Agenda 12/11/2012 Item #16A3312/11/2012 Item 16.A.33.
EXECUTIVE SUMMARY
Recommendation to reject all bids for Invitation to Bid (ITB) 12 -5857 Nuisance Abatement
Services and extend the awards associated with previous solicitation 11 -5646 to Neal's
Lawn and Landscaping Maintenance, A & M Property Maintenance, and Walker Exotic
Tree eradication until 12/13/2013 or the award of a new solicitation for these services.
OBJECTIVE: To reject all bids for 12 -5857 Nuisance Abatement Services and re- solicit
bids.
CONSIDERATIONS: The Code Enforcement Department is responsible for the enforcement
of the Collier County Land Development Code and the Collier County Code of Laws and
Ordinances within unincorporated Collier County. Several code provisions grant authority to
the County to abate nuisances including litter /debris removal and mowing weeds when a
property owner fails to comply after legal notice and due process requirements have been met.
The Code Enforcement Department also administers a mandatory lot mowing program for
those repeat violators who have failed to maintain their property. Properties with three or
more lot mowing (nuisance) violations may be enrolled in the lot mowing program. Once
enrolled in the mandatory lot mowing program, the property owner is responsible for direct
costs and any administrative costs for the maintenance provided by the County. A lien is
placed on the property if the property owner fails to pay the program cost.
Work commenced under Solicitation # 11 -5646 for these services in June 2011. After the first
year under 11-5646, Code Enforcement waived their option for renewal and instead opted to
extend the contract for their preferred vendors for an additional six months in June of 2012.
This extension is set to expire on December 14, 2012.
Prior to the issuance of the new solicitation, Purchasing and Code Enforcement staff members
conducted several meetings with contract vendors and non - contract vendors to consider
alternative methods to bid and award. Several methodologies were considered including zone
based work, single award, primarily and secondary award, and an averaging methodology
among the lowest responsive bidders.
The Collier County Purchasing Department posted ITB # 12 -5857 "Nuisance Abatement
Services" on May 10, 2012. Notices were electronically transmitted to 1,968 contractors and
5 bids were received. The bid specifications outlined that the three lowest vendor bids would
be averaged to determine the lowest price for award. Prior to award, Finance advised they
were unable to identify a basis for an Invitation to Bid that averages the three lowest bidders.
In order to continue the lawn mowing and debris service removal, staff requests that the Board
of County Commissioners extend the current award through 12/13/2013 to allow time for a re-
bid and award. This additional extension is authorized under Section XV, Paragraph D:
Contract Extension, of the Collier County purchasing policy.
FISCAL IMPACT: The funds for mowing and litter debris removal are budgeted in Fund 111-
138911.
Packet Page -2657-
12/11/2012 Item 16.A.33.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office
is legally sufficient, and requires a majority vote for approval. - ERP
RECOMMENDATION: That the Board of County Commissioners reject all bids for
Invitation to Bid (ITB) 12 -5857 Nuisance Abatement Services and extend the awards
associated with previous solicitation 11 -5646 to Neal's Lawn and Landscaping Maintenance, A
& M Property Maintenance and Walker Exotic Tree Eradication until 12/13/2013 or until a new
solicitation is awarded, whichever occurs sooner.
Prepared by: Jennifer Baker, Enforcement Supervisor, Code Enforcement Department, Growth
Management Division, Planning and Regulation
Attachment: Solicitation ITB 11 -5646
Packet Page -2658-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.33.
12/11/2012 Item 16.A.33.
Item Summary: Recommendation to reject all bids for Invitation to Bid (ITB) 12 -5857
Nuisance Abatement Services and extend the awards associated with previous solicitation 11-
5646 to Neal's Lawn and Landscaping Maintenance, A & M Property Maintenance, and Walker
Exotic Tree eradication until 12/13/2013 or the award of a new contract for these services.
Meeting Date: 12/11/2012
Prepared By
Name: BakerJennifer
Title: Code Enforcement Specialist
11/26/2012 8:25:03 AM
Approved By
Name: F1aggDiane
Title: Director - Code Enforcement,Code Enforcement
Date: 11/26/2012 10:53:29 AM
Name: Markiewiczloanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 11/26/2012 1:09:02 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 11/26/2012 1:09:22 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 11/26/2012 4:06:19 PM
Name: PuigJudy
Title: Operations Analyst, GMD P &R
Date: 11/26/2012 4:26:00 PM
Name: PuigJudy
Title: Operations Analyst, GMD P &R
Packet Page -2659-
Date: 11/27/2012 8:35:01 AM
Name: PepinEmily
Title: Assistant County Attorney, CAO Litigation
Date: 11/30/2012 1:22:30 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/3/2012 1:19:30 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 12/3/2012 3:17:20 PM
Name: OchsLeo
Title: County Manager
Date: 12/3/2012 4:01:11 PM
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12/11/2012 Item 16.A.33.
12/11/2012 Item 16.A.33.
W K
INVITATION TO BID
Date: February 14, 2011
From: Jack Curran, Purchasing Strategist
239 - 252 -6098 (Telephone)
239 - 252 -6596 (FAX)
JackCurran @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: ITB- 11 -5646 - - "Nuisance Abatement Services"
As requested by the Code Enforcement Department and Facilities Management
Department, the Collier County Board of County Commissioners Purchasing
Department has issued this ITB for the purpose of obtaining fair and competitive
responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre -ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department E- Procurement website: www.colliergov.net/bid. All responses
to questions will be posted on the website with electronic notification to all prospective
vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Sharon Dantini,CEDS, Melissa Henning, Facilities Management
Note: All ITB responses submitted manually must be submitted as one original,
and one exact duplicate copy, including all required forms.
ITB 11 -5646
"Nuisance Abatement Services"
PadiastV Deparr3 w— 3327 Tamiarnl Trail East . Napdes. Florida 34112.4901- www.coW9ev.net1ourthwng
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12/11/2012 Item 16.A.33.
Invitation to Bid
Index
PublicNotice .................................................................................... ............................... 3
Exhibit I: Scope of Work, Specifications and Response Format ..... ............................... 4
Exhibit II: General Bid Instructions .................................................. .............................11
Exhibit III: Standard Purchase Order Terms and Conditions ........... .............................17
Exhibit IV: Additional ITB Terms and Conditions ............................. .............................20
Attachment 1: Vendor Submittal - Vendor's Check List ................. ............................... 26
Attachment 2: Vendor Submittal - Bid Response Form ................. ............................... 27
Attachment 3: Vendor Submittal - Insurance and Bonding Requirements .................... 29
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit .......................... 31
Attachment 5: Vendor Submittal — Immigration Affidavit ................ ............................... 32
Attachment 6: Vendor Submittal - Vendor's Non - Response Statement ....................... 33
ITB 11 -5646 2
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
Public Notice
Sealed bid responses for Solicitation ITB 11 -5646, will be received electronically only at the
Collier County Government, Purchasing Department, 3327 Tamiami Trl E, Naples, FL 34112
until 2:30p.m. Collier County local time on March 9, 2010. Solicitation responses received after
the stated time and date will not be accepted.
Solicitation ITB 11 -5646 - - "Nuisance Abatement Services"
A non - mandatory pre -bid conference will be held on March 1St, 2011, commencing
promptly at 9:30am, and held at Purchasing Department Conference Room A.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department E- Procurement website: www.colliergov.net/bid. All responses to questions will be
posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department E- Procurement website
noted herein. ITB Documents obtained from sources other than Collier County Purchasing
may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Steve Carnell
Steve Carnell, C.P.M.
Purchasing /General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net /purchasing and in the lobby of the Purchasing Building on February 14,
2011..
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Code Enforcement & Facilities Management Department
(hereinafter, the "Division or Department "), the Collier County Board of County Commissioners
Purchasing Department (hereinafter, "County ") has issued this. Invitation to Bid (hereinafter, "ITB ")
with the intent of obtaining bids from interested and qualified firms in accordance with the terms,
conditions and specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Brief Description of Service
These specifications are intended to provide the information by which prospective bidders
may understand the minimum requirements of Collier County relative to entering into a
Contract to furnish deliver and provide services related to "Nuisance Abatement Services ".
These services include, but are not Limited to: mowing, bush - hogging and litter /debris removal
in accordance with Collier County Code of Laws and Ordinances Chapter 54, Article VI,
Litter, Weed, and Exotic Control Ordinance and Florida Statutes 713.78 and 715.07. It is the
responsibility of the awarded contractors to adhere to these laws and regulations.
Location of Work Areas: (lot sizes vary from < 1/8 acre to over 2 acres)
East Naples District
Golden Gate City District
Golden Gate Estates District
North Naples District
Immokalee District - Inclusive of Port of the Isles /Goodland /Copeland,
Detailed Scope of Work
The Contractor shall provide all equipment and qualified personnel to perform required services,
including but not limited to, mowing, bush - hogging and litter /trash removal in accordance with all
specifications, terms and conditions specified herein and attached hereto. The County reserves the
right to add and /or delete related item requirements during the term of the contract, at the unit prices
specified in the resulting contract.
General Requirements: In all cases, prior to each abatement operation, the Contractor shall pick up all
litter and vegetative debris, and remove it from all areas to be abated, to ensure clean abatement
conditions and preserve Contractor equipment. The Contractor shall abate sites in such a manner to
avoid bumping, girdling, and /or causing any other damage to trees, shrubs, plants, fences, and
benches. The sites requiring abatement can and will be both public and private property which are
under enforcement action taken by the County. Abatement is through authority provided under
Ordinance and may be accompanied in some cases by Court Order which may or may not require an
escort.
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
The Contractor shall mow at the interval identified in the individual abatement request, unless
otherwise specified by the type of lawn maintenance required. Certain properties may be enrolled in
the County's Mandatory Lot Mowing Program which may require mowing bi- weekly during certain
periods of heavy growth (May 1 through October 31), and monthly mowing from November 1 st through
April 30th, unless otherwise notified by Code Enforcement. The Contractor shall not mow under
conditions wet enough to result in damage to turf or unsafe mowing conditions for the Contractor.
Contractor Equipment: The Contractor shall provide all equipment to perform requested services,
including but not limited to, riding and push mowers, string trimmers, edgers, sweepers, blowers,
chain saws, bush - hogging equipment, etc. The Contractor shall keep all blades sharpened to provide
a smooth, clean cut. The Contractor shall not use any chemicals in the lawn maintenance process
unless written approval has been granted by County representative(s) in writing.
Scheduling Services: The Contractor shall have seven (7) calendar days from the date of notice to
proceed to complete work related to the abatement (unless specified as an emergency by Code
Enforcement). The Contractor shall take every precaution to insure the safety of all citizens and
animals on and around subject property during abatement operations.
Site Work Hours: Regular work shall take place between the hours of 7:00 a.m. and 7:00 p.m.,
Monday through Saturday, unless preempted by scheduled activities.
General Experience Requirements:
Landscape Vendors: The successful Vendors (s) shall provide personnel that have the ability to meet
the requirements of these services. The successful Vendor (s) shall have at least three (3) years of
current experience.
Specifications
Mowing: Assignment of job sites may require a one -time mowing or a continuous cycle of bi- weekly
during the period from May 1St through October 31St, or monthly during the period from November 1'
through April 30th,. Mowing shall include all specified areas of the properties that are not currently
maintained by the property owners, or as indicated on the Code Enforcement request. Swales and dry
retention areas must be mowed -Prior to authorizing a vendor to enact the County's Mandatory Lot
Mowing Program, the awarded Contractor will be asked to make a site visit and confirm the property
size and frequency with the assigned Code Enforcement Investigator.
Grass shall be cut at a height no less than three inches (Y). The frequency of cutting will be
determined by Code Enforcement. All clippings, cut grass, and vegetative material shall be mulched
or removed by the contractor..
Edging: Edging of the turf shall be done along all sidewalk edges, back of concrete curbs, utility
service boxes, street light bases, sign posts, headwalls, guardrails, timer pedestals, posts and trees.
Grass root runners extending into the mulched areas shall be cut and removed when the edging is
performed. Edging will also be required in all turf areas around isolated trees, sprinkler heads, valve
boxes, shrubs, sign posts, manholes, etc. where they exist. All debris on streets, sidewalks or other
areas resulting from edging shall be removed. No herbicide shall be used for edging.
Blowing: All sidewalks, curbing and /or gutters including a four foot (4') area from the face of the curb
and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean.No
clippings or other debris shall be blown or allowed to be deposited on other adjacent property or
accumulate on right -of -way areas.
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
Trash and Vegetative Debris Removal: With each service, all site areas shall be cleaned by removing
all trash and debris to include, but not be limited to: paper, bottles, cans, other trash, and horticultural
debris. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal
fees, tipping fees or charges are to be included in the base cost of these services.
Miscellaneous Services: Additional services, such as grinding, removing stumps, removal of large
items such as appliances, furniture, tires, junk cars or other large items are part of this bid. When
bidding these services, provide an hourly rate for these services.
Contractor's Requirements
Initial Site Conditions: Contractor shall have the sole responsibility of satisfying themselves
concerning the nature and location of the work and the general and local conditions, and particularly,
but, without limitation, with respect to the following: physical conditions at the work -site and the project
area as a whole. The failure of the Contractor to acquaint itself with any applicable conditions shall not
relieve Contractor from any of its responsibilities to perform under the Contract Documents, nor shall it
be considered the basis for any claim for additional compensation.
Abatement Conditions: The Contractor shall use mowing practices so not to create wheel ruts or
worn areas in the turf. Any areas of turf that become water soaked during the term of this Contract
shall be mowed with twenty -one inch (21" + / -) diameter hand walk behind type mowers to prevent
wheel ruts in the turf caused by heavier type self - propelled rider mowers. The Contractor shall be
responsible for repairing any ruts caused by their mowers at no additional costs to the County.
Photograph Requirements: All photographs shall be time and date stamped. The before photo
showing the violation prior to Contractor abatement, and the after photo showing the site immediately
after Contractor abatement. Photos must be in color and submitted in electronic format to the
designated County representative. As the photographs may be used as evidence, the Contractor
shall retain originals of said photographs either until payment is received by the County or until such a
time as deemed appropriate by any other government authority as required by law.
Reports and Invoicing: The Contractor shall complete and submit with the invoice for payment, the
form(s) provided to the Contractor with before and after photos ,date and time stamped.. For the
Mandatory Lot Mowing program, a report is to be submitted every sixty (60) days. The report shall
include before and after pictures with date and time stamped, showing the address of the job site for
each parcel The Contractor will also be required to conduct on -site inspections with Code
Enforcement or County's Representative on an as needed basis to verify satisfactory completion of
Contract requirements. The report will be in electronic format and must be Microsoft office
compatible
Equipment Required for Services: The following equipment is required for this service:
• Tractor w/ 60" bush hog or greater (optional, however, must have access as needed)
• Professional /Commercial Grade Riding Mower
• Hand pushed mower(s)
• Weed eater(s)
• Power Blower(s)
• Power edger(s)
• Trailer, dump trailer or dump truck suitable for hauling off debris from property clean up. Could
be anything from garbage to appliances, furniture, tires, junk cars or other large items.
• Brooms, rakes, shovels, hand trimmers, whatever may be needed to skillfully and safely
perform the job in an efficient and timely manner.
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
• Any other items necessary to accomplish the task.
Personnel Required: A crew of necessary size required to meet the service needs.
Supervision: The awarded Contractor(s) shall designate a competent Supervisor who is familiar with
the terms and conditions of the contract and has authority to act as a single point of contact for the
work to be performed, at all times, during the term of this Contract. If the designated Supervisor is not
acceptable to the County, the awarded Contractor will be notified in writing, and shall assign a new
Supervisor within seven (7) calendar days of the County's notification. All communication, written or
oral, shall be solely in the English language.
Property Owner Complaints: For the purpose of reporting complaints, the awarded Contractor(s)
shall contact the County's Project Manager with any complaints (239/252- 2329). The awarded
Contractor(s) will contact Code Enforcement representative to notify County personnel of any
complaints received within twenty -four (24) hours. If directed by the Project Manager, the awarded
Contractor(s) shall address all complaints within five (5) working days of notification of knowledge of
the incident. Damages not responded to or not resolved to the reasonable satisfaction of the County,
shall be deducted from the awarded Contractor's invoice. The County is to receive copies of all
complaints received (in writing) and, if applicable, have a record of their disposition /resolution.
Quantities: The quantity and location of the service areas listed in the Bid are not guaranteed as the
number of possible violations cannot be predicted. The County reserves the right to order services as
required during said term, but does not guarantee any minimum or maximum. Due to changes in lot
ownership, land development and lot owner exemptions, the County will not guarantee any number of
lots for the term of this Contract.
Landscape Services:
Provide documentation of a minimum three (3) years current experience in this type of service
Such documentation shall include, but not limited to:
a. Project description
b. Time of performance
c. Names and telephone numbers of individual references familiar with Bidder's project
performance and area included in scope of work.
Provide a list of owned and /or leased equipment to include, but not be limited to; date of
manufacture, condition, whether owned or leased and if leased, date of lease expiration.
Sensitive Preserve Areas:
On occasion, Collier County requires mechanical nuisance abatement within environmentally
sensitive preserve areas. Mechanical nuisance abatement in these instances will include, but not be
limited to: mowing large stands of invasive, exotic species; mowing firebreaks and /or trails; and
reducing understory prior to prescribed burns. Specifications of equipment to be used are attached.
If contractor will not be using the RC -100 Posi -Track Rubber Track Loader equipped with a GyroTrac
Toma -Ax 500HF High -Flow Cutter Head, contractor will need to provide specifications to any
comparable machinery and contractor will be required to demonstrate the capabilities of the
comparable machinery within a Collier County Preserve Area prior to being awarded the bid.
Specifications for contractors providing vegetation clearing in Collier County Preserve Areas:
Ability to achieve optimal results with minimal amount of ground disturbance by utilizing low
ground pressure equipment in an appropriate manner (avoid aggressive turns, use equipment
only where specified, etc.).
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
• Experience working in preserve areas where listed species occur.
• Knowledge of natural areas.
• Experience reading aerial maps of a site.
• Knowledge of Florida plant species.
• Knowledge of Florida wetland and upland ecosystems.
• Knowledge of proper identification and protection of gopher tortoise burrows and Florida listed
species.
• Experience de- contaminating invasive, exotic spores, seeds, grasses from machinery.
• Experience keeping proper distance from Ecotones.
• Understanding of machine ground pressures, root systems of trees and drip lines.
CONTRACT PERIOD: This Contract shall commence upon award by the Board of County
Commissioners, and will remain in effect for one (1) year.
RENEWAL TERMS: This Contract may be renewed at the option of the County, with the consent of
the Contractor, on an annual basis for three (3) additional one (1) year periods under the same terms
and conditions, with the exception of price increases. Increases for the renewal periods shall not
exceed the Consumer Price Index (CPI) for the previous twelve (12) month period and must be
requested by the Contractor.
CONTRACT TERMINATION: The Contractor agrees that the County /Project Manager shall be sole
judge of non - performance. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County per the Contract and Specifications or for any of the following
reasons, the County may terminate this Contract immediately:
Inability, for any reason, of the Contractor to perform requested service requirements.
2. Work that is not performed on a level consistent with the industry standards.
3. Services not rendered within a reasonable time after notification by the Project Manager.
4. Non - compliance with any portion of this Contract.
5. Any other cause as determined by the County.
6. The County may also terminate this Contract for convenience with a seven (7) day written
notice.
CONTRACTOR'S MEETING ATTENDANCE: During the Contract Period, the Project Manager or
Advisory Committee if applicable may have questions concerning maintenance issues. The
Contractor shall be required to attend quarterly meetings and other special meetings that the Project
Manager should require. There shall be no additional charge for attendance at these meetings.
BILLING: Upon execution of the Contract and completion of each month's work, payment requests
shall be submitted to the Project Manager on a monthly basis by the Contractor for services rendered
for that prior month. Invoices shall not reflect sales tax. Invoices are sent to the Finance Department
for payment and copy to Code Enforcement designated representative for verification of work
completed. Payment will be made upon receipt of a proper invoice and in compliance with Section
218.70 Florida Statutes, otherwise known as the "Florida Prompt Payment Act." Collier County
reserves the right to withhold and /or reduce an appropriate amount of any payments for work not
performed or for unsatisfactory performance of Contractual requirements pursuant to these
specifications.
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
SAFETY: All Contractors and subcontractors performing service for Collier County are required to
and shall comply with all Occupational Safety and Health Administration (OSHA), State and County
Safety and Occupational Health Standards and any other applicable rules and regulations. Also all
Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe
acts or conditions that may cause injury or damage to any persons or property within and around the
work site.
ADDITIONAL ITEMS /SERVICES: Additional items and /or services may be added to this contract
upon satisfactory negotiation of price by the Project Manager and Contractor.
ADDITIONAL SITES MAY BE ADDED: Although this Solicitation identifies specific areas to be
serviced, it is hereby agreed and understood that any County department or agency facility may be
added to this contract at the option of the County. The awarded contractor for a specific zone, will be
notified first of properties that are to be added. Contractor and Project Manager must agree on terms
of the new property /lot. If the Project manager determine because of performance and /or workload
that the primary vendor will not receive additional work, other successful bidder(s) under this contract
shall be invited to submit price quotes for these new sites. If these quotes are comparable with prices
offered for similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting
specifications in the best interest of the County and a separate purchase order shall be issued by the
County. Notwithstanding, the successful bidder does not have an exclusive right to these additional
sites. The County may determine to obtain price quotes for the additional facilities from other bidders
in the event the County does not find the price quotes comparable.
LABOR. MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER: Unless
otherwise provided, the Bidder shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical specifications,
such materials and equipment shall be of a suitable type and grade for the purpose. All material,
workmanship, and equipment shall be subject to the inspection and approval of the County's Project
Manager.
SUB - CONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Bid, the Bidder is required
to identify any and all Subcontractors that will be used in the performance of the proposed contract,
their capabilities and experience, and the portion of the work'to be done by the subcontractor. The
competency of the Subcontractor(s) with respect to experience, skill, responsibility and business
standing shall be considered by the County when making the award in the best interest of the County.
If the bidder fails to identify any and all sub - Contractors in the Bid, the bidder may be allowed to
submit this documentation to the County during the bid evaluation period if such action is in the best
interest of the County.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids /projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
ITB 11 -5646
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with:
• Subtotaling (by district) the category prices per items bid by the vendors.
• Subtotal pricing across the lines items will be compared against one another to
determine the overall best pricing.
• The contract will be in the form of a standard County Purchase Order or purchasing card
transaction.
Term of Contract
The contract term, if an award(s) is /are made is intended to be one (1) year with three (3) one (1)
year renewal options.
Prices shall remain firm for the initial term of this contract. Requests for consideration of a price
adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director.
Price adjustments are dependent upon budget availability and program manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event
Date
Issue Solicitation Notice
February 14, 2011
Last Date for Receipt of Written Questions
March 4th, 2011,
10:00am, Naples
Local Time
Non - mandatory pre - solicitation meeting
March 1 S 2011,
9:30am, Naples Local
Time and Locations
Addendum Issued Resulting from Written Questions or Pre-
TBD
Proposal Conference
Solicitation Deadline Date and Time
March 9, 2011,
2:30pm, Naples Local
Time
Anticipated Evaluation of Submittals
March 9-19', 2011
Anticipated Board of County Commissioner's Contract
May 22, 2011
Approval Date
Vendor Required Documents
• Attachment 1: Vendor's Check List
• Attachment 2: Bid Response Form
• Attachment 3: Insurance and Bonding Requirements
• Attachment 4: Local Vendor Preference Affidavit
• Attachment 5: Immigration Affidavit Certification and the Company's E- Verify profile page or
memorandum of understanding.
• Pricing worksheet must be signed and uploaded with bid in excel
format; PDF files will be accepted.
ITB 11 -5646
"Nuisance Abatement Services"
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Exhibit II: General Bid Instructions
1. Purpose /Objective
12/11/2012 Item 16.A.33.
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and /or attached herein /hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
1, 2, 3, 4, and 5 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non - responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit l: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non - responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and /or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and /or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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12/11/2012 Item 16.A.33.
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and /or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum /clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications rip or to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department E- Procurement website: www.colliergov.net/bid. Before submitting a bid
response, please make sure that you have read all, understood clearly and complied completely
with any changes stated in the addenda as failure to do so may result in the rejection of your
submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department e-
procurement website: www.coiliergov.net/bid.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful,
obscure or contains errors or omissions it should report such opinion to the Purchasing Agent
before the bid opening date. Direct questions related to this ITB only to the Collier County
Purchasing Department Internet website: www.collier-gov.net/bid. Questions will not be answered
after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department E- Procurement website. For general
questions, please call the referenced Purchasing Agent identified in the Public Notice.
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12/11/2012 Item 16.A.33.
10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director rip or to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non - responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number
2008 -181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference "Right to
Match" policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A "local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well -being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non -local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10 %) of
the price submitted by the non -local business, then the local business with the apparent lowest
quote offer (i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non -local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
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12/11/2012 Item 16.A.33.
If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
offer that fully matches the lowest quote from the lowest non -local vendor tendered previously,
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non -local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet -based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of
the fully executed E- Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If
the RidderiVendor does not comply with orovidina both the acceptable E- Verifv evidence
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
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12/11/2012 Item 16.A.33.
For additional information regarding the Employment Eligibility Verification System (E- Verify)
program visit the following website: http: / /www.dhs.aov /E- Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be
required to provide a certificate of authority from the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501
(www.sunbiz.org /search.htmi). A copy of the document shall be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of
authority at the time of response shall be required to provide same within five (5) days upon
notification of selection for award. If the firm cannot provide the document within the referenced
timeframe, the County reserves the right to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug -free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
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12/11/2012 Item 16.A.33.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
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12/11/2012 Item 16.A.33.
Exhibit III: Standard Purchase Order Terms and Conditions
1.
Offer
delivery; provided that risk of loss prior to
This offer is subject to cancellation by the
actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by
nonetheless remain with VENDOR.
VENDOR within fourteen (14) days of issuance.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2.
Acceptance and Confirmation
specifically stated in this Purchase Order.
This Purchase Order (including all documents
Unless otherwise provided in Purchase
attached to or referenced therein) constitutes
Order, no invoices shall be issued nor
the entire agreement between the parties, unless
payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on
freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of
discount will be taken on the full amount of
goods and /or services received by the COUNTY
invoice.
from VENDOR shall be deemed to be upon the
c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase
same day via the same route must be
Order.
consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase
show this Purchase Order number. The
Order may not be changed except by written
container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR
be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY
must show Purchase Order number and
objects to any additional or different terms and
must be included on each package of less
conditions contained in any acknowledgment,
than container load (LCL) shipments and /or
invoice or other communication from VENDOR,
with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or
COUNTY reserves the right to refuse or
payment for any delivery of goods and /or
return any shipment or equipment at
services, or any similar act by VENDOR.
VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3.
Inspection
to declare to the carrier the value of any
All goods and /or services delivered hereunder
shipment made under this Purchase Order
shall be received subject to the COUNTY'S
and the full invoice value of such shipment.
inspection and approval and payment therefore
d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are
number and any other specific information as
subject to adjustment for shortage or rejection.
identified on the Purchase Order. Discounts
All defective or nonconforming goods will be
of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at
date of receipt of goods or from date of
VENDOR'S expense.
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a
proper invoice and in compliance with
series of performances by VENDOR, the
Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to
the "Local Government Prompt Payment
cancel the entire remainder of the Purchase
Act," and, pursuant to the Board of County
Order if goods and /or services provided early in
Commissioners Purchasing Policy.
the term of the Purchase Order are
non - conforming or otherwise rejected by the
5. Time Is Of the Essence
COUNTY.
Time for delivery of goods or performance of
services under this Purchase Order is of the
4.
Shipping and Invoices
essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be
schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the
interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply
shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of
available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to
agrees to reimburse the COUNTY for any
the COUNTY at the time and place of
expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered
delivery of nonconforming goods and /or services
is not a waiver of the COUNTY'S right to insist
upon further compliance with all specifications.
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and /or
services, or appropriate or make use of the
COUNTY'S name or other identifying marks or
property without the prior written consent of the
COUNTY'S Purchasing Department.
10. Indemnification
12/11/2012 Item 16.A.33.
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non- Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY'S use of
the goods and /or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY'S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non - infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non - exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and /or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
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This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and /or Conditions that are most
favorable to the County and /or provide the
greatest protection to the County shall
govern.
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12/11/2012 Item 16.A.33.
Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and /or Services
During the contract term, Collier County reserves the right to add related items and /or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and /or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion /termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 80% or more of the solicitation amount for said work.
6. Deductions for Non - Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non - performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and /or right -of -way for the purpose of inspection of any Vendor's work operations.
This provision is non - negotiable by any department and /or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well - groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non - responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license /registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252 -2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair /replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired /replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2681-
21
12/11/2012 Item 16.A.33.
12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the
individual and /or firm for cause.
13. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112
Collier County, in its sole discretion, will determine the method of payment for goods and /or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
Collier County cautions vendors to consider both methods of payment when determining pricing
as no additional surcharges or fees will be considered (per Rules for VISA Merchants and
MasterCard Merchant Rules). The County will entertain bids clearly stating pricing for standard
payment methods. An additional separate discounted price for traditional payments may be
provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices must be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2682-
22
12/11/2012 Item 16.A.33.
is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Attachment 3 of
this solicitation. The Vendor shall procure and maintain property insurance upon the entire
project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in Attachment 3, with the use of Insurance Services Office (ISO) forms and endorsements or
their equivalents. If Vendor has any self- insured retentions or deductibles under any of the below
listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature
and amount of such self- insured retentions or deductibles and provide satisfactory evidence of
financial responsibility for such obligations. All self- insured retentions or deductibles will be
Vendor's sole responsibility.
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2683-
23
12/11/2012 Item 16.A.33.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
16. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right -of -Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and /or Purchasing Departments
and are available on -line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
( "MOT ") policy will be enforced under this Contract.
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2684-
24
12/11/2012 Item 16.A.33.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
17. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
18. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and /or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and /or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and /or materials required for job including brand and /or model
number or type if applicable
• Pricing and availability of goods and /or materials provided under Vendor's agreements with
material suppliers
19. Grant Compliance
The purchase of any goods and /or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
20. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. Vendor shall supply a list of equipment and an hourly rate for each. Hourly
rates will commence once equipment arrives at the service site.
In the event that additional specialized and /or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and /or acceptance by the County.
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page - 2685 -
25
12/11/2012 Item 16.A.33.
*Ito a -, . D M.. wt
Attachment 1: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trl E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: ITB 11 -5646 --"Nuisance Abatement Services"
• Opening Date: March 9, 2011
13. The bid will be mailed or delivered in time to be received no later than the specified opening
date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
ITB 11 -5646 26
"Nuisance Abatement Services"
Packet Page -2686-
12/11/2012 Item 16.A.33.
Cer County
AdrndNsibmiM SeMa s Divisian
Purchasing
Attachment 2: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: ITB 11 -5646 - - "Nuisance Abatement Services"
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net _ Days
Vendor Required Documents
• Attachment 1: Vendor's Check List
• Attachment 2: Bid Response Form
• Attachment 3: Insurance and Bonding Requirements
• Attachment 4: Local Vendor Preference Affidavit
• Attachment 5: Immigration Affidavit Certification and the Company's E- Verify profile page or
memorandum of understanding.
• Pricing worksheet must be signed and uploaded with bid in excel
format; PDF files will be accepted.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2687-
27
12/11/2012 Item 16.A.33.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
2011 in the
County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
Telephone Number
FAX Number
Check one of the following:
❑ Sole Proprietorship
❑ Corp or P.A. State of
❑ Limited Partnership
❑ General Partnership
Signature / Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
ITB 11 -5646 28
"Nuisance Abatement Services"
Packet Page -2688-
12/11/2012 Item 16.A.33.
yr coway
Admnsb-Am Services Division
Purchasing
Attachment 3: Vendor Submittal - Insurance and Bonding Requirements
Insurance /Bond Type
Required Limits
1. ® Worker's
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$500,000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$_1_000,000 single limit per occurrence
ISO form
4. ® Indemnification
To the maximum extent permitted by Florida law, the
Contractor /Vendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor /Consultant or anyone
employed or utilized by the ContractorNendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ® Automobile Liability
$ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as
❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
ITB 11 -5646 29
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that
he is required to meet. The same Vendor shall provide County with certificates of insurance
meeting the required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR,
Board of County Commissioners in Collier County, OR Collier County Government, OR Collier
County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability
may be required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Date
Telephone Number
ITB 11 -5646 30
"Nuisance Abatement Services"
Packet Page -2690-
12/11/2012 Item 16.A.33.
M I
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: ITB 11 -5646 - - "Nuisance Abatement Services" (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well -being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2691-
31
12/11/2012 Item 16.A.33.
Coder Canty
Adrr nistative s
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Attachment 5: Vendor Submittal — Immigration Affidavit
Solicitation: ITB 11 -5646 - - "Nuisance Abatement Services"
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll
in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of
the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify
Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company.
Failure to include this Affidavit and acceptable evidence of enrollment in the E- Verify program, may deem the
Vendor / Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of , 20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
ITB 11 -5646 32
"Nuisance Abatement Services"
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12/11/2012 Item 16.A.33.
Corer County
Admmshthve Sermoes DMson
Purchasing
Attachment 6: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did
not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by
checking any appropriate item(s) listed below and return this form via email or fax to the Purchasing Agent
listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples,
Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: ITB 11- 5646 — "Nuisance Abatement Services"
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature Date:
ITB 11 -5646
"Nuisance Abatement Services"
Packet Page -2693-
33
12/11/2012 Item 16.A.33.
"Nuisance Abatement Services"
These specifications are intended to provide the information by which prospective bidders
may understand the minimum requirements of Collier County relative to entering into a
Contract to furnish deliver and provide services related to "Nuisance Abatement Services ".
These services include, but are not limited to: mowing, bush - hogging and litter /debris removal
in accordance with Collier County Code of Laws and Ordinances Chapter 54, Article VI, Litter,
Weed, and Exotic Control Ordinance and Florida Statutes 713.78 and 715.07. It is the
responsibility of the awarded contractors to adhere to these laws and regulations.
Location of Work Areas: (lot sizes vary from < 1/8 acre to over 2 acres)
East Naples District
Golden Gate City District
Golden Gate Estates District
North Naples District
Immokalee District - Inclusive of Port of the Isles /Goodland /Copeland,
Scope of Work: The Contractor shall provide all equipment and qualified personnel to
perform required services, including but not limited to, mowing, bush- hogging and litter /trash
removal in accordance with all specifications, terms and conditions specified herein and
attached hereto. The County reserves the right to add and /or delete related item
requirements during the term of the contract, at the unit prices specified in the resulting
contract.
General Requirements: In all cases, prior to each abatement operation, the Contractor shall
pick up all litter and vegetative debris, and remove it from all areas to be abated, to ensure
clean abatement conditions and preserve Contractor equipment. The Contractor shall abate
sites in such a manner to avoid bumping, girdling, and /or causing any other damage to trees,
shrubs, plants, fences, and benches. The sites requiring abatement can and will be both
public and private property which are under enforcement action taken by the County.
Abatement is through authority provided under Ordinance and may be accompanied in some
cases by Court Order which may or may not require an escort.
The Contractor shall mow at the interval identified in the individual abatement request, unless
otherwise specified by the type of lawn maintenance required. Certain properties may be
enrolled in the County's Mandatory Lot Mowing Program which may require mowing bi- weekly
during certain periods of heavy growth (May 1 through October 31), and monthly mowing from
November 1St through April 30th, unless otherwise notified by Code Enforcement. The
Contractor shall not mow under conditions wet enough to result in damage to turf or unsafe
mowing conditions for the Contractor.
Contractor Equipment: The Contractor shall provide all equipment to perform requested
services, including but not limited to, riding and push mowers, string trimmers, edgers,
sweepers, blowers, chain saws, bush - hogging equipment, etc. The Contractor shall keep all
blades sharpened to provide a smooth, clean cut. The Contractor shall not use any chemicals oft
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12/11/2012 Item 16.A.33.
in the lawn maintenance process unless written approval has been granted by County
representative(s) in writing.
Scheduling Services: The Contractor shall have seven (7) calendar days from the date of
notice to proceed to complete work related to the abatement (unless specified as an
emergency by Code Enforcement). The Contractor shall take every precaution to insure the
safety of all citizens and animals on and around subject property during abatement
operations.
Site Work Hours: Regular work shall take place between the hours of 7:00 a.m. and 7:00
p.m., Monday through Saturday, unless preempted by scheduled activities.
General Experience Requirements:
Landscape Vendors: The successful Vendors (s) shall provide personnel that have the ability
to meet the requirements of these services. The successful Vendor (s) shall have at least
three (3) years of current experience.
Specifications
Mowing: Assignment of job sites may require a one -time mowing or a continuous cycle of bi-
weekly during the period from May 1St through October 31St, or monthly during the period from
November 1St through April 30th,. Mowing shall include all specified areas of the properties
that are not currently maintained by the property owners, or as indicated on the Code
Enforcement request. Swales and dry retention areas must be mowed -Prior to authorizing a
vendor to enact the County's Mandatory Lot Mowing Program, the awarded Contractor will be
asked to make a site visit and confirm the property size and frequency with the assigned
Code Enforcement Investigator.
Grass shall be cut at a height no less than three inches (3 "). The frequency of cutting will be determined by Code
Enforcement. All clippings, cut grass, and vegetative material shall be mulched or removed by the contractor..
Edging: Edging of the turf shall be done along all sidewalk edges, back of concrete curbs,
utility service boxes, street light bases, sign posts, headwalls, guardrails, timer pedestals,
posts and trees. Grass root runners extending into the mulched areas shall be cut and
removed when the edging is performed. Edging will also be required in all turf areas around
isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they
exist. All debris on streets, sidewalks or other areas resulting from edging shall be removed.
No herbicide shall be used for edging.
Blowing: All sidewalks, curbing and /or gutters including a four foot (4') area from the face of
the curb and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown
clean.No clippings or other debris shall be blown or allowed to be deposited on other adjacent
property or accumulate on right -of -way areas.
Trash and Vegetative Debris Removal: With each service, all site areas shall be cleaned by
removing all trash and debris to include, but not be limited to: paper, bottles, cans, other
trash, and horticultural debris. The disposal of all trash and debris must be at a proper landfill
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12/11/2012 Item 16.A.33.
or disposal site. All disposal fees, tipping fees or charges are to be included in the base cost
of these services.
Miscellaneous Services: Additional services, such as grinding, removing stumps, removal of large
items such as appliances, furniture, tires, junk cars or other large items are part of this bid. When
bidding these services, provide an hourly rate for these services.
Contractor's Requirements
Initial Site Conditions: Contractor shall have the sole responsibility of satisfying themselves
concerning the nature and location of the work and the general and local conditions, and
particularly, but, without limitation, with respect to the following: physical conditions at the
work -site and the project area as a whole. The failure of the Contractor to acquaint itself with
any applicable conditions shall not relieve Contractor from any of its responsibilities to
perform under the Contract Documents, nor shall it be considered the basis for any claim for
additional compensation.
Abatement Conditions: The Contractor shall use mowing practices so not to create wheel
ruts or worn areas in the turf. Any areas of turf that become water soaked during the term of
this Contract shall be mowed with twenty -one inch (21" + / -) diameter hand walk behind type
mowers to prevent wheel ruts in the turf caused by heavier type self - propelled rider mowers.
The Contractor shall be responsible for repairing any ruts caused by their mowers at no
additional costs to the County.
Photograph Requirements: All photographs shall be time and date stamped. The before
photo showing the violation prior to Contractor abatement, and the after photo showing the
site immediately after Contractor abatement. Photos must be in color and submitted in
electronic format to the designated County representative. As the photographs may be used
as evidence, the Contractor shall retain originals of said photographs either until payment is
received by the County or until such a time as deemed appropriate by any other government
authority as required by law.
Reports and Invoicing: The Contractor shall complete and submit with the invoice for
payment, the form(s) provided to the Contractor with before and after photos ,date and time
stamped.. For the Mandatory Lot Mowing program, a report is to be submitted every sixty
(60) days. The report shall include before and after pictures with date and time stamped,
showing the address of the job site for each parcel The Contractor will also be required to
conduct on -site inspections with Code Enforcement or County's Representative on an as
needed basis to verify satisfactory completion of Contract requirements. The report will be in
electronic format and must be Microsoft office compatible
Equipment Required for Services: The following equipment is required for this service:
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12/11/2012 Item 16.A.33.
• Tractor w/ 60" bush hog or greater (optional, however, must have access as needed)
• Professional /Commercial Grade Riding Mower
• Hand pushed mower(s)
• Weed eater(s)
• Power Blower(s)
• Power edger(s)
• Trailer, dump trailer or dump truck suitable for hauling off debris from property clean
up. Could be anything from garbage to appliances, furniture, tires, junk cars or other
large items.
• Brooms, rakes, shovels, hand trimmers, whatever may be needed to skillfully and
safely perform the job in an efficient and timely manner.
• Any other items necessary to accomplish the task.
Personnel Required: A crew of necessary size required to meet the service needs.
Supervision: The awarded Contractor(s) shall designate a competent Supervisorwho is
familiar with the terms and conditions of the contract and has authority to act as a single point
of contact for the work to be performed, at all times, during the term of this Contract. If the
designated Supervisor is not acceptable to the County, the awarded Contractor will be
notified in writing, and shall assign a new Supervisor within seven (7) calendar days of the
County's notification. All communication, written or oral, shall be solely in the English
language.
Property Owner Complaints: For the purpose of reporting complaints, the awarded
Contractor(s) shall contact the County's Project Manager with any complaints (239/252- 2329).
The awarded Contractor(s) will contact Code Enforcement representative to notify County
personnel of any complaints received within twenty -four (24) hours. If directed by the Project
Manager, the awarded Contractor(s) shall address all complaints within five (5) working days
of notification of knowledge of the incident. Damages not responded to or not resolved to the
reasonable satisfaction of the County, shall be deducted from the awarded Contractor's
invoice. The County is to receive copies of all complaints received (in writing) and, if
applicable, have a record of their disposition /resolution.
Quantities: The quantity and location of the service areas listed in the Bid are not guaranteed
as the number of possible violations cannot be predicted. The County reserves the right to
order services as required during said term, but does not guarantee any minimum or
maximum. Due to changes in lot ownership, land development and lot owner exemptions, the
County will not guarantee any number of lots for the term of this Contract.
Method of Award: The general criteria that will be used for the evaluation of this Bid are set
forth in the General Bidding requirements along with the responses as stated on the Bid
Response Pages. It is the intent of the County to award this Bid the lowest, qualified and
responsive Bidder(s) on a primary/secondary basis per location zone. The secondary
4
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12/11/2012 Item 16.A.33.
awardee will be utilized whenever the primary is unable to perform the service as needed. If
this bid cannot be awarded as intended, the County will award in a manner that is deemed to
be in the best interest of the County. The contract will be a standard County contract.
The responsive Bidder shall:
Landscape Services:
• Provide documentation of a minimum three (3) years current experience in this type of
service Such documentation shall include, but not limited to:
a. Project description
b. Time of performance
c. Names and telephone numbers of individual references familiar with Bidder's project
performance and area included in scope of work.
• Provide a list of owned and /or leased equipment to include, but not be limited to; date
of manufacture, condition, whether owned or leased and if leased, date of lease
expiration.
CONTRACT PERIOD: This Contract shall commence upon award by the Board of County
Commissioners, and will remain in effect for one (1) year.
RENEWAL TERMS: This Contract may be renewed at the option of the County, with the
consent of the Contractor, on an annual basis for three (3) additional one (1) year periods
under the same terms and conditions, with the exception of price increases. Increases for the
renewal periods shall not exceed the Consumer Price Index (CPI) for the previous twelve (12)
month period and must be requested by the Contractor.
CONTRACT TERMINATION: The Contractor agrees that the County /Project Manager shall
be sole iudge of non - performance. Should the Contractor be found to have failed to perform
his services in a manner satisfactory to the County per the Contract and Specifications or for
any of the following reasons, the County may terminate this Contract immediately:
1. Inability, for any reason, of the Contractor to perform requested service requirements.
2. Work that is not performed on a level consistent with the industry standards.
3. Services not rendered within a reasonable time after notification by the Project
Manager.
4. Non - compliance with any portion of this Contract.
5. Any other cause as determined by the County.
6. The County may also terminate this Contract for convenience with a seven (7) day
written notice.
CONTRACTOR'S MEETING ATTENDANCE: During the Contract Period, the Project
Manager or Advisory Committee if applicable may have questions concerning maintenance
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12/11/2012 Item 16.A.33.
issues. The Contractor shall be required to attend quarterly meetings and other special
meetings that the Project Manager should require. There shall be no additional charge for
attendance at these meetings.
BILLING: Upon execution of the Contract and completion of each month's work, payment
requests shall be submitted to the Project Manager on a monthly basis by the Contractor for
services rendered for that prior month. Invoices shall not reflect sales tax. Invoices are sent
to the Finance Department for payment and copy to Code Enforcement designated
representative for verification of work completed. Payment will be made upon receipt of a
proper invoice and in compliance with Section 218.70 Florida Statutes, otherwise known as
the "Florida Prompt Payment Act." Collier County reserves the right to withhold and /or reduce
an appropriate amount of any payments for work not performed or for unsatisfactory
performance of Contractual requirements pursuant to these specifications.
SAFETY: All Contractors and subcontractors performing service for Collier County are
required to and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Also all Contractors and subcontractors shall be responsible for the safety of
their employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site.
ADDITIONAL ITEMS /SERVICES: Additional items and /or services may be added to this
contract upon satisfactory negotiation of price by the Project Manager and Contractor.
ADDITIONAL SITES MAY BE ADDED: Although this Solicitation identifies specific areas to
be serviced, it is hereby agreed and understood that any County department or agency facility
may be added to this contract at the option of the County. The awarded contractor for a
specific zone, will be notified first of properties that are to be added. Contractor and Project
Manager must agree on terms of the new property /lot. If the Project manager determine
because of performance and /or workload that the primary vendor will not receive additional
work, other successful bidder(s) under this contract shall be invited to submit price quotes for
these new sites. If these quotes are comparable with prices offered for similar services, the
award(s) shall be made to the lowest responsible bidder(s) meeting specifications in the best
interest of the County and a separate purchase order shall be issued by the County.
Notwithstanding, the successful bidder does not have an exclusive right to these additional
sites. The County may determine to obtain price quotes for the additional facilities from other
bidders in the event the County does not find the price quotes comparable.
LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER: Unless
otherwise provided, the Bidder shall furnish all labor, material and equipment necessary for
satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and
approval of the County's Project Manager.
SUB - CONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Bid, the Bidder is
required to identify any and all Subcontractors that will be used in the performance of the
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12/11/2012 Item 16.A.33.
proposed contract, their capabilities and experience, and the portion of the work to be done
by the subcontractor. The competency of the Subcontractor(s) with respect to experience,
skill, responsibility and business standing shall be considered by the County when making the
award in the best interest of the County. If the bidder fails to identify any and all sub -
Contractors in the Bid, the bidder may be allowed to submit this documentation to the County
during the bid evaluation period if such action is in the best interest of the County.
On occasion, Collier County requires mechanical nuisance abatement within environmentally
sensitive preserve areas. Mechanical nuisance abatement in these instances will include, but
not be limited to: mowing large stands of invasive, exotic species; mowing firebreaks and /or
trails; and reducing understory prior to prescribed burns. Specifications of equipment to be
used are attached. If contractor will not be using the RC -100 Posi -Track Rubber Track
Loader equipped with a GyroTrac Toma -Ax 500HF High -Flow Cutter Head, contractor will
need to provide specifications to any comparable machinery and contractor will be required to
demonstrate the capabilities of the comparable machinery within a Collier County Preserve
Area prior to being awarded the bid.
Specifications for contractors providing vegetation clearing in Collier County Preserve Areas:
• Ability to achieve optimal results with minimal amount of ground disturbance by utilizing
low ground pressure equipment in an appropriate manner (avoid aggressive turns, use
equipment only where specified, etc.).
• Experience working in preserve areas where listed species occur.
• Knowledge of natural areas.
• Experience reading aerial maps of a site.
• Knowledge of Florida plant species.
• Knowledge of Florida wetland and upland ecosystems.
• Knowledge of proper identification and protection of gopher tortoise burrows and
Florida listed species.
• Experience de- contaminating invasive, exotic spores, seeds, grasses from machinery.
• Experience keeping proper distance from Ecotones.
• Understanding of machine ground pressures, root systems of trees and drip lines.
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12/11/2012 Item 16.A.33.
Collier County Florida
Insurance Requirements
• CONTRACTOR shall at its own expense, carry and maintain insurance
coverage from responsible companies duly authorized to do business in the
State of Florida. as described in the attached Contract Insurance Requirements
form.
• The OWNER shall procure and maintain property insurance upon the entire
Project, if required, to the full insurable value of the Project. The property
insurance obtained by OWNER shall, at a minimum, insure against the perils of
fire and extended coverage, theft, vandalism, malicious mischief, collapse,
flood, earthquake, debris removal and other perils or causes of loss as called for
in the Contract Documents
o OWNER and CONTRACTOR waive against each other and OWNER's separate
Contractors, Design Consultant, Subcontractors, agents and employees of each
and all of them, all damages covered by property insurance provided herein,
except such rights as they may have to the proceeds of such insurance.
CONTRACTOR and OWNER shall, where appropriate, require similar waivers
of subrogation from OWNER's separate Contractors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their
contracts.
o The OWNER shall be responsible for purchasing and maintaining, its own
liability insurance.
o CONTRACTOR shall obtain and carry, at all times during its performance under
the Contract Documents, insurance of the types and in the amounts set forth in
this document. Certificates must identify the specific Project name, as well as
the site location and address (if any).
o The General Liability Policy provided by CONTRACTOR to meet the
requirements of this Agreement shall name Collier County Board of County
Commissioners, Florida, as an additional insured as to the operations of
CONTRACTOR under this Agreement and shall contain a severability of
interests provisions.
o Collier County Board of County Commissioners shall be named as the
Certificate Holder. NOTE - -The "Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
o The amounts and types of insurance coverage shall conform to the following
minimum requirements with the use of Insurance Services Office (ISO) forms
and endorsements or their equivalents. If CONTRACTOR has any self- insured
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12/11/2012 Item 16.A.33.
retentions or deductibles under any of the below listed minimum required
coverages, CONTRACTOR must identify on the Certificate of Insurance the
nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self -
insured retentions or deductibles will be Contractor's sole responsibility.
o Coverage's shall be maintained without interruption from the date of
commencement of the Work until the date of completion and acceptance of the
Project by the OWNER or as specified in this Agreement, whichever is longer.
o The CONTRACTOR and /or its insurance carrier shall provide thirty (30) days
written notice to the OWNER of policy cancellation or non - renewal on the part
of the insurance carrier or the CONTRACTOR. CONTRACTOR shall also notify
OWNER, in a like manner, within twenty -four (24) hours after receipt, of any
notices of expiration, cancellation, non - renewal or material change in coverages
or limits received by CONTRACTOR from its insurer and nothing contained
herein shall relieve CONTRACTOR of this requirement to provide notice. In the
event of a reduction in the aggregate limit of any policy to be provided by
CONTRACTOR hereunder, CONTRACTOR shall immediately take steps to
have the aggregate limit reinstated to the full extent permitted under such policy.
o Should at any time the CONTRACTOR not maintain the insurance coverage's
required herein, the OWNER may terminate the Agreement or at its sole
discretion shall be authorized to purchase such coverage's and charge the
CONTRACTOR for such coverage's purchased. If CONTRACTOR fails to
reimburse OWNER for such costs within thirty (30) days after demand, OWNER
has the right to offset these costs from any amount due CONTRACTOR under
this Agreement or any other agreement between OWNER and CONTRACTOR.
The OWNER shall be under no obligation to purchase such insurance, nor shall
it be responsible for the coverage's purchased or the insurance company or
companies used. The decision of the OWNER to purchase such insurance
coverage's shall in no way be construed to be a waiver of any of its rights under
the Contract Documents.
o If the initial or any subsequently issued Certificate of Insurance expires prior to
the completion of the Work or termination of the Agreement, the
CONTRACTOR shall furnish to the OWNER, renewal or replacement
Certificate(s) of Insurance not later than ten (10) calendar days after to the date
of their expiration. Failure of the CONTRACTOR to provide the OWNER with
such renewal certificate(s) shall be considered justification for the OWNER to
terminate the Agreement.
Packet Page -2702-
Co er County
COLLIER COUNTY GOVERNMENT
CONTRACT INSURANCE
REQUIREMENTS
12/11/2012 Item 16.A.33.
BIDDER'S AND INSURANCE AGENT STATEMENT:
We understand the insurance requirements contained in these specifications, and that the
evidence of said insurance may be required within five (5) business days of the award of bid.
Bidder
Insurance Agency
Signature of Bidder Signature of Bidder's Agent
10
Packet Page -2703-
TYPE
LIMITS Check
X
Workers' Compensation
Statutory Limits of Florida Statutes 440 and Federal Government
Statutory Limits and Requirements
X
Employer's Liability
X
$500,000
$1,000,000
Commercial General Liability
$500,000 per occurrence
X
$1,000,000 per occurrence
(Occurrence Form)
bodily injury and property
bodily injury and property
patterned after the current
damage
damage
ISO form with no limiting
endorsements.
Business Automobile
X
$500,000 per occurrence
$1,000,000 per occurrence
Insurance
bodily injury and property
bodily injury and property
damage
damage
Pollution Liability Insurance
$500,000 per occurrence
$1,000,000 per occurrence
bodily injury and property
bodily injury and property
damage
damage
Builders Risk Insurance
OWNER Will Purchase-Replacement Cost- All Risks of Loss
INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor/Vendor /Consultant
shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to
the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor/Vendor /Consultant or anyone employed or utilized by the Contractor/Vendor /Consultant in the
performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge
or reduce any other rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph. This section does not pertain to any incident arising from the sole negligence
of Collier County.
Collier County Board of County Commissioners shall be named as the Certificate Holder. NOTE - -The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
No County Division, Department, or individual name should appear on the Certificate. No other format will
be acceptable.
Thirty (30) Days Cancellation Notice required on Agreements. The contract name and number shall be
included on the certificate of insurance.
Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability and /or Airport Liability where required.
BIDDER'S AND INSURANCE AGENT STATEMENT:
We understand the insurance requirements contained in these specifications, and that the
evidence of said insurance may be required within five (5) business days of the award of bid.
Bidder
Insurance Agency
Signature of Bidder Signature of Bidder's Agent
10
Packet Page -2703-
12/11/2012 Item 16.A.33.
On occasion, Collier County requires mechanical nuisance abatement within environmentally sensitive
preserve areas. Mechanical nuisance abatement in these instances will include, but not be limited to:
mowing large stands of invasive, exotic species; mowing firebreaks and /or trails; and reducing
understory prior to prescribed burns. Specifications of equipment to be used are attached. If contractor
will not be using the RC -100 Posi -Track Rubber Track Loader equipped with a GyroTrac Toma -Ax 500HF
High -Flow Cutter Head, contractor will need to provide specifications to any comparable machinery and
contractor will be required to demonstrate the capabilities of the comparable machinery within a Collier
County Preserve Area prior to being awarded the bid.
Specifications for contractors providing vegetation clearing in Collier County Preserve Areas:
• Ability to achieve optimal results with minimal amount of ground disturbance by utilizing low
ground pressure equipment in an appropriate manner (avoid aggressive turns, use equipment
only where specified, etc.).
• Experience working in preserve areas where listed species occur.
• Knowledge of natural areas.
• Experience reading aerial maps of a site.
• Knowledge of Florida plant species.
• Knowledge of Florida wetland and upland ecosystems.
• Knowledge of proper identification and protection of gopher tortoise burrows and Florida listed
species.
• Experience de- contaminating invasive, exotic spores, seeds, grasses from machinery.
• Experience keeping proper distance from Ecotones.
• Understanding of machine ground pressures, root systems of trees and drip lines.
Bid items:
Price per acre for clearing a driveable surface through dense cabbage palm forest (or comparable
ecosystem)
Price per acre for clearing a driveable surface through dense pine flatwoods (or comparable ecosystem)
Price per acre for clearing a driveable surface through dense saw palmetto (or comparable ecosystem)
Price per acre for re- mowing previously cleared trail or firelines
Price per acre for understory reduction within dense cabbage palm forest (or comparable ecosystem)
Price per acre for understory reduction within dense pine flatwoods (or comparable ecosystem)
Price per acre for understory reduction within dense saw palmetto (or comparable ecosystem)
Price per stump (ground flush with ground) -
Packet Page -2704-
t •
Memorandum
Date: March 2, 2011
12/11/2012 Item 16.A.33.
Email: JackCurran @colliergov.net
Telephone: (239) 252 -6098
FAX: (239) 252 -6596
ADDENDUM # 1
From: Jack Curran, Purchasing Strategist
To: Interested Bidders
Subject: Addendum #1
Solicitation # and Title ITB 11 -5646 — "Nuisance Abatement Service"
The following clarifications are issued as an addendum identifying the following change (s)
for the referenced solicitation:
Delete: Vendors Pricing Sheet dated February 14, 2011.
Replace with Revised Pricing Sheet dated March 2, 2011.
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
c: Melisa Henning,
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature) Date
(Name of firm)
Addend umTemplate
Revised: 4/15/10
1
Packet Page -2705-
12/11/2012 Item 16.A.33.
Packet Page -2706-
12/11/2012 Item 16.A.33.
r cm"ty
Adminishative Services W—sion-
Purchw ft
November 27, 2012
Mr. Jeff Adair
Environmental Restoration Consultants, Inc.
24671 Redfish' Street
Bonita Springs, FL 34134 ,
Fax 9923-001
Emalt rercinc9kamcestnet
Re: Extension of Contract # 11 -5646 'Nuisance Abatement Services"
Dear Mr. Adair.
The above contract will expire on December 14, 2012. . In order to maintain required eervice(s), we
request an extension of your contrail for one (1) year as provided for in the Collier County
Purchasing Policy. This extension +Will be valid through December 13, 2013 or unfit a new contract
Is awarded, whichever Is . sooner. This extension Is contingent upon Board approval-
If you are agreeable to extension of the referenced contract, please indicate ate your intentions by
providing the appropriate information as requested below:
y 1 am agreeable to exuding the present contract for the time period
Indicated under the same terms and conditions as the existing contract.
I am not agreeable to extension of this contract
hK s*V DOOMP 3327 Tariff M TO East • NOW. Fbft 34112-W • www a vjWp#dzWng
12/11/2012 Item 16.A.33.
Page 2 of 2
Re: Extension of Contract * 11 -5646 `IWilsance Abatement Services' .
Your prompt attention is urgently requested. Please return this letter to the Purchasing
Department, with your =response as soon as possible. You may fax your response to: 239-252 -
6M or small brendareaves0collWaM net If you have any questions You may Contact me at
239.252.SMO.
Best regards,
Marti 1
Interim Direcaor— Purchasing I ral Services.
Acceptance:
Environmental Restoration Consultants, Inc.
Contractor/Vendor
s
- =eV..rt4je 4. A __// atrf "Wo-zJ
Typed Name and Titie
(Corporate Officer)
Date:
v
i Packet Page -2710-
12/11/2012 Item 16.A.33.
CO 7E:Y 4CO1414ty
Administrative Services Division
Purchasing
November 27, 2012
Mr. Tracy Neal
Neal's Lawn & Landscaping Maintenance, Inc.
363 Altamonte Avenue
Fort Myers, FL 33905
Fax:
Email:
Re: Extension of Contract # 11 -5646 "Nuisance Abatement Services'
Dear Mr. Neal:
The above contract will expire on December 14, 2012. In order to maintain required service(s), we
request an extension of your contract for one (1) year as provided for in the Collier County
Purchasing Policy. This extension will be valid through December 13, 2013 or until a new contract
is awarded, whichever is sooner. This extension is contingent upon Board approval..
If you are agreeable to extension of the referenced contract, please indicate your intentions by
providing the appropriate information' as requested below:
I am agreeable to extending the present contract for the time period
indicated under the same terms and conditions as the existing contract.
I am not agreeable to extension of this contract.
Pudmng Depahvi • 3327 Tamiami Trail East •. Naples, Florida 341124901 - www.coll'iergov.neUpurchasing
Packet Page -2711-
12/11/2012 Item 16.A.33.
Page 2 of 2
Re: Extension of Contract # 11 -5646 "Nuisance Abatement Services"
Your prompt attention is urgently requested. Please return this letter to the Purchasing
Department, with your response as soon as possible. You may fax your response to: 239 -252-
6592 or email brendareaves(&-collieraov.net. If you have any questions you may contact me at
239.252.6020.
Best regards,
CjaA
r iewicz
Interim Director - Purchasing / General Services .
Acceptance:
Neal's Lawn & Landscaping Maintenance, Inc.
Ci
Type ame and Title
(Corporate Officer)
Date: )-2—/3
Packet Page -2712-
12/11/2012 Item 16.A.33.
Co -1 County
AdffinistraM SerAoes Division
Purchasing
November 27, 2012
Mr. Terry Walker, President
Walker's Exotic Tree Eradication.
120 South Seas Court
Marco Island, FL 34145
Fax: 970-0633
Email: summer660-comcast.net
Re: Extension of Contract #11 -5646 "Nuisance Abatement Services"
Dear Mr. Walker:
The above contract will expire on December 14, 2012. in order to maintain required service(s), we
request an extension of your contract for one (1) year as provided for in the Collier County°
Purchasing Policy. This extension will be valid through December 13, 2013 or until a new contract
is awarded, whichever is sooner. This extension is contingent upon Board approval.
If you are agreeable to extension of the referenced contract, please indicate your intentions by
providing the appropriate information as requested below:
I am agreeable to extending the present contract for the time period
indicated under the same terms and conditions as the existing contract.
I am not agreeable to extension of this contract.
FvdaskV *a" W- 3327 Tamorn Trail East - Napim Florida 341124901 • www.cciieng ,neUpurchawN
Packet Page -2713-
Page 2 of 2 .
Re: Extension of Contract # 11 -5646 `Nuisance Abatement Services"
Your prompt attention is urgently, requested. Please return this letter to the Purchasing
Department, with your response as soon as possible. You may fax your response to: 239 -252-
6592 or email brendareavesb- coliietgov.net. If you have any questions you.may contact me at
239.252.6020.
Best regards,
IL
(2. rne:MarkieWcz'
` 2=i1 L
Interim Director Purchasing f General Services
Acceptance:
Walker's Exotic Tree Eradication
Contractor/Vendor
By:
Signature
7era
Typed Name and Title
(Corporate Officer)
Date: 111,3 v// '>
Packet Page -2714-