Agenda 12/11/2012 Item #10 Z12/11/2012 Item 102.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners direct staff to prepare RFPs for
the Collier County General Beach Re- nourishment construction project to include pricing
for sand in 50,000CY increments over 200,000CY up to 500,000CY, to include pricing for
both truck hauls and dredging, to include pricing for such re- nourishment activities outside
of and within turtle nesting season, and to include that the offered prices will be fixed for a
period of time at the expiration of which if construction has not commenced that the
contract will lapse and be put back out to bid in the future; that staff further prepare an
RFP for Fixed Term Coastal Engineering services to expand the number of firms available
to provide such services to the county; that these RFPs shall be prepared and publicly
advertised during the months of December and January, respectively.
OBJECTIVE: That the Board of County Commissioners direct staff to prepare RFPs for the
Collier County General Beach Re- nourishment construction project to include pricing for sand in
50,000CY increments over 200,000CY up to 500,000CY, to include pricing for both truck hauls
and dredging, to include pricing for such re- nourishment activities outside of and within turtle
nesting season, and to include that the offered prices will be fixed for a period of time at the
expiration of which if construction has not commenced that the contract will lapse and be put
back out to bid in the future; that staff further prepare an RFP for Fixed Term Coastal
Engineering services to expand the number of firms available to provide such services to the
county; that these RFPs shall be prepared and publicly advertised during the months of
December and January, respectively.
CONSIDERATIONS: The county beaches are critically eroded. The 2006 general beach re-
nourishment was constructed based on the adopted 6 (six) year design template. The county
beaches should have next been re- nourished in 2012 - 6 (six) years following the last re-
nourishment. This has not occurred to date. As such, time is of the essence in moving forward
with the delayed re- nourishment in the interest of protecting the county's threatened shoreline,
and avoiding further adverse economic impacts to the county's tourism industry. The state
mandates that the beaches be preserved. Re- nourishment is required to that end. The Board of
County Commissioners only recently re- adopted the 6 (six) year design template (unchanged /not
expanded from 2006), and has finally submitted the permit application to the state and federal
agencies, which permits are under review. There remains the question of what quantity of sand
is needed to satisfy the six year design template given the current erosion levels. A peer review
of the proposed quantities is being separately requested. The 2012 monitoring report provides
that 120,000CY of sand has eroded in the stretch between the north county beaches and the south
city beaches. However, the County's outside consulting engineers have estimated that
420,000CY are needed to fill the six year design template notwithstanding that the actual erosion
is 120,000CY. The county's permit submittal requests 515,000CY. The differences between the
actual erosion and proposed sand quantities necessitates that the construction RFP be drafted to
request bidders to quote prices in 50,000CY increments above 200,000CY up to 500,000CY to
avoid a future challenge by any selected contractor. Further, pricing should be obtained for truck
hauls as well as dredging, and also for re- nourishment activity outside and within turtle nesting
season. Importantly, since the time for performance is unknown, the RFP shall state that the
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12/11/2012 Item 102.
prices shall be fixed for a limited time, and if the county doesn't proceed with construction
within the stated period, that the contract will lapse at no cost to the county and be rebid in the
future. This avoids the unfairness of tying up a dredger's equipment and the risk that the county
would face delay related price increases. Additionally, given that the county faces ongoing
coastal engineering emergencies related in part to storm events, providing an expanded list of
coastal engineering firms under fixed contracts eliminates the risk of delays in responsive
performance associated with the time it takes to bid a project, and, that the limited number of
firms the county currently has under fixed contracts are unable to perform when needed due to
scheduling conflicts. Ensuring availability of such engineering services is critical. As such, it is
recommended that the county prepare and advertise an RFP for fixed contract coastal
engineering services as was done in 2008.
FISCAL IMPACT: Estimate of construction and engineering budgets to be provided by staff.
LEGAL CONSIDERATIONS: This has been reviewed by the County Attorney, is legally
sufficient, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners direct staff to prepare RFPs
for the Collier County General Beach Re- nourishment construction project to include pricing for
sand in 50,000CY increments over 200,000CY up to 500,000CY, to include pricing for both
truck hauls and dredging, to include pricing for such re- nourishment activities outside of and
within turtle nesting season, and to include that the offered prices will be fixed for a period of
time at the expiration of which if construction has not commenced that the contract will lapse
and be put back out to bid in the future; that staff further prepare an RFP for Fixed Term Coastal
Engineering services to expand the number of firms available to provide such services to the
county; that these RFPs shall be prepared and publicly advertised during the months of
December and January, respectively.
PREPARED BY: Commissioner Georgia Hiller
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12/11/2012 Item 10.Z.
COLLIER COUNTY
Board of County Commissioners
Item Number: 101.
Item Summary: Recommendation that the Board of County Commissioners direct staff to
prepare RFPs for the Collier County General Beach Re- nourishment construction project to
include pricing for sand in 50,000CY increments over 200,000CY up to 500,000CY, to include
pricing for both truck hauls and dredging, to include pricing for such re- nourishment activities
outside of and within turtle nesting season, and to include that the offered prices will be fixed
for a period of time at the expiration of which if construction has not commenced that the
contract will lapse and be put back out to bid in the future; that staff further prepare an RFP for
Fixed Term Coastal Engineering services to expand the number of firms available to provide
such services to the county; that these RFPs shall be prepared and publicly advertised during
the months of December and January, respectively. (Commissioner Hiller)
Meeting Date: 12/11/2012
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
12/5/2012 12:02:53 PM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
12/5/2012 12:02:54 PM
Approved By
Name: KlatzkowJeff
Title: County Attorney
Date: 12/5/2012 1:07:29 PM
Name: OchsLeo
Title: County Manager
Date: 12/5/2012 1:42:30 PM
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