and and Children will share expertise in the areas of understanding the impact of domestic violence and safety concerns and provides training and on site advocacy for the victims and their children. The David Lawrence Center, the local community mental health center that provides substance abuse treatment, batterer's intervention programs and psychiatric evaluations will provide training and expertise to the�artners . The Collier County Sheriffs Office consults with the ' b x partners regarding safety and security issues and provides direction for improving y communication and coordination of services with local law enforcement. In turn they will receive information regarding victim safety and the roles of the other partners in the collaborative effort. Legal Aid Service of Collier County will provide training to the partners ' on family law matters and other issues affecting victims and their families.: Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 19 OV W- 2012 -3131 ,. f� Packet Page -3446- 12/11/2012 Item 16.D.13. agreement is to provide an interagency, interdisciplinary strategy in order to work effectively to s„ intervene on behalf of the victims of domestic violence, child abuse, sexual assault and stalking crisis while holding batterers accountable for their actions. A further goal will be to develop a .; . coordinated approach to allow all disciplines to share their expertise and create a culturally 04 appropriate response to domestic violence specifically involving families with children. Sustainability Plan The Safe Havens Grant Program gives Collier County the opportunity to support the ` community agencies in provision of these critical services that keep domestic violence victims t A and their children safe. The Collier County Child Advocacy Council has been 1 providing supervised visitation services since 1997. This agency currently receives funding from multiple =s sources including the local United Way, the Florida Department of Health, the Victims of Crime Act, and fundraising events. The agency has been in existence since 1986 and is stable financially. An endowment has been established to provide a continual funding source. The visitation agency has a development director and donor software is being utilized to expand the ,- AS."� .ia1s donor base. Additional resources have been sought through g gh grants, including the Naples Children ` and Education Foundation, special events, and fundraisers. Extensive community outreach and partnerships with local businesses are always being developed. The County will assist the local visitation agency, the domestic violence agency and other partners in applying for community g1 development block grants for new or expanded public services. Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2012 20 OV W -2012 -3131 Packet Page -3447- 12/11/2012 Item 16.D.13. Budget Detail Worksheet and Narrative A. Personnel The Grant Coordinatorfor Collier County Housing, Human and Veteran Services will serve as the program/grant coordinator for the Safe Havens grant program. Responsibilities will include providing the oversight of the grant program, convening the partners for regular collaboration meetings, submitting required program reports, and ensuring compliance with the reporting requirements of OVW. The accountant will perform specialized accounting for the administration of the Safe Havens grant including receiving, preparing and processing financial documents, preparing records, reports and summaries regarding assigned fiscal operations, and submitting required financial reports requirements of OVW. The payment basis is based on the budget application only by the total. The personnel activity will reflect the distribution of activity for each employee whose compensation is charged directly to awards. The reports will reflect the after the fact determination of actual activity, account for the total activity for the employee is compensated, be signed by the employee or an official having first -hand knowledge of the activities performed by the employee, and the reports will be prepared at least monthly coinciding with one or more pay periods. Name /Position Computation Cost Grant Coordinator $54,768 x 6 %of salary x 3 years $ $9,858 Accountant $49,210 x 4.5% of salary x 3 years $6,644 State/Federal Grant Manager $65,106x 1% of salary x 3 years $1,953 TOTAL $ 18,452 B. Fringe Benefits Type Computation Cost Grant Coordinator Employer's FICA $ 4,189 x 6% of salary x 3 years $ 754 Retirement 3603 x 6% of salary x 3 years 648 Health Insurance 13,804 x 6% of salary x 3 years 2,484 Life Insurance 147.870.00 x 6% of salary x 3 years 26 Accountant Employer's FICA $ 3765x 4.5% of salary x 3 years $ 508 Retirement 3,238x 4.5% of salary x 3 years 437 Health Insurance 13,804x 4.5% of salary x 3 years 1,863 Life Insurance 133x 4.5% of salary x 3 years 17 Packet Page -3448- 12/11/2012 Item 16.D.13. �. State /Federal Grant Manager Employer's FICA $ 4,980 x 12 %of salary x 3 years $ 149 Retirement 4,283 x 1 %of salary x 3 years 128 Health Insurance 13,804 x 1 %of salary x 3 years 414 Life Insurance 175 0.00 1 %of salary x 3 years $5 Training TOTAL $7,433 C. Travel and The $5,400 is included for technical assistance and capacity- building activities sponsored by OVW designated technical assistance providers. Puroose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare ($400 x 2 persons x 3 trips) $ 2,400 Hotel ($90 /night x 3 nights x 2 persons X 3 trips) 1620 Meals ($50 day x 3 days x 2 persons x 3 trips) 900 Ground Transportation n ($50 /trip x 2 persons x 3 trips) 300 TOTAL $ 5,220 D. Equipment Item Computation Cost No equipment is requested TOTAL E. Supplies Supply Items Com utation No office supplies are requested F. Construction Pu ose No Construction is requested TOTAL Description of Work Packet Page -3449- $ 0 Cost $ 0 Cost 2 TOTAL G. Consultants / Contracts 12/11/2012 Item 16.D.13. $ 0 The Program Director will oversee the operations of the supervised visitation center, provide supervision to the Case Managers, and conduct case reviews. The Program Director will serve as staff to the collaborative partnership and report the activity of the center. The Case Managers will be responsible to accept intake referrals, conduct intake interviews, collect necessary reporting statistics, and prepare all reports to the court. Case Managers are responsible for scheduling and supervising visits and exchanges. The non - governmental victim advocate employed by The Shelter for Abused Women and Children will meet directly with the battered women over the course of the grant period to assess safety, conduct safety planning, and receive feedback regarding visits and exchanges. This advocate will also serve as a liaison between the visitation center staff and the shelter advocates to coordinate victim services. The Program Director and Case Managers are employed by The Children's Advocacy Center and the Victim Advocate is with the Partner Agency, The Shelter for Abused Women and Children. The other partner agencies: Legal Aid Society, David Lawrence Center, and The Shelter for Abused Women and Children are expressly listed below under the Consultant title. The Collier County Sheriff's Office statutorily cannot receive any compensation for these services as this is in their regular scope of work. Name /Position Computation Program Director $ 63,485 x 50% of salary x 3 years Case Manager 48,100 x 50% of salary x 3 years Case Manager 32,500 x 50% of salary x 3 years Non -Gov. Victim Advocate 39,140 x 10% of salary x 3 years Type Program Director Employer's FICA Retirement Health Insurance Workman's Comp TOTAL Computation $ 4,857 x 50% of salary x 3 years 2,539 x 50% of salary x 3 years 14,974 x 50% of salary x 3 years 932 x 50% of salary x 3 years Cost $ 95,228 72,150 48,750 11.742 $ 227,870 Cost $ 7,286 3,809 22,461 1,398 Case Manager Employer's FICA $ 3,680 x 50% of salary x 3 years $ 5,520 Retirement 1,924 x 50% of salary x 3 years 2,886 Health Insurance 6,200 x 50% of salary x 3 years 9,300 Workman's Comp 707 x 50% of salary x 3 years 1,061 Case Manager Employer's FICA Retirement $ 2,486 x 50% of salary x 3 years 0 x 50% of salary x 3 years Packet Page -3450- $ 3,729 0 12/11/2012 Item 16.D.13. Health Insurance 6,200 x 50% of salary x 3 years 9,300 Workman's Comp 478 x 50% of salary x 3 years X717 Non Governmental Victim Advocate Employer's FICA $ 2,994 x 10% of salary x 3 years $ 898 Retirement 0.00 x 10% of salary x 3 years 0 Health Insurance 6,200 x 10% of salary x 3 years 1,860 Workman's Comp 0.00 x 10% of salary x 3 years 0 TOTAL FRINGE BENEFITS: L20.225 TOTAL PERSONNEL AND FRINGE BENEFITS COSTS: $ 298,095 Travel and Training Over $18,000 is included for mandated training and technical assistance to include capacity - building activities sponsored by OVW designated technical assistance providers. $5,400 in the above Travel Section C, and $11,700 in the contractual section for partner agencies. Also included is $9,100 for collaboration with partner agencies to perform domestic violence trainings, provide security, legal training and a safety review. The Children's Advocacy Center will pay these agencies directly and submit for reimbursement through the Collier County Government through regular invoicing. Mandated training is allocated 'for almost all the partners in the MOU including the Children's Advocacy Center and excludes training for Collier County Government staff. Trainings will be attended from each partner as per the educational and community needs. The budgeted numbers below as well as the number of persons attending a specified number of trainings are estimates as certain costs are unknown and / or fluctuate. All expenditures will comply with GSA guidelines. Prior approval will be obtained for any travel costs for non -OVW sponsored trainings. Purpose of Travel Location Item Computation Cost OVW- Mandated Training and Technical Assistance TBD Airfare ($400 x 4 people x 3 trips) $ 4,800 Hotel ($125 /night x 3 nights x 4 people x 3 trips) 4,500 Meals ($50 day x 3 days x 4 people x 3 trips) 1,800 Ground Transportation ( $50 /trip x 4 people x 3 trips) 600 TOTAL $ 11,700 El Packet Page -3451- 12/11/2012 Item 16.D.13. The funding below is allocated to provide training and consultation, and clinics in collaboration with the visitation program and individually as needed. Additional support activities that help ensure individuals with disabilities, deaf individuals and people with limited English proficiency. Prior approval will be obtained via GAN for any consultant costs in excess of $81.25 per hour or $650 per day for an eight hour day. Legal Aid Services of Collier County will provide training for the partners on legal issues affecting victims and their families. David_ Lawrence Center provides the certified batterers' intervention program and substance abuse and crisis intervention. They will also provide training to the partners on these issues affecting victims and their families. The grant will assist in covering the costs associated with providing security for the visitation program which are provided by the city of Naples Police Department and partially funded by the Children's Advocacy Center by private donations. Name of Consultant Service Provided Commutation Cost Shelter for Abused Women Domestic Violence Training $81.25 / hr x 3 hrs. x 8 trainings $ 1,950 Legal Aid Legal Training $81.25 / hr x 12 hrs. 975 David Lawrence Center Trainings $81.25 / hr. x 2 hrs x 4 trainings 650 Collier County Sheriff's Office Site Safety Review In kind 0 City of Naples Security (On -Site) $40 / hr. 4,200 To Be Determined Translation Services $100 per hour x 13.25 1,325 TOTAL $ 9300 TOTAL CONTRACTED $ 318,895 H. Other Costs Description Computation Cost No Other Costs is requested TOTAL $ 0 I. Indirect Costs Description ComnDutation Cost No Indirect Cost is requested TOTAL $ 0 5 Packet Page -3452- Budget Summary Budget Cate M A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consultants / Contracts H. Other Total Direct Costs I. Indirect Costs TOTAL PROJECT COSTS Federal Request Non - Federal Amount Packet Page -3453- 12/11/2012 Item 16.D.13. Amount $ 18,452 7,433 5,220 D U 318,895 0 $ 350,000 0 $ 350,000 $ 350.000 $ 0 G